Bid Invitation (29).pdf

26/27 - 003

Maintenance, Custodial, Facilities Supplies and Services

Issue Date: 8/1/2026

Questions Deadline: 8/15/2026 02:00 PM (CT)

Response Deadline: 8/28/2026 02:00 PM (CT)

Contact Information Contact: Patricio Contreras Address: Purchasing Manager

285 Uptown Blvd.

Building 300 Cedar Hill, TX 75104

Phone: 972 (291) 1581 x4032 Email: purchasing@chisd.net

Deadline: 8/28/2026 02:00 PM (CT) 26/27 - 003Page 1 of 26 pages

Event Information Number: 26/27 - 003 Title: Maintenance, Custodial, Facilities Supplies and Services Type: Request for Proposal Issue Date: 8/1/2026 Question Deadline: 8/15/2026 02:00 PM (CT) Response Deadline: 8/28/2026 02:00 PM (CT) Notes: Cedar Hill ISD is requesting proposals from qualified vendors for Maintenance, Custodial, Facilities Supplies and Services

Cedar Hill ISD will only accept online bid responses as this helps to expedite the bidding process and helps to alleviate errors. No emailed, hard copies or faxed responses will be accepted.

Please note the district may purchase what is feasible for Cedar Hill ISD. This bid will be effective on or around 9/21/26.

The District, through its duly authorized constituted officials, reserves the right to accept any offer in its entirety or in part, any offer deemed most advantageous to the Cedar Hill Independent School District and to waive any formalities in bidding.

Contact between vendors and District personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact District personnel may result in disqualification. All communication shall go through the Purchasing Manager during this process. All questions received and the corresponding answers will be distributed to all bidders via the electronic bid system. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Event Details and the District will not respond to questions after this time and date. The vendors will be responsible for checking the website for any posted Q&A.

The District, through its duly authorized constituted officials, reserves the right to accept any offer in its entirety or in part, any offer deemed most advantageous to the Cedar Hill Independent School District and to waive any formalities in bidding.

Contact between vendors and District personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact District personnel may result in disqualification. All communication shall go through the Purchasing Manager during this process. All questions received and the corresponding answers will be distributed to all prospers via the electronic system. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Event Details and the District will not respond to questions after this time and date. The vendors will be responsible for checking the website for any posted Q&A.

Billing Information Contact: Kenya White Address: Accounts Payable

Deadline: 8/28/2026 02:00 PM (CT) 26/27 - 003Page 2 of 26 pages

285 Uptown Blvd.

Building 300 Cedar Hill, Texas 75104

Phone: 972 (291) 1581 x4033 Email: Accountspayable@chisd.net

Bid Activities

Release of Scope 8/1/2026 6:00:00 AM (CT) Release of Scope

Deadline for Submitting Questions 8/15/2026 2:00:00 PM (CT) Deadline for Submitting Questions

Deadline to Submit Proposal 8/28/2026 2:00:00 PM (CT) Deadline to Submit Proposal

Board Approval 9/21/2026 Board Approval

Bid Attachments

Conflict_of_Interest_Form.pdf View Online

Conflict of Interest

STANDARD_TERMS.pdf View Online

Standard Terms and Conditions

W-9_Form.pdf View Online

W-9

2026 ACH Form.pdf View Online

ACH Form

Requested Attachments

Certificate of Insurance (Attachment required)

Please Upload your Certificate of Insurance

Completed W-9 (Attachment required)

Please upload your completed W-9 Form here. A blank form can be downloaded via the "Attachments" tab.

Form 1295 (Attachment required)

Upload your Form 1295 here.

Completed Conflict of Interest Form (Attachment required)

Please upload your completed Conflict of Interest Form here. A blank form can be downloaded via the "Attachments" tab.

ACH Form Please upload your ACH Form attachments here.

Deadline: 8/28/2026 02:00 PM (CT) 26/27 - 003Page 3 of 26 pages https://chisdbids.ionwave.net//VendorLanding.aspx?e=W3Xyyo54Ksew01r072brzCMrTtTpAZLfb22E-VZ-b-zOoANFg-bluWXpO1S4pHZSDChc~qn0gz2ew-HWZbrI~A https://chisdbids.ionwave.net//VendorLanding.aspx?e=n2Mx3lSzLcnim~Hh3H3zotZYrhvd2hy7B5b0XToJk9wHDH0dDdqCvBzY1x1i6B6j3Vg-ezYPMqe9ICLFvHvoBQ https://chisdbids.ionwave.net//VendorLanding.aspx?e=FtWP0IwJ5rKNWZdWqNfqWdMM4~uYoFW16VgcC0Qj7hivxZGEmIipfYZtVXG87HOH4vF3Jtxv7zLxbbyXL032Cw https://chisdbids.ionwave.net//VendorLanding.aspx?e=i5FfQj9i~cfJtHVSUaeDpaNvUc7jgIEICaVOzrIvhlEXYE1BKseyJdtHIfqKwH0ybYcAn3oefYhA6pANZMZVnw

Bid Attributes

1 INSTRUCTIONS TO PROSPERS

BID SUBMITTAL

There are several attributes, including this one, associated with this proposal. Some are notes and require no response, but most have a required response. Attributes requiring a response are indicated by a red asterisk (*).

The system will not allow you to submit a response to this opportunity if all required attributes have not been completed.

**Please select each page on the right-hand side of the blue bar below (at the bottom of this list of attributes) in order to view the next page of Bid Attributes, if applicable**

Cedar Hill ISD will only accept online bid responses as this helps to expedite the bidding process and helps alleviate errors. No emailed, hard copies, or faxed responses will be accepted. For any questions, please contact the Purchasing Office at:

972-291-1581 Ext 4032.

Cedar Hill Independent School District Attn: Patricio Valdez-Contreras, Purchasing Manager Purchasing Department 285 Uptown Blvd. Bldg 300 Cedar Hill, TX 75104

Respondents are highly encouraged to submit their electronic responses with plenty of time in advance (Minimum 4 hours early) of the submission deadline indicated to ensure a timely response.

The District will not be responsible for any lateness of receipt due to any circumstances out of the District’s direct control, including but not limited to, improper planning by vendors to submit a response by the submission deadline, technical difficulties, Internet connectivity issues, etc.

Contact between vendors and District personnel during the proposal process or evaluation process is prohibited.

Any attempt by vendors during the proposal process to contact District personnel may result in disqualification. All communication shall go through the Purchasing Office during this process. All questions received and the corresponding answers will be distributed to all bidders via the electronic bid system. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Event Details and the District will not respond to questions after this time and date. The vendors will be responsible for checking the website for any posted Q&A.

(Optional: Maximum 4000 characters allowed)

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2 Introduction

The purpose of this proposal is to establish a discount from your regularly published price list. Responsible vendors that are awarded a contract through this bidding process will be added to an approved list of vendors that Cedar Hill ISD campuses and departments can legally use in accordance with TEC Subchapter B, Section 44.031 to fulfill any Maintenance, Operations, & Custodial needs in the areas indicated. It is anticipated that the Cedar Hill ISD will spend in excess of $50,000 in these categories over the next twelve (12) months. Because of the necessity of being in compliance with the state law and local purchasing policy, Cedar Hill ISD is requesting responses from all interested vendors in the indicated areas who wish to do business with Cedar Hill ISD.

No specific pricing is being requested at this time, but all required documents must be completed according to instructions and returned to the District as required before the arrival of the specified submittal deadline.

In order to meet the needs of the District in this procurement category, multiple vendors will be awarded by the district’s Board of Trustees. Vendors that do not respond to this solicitation will not be allowed to do business with the Cedar Hill ISD. However, it is not necessary to respond to this RFP if your company is currently approved through a purchasing cooperative that CHISD participates with.

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3 EVALUATION AND AWARD

Point values, determined by the district, have been assigned to the evaluation criteria listed for this RFP. Cedar Hill ISD shall consider all criteria listed below, although some criteria will not have point values assigned:

1) Purchase Price (25 pts)

2) Quality of the vendor’s goods or services (15 pts)

3) Extent to which the goods or services meet the districts’ needs (15 pts)

4) Total long-term cost (15 pts)

5) Vendor’s delivery capabilities (20 pts)

6) Reputation of the Vendor (5 pts)

7) Past relationship with the district (5 pts)

* CHISD encourages the use of HUB, MWBE, and SBE both as prime and subcontractors. However, these entities must meet the same minimum standards and requirements as the prime contractor. It will be the responsibility of the prime contractor to pre-qualify any subcontractors offered as HUB, MWBE and SBE participants. Vendors shall indicate on their submitted responses whether or not they are a HUB, MWBE, or SBE vendor and with whom they are certified, e.g., State, City, Federal.

*Federal procurement rule prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographical preference.

Any proposals that may result in the expenditure of federal funds will follow the requirements for evaluation with appropriate considerations as outlined in The Code of Federal Regulations (CFR).

4 TERM OF AGREEMENT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year extensions based on the long-range needs of the District and mutual consent of both parties not to exceed five (5) years total.

(Optional: Maximum 1000 characters allowed)

5 PROPOSAL REQUIREMENTS/CERTIFICATIONS

THE FOLLOWING ATTRIBUTES REQUIRE A RESPONSE

(Optional: Maximum 1000 characters allowed)

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6 TEXAS EDUCATION CODE 44.034 NOTIFICATION OF CRIMINAL HISTORY OF CONTRACTOR

Texas Education Code, Section 44.034, Texas Education Code, Notification of Criminal History, Subsection (a), states “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.”

Subsection (b) further states “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract."

Company NOT Owned/Operated by a convicted felon. My Company is a publicly-held corporation

Company owned/operated by a convicted felon (Required: Check only one)

7 FELONY CONVICTION DETAILS

If selected above that your company is owned or operated by anyone who has been convicted of a felony, please list their name and the details of the conviction.

(Required: Maximum 4000 characters allowed)

8 TEXAS EDUCATION CODE 22.08341 CRIMINAL HISTORY RECORD INFORMATION REVIEW OF

CERTAIN CONTRACT EMPLOYEES

(a)Except as provided by Subsection (a-1), this subsection applies to a person who is not an applicant for or holder of a certificate under Subchapter B, Chapter 21 (Educators), and who on or after January 1, 2008, is offered employment by an entity that contracts with a school district, open-enrollment charter school, or shared services arrangement to provide services, if:

(1)the employee or applicant has or will have continuing duties related to the contracted services; and (2)the employee or applicant has or will have direct contact with students.

(a-1)This section does not apply to a contracting entity, subcontracting entity, or other person subject to Section

22.08341 (Criminal History Record Information Review by Certain Public Works Contractors).

(a)A person to whom Subsection

(b) applies must submit to a national criminal history record information review under this section before being employed or serving in a capacity described by that subsection.

(c)Before or immediately after employing or securing the services of a person to whom Subsection (a) applies, the entity contracting with a school district, open-enrollment charter school, or shared services arrangement shall send or ensure that the person sends to the department information that is required by the department for obtaining national criminal history record information, which may include fingerprints and photographs. The department shall obtain the person’s national criminal history record information and report the results through the criminal history clearinghouse as provided by Section 411.0845 (Criminal History Clearinghouse), Government Code.

(d)An entity contracting with a school district, open-enrollment charter school, or shared services arrangement shall obtain all criminal history record information that relates to a person to whom Subsection

(a) applies through the criminal history clearinghouse as provided by Section 411.0845 (Criminal History Clearinghouse), Government Code. The entity shall certify to the school district that the entity has received all criminal history record information relating to a person to whom Subsection (a) applies.

(e)A school district, open-enrollment charter school, or shared services arrangement may obtain the criminal history record information of a person to whom this section applies through the criminal history clearinghouse as provided by Section 411.0845 (Criminal History Clearinghouse), Government Code.

(f)In the event of an emergency, a school district may allow a person to whom Subsection (a) or (g) applies to enter school district property if the person is accompanied by a district employee. A school district may adopt

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(g)An entity that contracts with a school district, open-enrollment charter school, or shared services arrangement to provide services shall obtain from any law enforcement or criminal justice agency or a private entity that is a consumer reporting agency governed by the Fair Credit Reporting Act (15 U.S.C. Section 1681 et seq.), all criminal history record information that relates to an employee of the entity who is employed before January 1, 2008, and who is not subject to a national criminal history record information review under Subsection (b) if:

(1)the employee has continuing duties related to the contracted services; and (2)the employee has direct contact with students.

(h)A school district, open-enrollment charter school, or shared services arrangement may obtain from any law enforcement or criminal justice agency all criminal history record information that relates to a person to whom Subsection (g) applies.

(i)An entity shall certify to a school district that it has received all criminal history record information required by Subsection (g).

(j)The commissioner may adopt rules as necessary to implement this section.

(k)The requirements of this section apply to an entity that contracts directly with a school district, open-enrollment charter school, or shared services arrangement and any subcontractor of the entity.

(l)A contracting entity shall require that a subcontracting entity obtain all criminal history record information that relates to an employee to whom Subsection (a) applies. If a contracting or subcontracting entity determines that Subsection (a) does not apply to an employee, the contracting or subcontracting entity shall make a reasonable effort to ensure that the conditions or precautions that resulted in the determination that Subsection (a) did not apply to the employee continue to exist throughout the time that the contracted services are provided.

(m)A contracting entity complies with the requirements of this section if the contracting entity obtains a written statement from each subcontracting entity certifying that the subcontracting entity has obtained the required criminal history record information for employees of the subcontracting entity and the subcontracting entity has obtained certification from each of the subcontracting entity’s subcontractors.

(n)A subcontracting entity must certify to the school district, open-enrollment charter school, or shared services arrangement and the contracting entity that the subcontracting entity has obtained all criminal history record information that relates to an employee to whom Subsection (a) applies and has obtained similar written certifications from the subcontracting entity’s subcontractors.

(o)A contracting or subcontracting entity may not permit an employee to whom Subsection (a) applies to provide services at a school if the employee has been convicted of a felony or misdemeanor offense that would prevent a person from being employed under Section 22.085(a).

(p)In this section:

(1)“Contracting entity” means an entity that contracts directly with a school district, open-enrollment charter school, or shared services arrangement to provide services to the school district, open-enrollment charter school, or shared services arrangement.

(2)“Subcontracting entity” means an entity that contracts with another entity that is not a school district, open-enrollment charter school, or shared services arrangement to provide services to a school district, open-enrollment charter school, or shared services arrangement.

Vendor agrees that they have read and will comply with requirements under Section 22.834 of the Education Code.

NO YES

(Required: Check only one)

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9 LOCAL GOVERNMENT CODE Ch. 176 - DISCLOSURE OF CERTAIN RELATIONSHIPS WITH LOCAL

GOVERNMENT OFFICERS; PROVIDING PUBLIC ACCESS TO CERTAIN INFORMATION

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

Does this vendor have conflict of interest with Cedar Hill Independent School District?

*If yes, vendor must complete the Conflict of Interest Questionnaire form included under the "Attachments" tab and upload to the "Response Attachments" tab prior to submission.

NO YES

(Required: Check only one)

GOVERNMENT CODE Ch. 2274. PROHIBITION ON CONTRACTS WITH COMPANIES THAT

DISCRIMINATE AGAINST FIREARM AND AMMUNITION INDUSTRIES

Vendor represents and warrants to District that Vendor does not discriminate against firearm and ammunition companies and trade associations as contemplated by Chapter 2274 of the Government Code and will not so discriminate during the term of this Agreement.

I AGREE I DO NOT AGREE

(Required: Check only one)

GOVERNMENT CODE Ch. 809. PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING

CERTAIN ENERGY COMPANIES

Vendor represents and warrants to District that Vendor does not boycott energy companies as contemplated by Chapter 809 of the Government Code and will not boycott energy companies during the term of this Agreement.

I AGREE I DO NOT AGREE

(Required: Check only one)

TEXAS GOVERNMENT CODE CH. 2270. PROHIBITION ON INVESTING PUBLIC MONEY IN CERTAIN

INVESTMENTS

Pursuant to Texas Government Code Chapter 2270, Vendor represents and warrants to the District that Vendor does not boycott Israel and will not boycott Israel during the term of this Agreement.

I AGREE I DO NOT AGREE

(Required: Check only one)

TEXAS GOVERNMENT CODE Ch. 2252. PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES

Vendor complies with Senate Bill 252, which amends Chapter 2252 of the Texas Government Code to add Subchapter F, prohibits contracting with a company engaged in business with Iran, Sudan or a foreign terrorist organization identified on a list prepared by the Texas Comptroller in order to do business with the District.

I AGREE I DO NOT AGREE

(Required: Check only one)

GOVERNMENT CODE SECTION 305.002. REGISTRATION OF LOBBYISTS

Does your organization intend to use funds received from Cedar Hill Independent School District either directly or indirectly to influence or attempt to influence the outcome of legislation or administrative action, as those terms are defined in Section 305.002, Government Code?

YES NO

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REGISTRATION OF LOBBYISTS - DISCLOSURE OF AMOUNT

If selected yes above, provide the amount or percentage which would fall within the language above. The school district is required to list this amount as a separate line item.

(Required: Maximum 1000 characters allowed)

DEBARMENT CERTIFICATION

I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the District if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority.

I AGREE I DO NOT AGREE

(Required: Check only one)

EDGAR - CONTRACTS USING FEDERAL FUNDS

When federal funds are expended by Cedar Hill ISD for any contract resulting from this procurement process the vendor agrees to comply with all applicable federal, state, and local laws, rules, regulations and ordinances. It is further acknowledged that vendor certifies compliance with all provisions, laws, acts, regulations, etc. as specifically noted in Cedar Hill ISD's Terms and Conditions Section 44(A-O) included as an attached document. Any exceptions to the EDGAR Certifications must be submitted in the format described for all deviations or exceptions to the Standard Terms & Conditions found under "Proposal Acknowledgements".

I AGREE I DO NOT AGREE

(Required: Check only one)

VENDOR INFORMATION

PLEASE PROVIDE INFORMATION ABOUT THE "COMPANY" (CORPORATION, FIRM, PARTNERSHIP, OR

INDIVIDUAL) SUBMITTING THIS PROPOSAL

COMPANY NAME

Full legal name of company as it appears on your W-9 - Request For Taxpayer Identification.Full legal name of company as it appears on your W-9 - Request For Taxpayer Identification.

RESIDENT/NONRESIDENT CERTIFICATION

Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a “resident” proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A “nonresident” proposer is a person who is not a Texas resident. Please indicate the status of your company as a “resident” proposer or a “nonresident” proposer under these definitions.

Resident Proposer Non-Resident Proposer

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VENDOR EMPLOYMENT CERTIFICATION

Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas.

If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas?

YES NO

(Required: Check only one)

COOPERATIVE CONTRACTS

Please indicate if your company is a member of any of the cooperatives listed below. Check all that apply.

1GPA

BUYBOARD

DIR

HCDE/CHOICE PARTNERS

OMNIA

PACE

SOURCEWELL

TIPS

ALLIED STATES

GOODBUY

EQUALIS

TX SMARTBUY

(Required: Check all that apply)

COOPERATIVE CONTRACTS - EDGAR COMPLIANCE

If referencing pricing from a cooperative contract, is the contract EDGAR compliant?

YES NO

(Required: Check only one)

HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION

A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to as a “HUB” is encouraged to indicate its HUB certification status.

The District will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification.

Minority Owned Business

Women Owned Business

Service-Disabled Veteran Owned Business

No Hub Certification (Required: Check all that apply)

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HUB CERTIFICATION NUMBER

If stated that your company has been certified as any of the "HUB" above, please provide your certification number.

HUB CERTIFYING AGENCY

If stated that your company has been certified as any of the "HUB" above, please provide your certification number.

REMIT ADDRESS

Please provide the "Remit to Address" including the following:

Mailing Address City State Zip Code

ORDER ADDRESS

Please provide the "Remit to Address" including the following:

Mailing Address City State Zip Code

PURCHASE ORDER POLICY

Items and/or services are to be delivered to Cedar Hill Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances should items and/or services be provided to the District without a properly drawn District purchase order. Without a District purchase order you are NOT GUARANTEED PAYMENT and the item and/or service you are providing could be constituted as a donation to the district. Please inform any staff member that handles the Cedar Hill Independent School District account of these procedures.

I Agree (Required: Check if applicable)

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PURCHASE ORDER EMAIL ADDRESS

Please indicate the email address that should be used to send purchase orders for processing.

(Required: Email address)

CONTACT NAME

Please provide the name for the main contact or local representative that will handle our account.

CONTACT EMAIL

Please provide the email address for the main contact or local representative that will handle our account.

(Required: Email address)

CONTACT PHONE

Please provide the email address for the main contact or local representative that will handle our account.

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

WEBSITE

Please provide your website if applicable.

(Optional: Enter URL)

QUOTE REQUEST

Please provide the email address that should be used to request quotes.

(Required: Email address)

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Form 1295 - Certificate of Interested Parties

Pursuant HB 1295, the addition of section 2252.908 of the Government Code, all awarded vendors must fill out electronically, with the Texas Ethics Commission's online filing application.

https://www.ethics.state.tx.us/filinginfo/1295/

The law states that a governmental entity or state may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties (Form 1295) to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental or state agency. The Texas Ethics Commission has adopted rules requiring the business to file Form 1295 electronically with the Commission.

This form must then be signed and attached in the "Response Attachments" tab of this bid event, prior to any business transaction.

Please note the following:

Box 2: Please enter Cedar Hill ISD

Box 3: Please use Cedar Hill ISD's solicitation (bid) number RFP# 24/25-XX as the identification number being requested and the contract name as description of goods or services.

A new form must be completed upon each renewal.

Please acknowledge that you have read and understand that the district may not do business with your company without the submittal of this form.

YES NO

(Required: Check only one)

Central Texas Purchasing Alliance (CTPA)

This proposal may be available for members of the Central Texas Purchasing Alliance to utilize. There are currently over forty members. A list of members can be found at the coop's website at https://www.txctpa.org/.

CTPA Interlocal Agreement

Educational entities in the surrounding Cedar Hill Independent School District area have indicated an interest in participating under any resulting contract. Should these Educational entities decide to participate in any resulting contract, would you, (the vendor), agree that all terms, conditions, specifications, and pricing contained herein would apply? ***Educational entities utilizing interlocal agreements with the Cedar Hill Independent School District will be eligible, but not obligated, to purchase materials/services under the contracts(s) awarded as a result of this solicitation. All purchases by Educational entity other than Cedar Hill Independent School District will be billed directly to that Educational entity and paid by that Educational entity. Cedar Hill Independent School District will not be directly responsible for another Educational entity's debts. Each Educational entity will order its own material/service as needed.

I AGREE I DO NOT AGREE

(Required: Check only one)

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EPCNT Educational Purchasing Cooperative of North Texas

Cedar Hill ISD encourages vendors to check yes to the EPCNT clause because other schools can buy with our bid under the same terms. This streamlines the public purchasing process and cuts costs to the public. It also keeps vendors from having to answer multiple bids for many school districts for the same product(s) or services, thereby saving the vendors resources. Do not check yes if doing so would be detrimental to Cedar Hill ISD pricing, terms or conditions in your response.

Approximately 70 school districts in the area have formed, through an inter-local agreement, the Educational Purchasing Cooperative of North Texas (EPCNT). You may learn about EPCNT athttps://epcnt.com/. Should any of these entities decide to participate in this bid, would you (the vendor)agree to extend your offer to all member school districts? Terms and conditions and pricing must be the same as for Cedar Hill ISD.

Terms and conditions and pricing will be the same as Cedar Hill ISD. Members and participants of the EPCNT will be eligible, but not obligated, to purchase materials/services under the contract awarded as a result of this solicitation.

All purchases by members and participants other than the Cedar Hill ISD will be billed directly to that entity and paid by that entity. Cedar Hill ISD will not be responsible for another entity's debts. Each governmental entity will order its own materials/services as needed.Signature below certifies authorization for EPCNT participation for this offer by the responding vendor.

I AGREE I DO NOT AGREE

(Required: Check only one)

Bidder's Certification

Texas Government Code Chapter 2252 relates to bids by nonresident contractors. The pertinent portions of the Act are as follows: Section 2252.001(3) “Nonresident bidder” refers to a person who is not a resident. Section 2252.001(4) “Resident bidder” refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. Section 2252.002, as amended by H.B. 3648, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER. A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the greater of the following:

(1) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal place of business is located; or

(2) the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in the state in which a majority of the manufacturing relating to the contract will be performed.” Section 2252.002, as amended by H.B. 1050, 83rd Legislature (2013 Regular Session): “AWARD OF CONTRACT TO NONRESIDENT BIDDER: A governmental entity may not award a governmental contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract in:

(1) the state in which the non resident’s principal place of business is located; or

(2) a state in which the nonresident is a resident manufacturer.”

Is the vendor a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4)?

Please indicate the status of your company as a "resident" proposer or "nonresident" proposer under these definitions.

RESIDENT NON RESIDENT

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Non-resident Bidder's Certification

Non-resident Bidder of Texas as defined in Texas Government Code Section 2252.001(3)

If your firm is not a Resident Bidder of Texas as defined in Texas Government Code Section 2252.001(4), indicate your firm's principal place of business City and State. If not applicable, please enter N/A (not applicable).

Items and/or services are to be delivered to Cedar Hill Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances should items and/or services be provided to the District without a

Items and/or services are to be delivered to Cedar Hill Independent School District ONLY when a district approved purchase order has been received by your company. Under no circumstances should items and/or services be provided to the District without a properly drawn District purchase order. Without a District purchase order you are NOT GUARANTEED PAYMENT and the item and/or service you are providing could be constituted as a donation to the district.

Please inform any staff member that handles the Cedar Hill Independent School District account of these procedures.

Please check if you agree to the Cedar Hill ISD Purchase Order Policy.

I Agree (Required: Check if applicable)

INFORMAL PROPOSAL INFORMATION

The Cedar Hill Independent School District invites qualified vendors to submit responses based on their ability to provide goods and/or services to the District. The intent of this request is to establish a list of pre-qualified vendors that can best provide the specified goods and/or services upon the request of a campus and/or department.

Awards may be made to multiple vendors on an incremental basis during the solicitation offering period. Vendors are encouraged to submit responses as soon as possible. As proposal responses are received or on a periodic basis, they will be opened, evaluated, and either accepted or rejected by the district, based on the criteria outlined in the attribute titled "EVALUATION AND AWARD".

UNDERSTAND THE INTENT OF THIS SOLICITATION.

(Required: Check all that apply)

REFERENCES

Please provide three references, preferably Texas school districts of similar size, to which you have provided the goods/services that Cedar Hill ISD is requesting in this solicitation.

REFERENCE #1

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REFERENCE #1 CONTACT PERSON'S NAME

REFERENCE #1 CONTACT PERSON'S SCHOOL DISTRICT/BUSINESS

REFERENCE #1 ADDRESS

REFERENCE #1 PHONE NUMBER

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

REFERENCE #1 EMAIL

(Required: Email address)

REFERENCE #1 DESCRIPTION OF GOODS/SERVICES PROVIDED

Please describe the goods/services your company provided

REFERENCE #2

REFERENCE #2 CONTACT PERSON NAME

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REFERENCE #2 CONTACT PERSON'S SCHOOL DISTRICT/BUSINESS

REFERENCE #2 ADDRESS

REFERENCE #2 PHONE NUMBER

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

REFERENCE #2 EMAIL

(Required: Email address)

REFERENCE #2 DESCRIPTION OF GOODS/SERVICES PROVIDED

REFERENCE #3

REFERENCE #3 CONTACT PERSON NAME

REFERENCE #3 CONTACT PERSON'S SCHOOL DISTRICT/BUSINESS

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REFERENCE #3 ADDRESS

REFERENCE #3 PHONE NUMBER

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

REFERENCE #3 EMAIL

(Required: Email address)

REFERENCE #3 DESCRIPTION OF GOODS/SERVICES PROVIDED

CERTIFICATION OF COMPLIANCE WITH TEXAS FAMILY CODE PROVISION

As per Section 14.52 of the Texas Family Code, added by S.B. 84, Acts, 73rd Legislature, R.S. (1993), all bidders must complete and submit with the bid the following affidavit: I, the undersigned vendor, do hereby acknowledge that NO sole proprietor, partner, majority shareholder of a corporation, or an owner of 10% or more of another business entity is 30 days or more delinquent in paying child support under a court order or a written repayment agreement. I understand that under this provision, a sole proprietorship, partnership, corporation or other entity in which a sole proprietor, partner, majority shareholder or a corporation, or an owner of 10% or more of another entity is 30 days or more delinquent in paying child support under a court order or a written repayment agreement is NOT eligible to bid or receive a state contract.

I UNDERSTAND

(Required: Check if applicable)

REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL

AWARDS - APPENDIX II TO 2 CFR PART 200

The following provisions are required and apply when federal funds are expended by CHISD for any contract resulting from this procurement process.

I UNDERSTAND

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BREACH OF CONTRACT

Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.

Pursuant to Federal Rule (A) above, when federal funds are expended by CHISD, CHISD reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.

Does vendor agree?

YES

NO

(Required: Check all that apply)

TERMINATION FOR CAUSE AND CONVENIENCE (CONTRACTS IN EXCESS OF $10,000)

Pursuant to Federal Rule (B) above, when federal funds are expended by CHISD, CHISD reserves the right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a breach or default of the agreement by Vendor, in the event vendor fails to:

(1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order;

(2) make any payments owed; or

(3) otherwise perform in accordance with the contract and/or the procurement solicitation.

CHISD also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if CHISD believes, in its sole discretion that it is in the best interest of CHISD to do so. The vendor will be compensated for work performed and accepted and goods accepted by CHISD as of the termination date if the contract is terminated for convenience of CHISD. Any award under this procurement process is not exclusive and CHISD reserves the right to purchase goods and services from other vendors when it is in the best interest of

CHISD.

Does vendor agree?

YES

NO

(Required: Check all that apply)

EQUAL EMPLOYMENT OPPORTUNITY

Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60- 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964- 1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Pursuant to Federal Rule (C) above, when federal funds are expended by CHISD on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.

Does vendor agree to abide by the above?

YES

NO

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DAVIS-BACON ACT, AS AMENDED (40 U.S.C. 3141-3148)

When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency.

Pursuant to Federal Rule (D) above, when federal funds are expended by CHISD, during the term of an award for all contracts and subgrants for construction or repair, the vendor will be in compliance with all applicable Davis- Bacon Act provisions.

Does the vendor agree?

YES

NO

(Required: Check all that apply)

CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 3701-3708)

Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C.

3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

Pursuant to Federal Rule (E) above, when federal funds are expended by CHISD, the vendor certifies that during the term of an award for all contracts by CHISD resulting from this procurement process, the vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act.

Does vendor agree?

YES

NO

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RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT

If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.

Pursuant to Federal Rule (F) above, when federal funds are expended by CHISD, the vendor certifies that during the term of an award for all contracts by CHISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.

Does vendor agree?

YES

NO

(Required: Check all that apply)

CLEAN AIR ACT (42 U.S.C. 7401-7671q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. 1251-1387)

Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387).

Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Pursuant to Federal Rule (G) above, when federal funds are expended by CHISD, the vendor certifies that during the term of an award for all contracts by CHISD resulting from this procurement process, the vendor agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.

Does vendor agree?

YES

NO

(Required: Check all that apply)

DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689)

A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

Pursuant to Federal Rule (H) above, when federal funds are expended by CHISD, the vendor certifies that during the term of an award for all contracts by CHISD resulting from this procurement process, the vendor certifies that neither it nor its principals is/are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Does vendor agree?

YES

NO

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BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352)

Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

Pursuant to Federal Rule (I) above, when federal funds are expended by CHISD, the vendor certifies that during the term and after the awarded term of an award…