Bid_Documents.pdf

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 1 | Page of 41

INVITATION FOR BID (IFB)

EVENT # 1279

MEDICAL EXAMINERS RENOVATION

at

Forensic Science Center

BEXAR COUNTY PURCHASING DEPARTMENT

1103 South Frio, Purchasing Suite San Antonio, TX 78207 on behalf of

BEXAR COUNTY FACILITIES MANAGEMENT

(BCFM)

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 2 | Page of 41

I. NON-MANDATORY PRE-BID MEETING & SITE VISIT

The non-mandatory pre-bid meeting & site visit is held to brief prospective bidders after the bid has been issued, but before bids are submitted. Generally, the purpose is to explain and clarify complicated specifications and requirements. The non-mandatory meeting & site visit will not be used as a substitute for amending a defective or ambiguous invitation.

Upon arrival, all attendees must provide a valid state/government-issued I.D. Prospective bidders must attend the mandatory meeting & site visit in order to submit a bid.

Prospective bidders are encouraged to submit written questions in advance through the Bexar County Supplier Portal. Therefore, prepared answers can then be delivered during the meeting/site visit.

In the event of inclement weather, site visits will be rescheduled via the Bexar County Supplier Portal.

Date: October 6, 2026

Time: Meet inside the lobby at 10:00 AM (CST). Please ensure you allow adequate time for travel to arrive to location, parking, and building security screening.

Location: Bexar County Medical Examiner’s Office Meet in the lobby

7337 Louise Pasteur Dr., San Antonio, TX 78227

Parking: Attendees may choose to park at the pay to park UHSC surface parking lot, surrounding the ME’s building or the free, limited spots located directly in front of the building. Carpooling is strongly encouraged due to limited parking.

II. SCOPE OF WORK

Bexar County Facilities Management (BCFM) is seeking bids from contractors for the following:

The interior renovation of the Medical Examiner’s Office located in the Forensic Science:

• Basement Level: Conversion of approximately 2,500 S.F. of existing lab space into offices and storage.

• First Floor Level: Expansion of approximately 1,450 S.F. of existing storage space for additional workstations.

• Second Floor Level: Remodel of approximately 6,700 S.F. of office to accommodate Bexar County Medical Examiner’s Office staff.

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 3 | Page of 41

The scope of work includes selective demolition, new wall, floor and ceiling finishes. The renovation focuses on the interior offices.

Refer to Contract Documents (plans and specs) prepared by PBK Architect, dated 04/13/2026, including the attached exhibits and associated attachments. The scope of work involves the following trades, but not limited to selective demolition, metal framing, carpentry & millwork, doors and frames, glazing, flooring, painting, modify/install existing electrical and mechanical systems, fire protection, low voltage, technology, plumbing and others.

Alternate Pricing is to remove demising wall, patch and repair associated by new work, maintain existing floor and ceiling finishes, throughout 2nd floor Conference Room 229/ 229A as outlined in the Drawings & Project Manual.

County will furnish and install the following:

• Office Furniture

County will furnish the following but Installed by Contractor:

• Washer & Dryer. Contractor to provide piping, fittings, etc and make final utility connections and make operational.

Contractor will salvage and return the following to the County, unless directed otherwise to relocate or requested by County to dispose:

• Any low voltage devices (camera, card readers) not specified for reinstallation

• Doors and hardware not used for reinstallation

• Equipment as noted on plans, unless directed otherwise by County to dispose.

• Lighting, plumbing fixtures, as required, to be removed for new work, unless specified to be relocated.

Contractor responsible for low voltage cabling (voice/data, card readers, cameras, etc). Installer required to be Panduit certified per County Standards.

Contractor is to have a minimum of 5 years’ experience with similar projects.

A. Project Location

The property is located: 7337 Louise Pasteur Dr., San Antonio, TX 78227 inside the University of Texas San Antonio Health Science Center campus.

B. Occupancy The County intends to occupy portions of the existing building during the entire construction period. Schedule the work to accommodate County occupancy and cooperate with County to minimize conflict and to facilitate County’s operations. Contractor to provide temporary partitions to mitigate dust and noise.

C. Work Hours

1. Work hours must correlate with Bexar County working hours (8:00 a.m. to 4:00 p.m. (CST).

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 4 | Page of 41

After hours work must be coordinated with Bexar County Project Manager 72 hours prior to commencement of work. There is a guard service cost to the contractor associated with afterhours work as determined by Bexar County Sheriff’s Office.

2. Construction hours will be arranged with the Facility Management’s Project Manager and County Staff.

3. Contractor and their Sub-Contractors are asked to cooperate with County to minimize conflict and to facilitate County’s operations, schedule the work to accommodate County’s occupancy and other activities on the property

4. COUNTY HOLIDAYS: https://www.bexar.org/474/Holidays

5. Base bid should include the County’s expectations for a minimum of four (4) after-hour and weekend work (total of 16 hours) by the contractor to work on the HVAC system and prevent disruption to daily operations.

D. Guard Service

1. Contractor must employ uniformed Bexar County court security officers to provide escorts at site during all after hours work. Any work requiring loud noise will need to be performed after hours or during the weekend. Contractor to build that work into the schedule and include after hour work into the base bid.

a Security must be provided for all after hour or weekend work; currently the rate is $50.00 per hour and must be coordinated through County court security. The rule is two (2) guards per night, [one (1) at the project and one (1) at the door verifying incoming and outgoing personnel or per floor where construction activity is occurring]. There will also be a three

(3) hour a week scheduling administrative fee at the same rate. Please contact Bexar County Court Security, 210-335-2666, to arrange for proper staffing.

b A one (1) week advance notice is required in order to schedule officers. If the work is canceled, a three (3) day notice is required, otherwise, a four (4) hour minimum will still need to be paid.

c Contractor is responsible for including all costs for after hours security guard pay in the base bid to complete project by completion date. Contractor responsible for temporarily moving furniture in the base bid to while replacing flooring

E. Phasing

Scope of work is expected to be completed in three (3) phases. Refer to plans for phases.

After award of contract, the contractor will be required to submit a detailed schedule of work plan for the completion of the project.

F. Staging Area

1. A staging area will be discussed during the pre-bid conference and walkthrough. The contractor will be expected to only store/stage material as needed.

https://www.bexar.org/474/Holidays

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 5 | Page of 41

2. For construction at the FSC parking for unloading of tools and / or materials may be done directly in front of the building . Only one vehicle at a time may be temporarily park to load/unload material and equipment. No permanent parking inside the controlled area will be allowed.

G. Parking

Limited parking on the University of Texas San Antonio Health Science Center campus will be provided by the County for unloading tools and materials only, and must be coordinated with the PM and ME staff.

a. Limited Parking is available at the Forensic Science Building located within the University of Texas San Antonio Health Science Center campus at 7337 Louise Pasteur Dr., San Antonio, TX 78227 for a fee.

b. Daily parking for contractors and subcontractors is the contractor’s responsibility. Fees for parking need to be paid by contractor and coordinated with University of Texas San Antonio Health Science Center parking and operations for fee amount. Parking fees are determined by the UTHSA campus.

H. Security Clearances

All workforce that works on scope inside of the buildings will be required to wear an Identification Badge during the construction project. The contractor will have to go directly through and to IDENTOGO for their background check and fingerprints for each person on the contractor’s and sub-contractor’s onsite workforce, at the sole expense of the contractor.

Once background check has come back clear the contractor must submit a completed “contractor access card request form” to Countyaccessbadge@bexar.org. The contractor is responsible for credit card payment for non-refundable fee of $16.00 for each badge. Once the construction project has begun, any additional personnel will be required to go through the same process. The County has a right to limit the amount of background checks. Refer to Identogo Appointment Instructions for more information related to process in Attachment A.

No workers will be allowed on the premises without this clearance as demonstrated by wearing badge at all times.

Badge will include personal photograph, name, assigned number, and expiration date as provided by County.

Contractor must require return of badges at expiration of their employment on the project.

I. Notice to Proceed

No work can commence until a Notice to Proceed has been issued by the Facilities Management Department.

mailto:Countyaccessbadge@bexar.org

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 6 | Page of 41

III. CONTRACTOR

A. Review of contract documents and Field Conditions by contractor

1. Since the contract documents are complementary, before starting each portion of the work, the contractor must carefully study and compare the various drawings and other contract documents related to that portion of the work. contractor must take field measurements of all existing conditions related to that portion of the work and must investigate all visible conditions at the site affecting the work.

2. Before ordering any material or starting any work, the contractor must verify all measurements and must be responsible for the accuracy. No exchange or compensation will be allowed because of difference between actual dimensions and measurements indicated on the drawings. Any difference, which may be found, must be submitted to the County for instructions before proceeding with the work or fabrication.

3. If the Contractor believes that additional cost or time is involved because of clarifications or instructions issued by the Architect in response to the Contractor's notices, then Contractor may make Claims

4. If the contractor fails to fulfil the obligations, then contractor will pay such costs and damages to the County as would have been avoided if the contractor had performed such obligations.

B. Supervision and Construction Procedures

1. The contractor must supervise and direct the work, using the contractor's best skill and attention.

The contractor must be solely responsible for and have control over construction means, methods, techniques, sequences and procedures and must be solely responsible for coordinating all portions of the work under the contract. If the contract documents give specific instructions concerning construction means, methods, techniques, sequences or procedures, the contractor must evaluate the jobsite safety thereof and must be fully and solely responsible for the jobsite safety of such means, methods, techniques, sequences or procedures. If the Contractor determines that such means, methods, techniques, sequences or procedures may not be safe, the Contractor must give timely written notice to the County and Architect and must not proceed with that portion of the Work without further written instructions from the County.

2. The contractor must be responsible to the County for acts and omissions of the contractor's employees, Subcontractors and their agents and employees, and other persons or entities performing portions of the work for or on behalf of the contractor or any of its Subcontractors.

3. The contractor must be responsible for inspection of portions of work already performed to determine that such portions are in proper condition to receive subsequent work.

4. The contractor must employ a competent superintendent and necessary assistants who must attend the Project site during performance of the work. The superintendent must represent the contractor, and communications given to the superintendent must be as binding as if given to the

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 7 | Page of 41 contractor. Important communications must be confirmed in writing. Other communications must be similarly confirmed on written request in each case. Selection of the superintendent must be approved in writing by the County. The contractor must not replace the superintendent without the prior written consent of the County and until the selection of another superintendent is approved by the County in accordance with this paragraph. At no time must the Project be unsupervised.

C. Labor and Materials

1. The contractor must provide and pay for labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the work, whether temporary or permanent and whether or not incorporated or to be incorporated in the work.

2. Substitutions

The Contractor may make materials substitutions only with the consent of the County, after evaluation by the Architect and in accordance with a Change Order. After the Contract Documents are executed, if it becomes necessary for the Contractor to substitute a material or product of a different brand or manufacturer in lieu of that specified, then Contractor must submit a written request to the Architect for approval of such proposed substitution. Each request for substitution must state any amount of change to the Contract Sum and must be accompanied by complete, descriptive literature and performance data upon both the specified item and the proposed substitution, plus any samples as may be required by the Architect. Each proposed substitution must require the written approval of the Architect before its incorporation into the Work. The Contractor must submit requests for substitution as soon as practicable after the need for the substitution is determined to allow for adequate consideration of such request and to minimize delay in the progress of the Work.

a. During the bidding, any proposed substitution product must be submitted through the Bexar County Supplier Portal before the question period expires. Accepted alternatives will be identified with an addendum. Alternatives will be reviewed and either accepted or rejected at County’s option.

b. Substitutions for convenience is not permitted.

3. The contractor must enforce strict discipline and good order among the contractor's employees and other persons carrying out the Contract. The contractor must not permit employment of unfit persons or persons not skilled in tasks assigned to them.

4. The contractor must be responsible for receiving, unloading, securing, and installing materials and fixtures shown on the drawings or included in the specifications and provided by County.

contractor will promptly notify County and Architect, in writing, of any delivery of such materials or fixtures.

D. Warranty

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 8 | Page of 41

1. The contractor warrants to the County: (a) that materials and equipment furnished under the Contract will be of the best quality and new, unless otherwise required or permitted by the contract documents; (b) that the work will be free from defects; and (c) that the work will strictly conform to the requirements of the contract documents. work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the County, the Contract must furnish satisfactory evidence as to the kind and quality of materials and equipment.

2. The contractor warrants, for a period of twelve (12) months after final completion.

3. Warranty must be interpreted to require contractor to replace or repair to County's satisfaction defective materials and equipment and re-do defective work which is disclosed to the contractor by the County within a period of twelve (12) months after final completion of the entire work.

E. Permits, Fees and Notices

a. The contractor must secure and pay for the building permits and other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the work which are customarily secured after execution of the Contract or which are legally required.

b. Although, this building and property is leased by Bexar County, the building is under the

UTSAHSC jurisdiction, therefore Contractor and Sub-contractors must submit for building and trade permits through the Bexar County Fire Marshal’s office including building, plumbing, electrical, fire protection, mechanical, etc. for inspections.

c. Contractor is required to submit for a Hot Work Permit through Bexar County Life Safety

Division for any on-site welding.

1. The contractor must procure all certificates of inspection, use, occupancy, permits and licenses, pay all charges and fees (excluding, however, capital recovery charges and charges and fees of a similar capital nature required to be paid to cause utility lines or utility capacity or both to be available at the boundaries of the Project site, which charges and fees are to be paid by County) and give all notices necessary and incidental to the due and lawful prosecution of the work.

2. Certificates of inspection, use, and occupancy (temporary and final) must be delivered to the County upon sufficient completion of the work but no later than the Scheduled substantial completion Date.

F. County Allowances

1. Allowances.

a. Allowances, if applicable, the Contractor must include in the Contract Sum. Items covered by allowances must be supplied for such amounts and by such persons or entities as the County may direct, but the Contractor must not be required to employ persons or entities to

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 9 | Page of 41 whom the Contractor has reasonable objection. Unless otherwise provided in the Contract Documents:

b. allowances must cover the cost to the Contractor of materials and equipment delivered at the site and all required taxes, less applicable trade discounts;

c. Contractor's costs for unloading and handling at the site, labor, installation costs, overhead, profit and other expenses contemplated for stated allowance amounts must be included in the Contract Sum but not in the allowances;

d. Whenever costs are more than or less than allowances, the Contract Sum must be adjusted accordingly by Change Order. The amount of the Change Order must reflect (a) the difference between actual costs and the allowances

e. Materials and equipment under an allowance must be selected by the County in sufficient time to avoid delay in the Work. Contractor will give County adequate notice of when such selections are needed to avoid such delay.

A. Contractor's Construction Schedules

1. The Contractor, promptly after being awarded the Contract, must prepare and submit for the County's and Architect's review and approval a Contractor’s construction schedule for the Work ("Construction Schedule"). The Construction Schedule must include, without limitation, the Date of Commencement, the Scheduled Substantial Completion Date, and the Scheduled Final Completion Date. The Construction Schedule must not exceed time limits current under the Contract Documents, must be revised at appropriate intervals as required by the conditions of the Work and Project, must be related to the entire Project to the extent required by the Contract Documents, and must provide for expeditious and practicable execution of the Work.

2. The Contractor must prepare and keep current, for the Architect's approval, a schedule of submittals that is coordinated with the Contractor's Construction Schedule and allows the Architect reasonable time to review submittals.

3. The Contractor must perform the Work in strict accordance with the most recent Construction Schedule submitted to and approved by the County and Architect.

4. The Contractor must prepare a monthly schedule summary report in a form and of sufficient detail and character as approved by the County. If requested by the County, such report must be prepared more frequently. The report, as a minimum, must specify whether the Project is on schedule, and if not, the reasons therefore and the terms of the new schedule. Delivery of the schedule report must not be deemed a waiver of strict compliance with the completion deadlines. Only extensions explicitly approved in writing by County must be effective. The Contractor must hold bi-weekly progress meetings at the Project site, or at such other time and frequency as are acceptable to the County. Progress of the Work must be reported in detail with reference to Construction Schedule, for example:

a. Indicate progress of each activity to date of revision, with projected completion date of each activity.

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 10 | Page of 41

b. Indicate changes required to maintain date of substantial completion

c. Submit reports required to support recommended changes.

d. Provide narrative report to define problem areas, anticipated delays, and impact on the schedule.

e. Report corrective action taken or proposed and its effect including the effects of changes on schedules of separate contractors.

5. Construction schedule and operations are to be coordinated with Facilities Project Manager.

6. Submittal Timeframes

a. Within 10 days after date established in notice to proceed, submit preliminary construction schedule for review.

b. Within 10 days after joint review, submit completed schedule.

7. Distribute copies of updated schedules to County, subcontractors, suppliers, and other concerned parties. Instruct recipients to promptly report, in writing, problems anticipated by projections shown in schedules.

IV. SHOP DRAWINGS, PRODUCT DATA AND SAMPLES

A. Shop Drawings, Product Data and Samples

1. Shop Drawings, Product Data, Samples and similar submittals are submittals and not Contract Documents. The purpose of the submittals is to demonstrate, for those portions of the Work for which submittals are required by the Contract Documents, the way by which the Contractor proposes to conform to the information given and the design concept expressed in the Contract Documents. Informational submittals upon which the Architect is not expected to take responsive action may be so identified in the Contract Documents. Submittals which are not required by the Contract Documents may be returned by the Architect without action.

2. The Contractor must review for compliance with the Contract Documents and approve and submit to the Architect, with copies to the County, Shop Drawings, Product Data, Samples and similar submittals required by the Contract Documents within four (4) weeks after the Date of Commencement of the Contract and in such sequence as to cause no delay in the Work or in the activities of the County or of separate contractors. Submittals which are not marked as reviewed for compliance with the Contract Documents and approved by the Contractor may be returned by the Architect without action.

3. By approving and submitting Shop Drawings, Product Data, Samples and similar submittals, the Contractor represents that the Contractor has determined and verified materials, field measurements, and field construction criteria related thereto, or will do so, and has checked and coordinated the information contained within such submittals with the requirements of the Work and of the Contract Documents.

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 11 | Page of 41

4. The Contractor must perform no portion of the Work for which the Contract Documents require submittal and review of Shop Drawings, Product Data, Samples or similar submittals until the respective submittal has been approved by the Architect.

5. The Work must be in accordance with approved submittals except that the Contractor must not be relieved of responsibility for deviations from requirements of the Contract Documents by the Architect's approval of Shop Drawings, Product Data, Samples or similar submittals unless the Contractor has specifically informed the Architect, in writing, of such deviation at the time of submittal and:

a. the Architect has given written approval to the specific deviation as a minor change in the Work; or

b. a Change Order or Construction Change Directive has been issued authorizing the deviation.

The Contractor must not be relieved of responsibility for errors or omissions in Shop Drawings, Product Data, Samples or similar submittals by the Architect's approval thereof.

6. The Contractor must direct specific attention, in writing or on resubmitted Shop Drawings, Product Data, Samples or similar submittals, to revisions other than those requested by the Architect on previous submittals. In the absence of such written notice, the Architect's approval of a resubmission must not apply to such revisions.

7. The Contractor must not be required to provide professional services which constitute the practice of architecture or engineering unless such services are specifically required by the Contract Documents for a portion of the Work or unless the Contractor needs to provide such services in order to carry out the Contractor's responsibilities for construction means, methods, techniques, sequences and procedures. The Contractor must not be required to provide professional services in violation of applicable law. If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the County and the Architect will specify all performance and design criteria that such services must satisfy. The Contractor must cause such services or certifications to be provided by a properly licensed design professional, whose signature and seal must appear on all drawings, calculations, specifications, certifications, Shop Drawings and other submittals prepared by such professional. Shop Drawings and other submittals related to the Work designed or certified by such professional, if prepared by others, must bear such professional's written approval when submitted to the Architect. The County and the Architect must be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals, provided the County and Architect have specified to the Contractor all performance and design criteria that such services must satisfy.

8. The Architect will review, approve or take other appropriate action on submittals only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Contractor must not be responsible for the adequacy of the performance or design criteria required by the Contract Documents.

B. Documents and Samples at the Site

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 12 | Page of 41

1. The Contractor must maintain at the site for the County one (1) record copy of the Drawings, Specifications, Addenda, Change Orders and other Amendments, in good order and kept current to record field changes and selections made during construction.

2. Additionally, Contractor must maintain at the site, one (1) record copy of approved Shop Drawings, Product Data, Samples and similar required submittals. These copies must be available to the Architect and must be delivered to the Architect for submittal to the County upon completion of the Work.

V. USE OF PREMISES

In buildings where alterations and/or additions are in progress, confine operations and personnel only to those areas consistent with phasing plan and designated by the County for contractor’s use. Refrain from using any other areas in the building without the express written permission of the County.

Limit use of the site and premises to work in areas indicated. Confine apparatus, operations of employees and storage of materials to areas within contract phase limits indicated. Do not disturb portions of the site beyond the areas in which the work is indicated.

The Contractor must make himself familiar with and at all times must observe and comply with all Federal, State and local laws, ordinances, and regulations which in any manner affect the conduct of the work and must indemnify and save harmless the County and its representatives against any claim arising from the violation of any such law, ordinance, or regulations, whether by himself or by his employees.

A. Access to Site

The Contractor must provide for ingress and egress to private property as shown on the plans or as directed by the County Coordinator.

B. Driveways and Entrances

Keep driveways and entrances serving the premises clear and available to the County, its employees, and emergency vehicles at all times. Areas will not be used these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

C. Required Exits

Keep required exits serving all occupied portions of the building clear and functional at all times.

Where required exits must be obstructed during production of work, alternate means of exiting and lighted exit signs must be provided as required by applicable codes and ordinances.

D. Temporary Walkways, Fences

The contractor must comply with ordinances pertaining to the work. The contractor must provide and maintain, where needed, temporary walkways, fences and all other structures required by federal and state regulations and local ordinances in such manner as not to interfere with traffic in public streets. The contractor must leave access to fire hydrants and protect public and adjacent property at all times during the progress of the work. The proper signage must be posted at all truck entrances, IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 13 | Page of 41 and all other proper safety precautions observed. Contractor must comply with all applicable provisions of the National Occupational Safety and Health Act (NOSHA), 1970. Contractor will be held liable for damage to property or persons.

E. Utilities:

The respondent must familiarize itself with, but not limited to, the site (and its surrounds), utilities, and all other conditions that may affect the project. The respondent is required to familiarize themselves with all of the provisions of the instructions, conditions, requirements of the contract, the bond, and the plans and specifications. The respondent is further required to inspect the site of the work and inform themselves of all conditions affecting the execution of the work to be performed.

Contractor will be held responsible for any damage to, and for, maintenance and protection of existing utilities even though they are not shown on the plans. Do not disrupt or shut down life safety systems, including, but not limited to, fire sprinklers and fire alarm system, without seven (7) days’ notice to County and any other authorities having jurisdiction.

1. Water: The responsibility will be upon the Contractor to provide and maintain at his own expense an adequate supply of water for his use for construction and domestic consumption. Any connections and piping that the Contractor deems necessary must be installed at his expense and at locations approved by the facilities staff. Before final acceptance, all temporary connections and piping installed by the Contractor must be removed in a manner satisfactory to the Inspector.

a. A three day notice should be given, in writing, if water shut down/ cut off is required for any portion of the building. Facilities personnel staff must coordinate the shutdown. Limit shutdown of water services to areas under construction during the weekend or after County working hours. Arranged at least 48 hours in advance with County.

2. Electricity: All necessary additional meters, switches, connections and wiring will be installed at the contractor’s expense and at locations approved by the facilities staff. Before final acceptance, all meters, switches, connections and wiring installed by the contractor must be removed in a manner satisfactory to the Inspector.

a. A three day notice should be given, in writing, if electrical shut down/ cut off is required for any portion of the building. Facilities personnel staff must coordinate the shutdown. Limit shutdown of water services to areas under construction during the weekend or after County working hours. Arranged at least 48 hours in advance with County.

3. Utility Disruption: Prevent accidental disruption of utility services to any other surrounding facilities. In areas where utilities near the construction area may potentially be damaged, then the contractor must take all precautions to protect such utilities from damage, and the contractor will be fully responsible for and must pay for repair of any such damage without additional cost to the County.

F. Storage

Provide weather protection of the work, materials and equipment as applicable, whether incorporated in the building or not. Cover building openings to protect interior from weather when necessary.

Provide absolute watertight protection at all times.

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 14 | Page of 41

G. Use of Primary Arteries

The contractor must confine his haul routes to primary arteries. Damage caused by the contractor’s equipment must be repaired upon direction and in the manner prescribed by the architect or County.

1. Sanitary Provisions: The contractor will, at their expense, provide and maintain in a neat, sanitary condition such accommodations for the use of his employees as may be necessary to comply with the requirements and regulations of the County Health Department and of the State Department of Health. Contractor’s employees must not use existing restroom facilities.

2. Transportation and Handling: Methods of crating, transportation and handling of materials and equipment, on or off the site, must be such as to assure their ultimate installation is undamaged and in perfect working condition.

VI. CUTTING AND PATCHING

The Contractor must be responsible for cutting, fitting or patching required to complete the Work or to make its parts fit together properly.

The Contractor must not damage or endanger a portion of the Work or fully or partially completed construction performed by the County or separate contractors by cutting, patching or otherwise altering such construction or by excavation. The Contractor must not cut or otherwise alter such construction performed by the County or a separate contractor except with prior written consent of the County and/or such separate contractor, which consent must not be unreasonably withheld.

Conversely, the Contractor must not unreasonably withhold from the County or a separate contractor the Contractor's consent to cutting or otherwise altering the Work.

VII. CLEANING UP

The Contractor must keep the Project site and surrounding area free from accumulation of waste materials or rubbish caused by operations under the Contract. At completion of the Work, the Contractor must remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials.

A. Trash

All debris, trash and garbage must be removed daily. A space for a dumpster will be provided.

1. If the Contractor fails to clean up, the County may do so and the cost thereof must be offset against any funds owed to Contractor by County.

2. The Contractor must be responsible for damaged or broken glass and, at completion of the Work, must replace such damaged or broken glass. The Contractor must perform the following final cleaning at completion of the Work in addition to, not in limitation of, requirements for cleanup in the Specifications:

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 15 | Page of 41

a. Remove all temporary protections; and

b. Remove marks, stains, fingerprints and other soil or dirt from all surfaces and other Work; and

c. Remove spots, mortar, plaster, soil, paint and other finish materials from all surfaces and other Work; and

d. Clean all surfaces and other Work in accordance with recommendations of the manufacturer

B. Disposal of Waste Material:

The contractor will be responsible for disposing properly all waste material including excavation, old concrete, old asphalt or any other material, which is required to be removed from the project. No waste material is to be deposited in any natural drain, creek, river or other watercourse. Reclamation of low areas may be performed with the approval of the County coordinator. The contractor will, as directed by the inspector, remove at their own expense, any fill that is blocking drainage that has resulted from the contractor’s operations.

VIII. SUBCONTRACTORS

1. By written agreement, the Contractor must require each Subcontractor, to the extent of the Work to be performed by the Subcontractor, to be bound to the Contractor by terms of the Contract Documents, and to assume toward the Contractor all the obligations and responsibilities, including the responsibility for safety of the Subcontractor's Work, which the Contractor, by these Contract Documents, assumes toward the County and Architect.

2. Each subcontract agreement must preserve and protect the rights of the County and Architect under the Contract Documents with respect to the Work to be performed by the Subcontractor so that subcontracting thereof will not prejudice such rights, and must allow to the Subcontractor, unless specifically provided otherwise in the subcontract agreement, the benefit of all rights, remedies and redress against the Contractor that the Contractor, by the Contract Documents, has against the County.

3. Where appropriate, the Contractor must require each Subcontractor to enter into similar agreements with Sub-subcontractors.

4. The Contractor must make available to each proposed Subcontractor, prior to the execution of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and conditions of the proposed subcontract agreement which may be at variance with the Contract Documents. Subcontractors will, similarly, make copies of applicable portions of such Contract Documents available to their respective proposed Sub-subcontractors.

IX. ADMINISTRATION OF THE CONTRACT

A. Architect

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 16 | Page of 41

1. County reserves the right to appoint a representative empowered to act for County to supersede the Architect's responsibility to the extent set forth in written notice to the Architect and Contractor. With respect to such superseded responsibilities as set forth in the notice to the Architect and Contractor, Architect must no longer bear responsibility in those areas from and after the effective date of such notice, unless and only to the extent from the time that Architect must be redirected to resume responsibility by County. Similarly, from time to time, County may expand or reduce County's delegation of powers to the Architect, with County so notifying Contractor of any such changes. The Architect must not be construed as a third-party beneficiary to the Contract and can in no way object to any expansion or reduction of powers as set forth herein.

2. In no event, however, must County have control over or charge of, or be responsible for, construction means, methods, techniques, sequences or procedures, or for safety precautions or programs in connection with the Work, since these are solely the Contractor's responsibility. The County will not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents. The County will not have control over nor charge of and will not be responsible for the acts or omissions of Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work.

B. Architect’s Administration of Contract

1. The Architect will provide administration of the Contract as described in the Contract Documents.

The Architect will have authority to act on behalf of the County only to the extent provided in the Contract Documents. The Architect will advise the Contractor with regard to matters set forth in the Drawings and Specifications. In addition to any specific responsibilities assigned elsewhere in the Contract Documents, the Architect must decide any and all questions which may arise as to the rate of progress of the Work. The Architect will have authority to act on behalf of the County only to the extent provided in the Contract Documents, unless otherwise modified by written instrument.

2. The Architect, as a representative of the County, will visit the site at intervals appropriate to the stage of the Contractor's operations:

a. to become generally familiar with and to keep the County informed about the progress and quality of the portion of the Work completed;

b. to endeavor to guard the County against defects and deficiencies in the Work; and

c. to determine if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect will not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The Architect will neither have control over nor charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for the safety precautions and programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents.

3. The Architect will not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect will not have control

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 17 | Page of 41 over nor charge of and will not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. However, the Architect will be responsible for notifying the County, in writing, of any illegal, improper or unsound means, methods, techniques, sequences, procedures, safety precautions or programs and/or any acts or omissions of Contractor that are known by Architect.

4. Except as otherwise provided in the Contract Documents, or when direct communications have been specially authorized, the County and Contractor must endeavor to communicate with each other, directly, about matters arising out of or relating to the Contract. Communications by and with the Architect's consultants must be through the Architect. Communications by and with Subcontractors and material suppliers must be through the Contractor. Communications by and with separate contractors must be through the County.

5. Based on the Architect's evaluations of the Contractor's Application for Payment, the Architect will review and, when appropriate, certify the amounts due the Contractor and issue Certificates for Payment in such amounts.

6. The Architect will have authority to reject Work that does not conform to the Contract Documents.

Whenever the Architect considers it necessary or advisable, the Architect will have authority to require inspection or testing, whether or not such Work is fabricated, installed or completed.

However, neither this authority of the Architect nor a decision made in good faith, either to exercise or not to exercise such authority, must give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees, or other persons or entities performing portions of the Work.

7. The Architect will review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action will be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the County, Contractor or separate contractors, while allowing sufficient time, in the Architect's professional judgment, to permit adequate review.

Review by the Architect of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review of the Contractor's submittals must not relieve the Contractor of the obligations. The Architect's review must not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item must not indicate approval of an assembly of which the item is a component.

8. The Architect will review Change Orders and Construction Change Directives, and may authorize minor changes in the Work.

9. The Architect will conduct site visit to determine the date or dates of Substantial Completion and to assist County in determining the date of Final Completion. Further, the Architect will receive and forward to the County, for the County's review and records, written warranties and related documents required by the Contract and assembled by the Contractor. Additionally, the Architect

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 18 | Page of 41 will issue a final Certificate for Payment, upon compliance by the Contractor with the requirements of the Contract Documents.

10. If the County and Architect agree, the Architect will provide one or more project representatives to assist in carrying out the Architect's responsibilities at the Project site. The duties, responsibilities and limitations of authority of such project representatives must be as set forth in an exhibit or amendment to be incorporated in the Contract Documents.

11. The Architect will interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the County or Contractor. The Architect's response to such requests will be made in writing within any time limits agreed upon or, otherwise, with reasonable promptness. If no agreement is made concerning the time within which interpretations required of the Architect, then delay must not be recognized or adjusted in the Construction Schedule on account of failure by the Architect to furnish such interpretation until fifteen (15) days after written request is made for them.

12. Interpretation and decisions of the Architect will be consistent with the intent of, and reasonably inferable from, the Contract Documents and will be in writing or in the form of drawings. When making such interpretations and initial decisions, the Architect will endeavor to secure faithful performance by both County and Contractor, will not show partiality to either and will not be liable for results of interpretations or decisions rendered in good faith.

C. Claims and Disputes

1. A Claim is a demand or assertion by County or Contractor seeking, as a matter of right, adjustment of Contract terms, payment of money, extension of time, or other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes between the County and Contractor arising out of, or relating to, the Contract. The responsibility to substantiate Claims must rest with the party making the Claim.

2. Claims by either party must be initiated within sixty (60) days after occurrence of the event giving rise to such Claim or within sixty (60) days after the claimant first recognizes the condition giving rise to the Claim, whichever is later. Claims must be initiated by written notice to the Architect and the other party.

3. Pending final resolution of a Claim, the Contractor must proceed diligently with performance of the Contract, and the County must continue to make payments in accordance with the Contract Documents.

4. County may, in its sole discretion, bypass any or all requirements and procedures for handling Claims and proceed to mediation or litigation.

5. If the Contractor wishes to make Claim for an increase in the Contract Sum, written notice as provided herein must be given before proceeding to execute that portion of the Work for which such increase is sought. Prior notice is not required for Claims relating to an emergency endangering life or property.

6. If the Contractor believes additional cost is involved for reasons including but not limited to:

IFB Event #1279 – Bexar County FSC Medical Examiners Renovation 19 | Page of 41

a. a written…