Bid Documents Street Sweeping 2026.pdf

Town of Orange, Connecticut

BID DOCUMENTS

2026-2028 STREET SWEEPING

1.0 INVITATION TO BID

1.1 The Town of Orange requests bids from qualified contractors for street sweeping services consisting of rental of power sweepers, all necessary appurtenances, and operators for sweeping of town roads.

1.2 Bidders are required to comply with the instructions contained in these Bid Documents, and to provide information where requested. Bids must be made on the forms contained herein.

2.0 KEY EVENT DATES

2.1 Request for Bids Advertised Wednesday, September 9, 2026

2.2 Bid Due Date & Bid Opening 10:00 am, Thursday, October 1, 2026

Orange Town Hall Lower Level Meeting Room 617 Orange Center Road Orange, CT 06477

2.3 Bid Award Decision Board of Selectmen Meeting

Wednesday, October 14, 2026

2.4 Questions All questions shall be submitted by email to the Director of Public Works at bbrinton@orange-ct.gov. All questions will be answered by email.

2.5 Bidders must provide contact information to the town by emailing afaustini@orange-ct.gov and bbrinton@orange-ct.gov, to ensure that they receive bid addenda and other notifications.

3.0 BID FORMS AND SUBMISSION INSTRUCTIONS

3.1 Copies of the bid documents may be obtained from the Town of Orange Website and State of Connecticut Contracting Portal.

3.2 Ditto marks are not considered writing; shall not be used; and can be reason for non-acceptance of a bid.

3.3 All bids must be submitted in a sealed envelope, clearly marked “STREET SWEEPING BID” received in the Public Works office by the time of the bid opening specified above. In addition to the BID FORM, the bidder’s PROJECT REFERENCES and NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER must also be enclosed in the sealed envelope.

mailto:bbrinton@orange-ct.gov mailto:afaustini@orange-ct.gov mailto:afaustini@orange-ct.gov mailto:bbrinton@orange-ct.gov

Bids, corrections, and/or modifications received after the time the Town officials open the first bid will not be accepted.

Bidders are responsible for checking the bid posting on the state contracting portal https://portal.ct.gov/DAS/CTSource/CTSource or on the Town of Orange website for bid addenda and responses to bidders’ questions, up to the time of the bid opening.

3.4 The BID FORM must be signed by an authorized agent of the submitting company.

3.5 All information submitted, must be in ink or typewritten. Mistakes may be crossed out and corrections inserted. The person signing the bid form must initial corrections.

3.6 The inability to meet any specified requirement(s) shall be clearly stated in writing and attached to the bid form or written on the bid form.

3.7 At the time of opening the bids, bidders shall be presumed to have inspected the site and be thoroughly familiar with the bid documents. Failure of any bidder to inspect the project site, ask questions, or to examine the bid documents, shall not relieve any bidder from obligations with respect to their bid.

3.8 The specifications listed are to be interpreted as meaning those acceptable to the Town of Orange. Substitutions that are “an approved equal,” will be considered.

3.9 The Contractor must have significant experience performing work similar in scope to this project. References must be provided on the Bid Forms.

4.0 TIME REQUIREMENTS

4.1 Work shall commence within 48 hours of notice to proceed from the town.

5.0 PAYMENT

5.1 Shall be at the contract prices bid per including all labor, materials, supplies, equipment, tools, and incidentals necessary to complete the work. Payment shall be made after all work has been completed and accepted.

6.0 MISCELLANEOUS

6.1 Bidders may withdraw their bid any time prior to the time of bid opening. No bidder shall withdraw, cancel, or modify their bid for a period of sixty (60) days after bid opening.

6.2 The Town of Orange is exempt from Connecticut Sales and Use Taxes and Federal Excise Taxes. Bidders shall avail themselves of these exemptions.

6.3 The Town of Orange reserves the right to accept any bid, to reject any or all bids, to waive any minor bid informality or irregularity, to take into account the residency and business location of bidders within the Town of Orange, and to award the bid deemed by the Town of Orange to be in its best interest. Lowest price shall not be the sole determining factor when awarding the bid. Bidders who are delinquent in taxes or fees to the Town of Orange will not be considered responsible bidders. The Town of Orange reserves the right to reduce the scope of work and award only some of the tasks to a Contractor.

7.0 TERMINATION

7.1 Failure to comply with any of the requirements herein may be considered breach of contract and as such shall be subject to termination of the contract by the Town.

8.0 BID, PERFORMANCE, AND PAYMENT BONDS

8.1 Not Applicable.

9.0 INSURANCE

9.1 Contractor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Orange as an Additional Insured on a primary and non-contributory basis to all policies, except Workers Compensation. All policies should also include a Waiver of Subrogation.

Insurance shall be written with Carriers approved in the State of Connecticut and with a minimum AM Best Rating of A- (Excellent) and minimum Financial Size Category of VIII. In addition, all Carriers are subject to approval by the Town of Orange.

(Minimum Limits) General Liability Each Occurrence

General Aggregate Products/Completed Operations Aggregate

$1,000,000 $2,000,000 $2,000,000

Auto Liability

Umbrella/Excess Liability

Combined Single Limit

Each Occurrence

$1,000,000

Professional Liability (if applicable)

Each Occurrence

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period for claims for the policy in effect during the contract for two (2) years from the completion date.

Workers’ Compensation and WC Statutory Limits Employers’ Liability EL Each Accident $500,000 EL Disease Each Employee $500,000 EL Disease Policy Limit $500,000

Original, completed Certificates of Insurance must be presented to the Town of Orange prior to contract issuance. Should any of the above-described policies be cancelled, limits reduced or coverage altered, 30 days’ written notice must be given to the Town of Orange.

For purposes of insurance, all certificates and communications should be addressed to:

Director of Public Works/Town Engineer Town of Orange 617 Orange Center Road Orange CT 06477

10.0 PREVAILING WAGES

10.1 Not applicable.

11.0 GENERAL WORK REQUIREMENTS

General. All bids shall contain the cost of all items and work, whether specified herein or not, required to provide a complete project. Failure to include such items and work specifically in the bid documents shall not be grounds for extra cost.

All materials and equipment supplied by the Contractor shall conform to the requirements of the Plans and Specifications. No changes shall be allowed unless they are approved, in writing, by the Town. All work shall be in accordance with Federal, State, and Town laws.

Hours of Work. The Contractor may perform work on the Project during the following work hours:

Monday – Friday: 7:00 a.m. to 3:00 p.m.

There is no work permitted on Saturdays, Sundays, or Holidays except if permitted by the Town.

Request for weekend or holiday work must be received no later than the end of the workday on the Thursday preceding the weekend in question, or at least 1 full business day before a holiday.

12.0 SCOPE OF WORK

The work covered by the plans and specifications consists of furnishing all labor, material, supplies, equipment, tools, and incidentals necessary to perform street sweeping services for the Town of Orange.

The street sweeping work shall include, but not be limited to:

1. Contractor shall have at least two (2) operational sweepers available.

2. Contractor shall have at least one (1) operational backup sweeper available.

3. Contractor shall have the ability to service and repair, in a timely manner, his equipment to keep the sweeping operation functional.

4. Contractor shall respond with fully operational equipment and operators, and shall be on the job within 48 hours of receipt of notice to proceed from the Town of Orange.

5. The centerline length of streets to be swept annually varies, but is typically between 50 and 100 miles. Both gutter lines shall be swept.

6. The material to be swept includes all materials normally found on roadways, including residual stone from chip sealing.

7. Four (4) wheel, four (4) cubic yard, high dump sweepers shall be provided.

The following services will be provided by the town:

1. A dump truck with operator will be provided for each Contractor sweeper, for removal of swept material.

2. Traffic control as necessary.

Town of Orange, Connecticut

BID FORM

Street Sweeping

The following bid is being submitted to the Town of Orange, Connecticut Public Works Department for supplying all labor, material, supplies, equipment, tools, and incidentals necessary to perform the work as specified in the bid documents.

July 1, 2026 to June 30, 2027

$_________________________ (per mile) Street Sweeper with Operator

$_________________________ (per hour) Street Sweeper with Operator

July 1, 2027 to June 30, 2028

$_________________________ (per mile) Street Sweeper with Operator

$_________________________ (per hour) Street Sweeper with Operator

The undersigned certifies that he/she has read and understood all of the provisions of the “BID DOCUMENTS”. Any exceptions to the “BID DOCUMENTS” are noted below and/or on a separate sheet of paper and made a part of this bid. The undersigned also certifies that this bid is being submitted without collusion with any individual or corporation and agrees, by virtue of submitting this bid, that if accepted by the Town of Orange, this forms a contractual obligation on the part of the bidder to perform the work in accordance with the bid documents.

SIGNATURE: _________________________________________________________________

FOR: _________________________________________________________________________

(Company Name)

BY: ______________________________________ DATE: ___________________________

(Title)

NUMBER & STREET: __________________________________________________________

TOWN/CITY: _________________________ STATE: ___________ ZIP: _______________

TEL NO. ______________________________ EMAIL: _______________________________

(CHECK ONE)

No exceptions to the Specifications _____ Exceptions taken as noted below _____ or on separate sheet of paper _____

PROJECT REFERENCES

Provide references for similar projects your firm recently completed:

1. Project Name & Location:____________________________________________ Project Description: _________________________________________________

Contract Amount:___________________________________________________ Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________ Email:____________________________________________________________ Date of Completion:_________________________________________________

2. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

3. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

4. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________ Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

5. Project Name & Location:____________________________________________

Contract Amount:___________________________________________________

Owner:___________________________________________________________ Contact Person:_____________________________________________________

Tel. #:____________________________________________________________

NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER

State of ________________________________

County of ______________________________

________________________________________________ being first duly sworn, deposes that:

1. (He, She) is (Owner, Partner, Officer Representative or Agent) of __________________

______________________________________________, the bidder that has submitted the attached Bid:

2. (He, She) is fully informed respecting the preparation and contents of the attached bid and all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not collusive or a sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached Bid is submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement, any advantage against the Town or any person interested in the proposed Contract;

5. The price, or prices, quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest, including this affiant; and

6. That no employee or person whose salary is payable in part by the Treasury of the Town in which the Project is located, is directly or indirectly interested in the Bid, or its supplies, materials, equipment, work or labor to which it relates, or in any profits thereof.

(Signed) ________________________________________

(Title) ________________________________________

Subscribed and sworn to before me this _____ day of __________________________________

(Signed) ________________________________________

(Title) ________________________________________

My Commission Expires: ________________________________________________________