Bid Invitation - 2026-10-12T150419.816.pdf

F2027033

Purchase of Full Matrix Message Boards

Issue Date: 10/9/2026

Questions Deadline: 10/22/2026 12:00 PM (CT)

Response Deadline: 10/29/2026 02:00 PM (CT)

Contact Information Contact: Dusty Pulliam, Senior Buyer Address: Purchasing

100 E Weatherford St Suite 303 Fort Worth, TX 76196

Phone: (817) 884-3246 Fax: (817) 884-3246

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 1 of 12 pages

Event Information Number: F2027033 Title: Purchase of Full Matrix Message Boards Type: Invitation for Bid Issue Date: 10/9/2026 Question Deadline: 10/22/2026 12:00 PM (CT) Response Deadline: 10/29/2026 02:00 PM (CT) Notes: This is for the purchase of two (2) full matrix message boards that will be placed at job sites to display clear,readable messages informing the public of future or current roadwork projects.

Billing Information Contact: Accounts Payable Address: Auditor's Office

Administration 100 E Weatherford St Suite 506 Fort Worth, TX 76196-0103

Phone: (817) 884 x1205 Fax: (817) 884 x1104 Email: sap-invoices@tarrantcountytx.gov

Bid Activities

Virtual Pre-Bid Conference 10/21/2026 2:00:00 PM (CT) All Bidders are encouraged to attend a Pre-Bid Virtual Conference to be held:

DATE: WEDNESDAY, OCTOBER 21, 2026

TIME: 2:00 P.M., CT

RSVP: Vendors planning to attend the Pre-Bid Conference should RSVP to BidQuestions- RSVP@tarrantcountytx.gov by 5:00 p.m., CT, Tuesday, October 20, 2026. In the email, state your company name, names of attendees, an email address and phone number for each attendee, and reference the solicitation for which you are RSVPing. Confirmed receipt by Tarrant County of this email is preferred. After the RSVP deadline, a virtual invitation will be sent to participants.

Questions from bidders will be addressed at the pre-bid conference. Any vendor who submits a bid without attending the scheduled pre-bid conference does so at his own risk. Such applicant who submits a bid and does not attend the scheduled pre-bid conference waives any right to assert claims due to undiscovered conditions.

Bid Attachments

F2027033 Technical Specifications.pdf Download

F2027033 Technical Specifications

TC_General_Terms_and_Conditions091724.pdf Download

Tarrant County General Terms and Conditions (9/17/2024)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 2 of 12 pages mailto:BidQuestions-RSVP@tarrantcountytx.gov?subject=Pre-Bid%20Conference%20RSVP https://tarrantcountytx.ionwave.net//extract.aspx?e=Unmo~1cquXofJh8Xk3MSG4mhZb-GN1NPS5QLKw1P5i1MiW457aVg0jFf4Yo7b8iMYHjhw7m5OavUjFGOAPSjQw https://tarrantcountytx.ionwave.net//extract.aspx?e=21fod8bMeUDbplT5e5ulqBTtAwFrLPU4G9GQIZCRqQaKM4GqBbTBAi-A5dpZ22ozyW2OAh8L55LSXF4wzQhkiA https://tarrantcountytx.ionwave.net//extract.aspx?e=HJYFpfcaOPMYVwSKmLHilVg4pWwov7p5qJgL5ZikQZ5j1VLL9mUaVVowhrDwYbV5nVJU8PERR3tiDY0HU0DyeQ

TC_Special_Terms_and_Conditions_Standard_Ver 3_051926.pdf Download

Tarrant County Special Terms and Conditions

TC_HUB_Policy053123.pdf Download

Tarrant County HUB Policy (5/31/23)

Requested Attachments

Diversity Certification(s) Please upload if applicable.

W9 Please upload.

Manufacturer’s Specification Sheet (Attachment required)

Warranty Information (Attachment required)

Training Information If available.

Bid Attributes

1 Insurance Requirements

MINIMUM INSURANCE REQUIREMENTS:

Vendor shall take out, pay for and maintain at all times during the prosecution of the work under the contract, the following forms of insurance, in carriers acceptable to and approved by Tarrant County.

1) Workers' Compensation/Employer’s Liability a. Worker’s Compensation — statutory b. Employer’s Liability — $500,000

2) Commercial General Liability: a. Bodily Injury/Personal Injury/Property Damage — $1,000,000 per occurrence/$2,000,000 aggregate

3) Auto Liability: a. Combined Single Limit (CSL) — $500,000 per occurrence

Tarrant County reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverage and their limits when deemed necessary and prudent by Tarrant County based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Vendor.

Required Provisions:

1) Proof of Carriage of Insurance − All Certificates of Insurance will be required in duplicate and filed with the Tarrant County Purchasing Agent and the Budget and Risk Management Department at 100 East Weatherford Street, Suite 305, Fort Worth, Texas 76196 prior to work commencing.

2) All Certificates shall provide Tarrant County with an unconditional thirty (30) days written notice in case of cancellation or any major change.

3) As to all applicable coverage, policies shall name Tarrant County and its officers, employees, and elected representatives as an additional insured.

4) All copies of the Certificates of Insurance shall reference the project name and solicitation number for which the insurance is being supplied.

5) Vendor agrees to waive subrogation against Tarrant County, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent the loss, if any, is covered by the proceeds of insurance.

6) If applicable, the Vendor is responsible for making sure any subcontractor(s) performing work under this agreement has the required insurance coverage(s) and supplies Tarrant County with the proper documents verifying the coverage.

I understand and agree.

(Required: Check if applicable)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 3 of 12 pages https://tarrantcountytx.ionwave.net//extract.aspx?e=HJYFpfcaOPMYVwSKmLHilVg4pWwov7p5qJgL5ZikQZ5j1VLL9mUaVVowhrDwYbV5nVJU8PERR3tiDY0HU0DyeQ https://tarrantcountytx.ionwave.net//extract.aspx?e=ylhh1AT3DaC1yvSsJpUN3ZaTqEy-nL0RKCOYD63ySjDwkKCZw4OLI8unYf8P~OTZyFN9QDxntW88ph4akGi3ug

2 Warranty

WARRANTY PRICE:

The price to be paid by the county shall be that contained in seller’s bid which seller warrants to be no higher than the seller’s current prices on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar or like conditions and methods of purchase. In the event the seller breaches the warranty the prices of the items shall be reduced to the seller’s current prices on orders by others, or in the alternative, the county may cancel this contract without liability to the seller for breach or the seller’s actual expense.

The seller warrants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the seller for the purpose of securing business. For breach or violation of this warranty, the county shall have the right in addition to any other right or rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee.

WARRANTY PRODUCTS:

The seller shall not limit or exclude any implied warranties and any attempt to do so shall render this contract voidable at the option of the county. The seller warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation and to the sample(s) furnished by the seller, if any. If the event of a conflict between the specifications, drawings and descriptions, the specifications shall govern.

SAFETY WARRANTY:

The seller warrants that the product sold to the county shall conform to the standards promulgated by the U.S.

Department of Labor under the Occupational Safety and Health Act (OSHA) of 1970. In the event the product does not conform to OSHA standards, the county may return the product for correction or replacement at the seller’s expense. In the event the seller fails to make the appropriate correction within a reasonable time, correction made by the county will be at the seller’s expense.

NO WARRANTY AGAINST COUNTY INFRINGEMENTS:

As part of this contract for sale the seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement or the like. The county makes no warranty that the production of goods according to the specifications will not give rise to such a claim, and in no event shall the county be liable to the seller for indemnification in the event that the seller is sued on the grounds of infringement or the like. If the seller is of the opinion that an infringement or the like will result, he will notify the county to this effect in writing within two weeks after the signing of this agreement. If the county does not receive notice and is subsequently held liable for the infringement or the like, the seller will save the county harmless. If the seller in good faith ascertains that production of the goods in accordance with the specifications will result in infringement or the like, this contract shall be null and void except that the county will pay the seller the reasonable cost of search as to infringements.

I understand and agree.

(Required: Check if applicable)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 4 of 12 pages

3 Diversity Classifications

Check all that apply:

HUB-Historically Underutilized Business

DBE-Disadvantaged Business Enterprise

MBE-Minority Owned Business

WBE-Woman Business Enterprise

SBE-Small Business Enterprise

LGBTBE-Certified LGBT Business Enterprise

WO-Women Owned

NAM-Native American

VO-Veteran Owned

HISP-Hispanic American

DV-Disabled Veteran

AP-Asian Pacific American

AI-Asian Indian American

AA-African American

8A-8(a) Business Development

None Apply (Required: Check all that apply)

4 REFERENCES

5 References Statement

Please list three (3) references, other than past or present employees of Tarrant County, who can verify your performance as a Vendor. Performance includes, but is not limited to, sales and/or service, delivery, invoicing, and other items as may be required for Tarrant County to determine Vendor’s ability to provide the intended goods or service of the bid. Tarrant County PREFERS references to be from Government customers. References must be able to verify the quality of service Vendor’s company provides and that the Bidder has completed a project of similar size and scope of work in this response. Inaccurate, obsolete or negative responses from the listed references could result in rejection of your bid. Failure to supply the required references will deem the bid as non-responsive and will not be considered for award. Bidder involvement with reference checks is not permitted. Only Tarrant County or its designee will conduct reference checks. Any deviation to this will result in rejection of your response.

6 ____________________Reference 1___________________

7 Government/Company Name

(Required: Maximum 100 characters allowed)

8 Address

(Required: Maximum 1000 characters allowed)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 5 of 12 pages

9 Reference Contact Person and Title

Reference Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference Email Address

(Required: Email address)

Reference Scope of Work

(Required: Maximum 4000 characters allowed)

Reference Contract Period

____________________Reference 2___________________

Government/Company Name

Address

Reference Contact Person and Title

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 6 of 12 pages

Reference Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Reference Email Address

(Required: Email address)

____________________Reference 3___________________

Government/Company Name

Address

Reference Contact Person and Title

Reference Telephone Number

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 7 of 12 pages

Reference Email Address

(Required: Email address)

Certification of Eligibility

By submitting a Bid in response to this solicitation, the Bidder certifies that at the time of submission, they are not on the Federal Government’s list of suspended, ineligible, or debarred entities. In the event of placement on the list between the time of Bid submission and time of award, the Bidder will notify the Tarrant County Purchasing Agent.

Failure to do so may result in terminating this contract for default.

I understand and agree.

(Required: Check if applicable)

Disclosure of Interested Parties

The law states that a governmental entity may not enter into certain contracts with a nonexempt business entity unless the business entity submits a disclosure of interested parties to the governmental entity. By submitting a Bid in response to this solicitation, the Bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Tarrant County Purchasing Agent, and/or requesting department, the “Certificate of Interested Parties,” Form 1295 as required, within ten (10) business days from notification of pending award, renewal, amended or extended contract.

I understand and agree.

(Required: Check if applicable)

Entities that Boycott Israel and Prohibition Against Involvement with Iran, Sudan, and Foreign Terrorist Organizations

Vendor represents and warrants that (1) it does not, and shall not for the duration of the Contract, boycott Israel or

(2) the verification required by Section 2271.002 of the Texas Government Code does not apply to the Contract.

Vendor further verifies pursuant to Texas Local Government Code Section 2252.152 that they are not engaged in business with Iran, Sudan, or any foreign terrorist organization. The term “foreign terrorist organization” means an organization designated as a foreign terrorist organization by the United States Secretary of State as authorized by 8 U.S.C. Section 1189. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County.

I understand and agree.

(Required: Check if applicable)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 8 of 12 pages

Entities that Boycott Energy Companies

In accordance with Section 2276 of the Texas Government Code (relating to prohibition on contracts with companies boycotting certain energy companies), Vendor represents and warrants that: (1) it does not, and will not for the duration of the Contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County.

I understand and agree.

(Required: Check if applicable)

Entities that Discriminate Against Firearm and Ammunition Industries

In accordance with Section 2274.002 of the Texas Government Code (relating to prohibition on contracts with companies that discriminate against firearm and ammunition industries), Vendor certifies that: (1) it does not, and will not for the duration of the Contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the certification required by Section 2274.002 of the Texas Government Code does not apply to the Contract. If circumstances relevant to this provision change during the course of the Contract, Vendor shall promptly notify County.

I understand and agree.

(Required: Check if applicable)

Full Legal Name of Company

Street Address

City

State

Zip Code

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 9 of 12 pages

Name of Authorized Individual Submitting Bid

Phone # of Authorized Individual Submitting Bid

(__ __ __) __ __ __ - __ __ __ __ ext:

(Required)

Is your Company’s Principal Place of Business in Texas?

The Purchasing Office, subject to approval by the Commissioners Court when required, shall oversee the application of local preference for the purchase of general construction or an improvement, a public works project, or a purchase of a service, supplies, materials, or equipment that do not involve federal funds. In relevant situations, the Purchasing Office will use the following criteria in determining whether to recommend a higher bid from a local vendor:

a. The bidder is a nonresident bidder, and

b. The bidder’s principal place of business is located in a state that regulates the award of government contracts to a bidder whose principal place of business is not located in that state. The Comptroller publishes a list of these states in the Texas Register.

Yes No (Required: Check only one)

Is your Company's Principal Place of Business in Tarrant County?

The Purchasing Office, subject to approval by the Commissioners Court when required, shall oversee the application of local preference for the purchase of goods or real property pursuant to Local Government Code §271.905 and may consider doing so on a case-by-case basis. In relevant situations, the Purchasing Office shall use the following criteria in determining whether to recommend a higher bid from a local vendor:

a. the employment of residents of Tarrant County created through the award of the bid to the local vendor, and

b. any increase in tax revenue created through the award of the bid to the local vendors.

Yes No (Required: Check only one)

Estimated delivery time after order.

Bid Lines

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 10 of 12 pages

1 Full matrix message boards

Quantity: 2 UOM: EA Price: $ Total: $

Manufacturer:

(Required)

Manufacturer #:

(Required)

Supplier Notes:

Additional notes (Attach separate sheet)

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 11 of 12 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting a response to this IFB and signing below, you are agreeing to the following: 1. You are an authorized representative of the Bidder and are duly authorized to sign on behalf of the Bidder and bind the Bidder to this contract.

2. You agree this bid becomes the property of Tarrant County after the opening. 3. You have familiarized yourself with the local conditions under which the work is to be performed and given consideration to the conditions of delivery, handling and storage of equipment and all other matters that may be incidental to the work, before submitting a bid. You also affirm that you have read and do understand the specifications and any attachments contained in this solicitation. 4. You agree, on behalf of the Bidder, that if the bid is accepted, Bidder will furnish all materials and services upon which price(s) are offered, at the price(s) and upon the terms and conditions contained in the specifications. 5. You agree that the period for acceptance of this bid will be one hundred twenty (120) calendar days. 6. You attest that this bid has not been prepared in collusion with any other Bidder, nor any employee of Tarrant County, and that the contents of this bid have not been communicated to any other Bidder or to any employee of Tarrant County prior to the official opening of this bid.

7. You assign, on behalf of vendor to Tarrant County, all claims for overcharges associated with this contract which arise under the antitrust laws of the United States, 15 USCA Section 1 et seq., and which arise under the antitrust laws of the State of Texas, Tex. Bus. & Com. Code, Section 15.01, et seq.

Print Name Signature

Deadline: 10/29/2026 02:00 PM (CT) F2027033Page 12 of 12 pages