Bid 270004 Bid Document - Final.pdf

Ver. Jan 2025

August 2026 Bid Documents

CONTRACT BIDDING DOCUMENTS

FOR

TOWN OF WEST HARTFORD

NEW PARK AVENUE

COMPLETE STREETS IMPROVEMENTS

State Project No.

L155-0004/0155-0175

BID # 270004

INFORMATION

TOWN OF WEST HARTFORD

DEPARTMENT OF COMMUNITY DEVELOPMENT

NEW PARK AVENUE COMPLETE STREETS IMPROVEMENTS

BID# 270004

PROJECT MANAGER

DIVISION OF ENGINEERING

GREG SOMMER, P.E.

TOWN ENGINEER

ENGINEER OF RECORD

JOSEPH BALSKUS, P.E.

VHB Inc.

ALL QUESTIONS TO

PURCHASING SERVICES

RICK HYMAN

SENIOR BUYER

All questions must be submitted in writing through the Town’s Bidding Portal, by September 8, 2026, by 11:59 PM.

Do not call the Engineer, Engineering Division or Purchasing Office with questions.

1.02

1.03-1

1.03 TABLE OF CONTENTS

1.00 INTRODUCTORY INFORMATION

1.01 Title Page

1.02 Project Team

1.03 Table of Contents

1.04 List of Drawings

1.05 Project Narrative

1.06 Location Map

2.00 INFORMATION FOR BIDDERS

2.01 Invitation to Bid

2.02 Instructions to Bidders

2.03 Bid Forms

3.00 LABOR REQUIREMENTS

3.01 Additional Wage Rate Information

(Refer to Section 8.04 for wage rates)

4.00 RESERVED

5.00 GENERAL CONDITIONS

5.01 Town of West Hartford Rules & Specifications, etc.

5.02 Payments

5.03 State of Connecticut Standard Specifications

5.04 Utilities

5.05 Obligations of Contractor

5.06 Duties and Responsibilities of the Engineer

5.07 Assignment

5.08 (Reserved)

5.09 Blasting Requirements

5.10 Avoidance of Abandonment

5.11 Delay of Work by Town and Work by Others

5.12 Defective Work

5.13 Time

5.14 Damages to be Paid Town; and Extension of Time

5.15 Quantities

5.16 Prices

5.17 Alterations and Additional Work

5.18 Additional Payments

5.19 Partial Estimates and Payments

5.20 Final Estimate

5.21 Withholding Payment

5.22 Waiver

5.23 Connecticut Occupational Safety and Health Act

5.24 Provisions Required by Law Deemed Inserted

5.25 Termination or Suspension of the Contract

6.00 GENERAL SPECIFICATIONS

6.01 Handling and Distribution

6.02 Materials - Samples - Inspection - Approval

1.03-2

6.03 Shop and Working Drawings

6.04 Occupying Private Land

6.05 Interference With and Protection of Streets

6.06 Storage of Materials and Equipment

6.07 Insufficiency of Safety Precautions

6.08 Traffic Control

6.09 Sanitary Regulations

6.10 Lines, Grades, and Measurements

6.11 Work to Conform

6.12 Computation of Quantities

6.13 Planning and Progress Schedules

6.14 Precautions Against Adverse Weather

6.15 Definitions

6.16 Abbreviations

7.00 TECHNICAL SPECIFICATIONS

7.01 Standard Specifications, Contract Time, & Liquidated Damages

7.02 Supplemental Specifications – Notices to Contractors

7.03 Special Provisions

8.00 EXHIBITS

8.01 Traffic Control

8.02 Indemnification and Insurance Exhibit

8.03 General Statutes §12-43. Property of nonresidents

8.04 Construction Contracts - Required Contract Provisions (State Funded Contracts)

8.05 Commission on Human Rights and Opportunities – Contract Compliance

Regulations – Notification to Bidders

8.06 Commission on Human Rights and Opportunities – Non-Discrimination and

Affirmative Action Provisions

8.07 Certificate of Compliance with CGS §31-57b

8.08 Non-Collusion Affidavit of Prime Bidder

1.04-1

1.04 LIST OF DRAWINGS

Sheet No. Drawing No. Drawing Title 1 - Title Sheet 2 INX-01 Index Plan & Notes 3 TYP-01 Typical Cross Sections 4-10 EXT-01 to 07 Existing Conditions Plans 11-22 MDS-01 to 12 Miscellaneous Details 23 LND-01 Landscape & Hardscape Details 24 LTD-01 Street Lighting Details 25-31 PLN-01 to 07 Roadway Plans 32-38 GRD-01 to 07 Grading Plans 39-45 LTG-01 to 07 Street Lighting Plans 46-49 TCS-01 to 04 Traffic Control Signal Plans 50-56 SPM-01 to 07 Signage & Pavement Marking Plans 57-58 - Existing Traffic Control Signal Plans TR-1000_01 General Clauses (Test Procedures) TR-1001_01 Trenching & Backfilling, Electrical Conduit TR-1010_01 Concrete Handhole TR-1102_01 Pedestals, Pedestrian Signals TR-1107_01 Pedestrian Push Button TR-1208_01 Sign Placement and Retroreflective Strip Details TR-1208_02 Metal Sign Posts and Sign Mounting Details

1.05-1

1.05 PROJECT NARRATIVE

NEW PARK AVENUE COMPLETE STREETS IMPROVEMENTS

The project involves the pavement rehabilitation of New Park Avenue from New Britain Avenue to 500 feet north of the Oakwood Avenue intersection including the following elements within the 3900 feet of project length:

-Mill and overlay of existing pavement (removal of bituminous concrete pavement to the underlying concrete pavement)

-Replacement of two existing traffic control signals with all new equipment at the Talcott

Road and Oakwood Avenue intersections

-Minor revisions to the existing New Britain Avenue intersection traffic signal equipment

-Implementation of a two-way separated bicycle lane facility along the west side of New

Park Avenue between New Britain Avenue and Talcott Road

-Installation of a multi-use path sidewalk, between Talcott Road and project limit north of

Oakwood Avenue

-Implementation of additional pavement markings and barriers with flexible bollard posts separating the bicycle facility from the through traffic lane

-Restriping New Park Avenue to provide a road diet cross section with a center two way left turn lane

-Upgrading existing bus stops with new proprietary floating bus stop platforms and sidewalk connections at two locations

-Retaining most of the curbing along both sides of roadway

-Retaining all existing storm drainage facilities with replacement of catch basin tops and sections of pipe as shown

-Replacement of existing sidewalk slabs where shown on plans while retaining most of existing sidewalk

-Replacing the existing hardscape surfaces between the curbing and sidewalks along both sides of roadway

-Installing street light appurtenances along both sides of roadway as shown

-Installing landscaped raised pedestrian refuge islands and median islands as shown

-Replacing trees where noted

-Retaining existing utility infrastructure except where noted on plans

-Installing all new signs

This project was requested by the Town of West Hartford and approved through the Capitol Region Council of Governments and the State of Connecticut’s Office of Policy and Management.

The project will be funded with both State and Town funds. The project construction shall be accomplished in accordance with the plans included with these contract documents and the State of Connecticut, Department of Transportation, Standard Specifications for Roads, Bridges and Incidental Construction, Form 819 with July 2025 Supplements. Certain items of these specifications have been modified or supplemented by special provisions which are included with these documents. The contractor shall pay the State prevailing wage on this project.

The Bidder is required to submit a Certificate of Insurance in amounts and types specified, or a letter from the Bidder’s insurance agent or broker that such insurance is obtainable by the time of execution of the contract, and that a Certificate of Insurance shall be provided to that effect not later than the date of the contract signing.

1.05-2

Bidders are required to have an Experience Modification Rate of 1.0 or less. It is expected that this project will begin in summer 2026 and be completed in winter 2027. The contractor shall include with their bid a Productivity schedule in the form of a bar graph showing items of work on the “Y” axis and time, in weeks, along the “X” axis.

For this bid, the Town is requiring electronic submission through the Town of West Hartford’s bidding portal. The Town maintains the right to reject any bid that does not meet these criteria.

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2.00

2.00 INFORMATION FOR BIDDERS

2.01 Invitation to Bid

2.02 Instructions to Bidders

A. Town Requirements B. Federal Requirements C. State Requirements

2.03 Bid Forms

2.01-1

2.01 INVITATION TO BID

2.01.01 Electronic bids marked NEW PARK AVENUE COMPLETE STREETS

IMPROVEMENTS BID# 270004 will be received electronically through the Town of West Hartford’s bidding portal until 2:00 PM on September 15, 2026 at which time they will be publicly opened and read via Microsoft Teams

In order to provide an electronic submission, you must be registered in our vendor database. Please see the vendor registration instructions. Once registered, you will gain access to the bid and the bid documents. Please follow the prompts when submitting your price structures. If you have questions regarding electronic submission, please do not hesitate to contact the Procurement Office via email at procurement@westhartfordct.gov.

2.01.02 A pre-bid conference will be held on September 3, 2026 at 10:00 AM via electronic

Teams meeting at which time questions concerning the project will be answered. Join from the shortened or full meeting link:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/29388436721861?p=ECBO8X0RNLyIxKzpnT

Meeting ID: 293 884 367 218 61 Passcode: Zw22By3h

2.01.03 All Bidders must file with their bid a bid bond, certified or treasurer's check in the amount of 10% of the total of the base bid made payable to the Town of West Hartford.

2.01.04 Performance and Labor and Material Payment bonds in the amount of 100% of the contract price will be required of the successful bidder if the contract pursuant to this request for bids exceeds $50,000.00.

2.01.05 No bid may be withdrawn for a period of ninety (90) days after the opening of bids without the approval and written consent of the Town of West Hartford.

2.01.06 The right is reserved to reject any and all bids, to waive any informalities in the bidding and to make awards in any manner that is the most beneficial to the Town..

2.01.07 The work described herein shall be completed as required. Unless otherwise stated, time is of the essence.

2.01.08 Substantial completion must be achieved by November 24, 2027 and Final Completion must be achieved by December 31, 2027. Thereafter, liquidated damages in the amount of [two thousand one hundred fifty] ($2,100) per calendar day shall be assessed, not as a penalty, but as liquidated damages which each Bidder acknowledges that the Town shall suffer by reason of any such default. By submitting a bid, each Bidder acknowledges that failure to effect substantial completion as noted above will precipitate inconvenience and disruption and the damages resulting therefrom are uncertain or difficult to prove and that the liquidated damage amounts established herein are a reasonable assessment of these damages.

2.01-2

2.01.09 All prospective Bidders are hereby notified that blasting is not permitted on this project.

2.01.10 Overtime Engineering Inspection Fees

The charge payable to the Town by the Contractor for engineering and inspection services performed by Town personnel on holidays and when Town employees are required to work in excess of 37.5 hours per week as a result of the Contractor's work schedule will be:

Between 37.5 and 40 hours - the then actual hourly rate of the inspector.

Over 40 hours - 1.5 times the then actual hourly rate of the inspector.

Holidays - 1.5 times the then actual hourly rate of the inspector.

Reference Information for Bidders Section 2.02.24.

2.01.11 Refuse Disposal Fees

The Town of West Hartford's transfer station shall only accept yard waste for an established fee. All construction waste and demolition materials shall be transported and legally disposed of at a legal site selected by the Contractor.

2.01.12 Disposal of Excavated Material

The Contractor shall not dispose of excavated material on private or public property in

West Hartford without the permission of the Town Engineer or Director of Public Works.

2.01.13 Commission on Human Rights and Opportunities (CHRO) Requirements These will be included in the Bid Notice ensuring compliance with CHRO requirements.

Bidders shall read the CHRO requirements per Connecticut General Statutes.

BID RESULTS

Bidders are encouraged to attend the Town's bid opening at which time the public is afforded an opportunity to record bid prices received in response to the Town's solicitation. The Bid Opening will be held virtually at the link provided here:

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/277222903776242?p=ITgNa4OdpXbFhjutAq Meeting ID: 277 222 903 776 242 Passcode: f8xa2Xq9

Bidders who would like the results of the bid but are unable to attend the bid opening, may check the Town website one week after the bid opening date:

Bidders calling the Purchasing Office for bid results will be referred to the above procedure.

2.02-1

2.02 INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

2.02.01 Time for Opening bids

2.02.02 Form of Bid

2.02.03 Submission of Bid

2.02.04 Quantities

2.02.05 Duties of Bidder

2.02.06 Underground Objects, Soils, etc

2.02.07 Bid Surety

2.02.08 Performance, Labor and Material Payment Bonds

2.02.09 Rejection of Bids

2.02.10 Bidder to Furnish Information

2.02.11 Award of Contract

2.02.12 Execution of Contract and Bond

2.02.13 Time

2.02.14 Sales Tax

2.02.15 Out of State Contractors

2.02.16 Address of Contractor

2.02.17 Scope and Term of Insurance

2.02.18 Reserved

2.02.19 Withdrawal of Offer

2.02.20 Limitations on Surety Bond

2.02.21 Reference Specifications

2.02.22 Public Acts Related to Working near Gas Mains and

Public Acts Related to Working near Power Lines

2.02.23 Equal Opportunity

2.02.24 Engineering and Inspection Charges

2.02.25 Federal Requirements

2.02.26 State Requirements

2.02-2

2.02 INSTRUCTIONS TO BIDDERS – Town Requirements

2.02.01 TIME FOR OPENING BIDS For this bid, we are requiring electronic submission through the Town of West Hartford’s bidding portal no later than 2:00 PM on September 15, 2026.

2.02.02 FORM OF BID Each bid must be made in and on the form prepared therefore and attached hereto and the Proposal Form must be submitted complete and unchanged as furnished, except for the insertion of names, addresses, prices and other required data in the blank spaces provided therefore. All appropriate blanks must be filled out. Any changes to, or material deviations from the form provided, shall render such bid voidable at the Town's sole option.

2.02.03 SUBMISSION OF BID Bids shall be submitted electronically through the Town of West

Hartford’s bidding portal. Late bids will not be accepted.

2.02.04 QUANTITIES Bids will be compared on the basis of the Engineer's estimate of quantities as set forth in the Schedule of Bids.

These quantities are given solely as a basis for the comparison of bids. The Town does not expressly, or by implication, agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any item or portion of the work as may be required.

Attention is particularly called to the fact that some items may be largely dependent on soil or foundation conditions and therefore, may vary widely from the estimated quantities or may even be omitted. An increase or decrease in the quantity for any item shall not be regarded as sufficient grounds for an increase or decrease in the unit price, unless otherwise governed by Form 819 with July 2025 Supplements.

Bidders must satisfy themselves, by personal examination and by such other means as they may prefer, as to the actual conditions and requirements of the work and the accuracy of the estimate of the Engineer, and shall not, at any time after the submission of a bid, dispute or complain of such statement or estimate of the Engineer nor assert that there was any misrepresentation or misunderstanding in regard to the nature or amount of work to be done.

The work has been divided into items in order to enable the Bidder to bid for the different portions of the work in accordance with the Bidder’s estimate of their costs individually and to provide for payment respective of quantity variations. Bidders are especially cautioned not to submit bids, which are unbalanced. If, in the opinion of the Town, any bid submitted appears unbalanced, this action may be sufficient cause for the rejection of the entire bid or it may result in a monetary loss to the Contractor if certain portions of the work are increased or decreased as provided in the Contract.

2.02.05 DUTIES OF BIDDER The Bidder is required to examine carefully the site of the work, the project drawings, if any, the Notice to Contractor, Information for Bidders, General Conditions, General Specifications, Technical Specifications, Wage Rates and Certification and Bid Proposal hereinafter referred to from time to time as the Contract Bidding Documents. Bidder must satisfy themselves as to the actual conditions and requirements of the work to be performed and the materials to be furnished and shall be familiar with all federal, state and local laws, ordinances and regulations which in any

2.02-3 manner affect the work or its conduct. No plea of misunderstanding or ignorance of such laws, etc., will be considered as an excuse for failure to comply with any of the requirements hereof or as reason for any additional compensation or waiver of any requirements of Contract Bidding Documents.

Every bid submitted must be based upon the Contract Bidding Documents, if any, described herein and upon the written, typed or printed texts of the Contract Bidding Documents. Oral statements by any officer or employee of the Town will not be binding.

Questions shall be submitted in writing to the Division of Purchasing Services Manager at least seven (7) working days before the established date for receipt of bids. If the question involves the equality or use of products or methods, it must be accompanied by drawings, specifications or other data in sufficient detail to enable the Engineer to determine the equality or suitability of the product or method. In general, the Town will neither approve nor disapprove particular products prior to the opening of the bids; such products will be considered when offered by the Contractor for incorporation into the work.

2.02.06 UNDERGROUND OBJECTS, SOILS, ETC If any Contract Bidding Document or drawing or similar source of information furnished to prospective Bidders or to awarded Contractors purports to show underground objects or conditions or pipes, ducts or similar structures or observations or indications of soils, rock, ground water, etc., made from borings, test pits or prior excavations, such information must be considered as only advisory and not necessarily correct and complete, having been obtained, made and plotted for the benefit of the Engineer. Bidders and awarded Contractors must recognize that, by reason of the methods commonly used for obtaining and expressing such data, this information and data is limited and subject to error or misunderstanding. The terms used to describe soils, ground water, etc. are subject to local usage and to the individual opinion of the person making the records. Ground water conditions vary from time to time. The locations, sizes, depths, etc. of underground pipes, ducts and structures are usually obtained from records of others and such data, when shown on plans of the Town, are subject to possible errors in the source of the information and also errors in transcription. The Town, together with its agents, does not warrant or represent that the indications on Contract Drawings or other documents of underground conditions, objects, etc., as described above, are either approximately correct or complete, and any party making use of such indications or basing estimates of proposals thereon must agree that they shall have no claim or right of action against either the Town or any person or party acting for or under it for the consequences, delays, expense or losses which may occur or have occurred in event that such indications shall be found to have been incomplete, incorrect or misleading. Bidders must make such investigations as they deem necessary and form their own opinions of the materials, conditions and difficulties or obstacles likely to be encountered.

Contractors, as required by state law, are required to notify the utilities coordinating agency for field locations of existing underground utilities. A town permit is required for each project location. Prior to the issuance of a town permit for work within Town rights of way, the awarded Contractor shall secure a "Call Before You Dig" number and this number shall appear on the permit.

2.02.07 BID SURETY Each bid must be accompanied by a Bid Bond, Certified Check or

Treasurer's Check in the amount of ten percent (10%) of the total base bid and made payable to the "Town of West Hartford". Failure to provide the bid surety will result in rejection of the bid. All surety checks shall be returned to the respective Bidders when the Contract is awarded.

2.02-4

2.02.08 PERFORMANCE, LABOR AND MATERIAL BONDS If the amount of the Contract to be awarded is Fifty Thousand Dollars ($50,000) or more, the successful Bidder shall furnish and pay for the required bonds in favor of the Town of West Hartford in the full amount of the estimated total base bid as determined by extending the unit prices by the estimated quantities. This bond shall provide 100% security for faithful performance and for payment of all persons performing labor or furnishing materials in connection with this Contract and shall be executed by a company authorized to transact business within the State of Connecticut.

The Bidder shall deliver the required bonds to the Town not later than five (5) days from notice of the Town's intent to award the Contract to the Bidder and prior to execution of a Contract.

2.02.09 REJECTION OF BIDS The Town shall not award this Contract to a Bidder who does not furnish evidence satisfactory to the Town. For example the Bidder must have the ability, equipment, experience in this class of work, have satisfactorily completed work of similar character, magnitude and importance, and have sufficient capital and capacity to successfully execute the work contemplated by this Contract within the time limit stated.

Prospective Bidders who cannot fully satisfy these requirements are requested not to submit bids. Failure to qualify in this respect may be considered sufficient cause to reject any bid whatsoever.

The Town reserves the right to reject any one or more bids as it may deem to be in the best interests of the Town, and this right to reject is not limited to the specific reasons mentioned herein. A bid may, but does not have to be rejected:

(a) If it is incomplete, conditional or obscure, or if it contains additions not called for, erasures, alterations, obvious errors or irregularities of any kind, or if it does not conform in every respect to the requirements stated in these Contract Bidding Documents, or if it is on sheets removed from this pamphlet;

(b) If the individual unit prices bid are considered by the Town to be unbalanced in a manner likely to be detrimental to the Town;

(c) If the Town shall be of the opinion that it was prepared without adequate care or knowledge of the conditions relative to the work, or under a misunderstanding of the requirements of the Town, or if it is for work other than that shown on applicable Drawings or specified;

(d) For failure to furnish information promptly as required herein;

(e) If the Bidder has failed to satisfactorily complete prior contracts;

(f) If the Bidder has not performed work of a similar size or type in the past.

2.02.10 BIDDER TO FURNISH INFORMATION In order that the Town may have information to guide it in the award of the Contract, the Bidders whose bids are being considered shall, on request of the Town, submit the following information within four working (4) days after the receipt of such a request:

(a) A list of previous work of similar character and magnitude which has been performed or furnished by the Bidder, or by the principals to the bid, together with

2.02-5 information as to each such job, its character, magnitude, date, location and that it was carried forward and completed in a matter entirely satisfactory to the party under whose supervision it was done.

(b) A statement of the capacity, equipment and forces of the Bidder which are or will be available to the Bidder together with a statement as to whether things are owned by the Bidder, or under lease or contract to the Bidder.

(c) A brief statement of the methods and order of work the Bidder proposes to perform and the rate of progress on the several parts of the same which the Bidder expects to accomplish.

(d) A sworn copy of the latest statement of the financial condition of the Bidder together with sworn statements as to any and every important change which may have occurred to alter the said financial condition since the date of the above statement, with supporting evidence if and as requested.

(e) References showing that the Bidder undoubtedly has ample capital, credit and other resources to finance the work throughout and without being dependent on release of portions of retained percentage before completion of work, and without having estimates for payment made more often than once each month and at such times as will conform to payment practices of the Town.

2.02.11 AWARD OF CONTRACT It is the intent of the Town to award a Contract to the Bidder providing the lowest responsible bid and is in accordance with the requirements of the Contract Bidding Documents and does not exceed available funds. The Town shall have the right to waive informalities or irregularities in a bid received. In the event of a discrepancy between the unit price multiplied by the quantity and the total cost of an item, the unit price multiplied by the quantity shall govern.

2.02.12 EXECUTION OF CONTRACT AND BONDS The Bidder to whom the Contract is awarded shall execute the Contract and required Performance and Labor and Material Payment Bond(s) within five (5) working days (not including Saturdays, Sundays, or holidays) from the date upon which the Town issues notice to the Bidder, that the Contract is ready for signature. If the Contractor fails to execute the Contract within said time period, the Town may determine that the Bidder has abandoned the Contract.

Thereupon the acceptance of the bid and the award shall be null and void and the bid surety accompanying the bid shall be forfeited to the Town.

The Contractor shall increase the principal amount of the Performance and Labor and Material Payment Bond(s) in direct proportion to any increase in the value of the Contract resulting from change orders.

2.02.13 TIME See Section 5.13 of the General Conditions.

2.02.14 SALES TAX Under the terms of the regulations referring to contractors and subcontractors, issued by the State Tax Commission in administration of the State Sales and Use Tax, to which the Bidder is referred, the Contractor may purchase such materials and supplies as are to be physically incorporated in and become a permanent part of the project being performed under this Contract without payment of tax and shall not include in the bid nor charge any use or sales tax thereon.

2.02-6

2.02.15 OUT-OF-STATE CONTRACTORS The Contractor, if not a resident of the State of Connecticut, or, in the case of a partnership, the partners, if not residents, shall appoint an approved person having permanent local residence or their attorney, upon whom all lawful processes, proceedings or notices may be served. The Contractor, if a corporation not organized under the laws of Connecticut, shall comply with the provisions of the General Statutes of Connecticut regarding "Foreign Corporations" before entering upon the performance of the Contract.

Any non-resident Contractor is required to comply with the conditions set forth by the State Tax Commissioner relative to the provisions of Public Act No. 75-740, "An Act Concerning Bond Requirement for Non-resident Contractors for Purposes of Sales and Use Tax".

Public Act No. 75-740 requires a non-resident to deposit a sum equivalent to three percent (3%) of the total amount of the Contract or a Guarantee Bond in the like amount with the State Tax Commissioner to secure payment of the sales and use tax. The Contractor shall obtain a certificate from the State Tax Commissioner that the requirements of Public Act No. 75-740 have been met before entering upon the performance of the Contract.

2.02.16 ADDRESS OF CONTRACTOR Each Bidder shall indicate in the bid the address to which all notices, letters or other communications may be sent. This address may be changed only by proper delivery to the Town of written notice of such change, signed by the Contractor. The mailing or delivery by messenger of any notice, letter or communication to such designated address or to the office of the Contractor at or near the site of the work or to any attorneys or attorneys appointed by non-resident principals to a Contract or by a "foreign" corporation, at any time including the full period of work under the Contract shall be deemed sufficient for any notice or service on the part of the Town in connection with the Contract or any part thereof.

2.02.17 INDEMNIFICATION AND INSURANCE The Contractor shall comply with the indemnification and insurance requirements as required and specified in Section 8.02, Indemnification and Insurance Exhibit. Failure to comply with any of the indemnification or insurance requirements may be held a willful violation and basis for immediate termination of the Contract.

2.02.18 RESERVED

2.02.19 WITHDRAWAL OF OFFER A bid offer may be withdrawn only prior to the scheduled bid opening time for the particular project, provided the Bidder first submits a written request for such withdrawal to the Division of Purchasing Services. Notice of acceptance of a bid shall not constitute rejection of any other bid.

2.02.20 LIMITATIONS ON SURETY BOND No surety bond for proposal guarantee (Bid Bond), for performance of the Contract (Performance Bond), or for payment for labor and materials (Labor and Material Payment Bond), will be accepted if the amount of the bond exceeds any limit which the laws of Connecticut or the regulations of the Connecticut Insurance Department impose or for which the United States Treasury Department has qualified the surety, unless co-surety for the amount of any such excess is furnished, written by a surety company or companies qualifying hereunder for the respective amounts to be covered thereby.

2.02-7

2.02.21 REFERENCE SPECIFICATIONS Where any materials covered by ASTM, ASI, ACI, ConnDOT, MDC or any other these specifications are used, the product, practice or test procedures shall fully comply with these specifications, including their latest revisions, except where amended.

2.02.22 APPLICABLE PUBLIC ACTS The Contractor shall be responsible for complying with all statutory obligations connected with its operations such as, but not limited to, Connecticut General Statutes §§ 16-345 through 16-356 (as those sections may be renumbered or recodified from time to time) regarding operating rear underground utilities. See Section

5.04 "Utilities" of the General Conditions.

2.02.23 EQUAL OPPORTUNITY During the performance of this Contract, the Contractor agrees and warrants that it will not discriminate or permit discrimination against any person or group of persons, including employees or applicants for employment, on the grounds of age, sex, race, color, religion, physical impairment or national origin in any manner prohibited by the law of the United States, the State of Connecticut, or the Town of West Hartford. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, age, sex or national origin. Such action shall include, but not be limited to, the following: layoff or termination; rates of pay or other forms of compensation;

and selection for training including apprenticeship.

The provisions of the following sub sections below shall not apply where the total cost of all work to be performed by Contractors or subcontractors in connection with this project is less than thirty-five hundred dollars; also this section shall not apply when the Contractor has fewer than ten (10) employees.

(a) The Contractor will, in all solicitations or advertisements for employees, placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex or national origin.

(b) The Contractor will comply with all provisions of the State of Connecticut Executive

Order No. Three of June 16, 1971 and the guidelines and rules of State Labor Commissioner implementing Executive Order No. Three, and all amendments thereto.

(c) The Contractor will furnish all information and reports required by Executive Order

No. Three of the State of Connecticut of June 16, 1971 and all amendments thereto, and by the rules, regulations and orders of the Labor Commissioner, or pursuant thereto, and will permit access to the Contractor’s books, records and accounts by the Labor Commissioner for purposes of investigation to ascertain compliance with such rules, regulations and orders.

(d) In the event of the Contractor's noncompliance with the Equal Opportunity clause of these Contract Bidding Documents or with any of the Contract pursuant to these Contract Bidding Documents, said rules, regulations or orders, may be canceled, terminated or suspended, in whole or in part, and the Contractor may be declared ineligible for further Town Contracts in accordance with procedures authorized in Executive Order No. Three of the State of Connecticut of June 16, 1971 and the guidelines and rules of State Labor Commissioner implementing Executive Order No. Three and all amendments thereto; and such other sanctions may be imposed and remedies invoked or as otherwise provided by law.

2.02-8

(e) The Contractor will include the provisions of this section and paragraphs (a) through

(e) in every subcontract or purchase order, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Town may direct as a means of enforcing such provisions, including sanctions for noncompliance: provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Town, the Contractor may request the United States or the State of Connecticut to enter into such litigation to protect the interests of the United States, the State of Connecticut and the Town of West Hartford.

2.02.24 ENGINEERING AND INSPECTION CHARGES AND OVERTIME FEES The Contractor shall be required to reimburse the Town for engineering and inspection services performed by the Town on holidays (New Year's Day, Martin Luther King Day, Washington's Birthday [President’s Day], Good Friday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day and Christmas Day) or when employees are required to work in excess of 37.5 hours per week as a result of the Contractor's work schedule. The Contractor shall be charged at rates stated in section 2.01.10 of the Invitation to Bid.

2.02.25 FEDERAL REQUIREMENTS - None for this project

2.02.26 STATE REQUIREMENTS The contractor who is selected to perform this State project must comply with CONN. GEN. STAT. §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public Act 15-5. An Affirmative Action Plan must be filed with and approved by the Commission on Human Rights and Opportunities prior to the commencement of construction.

State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services (“DAS”) under the provisions of CONN. GEN.

STAT. § 4a-60g, as amended. (25% of the work with DAS certified Small and Minority owned businesses and 25% of that work with DAS certified Minority, Women and/or Disabled owned businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.

For municipal public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities. Forms can be found at http://www.ct.gov/opm/cwp/view.asp?a=2982&q=390928&opmNav_GID=1806.

STATE PROJECT NO. L155-0004/0155-0175

NOTE: All prices must be clearly written in ink or typed, for the entire Bid.

All quantities are indeterminate; quantity assumed for comparison of bids. 2.03-1

2.03 BID FORMS

2.03.01 INFORMATION

Bid of _______________________________________________________________ BIDDER, (Name of Contractor)

(Address of Contractor) and _______________________________ (Telephone Number of Contractor)

FOR THE NEW PARK AVENUE COMPLETE STREETS IMPROVEMENTS BID

#270004 AT THE TOWN OF WEST HARTFORD, CONNECTICUT.

To: Town of West Hartford Tara Cummins Purchasing Agent Room 223 50 South Main Street West Hartford, CT 06107

This Contractor proposes to furnish all labor, materials, and equipment, and all else whatsoever required to perform all work described in the Contract Bidding Documents for NEW PARK AVENUE COMPLETE STREETS IMPROVEMENTS BID# 270004 as amended by the addendum noted below for the amounts shown herein under Schedule of Bids.

Addendum No. ____________________________ Dated __________________

Addendum No. ____________________________ Dated __________________

Addendum No. ____________________________ Dated __________________

Addendum No. ____________________________ Dated __________________

It is understood and agreed that the Town has the privilege of rejecting any or all Bids and of waiving informality in any bid.

It is further understood and agreed that this bid shall be irrevocable for ninety (90) calendar days after bid receipt date.

BID FORM ON NEXT PAGE.

New Park Avenue Complete Streets Improvements

Notes:

- Bidders must bid on each item.

- Bidders should insert extended item prices obtained from quantities and unit prices.

- It is understood that the unit proces shall govern in case of discrepancy between unit prices and total price/bid total.

- All quantities are indeterminate; quantity assumed for comparison of bids.

- "A" indicates a Special Provision is provided.

ITEM No. ITEM UNIT TOTAL UNIT PRICE TOTAL COST

0106501A PLANTER SOIL TYPE A CY 200

0201001 CLEARING AND GRUBBING LS 1

0202452A TEST PIT EA 10

0209001 FORMATION OF SUBGRADE SY 0

0219011A SEDIMENT CONTROL SYSTEM AT CATCH BASIN EA 0

0304002 PROCESSED AGGREGATE BASE CY 0

0402907A GRANITE RUBBLE BLOCK PAVEMENT SF 0

0406170 HMA S1.0 TON 0

0406171 HMA S0.5 TON 0

406173 HMA S0.25 TON 0

0406236 MATERIAL FOR TACK COAT GAL 0

0406999A ASPHALT ADJUSTMENT COST EST 1 4,500.00$ 4,500.00$

0409001 FINE MILLING OF BITUMINOUS CONCRETE (0" TO 4") SY 0

507803 CONVERT CATCH BASIN TO MANHOLE EA 0

0586001.10 TYPE 'C' CATCH BASIN - 0' - 10' DEEP EA 0

0586750 TYPE 'C' CATCH BASIN TOP EA 11

0586760 TYPE 'C-L' CATCH BASIN TOP EA 3

0586706 CONVERT CATCH BASIN TO TYPE 'C-M' CATCH BASIN EA 1

0686200.15 15'' POLYVINYL CHLORIDE PIPE - 0' - 10' DEEP LF 60

0813001 5" GRANITE STONE CURBING LF 0

0813013A 5 x 18" GRANITE CURVED STONE CURBING LF 400

0811005 CONCRETE WHEEL STOP EA 67

901005 BOLLARD EA 0

0921005A CONCRETE SIDEWALK RAMP SF 0

0921007A SPECIAL CONCRETE SIDEWALK SF 0

0921048A DETECTABLE WARNING SURFACE SF 0

922999 INLAID THERMOPLASTIC PAVEMENT MARKING SYSTEM (GREEN) SF 1000

924002 CONCRETE DRIVEWAY RAMP CY 0

0944000 FURNISHING AND PLACING TOPSOIL SY 0

947310A FURNISHING AND PLACING FLOATING BUS PLATFORM SYSTEM LS 1

0949000 PLANTING BED MULCH SY 186

0949023A CORNUS SERICEA, RED OSIER DOGWOOD 24" - 36" HT. CONT. EA 9

0949172A RUDBECKIA HIRTA, BLACK-EYED SUSAN 1 GAL. CONTAINER EA 355

0949424A ACER BUERGERIANUM TRIDENT MAPLE 2 1/2" - 3" CAL. B.B. EA 4

0949566A

HEMEROCALLIS "HAPPY RETURNS", HAPPY RETURNS DAYLILY, 1 GALLON

CONTAINER

EA 228

0949585A PANICUM VIRGATUM, SWITCHGRASS, #1 CONTAINER EA 132

0949792A MALUS 'ADIRONDACK', ADIRONDACK CRABAPPLE, 2 1/2" - 3" CAL. B.B. EA 2

0949946A ACER GRISEUM, COPPER ROCKET PAPERBARK MAPLE 2 1/2''- 3'' CAL. B.B. EA 7

0949947A ACER GRISEUM, CFIREBURST PAPERBARK MAPLE 2 1/2''- 3'' CAL. B.B. EA 6

0949979A QUERCUS PALUSTRIS PIN OAK 2 1/2''- 3'' CAL. B.B. EA 12

0950005 TURF ESTABLISHMENT SY 0

0950023A LANDSCAPE EDGING LF 500

0952001A SELECTIVE CLEARING AND THINNING LS 1

0970006 TRAFFICPERSON (TOWN POLICE OFFICER) EST 1 110,000.00$ 110,000.00$

0970007 TRAFFICPERSON (UNIFORMED FLAGGER) HR 1200

0971001A MAINTENANCE AND PROTECTION OF TRAFFIC LS 1

0975004 MOBILIZATION AND PROJECT CLOSEOUT LS 1

0980002A CONSTRUCTION SURVEYING LS 1

1002110 DECORATIVE LIGHT POLE FOUNDATION EA 22

1002202A

TRAFFIC CONTROL

FOUNDATION - MAST ARM

EA 6

1002203A TRAFFIC CONTROL FOUNDATION - PEDESTAL - TYPE I EA 20

1002208 TRAFFIC CONTROL FOUNDATION - CONTROLLER - TYPE IV EA 3

1003595A DECORATIVE LIGHT POLE AND LIGHT FIXTURE EA 22

1003925 REMOVE LUMINAIRE EA 7

1004299A DECORATIVE LUMINAIRE EA 10

1008115 2" RIGID METAL CONDUIT IN TRENCH LF 5968

1008117

3" RIGID METAL CONDUIT IN

TRENCH

LF 125

1008189 2" PVC CONDUIT LF 0

1008215

2" RIGID METAL CONDUIT

UNDER ROADWAY

LF 655

1008217

3" RIGID METAL CONDUIT

UNDER ROADWAY

LF 160

New Park Avenue Complete Streets Improvements

Notes:

- Bidders must bid on each item.

- Bidders should insert extended item prices obtained from quantities and unit prices.

- It is understood that the unit proces shall govern in case of discrepancy between unit prices and total price/bid total.

- All quantities are indeterminate; quantity assumed for comparison of bids.

- "A" indicates a Special Provision is provided.

ITEM No. ITEM UNIT TOTAL UNIT PRICE TOTAL COST

1010011 CONCRETE HANDHOLE - TYPE I EA 16

1010021 CONCRETE HANDHOLE - TYPE II EA 6

1010053 CAST IRON HANDHOLE COVER EA 16

1010054 CAST IRON HANDHOLE COVER TYPE II EA 6

1015001 NO. 8 BARE COPPER GROUNDING CONDUCTOR LF 2200

1012036 #6 AWG COPPER GROUND CONDUCTOR LF 304

1017032A SERVICE (METERED) EA 2

1017000A SERVICE ENTRANCE AND CABINET - TYPE 5 EA 1

1017109A SERVICE DISCONNECT SWITCH EA 1

1102002 8' ALUMINUM PEDESTAL EA 18

1104023A 20' STEEL MAST ARM ASSEMBLY EA 2

1104028A 30' STEEL MAST ARM ASSEMBLY EA 1

1104031A 35' STEEL MAST ARM ASSEMBLY EA 2

1104033A 40' STEEL MAST ARM ASSEMBLY EA 2

1105101A 1 WAY, 1 SECTION MAST ARM TRAFFIC SIGNAL EA 6

1105103A 1 WAY, 4 SECTION MAST ARM TRAFFIC SIGNAL EA 21

1105203A 1 WAY, 3 SECTION POLE MOUNTED TRAFFIC SIGNAL EA 2

1106003A 1 WAY PEDESTRIAN SIGNAL PEDESTAL MOUNTED EA 14

1106004A 2 WAY PEDESTRIAN SIGNAL PEDESTAL MOUNTED EA 2

1107011A ACCESSIBLE PEDESTRIAN PUSH BUTTON STATION - PROPRIETARY EA 18

1108187A SYSTEM INTEGRATION LS 1

1108115A FULL ACTUATED CONTROLLER 8 PHASE EA 2

1108637A TRAFFIC CONTROLLER CABINET BASE MOUNTED EA 2

1112286A 360 DEGREE CAMERA ASSEMBLY EA 2

1112287A 360 DEGREE VIDEO DETECTION PROCESSOR EA 2

1113002 4 CONDUCTOR NO. 6 AWG THHN LF 2200

1113005

2 CONDUCTOR NO. 8 AWG TYPE

SE STYLE RHW OR THW

LF 155

1113102 5 CONDUCTOR NO. 14 CABLE LF 4050

1113103 7 CONDUCTOR NO. 14 CABLE LF 1800

1113104 9 CONDUCTOR NO. 14 CABLE LF 750

1113106 12 CONDUCTOR NO. 14 CABLE LF 100

1113179A 360_DEGREE SYSTEM LONG RANGE CABLE LF 300

1113506A RELOCATE INTERCONNECT CABLE LS 1

111600A EXTENSION BRACKET EA 3

1117111A RECTANGULAR RAPID FLASHING BEACON ASSEMBLY (RRFB) - TYPE B EA 6

1118012A REMOVAL AND/OR RELOCATION OF TRAFFIC SIGNAL EQUIPMENT LS 1

1118051A TEMPORARY SIGNALIZATION (SITE NO. 1) LS 1

1118052A TEMPORARY SIGNALIZATION (SITE NO. 2) LS 1

1118053A TEMPORARY SIGNALIZATION (SITE NO. 3) LS 1

1206023A REMOVAL AND RELOCATION OF EXISTING SIGNS LS 1

1208927 SIGN FACE - SHEET ALUMINUM (TYPE IX RETROREFLECTIVE SHEETING) SF 0

1210101 4" WHITE EPOXY RESIN PAVEMENT MARKINGS LF 0

1210102 4" YELLOW EPOXY RESIN PAVEMENT MARKINGS LF 9000

1210103 6" WHITE EPOXY RESIN PAVEMENT MARKINGS LF 0

1210105 EPOXY RESIN PAVEMENT MARKINGS, SYMBOLS AND LEGENDS SF 0

1220000A PROJECT SIGN EA 1

TOTAL OF PRECEDING COMPETITIVE ITEMS, AS COMPUTED BY BIDDER USING THE ESTIMATED QUANTITIES INDICATED ABOVE… (ALL ITEMS)

$ dollars and cents ($ ______________________________________________________)

STATE PROJECT NO. L155-0004

2.03-3

2.03.02 CONTRACT TIME

Substantial completion must be achieved by November 24, 2027 and final completion must be achieved by December 31, 2027.

2.03.03 BIDDER QUALIFICATIONS

If the Bidder is a Corporation, fill out:

The Bidder is a Corporation, organized under the laws of _________________, having its principal office at ____________________.

The Principal officers of said Corporation, with their titles and addresses, are as follows:

Bid must be accompanied by either a Certified Check or a Bid Bond, as provided in the Invitation to Bid. If a check is deposited herein, fill out the following:

(Name of Bank)

(Address of Bank) (Amount of Check)

Attached hereto is a form entitled "Summary of Work History".

1. The Bidder is required to state that they have done work of a similar character to that included in the proposed Contract, and give references that will enable the Town to judge the Bidder’s experience, ability to meet completion date, skill and business standing.

2. The Bidder is further required to complete the attached "Summary of Work History" for all jobs for which the Bidder has signed a construction contract within the past 36 months, providing the name and address of the Project, name and address of the Project Owner, name and address of the Project Architect, contract amount, and time required for completion.

2.03.04 The Bidder is aware and agrees that if awarded this Contract, the Bidder, and others acting on the Bidder’s behalf will be bound by the indemnification and insurance requirements described in Section 8.02, Indemnification and Insurance Exhibit and incorporated by reference into the final Contract. The Bidder is required to submit a certificate of insurance in amounts and types specified in Section 8.02 or provide a letter from the Bidder's insurance agent or broker that the required insurance will be placed on or prior to the execution of the Contract. A certificate of insurance shall be provided by the successful Bidder no later than the Contract signing as proof of compliance. Failure to comply with any of the indemnification or insurance requirements may be held a willful violation and basis for immediate termination of the Contract.

2.03-4

2.03.05 CONTRACT FORM The parties shall enter into a Contract derived from the Contract Bidding Documents, subject to technical and other modifications as the parties mutually agree.

2.03.06 ANTI-COLLUSION No person or persons other than those named herein may be interested in this bid or in the Contract proposed to be taken. Said Contract is made without any connection with any other person or persons making any bid for the same work and is in all respects fair and without collusion or fraud. No person acting for or employed by the Town of West Hartford may be directly or indirectly interested therein or in the supplies or works to which it relates, or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interest of the Town.

2.03.07 ANTI-DISCRIMINATION The Contractor agrees and warrants that in the performance of this Contract, they will not discriminate or permit discrimination against any person or group of persons on the grounds of age, sex, race, color, religion, physical impairment or national origin in any manner prohibited by the law of the United States, the State of Connecticut, or the Town of West Hartford.

2.03.08 SUPERVISION The Contractor shall employ full time on-the-job Project

Superintendent as the Contractor’s representative.

2.03.09 ANTI-TRUST ASSIGNMENT The Contractor and/or Subcontractor offers and agrees to assign to the Town of West Hartford and/or the West Hartford Board of Education all right, title and interest in all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. §15, or under Connecticut General Statutes 35-24 et. seq., as amended, arising out of the purchase of services, property, or intangibles of any kind pursuant to this Contract, or Subcontracts thereunder. This assignment shall be made and become effective at the time the Town/Board awards or accepts such Contract, without further acknowledgment by the parties. In the alternative, at the option of the Town, the Contractor and/or Subcontractor agrees to pay to the Town its proportionate share of recoveries for anti-trust violations which relate to purchases pursuant to this Contract, or Subcontracts hereunder. The Contractor and/or Subcontractor agrees promptly to notify the purchasing Agent of the Town of West Hartford of suspected anti-trust violations and claims.

2.03-5

BIDDER:

COMPANY

SIGNATURE BY DULY AUTHORIZED

(SEAL)

PRINT OR TYPE NAME

The Bidder agrees that by affixing their signature to this request for bids, the authorized signatory grants approval to the Town of West Hartford to obtain third party credit reports for the purpose of assessing the financial capacity of the business entity tendering such bid to the Town.

TITLE

DATE

ADDRESS

TELEPHONE

FAX #

VENDOR FEIN #

BID FORMS TO BE SUBMITTED IN DUPLICATE

If you are not registered with the Town of West Hartford, please go to https://www.westhartfordct.gov/town-departments/purchasing-procurement/vendor-registration and select register. Only registered vendors can be awarded the contract.

Bidder must sign. Failure to provide an original signature will result in rejection of the bid.

2.03-6

SAMPLE INSURANCE AGENT CERTIFICATION OF INSURANCE COMPLIANCE

TO: Town of West Hartford Tara Cummins Purchasing Agent

FROM:

CLIENT:

DATE:

Dear Ms. Cummins:

In accordance with the contract bidding documents, please be advised that my client currently has or will have by the date of the execution of the Agreement for this project, a Certificate of Insurance in amounts and types as specified in the Insurance Exhibit.

Signature Authorized Insurance Agent or Broker

Contractor further understands and agrees to comply with the insurance provisions required in the attached insurance exhibit and will provide a Certificate of Insurance, with the required limits and additional insured language, to the Town of West Hartford in compliance with the bid document.

By signing this document, it is understood, that should we…