Bid_4141GM_Fumigation_Services_-_REQUIRED_FORMS.pdf

1 An Equal Opportunity School District Bid #4141GM Fumigation Services Rev 89VL – 2‐4‐2025

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 89VL)

Bid Number: 4141GM Posting Date: June 4, 2025 Bid Title: Fumigation Services, Term Contract Term: July 23, 2025 through July 31, 2026

Deadline for Receipt of Bid Responses: Wednesday, June 25, 2025 @ 2:00 PM Board Approval Date: July 22, 2025

Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name ‐ Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a ‐ Physical Address to include City, State & Zip Code

Firm Name ‐ Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E‐mail Address:

ANTI‐COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2024).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

2 An Equal Opportunity School District

SPECIFICATIONS

QUALIFICATIONS

LICENSE

Bidders must submit with bid documents a copy of the required current fumigation license as issued by the State of Florida, Bureau of Entomology.

TRAINING

The Contractor shall furnish proof of attendance at Dow AgroSciences, LLC, Stewardship Training with the quote for each STRUCTURE to be fumigated.

EXECUTION OF WORK

Fumigation will normally be by means of tenting. However, seal fumigation may be used on occasion where called for by mutual agreement of the awarded vendor and the District representative.

In all instances the method of fumigation shall be in the best interest of the School District.

The Contractor will notify all proper personnel before turning off any power.

When formulating bid prices, bidders should consider that work may be required during school holidays and weekends when buildings/facilities will be unoccupied. The awarded vendor will only fumigate when the campus is vacant. During the summer fumigation services could be requested anytime during the week. During the school year fumigation services will only be requested during weekends and holidays.

The Contractor shall take all necessary precautions to protect the building’s adjoining surfaces and equipment from damage incurred during operations. All existing structures, utilities, services, roads, trees, shrubbery, etc., shall be protected against damage or interrupted service at all times by the Contractor and the Contractor shall be held responsible for any damage to property caused by his operations on the property.

As the Contractor will be performing work at locations that will affect a great number of people, communication on the disposition of work orders is critical to the Facilities Department.

All furnishings and equipment shall be placed back in the original locations. All spaces must be cleaned and left in an acceptable condition.

All work shall conform to all existing governing authorities Codes and Regulations. The work must be accomplished with professional methods and standards of the trade. The Contractor shall be responsible for the provision of adequate and proper safety precautions for both the workmen and all persons in or around the work area. The Contractor assumes full responsibility for completion of the services stipulated for fumigation services. The Contractor acknowledges that the work will be performed only after receipt of an authorized purchase order.

3 An Equal Opportunity School District

If, during the course of work, the Contractor encounters unforeseen conditions which impact the work and which could not initially be evaluated, the Contractor shall not continue without authorization of the MCPS authorized representative(s).

The Contractor shall have sufficient personnel, materials, transportation and an adequate inventory of tools and equipment to perform work at the job site. The Contractor shall be held responsible for the on-site safety, supervision, scheduling, receiving and placement of materials.

The awarded vendor shall have an English-speaking supervisor/representative on the worksite at all times, who shall be thoroughly knowledgeable of all plans, specifications, and other contract documents and has the authority to act in the contractor’s behalf.

Precautions shall be exercised at all times for the protection of persons (including employees) and property. The Contractor, at Contractor’s expense, will provide barricades when work is to be performed in areas traversed by persons or vehicles or when deemed necessary by the MCPS representative.

Storage of tools and equipment on property owned by MCPS is strictly prohibited unless approved by authorized MCPS personnel.

If there are any conflicts not addressed in the Specification, the bidders agree to adhere to advice and technical information provided by Vikane™ manufacturer.

A designee from the School District shall act as the District’s inspector and representative. If during inspection a discrepancy is noted, the fumigation/extermination will not be considered completed until the discrepancy is rectified to the satisfaction of both parties.

PROTECTION OF THE PUBLIC

Vendor must either have an employee or uniformed security guard presence on location during the entire tent fumigation process to protect the public. The uniformed security guard must be hired from a security company. If the vendor opts to have an employee present instead, that employee must be in work attire that identifies themselves as an employee of that vendor’s business. The guard/employee shall be highly visible during the entire time the tent is on the building. During non-business hours when vendor or authorized District staff isn’t on site, the vendor shall furnish a uniformed security guard. MCPS will deduct 10% of the total cost of fumigation or $200.00; whichever is greater, if the guard is not present during the entire time that the company has possession of the fumigated building.

The awarded vendor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operations at the work site.

4 An Equal Opportunity School District

STRICT ACCORDANCE

All fumigation, aeration, and re-entry procedures shall be performed in strict accordance with these specifications, all current federal, state, county and local laws and ordinances pertaining to the work, all the recommended installation practices of the manufacturer, rules of the State of Florida Board of Agriculture and the Bureau of Entomology governing fumigation, Chapter 5E-14, Entomology - Pest Control Regulations, the accepted practices of the trade.

The Contractor shall have in his possession, applicable insurance, licenses, permits, etc., that may be required by federal, state, or county law to furnish services under the scope of this contract. The Contractor must not be in violation of any zoning or other ordinances in the performance of this contract.

The Contractor shall make a written report to the Environmental Compliance Manager specifying areas of visible damage or infestation.

Contractor shall fully comply with terms of the current Dow AgroSciences, LLC Vikane™ gas fumigant specimen label, specifying procedures for the use of this product.

The Contractor shall use only tarpaulins in good repair, free of holes, rips and tears. No direct nailing or nail strips shall be used

The Dow AgroSciences, LLC FUMIGUIDE™ calculator(s) shall be used to determine that a correct ounce/hour relationship has been accomplished prior to aeration.

USE OF SUBCONTRACTORS

Subcontracting any part of this bid with the exception of security services is strictly prohibited.

5 An Equal Opportunity School District

PRICE

Bids will be based on price per cubic foot and will include any additional costs.

Bids will be separated into 4 categories:

1. Less than or equal to 20,000 cubic feet*

2. 20,001 to 150,000 cubic feet

3. 150,001 to 300,000 cubic feet

4. 300,001 to ABOVE cubic feet

*Base this price on a maximum twenty (20) hour shoot.

If smaller buildings are fumigated in conjunction with other buildings at the same site, cubic footage will be included in total measurement of job.

The Contractor shall provide written quotations per project on a Vikane™ worksheet. Cost per cubic foot pricing shall be that established by this bid. Estimated cubic volume of structures will be the variable in determining the quotation per project.

PRE FUMGATION

1. Specific written instruction for preparations by school personnel prior to fumigation.

2. The proposed written schedule for the setup, tarpaulin, installation, fumigant introduction, monitoring, tarpaulin removal, aeration, and validation of the structure.

3. A graph of the structure to be fumigated, indicating proposed location of shooting fans, circulatory fans, and sampling points (monitoring lines). The sample point locations will be coded on the graph and given to the Environmental Compliance Manager prior to monitoring.

No gases shall be introduced into the building until a complete walk-through of the buildings has been accomplished by the Contractor AND a representative of the Facilities Services Department (Environmental Compliance Manager).

AERATION PROCEDURES

All structures must remain posted until cleared for entry.

The building shall be designated as completely aerated no fewer than twelve (12) hours prior to occupancy by students and school personnel.

The fumigation company must provide documentation that the Interscan(s), MIRAN(s), or SF ExplorIR(s) used to test the fumigated structure for clearance has been calibrated within the calendar year.

6 An Equal Opportunity School District

AERATION/VALIDATION PROCEDURE

Follow all label prescribed aeration procedures. Follow all Vikane™ label aeration procedures. After completion of the aeration procedures, measure the concentrations of Vikane™ in breathing zones of each room using an approved clearance device, such as an Interscan, MIRAN, or SF ExplorIR. If the concentration of Vikane™ is greater than 1 ppm, ventilate structure with operable doors and windows open and confirm concentrations are 1 ppm or less before the structure is reoccupied.

WARRANTY

A written guarantee for one (1) year is required for each fumigation job performed.

If infestation is found at any time during the contract/warranty period, the entire structure shall be re-fumigated in full compliance with these specifications at the discretion and convenience of MCPS at no charge.

Warranty renewal cost shall be submitted with each original bid and shall be expressed as a percentage of the original fumigation cost. Warranty renewal will be the option of MCPS.

PERIODIC AND FINAL CLEANUP

The Contractor shall provide an on-site container for the collection of debris and rubbish and dispose of waste off MCPS property. DO NOT USE MCPS TRASH RECEPTACLES.

7 An Equal Opportunity School District

THE FOLLOWING CHECKLISTS ARE INTENDED TO SERVE AS A GUIDELINE ONLY.

RESPONSIBILITY FOR FOLLOWING THE SPECIFICATIONS AND SUBMITTAL

REQUIREMENTS ARE THE RESPONSIBILITY OF THE CONTRACTOR.

The following information will be provided by the fumigation company in the quote for each STRUCTURE to be fumigated:

PRE-FUMIGATION CHECKLIST

__________ Meet with building occupants for Q&A __________

__________ Completed sample Vikane™ worksheet – for each structure __________

__________ Proof-of-attendance at Dow AgroSciences, LLC Stewardship Training __________

Written schedule for set-up, fumigant intro, monitoring, removal, and aeration

Graph of structure indicating location of fans (shooting & circulatory), and sampling points

__________ Proof of Fumiscope or SF ReportIR calibration __________

__________ Proof of Interscan or SF ExplorIR calibration __________

__________ Written instructions for school personnel __________

__________ Written report of visual damage __________

__________ All food, feed, drugs, and medicinals properly sealed __________

__________ Vikane™ label __________

__________ Vikane™ MSDS __________

POST-FUMIGATION CHECKLIST

__________ Completed Fumiguide Worksheet __________

__________ Aeration procedure used __________

8 An Equal Opportunity School District

PROPOSAL FORM

CATEGORY 1

CATEGORY 1: TENT FUMIGATION LESS THAN OR EQUAL TO 20,000 CUBIC FEET

Cost per cubic foot

X (times) 15,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 1 after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 1A: TENT FUMIGATION LESS THAN OR EQUAL TO 20,000 CUBIC FEET

(Category for building located over a crawl space.)

Cost per cubic foot

X (times) 15,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 1A after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 1B: TAPE SEAL FUMIGATION LESS THAN OR EQUAL TO 20,000 CUBIC FEET

Cost per cubic foot

X (times) 15,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 1 after receipt of Purchase Order and notice to proceed. ____________/days

9 An Equal Opportunity School District

CATEGORY 2

CATEGORY 2: TENT FUMIGATION 20,001 – 150,000 CUBIC FEET

X (times) 100,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 2 after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 2A: TENT FUMIGATION 20,001 – 150,000 CUBIC FEET

(Category for building located over a crawl space.)

Cost per cubic foot

X (times) 100,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 2A after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 2B: TAPE SEAL FUMIGATION 20,001 – 150,000 CUBIC FEET

Cost per cubic foot

X (times) 100,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 2 after receipt

10 An Equal Opportunity School District

CATEGORY 3

CATEGORY 3: TENT FUMIGATION 150,001 - 300,000 CUBIC FEET

X (times) 200,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 3 after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 3A: TENT FUMIGATION 150,001 – 300,000 CUBIC FEET

(Category for building located over a crawl space.)

Cost per cubic foot

X (times) 200,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 3A after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 3B: TAPE SEAL FUMIGATION 150,001 - 300,000 CUBIC FEET

Cost per cubic foot

X (times) 200,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 3 after receipt

11 An Equal Opportunity School District

CATEGORY 4

CATEGORY 4: TENT FUMIGATION 300,001 – ABOVE CUBIC FEET

X (times) 400,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 4 after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 4A: TENT FUMIGATION 300,001 - ABOVE CUBIC FEET

(Category for building located over a crawl space.)

Cost per cubic foot

X (times) 400,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 4A after receipt of Purchase Order and notice to proceed. ____________/days

CATEGORY 4B: TAPE SEAL FUMIGATION 300,001 – ABOVE CUBIC FEET

Cost per cubic foot

X (times) 400,000

Warranty renewal per year (Years 2 and 3)

X (times) Two (2)

TOTAL

Number of calendar days required for completion of service for Category 4 after receipt

12 An Equal Opportunity School District

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval for approximately one (1) year from July 23, 2025 to July 31, 2026. We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number. Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2024). To register with the State of Florida, visit: www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________ (Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________

Occupational License Number or Contractor Certification (Only use if required)

13 An Equal Opportunity School District

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E‐mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

14 An Equal Opportunity School District

BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project

(Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

15 An Equal Opportunity School District

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2024) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2024), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2024), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2024). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

16 An Equal Opportunity School District

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

17 An Equal Opportunity School District

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER‐TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722‐4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower‐tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower‐tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

18 An Equal Opportunity School District

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower‐tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower‐tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower‐tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower‐tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower‐tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower‐tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower‐tier‐covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower‐tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower‐Tier‐Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower‐tier‐covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower‐ tier‐covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non‐Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower‐tier‐covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

19 An Equal Opportunity School District

DRUG‐FREE WORKPLACE CERTIFICATION

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug‐free workplace in accordance with §287.087, Fla. Stat. (2024). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS ‐ Preference shall be given to businesses with drug‐free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug‐free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug‐free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace‐ the business' policy of maintaining a drug‐free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2024) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug‐abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good‐faith effort to continue to maintain a drug‐free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

20 An Equal Opportunity School District

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid No. 4141GM for Fumigation Services because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy)

21 An Equal Opportunity School District

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS

IMPORTANT INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW

LIST AS A CHECKOFF LIST TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED:

Invitation to Bid Page (Bidder Acknowledgement Page) __________

Proposal Form(s) __________

Proposer’s Statement of Principal Place of Business __________

Confidential, Proprietary, or Trade Secret Material Statement __________

Acknowledgement of Addenda __________

Drug Free Workplace Certification __________

Certification Regarding Debarment __________

Manufacturer’s Authorization(s) __________

Bidders Qualification Statement __________

W‐9 Form (not in packet, must be downloaded) __________

IF REQUIRED BY ORDINANCE:

Occupational License __________

IF APPLICABLE:

Bid or Performance Bond __________

Statement of No Bid __________