Bid_Crane_Contract_Proposal_2025__002___2_Bid_Doc..pdf

Invitation to Bid No. 022-22

ITB 022 – Crane Operator Training, Testing and Recertification

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish contracts with qualified firms to provide crane operator training, testing and recertification for various types of cranes.

This contract includes both ODOT provided training/testing sites as well as Vendor provided training/testing sites. Bidders may submit bids and an offer for either or both.

The training courses must be a combination of classroom and hands on crane operation training with testing. Course content must meet National Commission for the Certification of Crane Operators (NCCCO) requirements stated in Section 3.

Section 2: Contract Duration:

The effective duration of this contract will be from the Date of Award through December 31, 2026.

Section 3: Training & Testing Requirements:

Bidders (and all bidder training personnel) must be NCCCO certified. Proof of certification will be submitted in the completed bid package.

The Vendor’s crane training courses shall be designed to provide Ohio Department of Transportation (ODOT) employees with a combination of classroom and hands on training skills for the successful completion of the written and practical NCCCO exams.

The Vendor is required to provide all training materials, instructors, proctors, and sample materials needed for execution of the course.

The training course manual shall include questions at the end of each section to ensure participants are able to demonstrate suitable knowledge of each concept.

The written test must be supplied, administered, and graded by:

NCCCO instructors/monitors (http://www.nccco.org/home)

The Vendor is responsible for

• Supplying the necessary application(s) for the requested training.

o ODOT will return completed participant applications to vendor o Vendor will validate applications are complete and correct.

• Processing all paperwork required to NCCCO o Application for each participant.

o Written Test Administration (Request Form) o Test Site Coordinator Agreement. (For Written Exams) o Test Site Coordinator (Summary Form) o Test Site Coordinator Agreement. (For Practical Exams) o Practical Test Administration (Summary Form) o Test Site Application & Data Sheet (Practical Exams) o Expediated/Rush CAD Request Form (If Needed) o Ready Reference Checklist (Written Exam Test Site)

• Confirming all applications checklists are correct prior to submittal.

• Processing any and all payments for the requested training and its participants.

o Payment Reimbursement will be processed upon ODOT receiving an invoice.

http://www.nccco.org/home

Crane Operator Certification Programs:

Mobile Crane Operator Service Truck Crane Operator Articulation Crane Operator Digger Derrick Operator Telescopic Boom Crane Lattice Boom Crane “Other*” Crane Operator by vendor

In Addition, Crane Operator Qualification/Evaluation Programs Signalperson (qualification only) Rigger (qualification only) Crane Operator Evaluation (OSHA Final Rule Crane Operator Evaluation) Practical Testing only

*If a vendor has other types of cranes they are certified to provide training on, please list.

3.1 Crane Operator Written and Practical Training and Testing

1. The awarded vendors must provide the Department with copies of training records, including but not limited to:

• Daily Sign-in sheets including all of the ODOT training participants in attendance.

• Examination results

2. Vendor is responsible for coordination with NCCCO.

3. Exams will be scored by an NCCCO staff member. Detailed written and practical pass/fail score reports will be scanned into an electronic format by the vendor and emailed to the ODOT Training Supervisor at trainingfinalization@dot.ohio.gov in the Office of Employee Development within five (5) business days of the vendor receiving the results from NCCCO.

** ODOT recognizes the vendor may receive results at different times, thus requiring separate submission.

4. The awarded vendors must conduct all training, utilizing the instructors submitted in their original bid package.

5. ODOT can supply supplemental proctors for written or practical where needed.

Section 4: Training & Testing Sites:

4.1 Training Site

ODOT will secure a training site.

The vendor will provide requirements for the training site, layout, equipment, and test weights.

ODOT will provide site details, crane equipment certifications, and testing weights.

The vendor will approve (or deny) site details, crane equipment certifications, and testing weights.

ODOT will pay for Test site certification annual fees.

ODOT will be responsible for preparing the training site per the requirements.

If a Vendor owned* Site is available, the vendor will be responsible for all training site requirements.

*Other Vendor Preferred Site.

ODOT will select the training Site when more than one option is available. Criteria for determining Site will include, but is not limited to, distance and time.

mailto:trainingfinalization@dot.ohio.gov

4.2 Location Requirements

All Vendor provided training sites are required to have the following amenities:

• Sites must have drinking water, restrooms, air conditioned (and heated) classrooms tables, chairs, clock, and other standard classroom fixtures

• Secured staging area for equipment

• Sufficient and safe parking area for participants

• Classroom and testing location must also meet any NCCCO requirements

Vendor provided training sites must be submitted to the ODOT District a minimum of fifteen (15) calendar days prior to the first day of training. This prior notice is required due to ODOT labor union contract requirements.

4.3 Intent to Schedule Training/Testing

ODOT will provide notice to the Vendor a minimum of 6 weeks prior to the scheduled training and testing dates.

Section 5: Additional Information

Bidders must include the following information in their bid submittal:

1. A list of NCCCO certified instructors and their respective professional resume (which must include all applicable certifications and qualifications).

2. Documented proof that the bidder is NCCCO certified.

3. The types of Cranes the vendor is certified to provide training for. Crane type, certification date, and certification # shall be completed on the pricing page.

• New instructors can be added to this contract after award. The awarded vendor must submit the new instructor’s credentials for review and acceptance. The new instructor must be on the vendor list of instructors a minimum of 15 business days prior to a scheduled training where they are the lead instructor.

• Additional Certifications achieved after contract award. The awarded vendor must submit new crane type certifications for current instructors listed on contract for review and acceptance. The new crane type, for the instructor, must be on the vendors list of crane types a minimum of 15 business days prior to a scheduled training where they are the lead instructor.

4. Verification that the vendor does or does not provide hand signal and rigging training.

5. Verification that the vendor does or does not provide OSHA Final Rule Crane Operator Evaluation.

6. Verification that the vendor does or does not provide practical testing only.

Note: A new instructor or crane type for an instructor will be added to the approved list when accepted by ODOT, not when the credentials are submitted.

Section 6: Pricing:

The vendor shall supply pricing for all aspects of training.

When ODOT requests training, each certified vendor will be given the opportunity to submit a bid pricing page for the type of training and number of trainees.

Upon request of a bid price for training, ODOT will supply the vendor with:

i. The type of crane(s) to be trained and tested on.

ii. Whether ODOT is supplying the crane or the vendor is supplying the crane.

iii. Specifications on cranes so a CAD can be obtained.

iv. What testing equipment, (cones, weights, barrels…) ODOT can provide.

v. The number and names of participants.

• Type of training (new, re-certification, Hand Signal/Rigging, etc.) for each participant.

The vendor shall provide:

i. A detailed description of the training course outline.

ii. An itemized quote with syllabus listing dates for classroom portion, field assignments, practical practice, NCCCO proctor, Practical exam, and Signal Person and Rigging.

iii. Detailed listing of all materials and equipment supplied by the vendor.

iv. Training site and accommodations (See Location Requirements).

v. Any information or supplies that are needed from ODOT.

vi. Itemized breakdown of the pricing

a. Training

b. Testing

c. Administrative Fees

d. Applicable NCCCO Fees

e. Crane rental

f. Other materials (cones, weights, barrels…)

g. Miscellaneous items.

The cost of the written test, including Proctor, is determined through NCCCO at the link below, on the day of testing. CCO Exam Fees (nccco.org)

Section 7: Contract Award

This is a multiple award contract. ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an award to all responsive bidders. All awarded bidders will be “on contract” and considered the Department’s primary sources for the services outlined in this contract.

Bid pricing submitted shall be guaranteed against increase.

Note: This contract makes no representation or guarantee of training classes to be conducted

Vendors must submit their Bid Responses electronically in OhioBuys before the published deadline date & time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid Responses, or unsolicited Proposal amendments after the deadline.

Vendors must allow adequate time for uploading a Bid Response prior to the due date and time.

ODOT recommends that vendors submit Bid Responses as early as possible. If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round.

https://www.nccco.org/nccco/get-cco-certified/cco-exam-fees

The Signature process takes place after the award now. The email will come from documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission.

The subject line will be the bid # Signature Request, (example: 101G-25 Signature Request).

No contract can be issued to your company until we receive your signature to complete the process.

And you must have an OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into https://ohiopays.ohio.gov.

mailto:documents@esign.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fohiopays.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7C1ac0731aa3fa4f066d5408dc7b4d0c36%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638520818049379076%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=v8I%2Ba6H4M2smMVdNcvpoDrB2Dqsn4%2FJvMONLWyfwoxE%3D&reserved=0