Bid Invitation (30).pdf

2026-045

Public Works Service Center Improvement Master Planning and Design Services

Issue Date: 7/31/2026

Questions Deadline: 8/18/2026 12:00 PM (CT)

Response Deadline: 8/25/2026 10:00 AM (CT)

Purchasing

Contact Information Contact: Ryan Quigley Address: Purchasing

142 N Ohio St Celina, TX 75009

Phone: (940) 208-0128 Email: rquigley@celina-tx.gov

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 1 of 25 pages

Event Information Number: 2026-045 Title: Public Works Service Center Improvement Master Planning and Design Services Type: Request for Qualification Issue Date: 7/31/2026 Question Deadline: 8/18/2026 12:00 PM (CT) Response Deadline: 8/25/2026 10:00 AM (CT) Notes: The City of Celina, Texas seeks qualified architectural firms to provide professional services for the design and planning of new Public Works facilities. The project involves the creation of a pre-engineered metal building of approximately 20,000 square feet, featuring seven bays and a signal shop, located at 10165 Co Rd 106, Celina, TX 75009. Additionally, the scope includes updating the current Public Works Master Plan and delivering design services for permanent Public Works Administration and Field Crew buildings.

Click HERE to register for the virtual bid opening.

Billing Information Address: Accounts Payable

City Hall 142 N. Ohio Celina, TX 75009

Email: accountspayable@celina-tx.gov

Bid Activities

Week 1 Advertisement 7/31/2026

Week 2 Advertisement 8/7/2026

Question Deadline 8/18/2026 12:00:00 PM (CT) All questions must be submitted prior to the date and time listed.

Due Date 8/25/2026 11:00:00 AM (CT) Bid submittals are due prior to the date and time listed.

Interview Date for Short Listed Firms 9/15/2026 1:00:00 PM (CT)

Interview Date for Short Listed Firms 9/17/2026 1:00:00 PM (CT)

Council Presentation/Award 10/13/2026 6:30:00 PM (CT) Award amounts over $50,000 will be presented to City Council for approval. Council meetings are the 2nd Tuesday of the month.

Bid Attachments

2026-045 Legal Notice.pdf Download

Legal Notice

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 2 of 25 pages https://events.gcc.teams.microsoft.com/event/401f1643-ae9b-43d3-8e51-f5d4e3342b43@b924faa7-d738-4b31-bf7e-2855b4b2b11e https://celinaebid.ionwave.net//extract.aspx?e=xs1rynMKvFIX3osqrUvPtZdGPbknR1QyRZdXFPQtAhR~lg3-0LIex04hT3swBRMP1NWZGzDu8GhV~4LYzH3NXw https://celinaebid.ionwave.net//VendorLanding.aspx?e=ONpiQDM6vCB01FijkRGcKZlXGfxcxCHlfsg2Bxd2oPRZ95Yq9fEz92P9lXJxL7qoHaTP9WyA3J0hj-M6b14~TA

2026-045 RFQ Final.pdf View Online

Request for Qualifications

Exhibit 1 - General Terms & Conditions 2021.docx View Online

General Terms and Conditions

Exhibit 2A - Insurance Requirements - General.pdf View Online

General

Exhibit 2B - Insurance Requirements - Professional Services.pdf View Online

Professional Services

Exhibit 3 W9.pdf View Online

W9

Exhibit 4 CIQ.pdf View Online

Conflict of Interest

Section_00401-_Contractor_Compliance_Non Resident Bidder.pdf View Online

Section 00401 Non Resident Bidder Form

Requested Attachments

00-401 Non Resident Bidder Form (Attachment required)

Complete the Non Resident Bidder form located in the Attachments Tab and upload here.

CIQ - Conflict of Interest (Attachment required)

Complete the CIQ form located in the Attachments Tab and upload here. If no conflicts exist please still complete boxes 1 and 7.

W9 (Attachment required)

Complete the W9 form located in the Attachments Tab and upload here. Please ensure that form is signed.

Form 1295 (Attachment required)

Complete the form 1295 electronically and upload the signed form here. Instructions on how to do so can be found in the attributes.

Resumes (Attachment required)

Provide resumes for the project staff listed in attribute section. Limit 2 pages per staff member.

Project Photographs (Attachment required)

Provide photos pertaining to the projects listed in the attributes section. Limit 1 page per project.

Bid Attributes

1 Electronic Submission

The City strongly requests that bidders submit responses electronically. Electronic bidding eliminates errors, unnecessary work, and is friendlier to the environment.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 3 of 25 pages https://celinaebid.ionwave.net//VendorLanding.aspx?e=ONpiQDM6vCB01FijkRGcKZlXGfxcxCHlfsg2Bxd2oPRZ95Yq9fEz92P9lXJxL7qoHaTP9WyA3J0hj-M6b14~TA https://celinaebid.ionwave.net//VendorLanding.aspx?e=V6oy8UNpLrr4KKApvRXYXWyuvMC1wEFu2U~gri3VlM9AG9vEO6VmWpCpUW8mBfJFkM1m-YqQtYXkPWwXUlb7AQ https://celinaebid.ionwave.net//VendorLanding.aspx?e=34BSakU~yFkiTGGihu-zDZ~MkvkE81f5O8WAwNAk124MvmRuEvBeNAhTQa3~sB0RUQ~hj~NTEDvY-0JgNC-bPA https://celinaebid.ionwave.net//VendorLanding.aspx?e=eEXiJjhqKBevnCSYZJxIWyeS5JArv86Fb6l7uOTJRQO5UhgzMCC4PWjZ0~qbTww1gfk9593-THGed9nI0OWAMg https://celinaebid.ionwave.net//VendorLanding.aspx?e=Z1Sj9StIR1uJ3Cm9mBawOF7oOtHfBebES8Yloz2KOOWcJ~Km48BF-OtKFMgzOojEnYMBeIVmFoRT9~F85UZopg https://celinaebid.ionwave.net//VendorLanding.aspx?e=jOoGzqwcxtUW5HnfTygBecM0EEqA6lJg5YC6flHmub5Z7k~txw3Tv2SZBerHaHPG1yp283NrkBOR5jm2zwEM6w https://celinaebid.ionwave.net//VendorLanding.aspx?e=uczf~gNwDkaxufimRZ8-kaZjP23Sh4ASfIsg1LIG1rHqrsb1~4pJqwbPsHKoAm~KZ7SBvZxbG1g4vSbx0Poa-A

2 Exceptions

Submission of exceptions to the City’s terms, conditions, or specifications will not automatically disqualify a response. The City reserves the right to evaluate all exceptions to determine whether they are material, acceptable, and in the best interest of the City. The City may negotiate, accept, or reject any proposed exception. Vendors are encouraged to clearly identify all exceptions in their submission so they may be appropriately reviewed

(Required: Maximum 4000 characters allowed)

3 Bid Acceptance

All bids will remain subject to acceptance for a period of 90 days.

4 Retracting Your Bid - Making Modifications after submission.

Modification to or Withdrawal of Submission

Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by retracting the response. To modify a submission prior to the submission deadline:

1. Log into your account, click the retract link at the top of the page.

Select "NO BID" if you are choosing not to re-submit; or Make the required changes and resubmit your response.

See the help section in the top right of the window for further details.

5 Local Preference Policy

The purpose of this policy is to comply with Sections 271.905 and 271.9051 of the Texas Local Government Code to allow for consideration of a bidder’s principal place of business in the award of a competitively bid contract.

This application for local preference consideration does not mean that the City of Celina is limiting responses to the competitive bid process to only businesses located within the City limits. All bids are welcome and encouraged.

Vendors must submit an application with each solicitation. The decision to approve or deny consideration shall be at the discretion of the City Council.

Applications for local preference may downloaded from the City's Procurement website located here.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 4 of 25 pages https://www.celina-tx.gov/DocumentCenter/View/10233/Local-Preference-Policy-and-Application

6 Non-Collusion

I certify as the respondent and submitter for this solicitation that:

1. That I am the person responsible in my firm and named in this bid response for the price(s) and the amount of this bid.

2. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.

3. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder and they will not be discussed before bid opening.

4. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

5. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

6. My firm, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by the State of Texas or Federal Antitrust law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

7 Cooperative Agreement

Successful bidder agrees to extend prices to all entities that have entered into or will enter into an Interlocal Agreement with the City. As permitted under by Texas Government Code the successful bidder may be asked to provide products/services, based upon bid price, to any other entity with an executed Interlocal Agreement.

The City maintains Interlocal Agreements with entities throughout the Dallas - Fort Worth area. Agreements may be viewed at www.celina-tx.gov/bids by selecting the contracts link.

Agree Disagree (Required: Check only one)

8 Insurance

By selecting the box below, I agree that I have read and understand the insurance requirements detailed in the Insurance Requirements document and that I have or will obtain the required insurance and maintain it for the duration of this contract. The City will register the winning bidder's insurance with MyCOI for verfication and tracking. When registration is complete, myCOI will request proof of insurance directly from your agent(s).

Work may not begin until contracts are in place, insurance verified and the purchase order and/or a notice to proceed issued.

Note:

1. It is critical that your email address and agents email are accurate.

2. Please add @mycoitracking.com to your safe sender list.

I agree and will maintain the required insurance.

(Required: Check if applicable)

9 Contact Person

Name and Title

(Required: Maximum 500 characters allowed)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 5 of 25 pages http://

Contact Person Phone

(__ __ __) __ __ __ - __ __ __ __ ext:

(Optional)

Contact Person Email

(Required: Email address)

Main Office Location

(Required: Maximum 1000 characters allowed)

Years in Business

(Required: Numbers only)

Office Location

Please list your corporate office location and any branch locations in Texas.

Business Name

Has your business operated under the same name? If no, under what former name has your organization operated?

Binding Official

The name of the binding official granted the power to execute agreements.

Binding Official Email Address

(Required: Email address)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 6 of 25 pages

Licensing

List jurisdictions and trade categories in which your organization is legally qualified to do business and indicate registration or license numbers, if applicable. Type N/A if not.

SB 252

By checking the box, you, the authorized representative for the submitting firm, certify that you have not and will not provide supplies or services to a foreign terrorist organization.

I certify that the statement is accurate and true.

(Required: Check if applicable)

HB 89 ISRAEL

By checking the box, you, the authorized representative for the submitting firm, certify that you have not and will not boycott Israel during the term of this contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

SB 13 Boycotting Energy Companies

In accordance with SB 13, I certify as the respondent and submitter for this solicitation that:

1. My firm does not boycott energy companies; and

2. My firm, if awarded this solicitation, will not boycott energy companies during the term of this contract.

I certify that the statement is accurate and true.

(Required: Check if applicable)

SB 19 Firearm and ammunition industries

In accordance with SB 19, I certify as the respondent and submitter for this solicitation that:

1. I am the person responsible in my firm and named in this bid response.

2. I do not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and

3. I will not discriminate during the term of the contract against a firearm entity or firearm trade association.

I certify that the statement is accurate and true.

(Required: Check if applicable)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 7 of 25 pages

Felony Conviction

State in the space provided one of the following:

1. My firm is a publicly held corporation, therefore this reporting requirement is not applicable.

2. My firm is NOT owned or operated by anyone who has been convicted of a felony.

3. My firm is owned or operated by the following individual(s) who has/have been convicted of a Felony. Include the individual(s) name and details of the conviction.

Risk 1: Taxes - Local

Has your business/company/organization fulfilled all of its obligations relating to the payment of City taxes, fees, or other obligations if applicable?

If no, please enclose details.

Risk 2: Taxes - State/Federal

Has your business/company/organization fulfilled all of its obligations relating to the payment of Federal and State taxes, fees, or other obligations?

If No, please enclose details.

Risk 3: Audit/Investigation

In the last five (5) years, has your business/company/organization, been or currently involved in any action, audit or investigation brought by any federal government agency or authority or by any state or local governmental agency? If yes, please enclose details.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 8 of 25 pages

Risk 4: Debarrment

In the last five (5) years, has your business/company/organization been debarred or suspended for any reason by any federal, state or local government or has refrained from bidding on a project due to an agreement with such governmental agency? If yes, please attach a full explanation.

Risk 5: Bonding

In the past five (5) years, has your business/company/organization had its surety called upon to complete any contract, whether government or private sector? If yes, please enclose details.

Risk 6: Licensing

In the past five (5) years, has your business/company/organization had a revocation, suspension or disbarment of any business or professional permit and/or license? If yes, please enclose details.

Risk 7 Contract Default

Has your business/company/organization ever defaulted on a contract for the general type of services/product being sought by the City?

If yes, please enclose details.

Risk 8 Contract Termination

Has your business/company/organization ever had a contract for the general type of services/product sought by the City terminated for non-compliance or inadequate performance? If yes, please enclose details.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 9 of 25 pages

Risk 9 Claims and Suits

Are there any judgments, claims, arbitration proceedings or suits filed or outstanding against your organization or its officers for the last five (5) years? If yes, please detail.

Risk 10 Claims and Suits

Within the last five (5) years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a contract? If the answer is yes, please attach details.

Invoices

All invoices must reference the City of Celina's Purchase Order/Department Purchase Order number, department name, job site location, city employee requesting service, and a complete breakdown of charges. The breakdown on the invoice should be in accordance with the bid pricing. If applicable, invoices should provide clear detail and breakdown for labor (to include hourly rate and cost per hour), and mark-up on parts/materials should be provided on the invoice and extended (detail to show vendors cost, and then extended to show markup). All original invoices must be sent to accountspayable@celina-tx.gov.

Public or Private

Is your business publicly traded?

No Yes (Required: Check only one)

Ex-Parte Communication

To ensure the fair evaluation of a solicitation, the City prohibits communication (e.g., unsolicited) initiated by the Respondent to City personnel outside the Procurement Department during the solicitation and evaluation period.

The appropriate City designee will initiate communication between a Respondent and the City to obtain information or clarification needed to develop an accurate evaluation of the solicitation.

Ex parte communication may be grounds for disqualifying the offending Respondent from consideration for award.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 10 of 25 pages

Certificate of Interested Parties Electronic Filing Form 1295

In 2015, the Texas Legislature adopted house bill 1295, which added section 2252.908 of the Government Code.

The law states that teh City may not enter into this contract unless the COntractor submits a disclosure of interested parties Form 1295 to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the commission. The Contractor shall:

1. Log onto the State Ethics Commission website at:

https://www.ethics.state.tx.us/filinginfo/1295/

2. Register utilizing the tutorial provided by the State

3. Print a copy of the completed Form 1295

4. Sign the Form 1295 in Box 6

5. Attach the signed form to the response attachment tab of the solicitation

6. The City will acknowledge the form of the awarded bidder no later than 30 days after the Council award.

Acknowledge (Required: Check if applicable)

Background Checks

The vendor will perform background checks on all employees who will service this contract at no cost to the City.

The background checks must be completed within the past 3 months and include a criminal background check covering the past 5 years. This includes any locations the employee has lived in for the past five years and must include county, state, and federal checks. The background check must be run by one of our preferred vendors:

Sterling, First Advantage, Imperative, Intelius, or one approved by the City of Celina upon request. The City of Celina will reserve the right to decline the background check offered and issue a background check through their vendor. The cost of that background check will be charged to your company.

I agree (Required: Check if applicable)

State of Texas

My company is authorized to transact business in the State of Texas. If you are a sole proprietor and are not registered with the state please select "Sole Proprietor".

Go to the Texas Taxable Entity Search https://mycpa.cpa.state.tx.us/coa/

Enter the Tax ID or Entity Name or File Number

Select the "search" button

Select the "details" button next to your company's name

Check that the "Right to Transact Business in Texas" is active

I Agree

Sole Proprietor (Required: Check all that apply)

Right to Reject & Waive Technicalities

The City of Celina reserves the right to reject any and/or all responses, to waive technicalities, to re-advertise, or to proceed otherwise when the best interests of the City are realized.

ACH

All payments will be made via ACH. A form will be sent to the awarded vendor to complete. Payment terms are Net 30 unless otherwise specified by the City in this solicitation.

I agree to receive payments via ACH (Optional: Check if applicable)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 11 of 25 pages https://www.ethics.state.tx.us/filinginfo/1295/ https://mycpa.cpa.state.tx.us/coa/

System Access Disclaimer

It is the sole responsibility of the vendor to ensure timely access to the eProcurement system. The City is not responsible for any technical issues, system outages, connectivity problems, or other circumstances that may prevent timely submission of a response. Vendors are strongly encouraged to submit their responses well in advance of the deadline. Late submissions will not be accepted, regardless of the cause.

I acknowledge and accept the disclaimer (Required: Check if applicable)

Non-Appropriation

The City’s obligation to continue any contract resulting from this solicitation is contingent upon the availability and appropriation of funds. In the event funds are not appropriated for any fiscal year following the initial term, the City may terminate the contract without penalty or further obligation. Vendors will not be entitled to any compensation beyond the amounts already appropriated and authorized for services performed up to the date of termination.

Acknowledge (Optional: Check if applicable)

CPI Escalation

Vendors must hold their pricing for the first year of the contract. At the time of contract renewal the vendor may request a price increase based on the unadjusted Consumer Price Index for all Urban Consumers (CPI-U) for All Items in the Dallas-Fort Worth-area, as published by the United States Department of Labor, Bureau of Labor Statistics (the “Index”). If not in agreement with these terms, you must indicate in Attribute 2 "Exceptions"

Data can be found at BLS.gov

1. Yes, I agree with the above CPI term.

2. No, I do not agree.

(Required: Check all that apply)

Principal Office Information

Principal Office Address

(Required: Maximum 100 characters allowed)

Principal Office Phone Number

(Required: Maximum 20 characters allowed)

Form of Business

Corporation, Partner, LLC, etc?

Year Founded

(Required)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 12 of 25 pages

Providing Office Information

If services will be provided by an office other than the principal location, please provide details below.

Providing Office Location

(Optional: Maximum 100 characters allowed)

Binding Official Information

Binding Official

(Optional: Maximum 1000 characters allowed)

Binding Official Email

(Optional: Email address)

Primary Contact Information

Primary Contact - Name

Primary Contact - Phone #

Primary Contact - Email

(Required: Email address)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 13 of 25 pages

Statement of Understanding

Provide a statement of understanding with regards to the scope of work and that your submittal is valid for 120 days.

(Optional: Maximum 4000 characters allowed)

History of Services

Provide a brief history of the firm and the services routinely provided in house for a municipal building project.

What services will be provided by sub-consultants?

Project Staff

Provide a list of Project Staff. Include name, job title and team responsibilities.

Project Approach - Scheduling

Detail your project approach with regards to scheduling and coordination.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 14 of 25 pages

Project Approach - Stakeholders

Provide information on how stakeholders will be included.

Project Approach - Quality and Cost Control

Provide your approach to quality and cost control for this project.

Project Approach - Communication

Describe your teams approach to communication with the City and Construction Manager.

Project Approach - Analysis and Jurisdictional Approvals

Provide your firms approach to code analysis and jurisdictional approvals.

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 15 of 25 pages

Sub Consultants

Provide a list of all sub-consultants that will be used for this project and their respective backgrounds.

Miscellaneous

Reference Project Information

Project Name

Project Location

Owner

Owner Contact Name

(Required: Maximum 50 characters allowed)

Owner Email

(Optional: Email address)

Project Completion Date

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 16 of 25 pages

Short Description of Project

Design & Construction Costs

Provide the design and construction costs and whether or not the final amounts stayed within budget.

Construction Time

What was the construction Time and was it completed on time?

Unique Items

Were there any unique circumstances or items related to this project?

Lessons Learned

Were there any lessons learned from this project?

Reference Project Information

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 17 of 25 pages

Owner Email

(Optional: Email address)

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 18 of 25 pages

Reference Project Information

Owner Email

(Optional: Email address)

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Reference Project Information

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Owner Email

(Optional: Email address)

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Reference Project Information

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 22 of 25 pages

Owner Email

(Optional: Email address)

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Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

Undersigned affirms: 1. They have read and understand the requirements of this request; 2. They are duly authorized to sign and submit this response on behalf of the firm named in this submittal. 3. The proposal has not been prepared in collusion with any other proposer, and that the contents of the proposal as it relates to the pricing, terms or conditions of this proposal have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this proposal.

Print Name Signature

Deadline: 8/25/2026 10:00 AM (CT) 2026-045Page 25 of 25 pages