Forsyth County Procurement Department

2435 Freedom Pkwy, Suite 3100 Cumming, GA 30041 | Phone 770.888.8872

Invitation to Bid

Bid No: 27-10-2410

Fire Hydrant Field Testing

Forsyth County Cumming, Georgia

Closing Date and Time:

September 3, 2026, 2:00 pm

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ADVERTISEMENT

INVITATION TO BID NO. 27-10-2410

Forsyth County, Georgia is soliciting competitive bids from qualified service providers for services generally described as:

Description: Fire Hydrant Field Testing for all hydrants located within Forsyth County, including the City of Cumming for calendar years 2027, 2028, 2029, 2030, and 2031.

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”) for digitally accepting and evaluating bids, statements of qualification, and proposals. Bids shall only be accepted online through EUNA.

Visit the Forsyth County Procurement Department Bid Portal Webpage for information. https://www.forsythco.com/Departments-Offices/Procurement/Bids- Results Any proposal submitted in any other form (email, paper, fax, mail, etc.) will not be accepted for any reason.

Bids are due by 2:00 P.M. (EST) on September 3, 2026

Bids will be publicly opened and read aloud at 2:30 P.M. (EST) on September 3, 2026 at Forsyth County Administration Building, Liberty Training Room, Suite 1010, 2435 Freedom Parkway, Cumming, GA 30041 and via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information). The bid award will be announced later, pending evaluations of all bids submitted.

All bids must remain valid for a minimum of 120 calendar days after the actual date of the opening.

Forsyth County reserves the right: to reject any or all bids, to waive technicalities, to make an award deemed in its best interest, and split the bid or awarded in its entirety.

Ryan Eckelberry

Procurement Agent II

To Web: August 3, 2026 https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

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INVITATION TO BID

BID NO: 27-10-2410

Date Issued: August 3, 2026

Forsyth County, Georgia is seeking bids from qualified providers for services described as Fire Hydrant Field testing for all hydrants located within Forsyth County, including the City of Cumming in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (“ITB”).

Deadline for Receiving Bids: 2:00 p.m. (EST) Thursday, September 3, 2026

Bids will be opened at:

2:30 p.m. (EST) Thursday, September 3, 2026 Forsyth County Administration Building Liberty Training Room 2435 Freedom Parkway, Suite 1010 Cumming, GA 30041 And online via Microsoft Teams

Deadline for Questions:

No Questions will be accepted after:

3PM (EST)

August 24, 2026 All questions must be asked through EUNA under Opportunity Q&A No questions accepted outside of EUNA

Bonds Bid Bond Will not be Required Performance & Payment Bonds Will Not be Required (if required due upon award)

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”)

Bids will be opened at the time, date, and place stated above; and online via Microsoft Teams (visit the Forsyth County Procurement Department webpage for information).

Bid award will be announced later, pending evaluations of all bids submitted. Interested parties may log in to EUNA to obtain the bid tabulation.

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TABLE OF CONTENTS

INVITATION TO BID

SECTION 1. INTRODUCTION AND INFORMATION

SECTION 2. SOLICITATION TERMS AND CONDITIONS

SECTION 3. SCOPE OF SERVICES

BID SCHEDULE

REFERENCES

NON-COLLUSION AFFIDAVIT

CONTRACTOR AFFIDAVIT AND AGREEMENT

SOLICITATION ACKNOWLEDGMENT

ADDENDUM ACKNOWLEDGEMENT

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SECTION 1. INTRODUCTION AND INFORMATION

1.1. Purpose

Forsyth County (“County”) is seeking bids from qualified, experienced, and licensed Bidders to provide goods and/or services described as Fire Hydrant Field Testing for all hydrants located within Forsyth County, including the City of Cumming for calendar years 2027, 2028, 2029, 2030, and 2031, in accordance with the terms, conditions, specifications, and scope of services contained in this ITB. For the purposes of this ITB the terms Bidder, Vendor, and Contractor are used interchangeably and shall have the same meaning.

1.2. Nondiscrimination

The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives.

Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity. Forsyth County further assures that every effort will be made to ensure nondiscrimination in all its programs and activities whether those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

1.3. Bonds

Bonds are required for construction (public works) contracts valued at $100,000.00 or more. They are required only occasionally for non-construction contracts. The requirement will be stated clearly in the solicitation document. In all cases where Performance and Payment Bonds are required a Bid Bond must accompany the bid/proposal. Any bid or proposal submitted without the required Bid Bond will not be considered for award.

BONDS ARE NOT REQUIRED FOR THIS PROJECT.

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1.4. EUNA

Forsyth County uses EUNA Procurement formerly Bonfire Interactive https://forsythco.bonfirehub.com/portal/?tab=openOpportunities to administer the competitive solicitation process, including but not limited to soliciting bids, issuing addenda, posting results, and issuing notification of an intended decision. Bidders are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a bid to ensure familiarity with the use of EUNA. The County shall not be responsible for a Bidder's inability to submit a bid by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Bidders to register and participate in the solicitation process, nor will any fees be charged to the awarded Bidder.

1.5. Point of Contact

For information concerning procedures for responding to this solicitation, contact the Procurement Agent, Ryan Eckelberry, at (770) 888-8872 or email at raeckelberry@forsythco.com. This contact is for clarification purposes only.

For questions concerning scope of services, please utilize the question/answer feature provided by EUNA. Questions must be received prior to the cut-off date specified in the ITB schedule. Material changes, if there are any, to the scope of services or bidding procedures will only be transmitted by written addendum.

(See addendum section of EUNA). Bidders, please note: No part of your bid can be submitted via fax. No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a bid will be considered evidence that the Bidder has familiarized itself with the nature and extent of the work, equipment, materials, and labor required. The entire bid response must be submitted in accordance with all specifications contained in this solicitation. The questions and answers submitted in EUNA shall become part of any contract created by this ITB.

It is the sole responsibility of the Bidder to ensure that its bid is submitted electronically through EUNA.

https://forsythco.bonfirehub.com/portal/?tab=openOpportunities

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SECTION 2. SOLICITATION TERMS AND CONDITIONS

2.1 Addenda, Changes, and Interpretations

All questions concerning the meaning or intent of this solicitation or any request for clarification of any ambiguity, conflict, discrepancy, omission, or other error discovered in this solicitation shall be submitted to the County in writing via the question/answer feature provided by EUNA and must be received prior to the Deadline for Questions. Questions received after this deadline may not be addressed.

All questions and requests for information received through EUNA will be responded to by an official written addendum issued by the County and uploaded to EUNA as an addendum to this ITB. Responses given by any County official, officer, staff, or agent will have no legal effect and shall not be binding upon the County. All addenda are a part of the solicitation documents, and each Bidder will be bound by such addenda.

NOTE: It is the responsibility of each Bidder to read, comprehend, and ensure receipt of all the addenda issued. In the absence of an addendum, all provisions shall be construed in favor of the County. The County may issue addenda to modify Bid documents as it deems necessary.

2.2 Changes and Alterations

Bidder may change or withdraw a bid at any time prior to bid submission deadline; however, no oral modifications will be allowed. Modifications shall not be allowed following the bid deadline.

2.3 Withdrawal of Bid

The Bidder shall give notice in writing of its claim to withdraw its bid, without penalty, due to an error within twenty-four hours (24) after the conclusion of the bid opening. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, the mistake was a clerical mistake as opposed to a judgment mistake, and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if Bidder elects to withdraw its bid.

No Bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the contractor to whom the contract is awarded or otherwise benefit, directly

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Bid withdrawal is not automatically granted and will be allowed solely at Forsyth County’s discretion.

2.4 Bidder’s Costs

The County shall not be liable for any costs incurred by Bidders in responding to this ITB.

2.5 Pricing

Bidder shall quote a firm, fixed price for all services contemplated in this ITB.

All pricing should be identified on the Bid Schedule form provided in this ITB.

No additional costs may be accepted other than the pricing and costs stated on the Bid Schedule. Failure to use the County’s Bid Schedule form and provide pricing as requested in this ITB may cause a bid to be deemed non-responsive.

Pricing must include ALL COSTS, including delivery, unloading, inside delivery (if applicable), personnel travel, and any other cost associated with providing the services contemplated in this ITB. The County will not accept additional pricing or costs.

2.6 Price Validity

Prices provided in this ITB shall be valid for at least one hundred twenty (120) calendar days from the ITB opening unless otherwise extended and agreed upon by the County and Bidder. The County shall award the contract within this time or request from the recommended awarded contractor an extension to hold pricing until award.

2.7 Prices Quoted

Bidders should deduct trade discounts and quote firm net prices. Pricing quoted should include unit price, extended total, or as otherwise requested on the Bid Schedule. In the case of a discrepancy in computing the amount of the bid, the unit price quoted will govern.

Each item must be bid separately. Bidders shall not condition bids by linking any item in this ITB to other business with the County.

2.8 Taxes

Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax for goods and services. A sales tax certificate of exemption will be provided upon request. This exemption applies only to Forsyth County. The Successful Bidder remains responsible for paying all applicable taxes, including sales, use, and other taxes required by law.

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2.9 Payment Terms

Payment terms and provisions stated in this solicitation and any resulting contract shall govern and supersede any conflicting provisions of the Georgia Prompt Pay Act (O.C.G.A. § 13-11-1, et seq.).

2.10 Discounts

Bidders may offer discounts for prompt payment, but such discounts will not be considered when determining the award. If a Bidder offers a discount, it is understood that the discount period will begin only after all the following have occurred (1) satisfactory delivery of product/services at the designated location (2) formal acceptance, and (3) receipt of the correct invoice at the specified office. The discount time will be calculated starting from the latest of these events.

If Bidder offers a discount on the items listed in this ITB, the discount will be deducted from the total of the firm net unit prices submitted. The discounted total will be considered when tabulating bids and determining an award.

2.11 Submission and Receipt of Bids

To receive consideration, bids must be received prior to the bid opening date and time. Unless otherwise specified, Bidders shall use the solicitation forms provided by the County. These forms may be duplicated, but failure to use the County forms may cause the bid to be rejected. Forms submitted by the Bidder shall be printed or typewritten and signed (if applicable).

Bids must be signed. Any erasures or corrections on a bid submission must be initialed by Bidder. Separate bids must be submitted for each ITB issued by the County. Bids are only accepted through EUNA. Paper bids will not be accepted.

Bids will be publicly opened by the Procurement Department in the presence of Bidders, the public, and County staff. Bidders and the public are invited and encouraged to attend bid openings. Tabulated bids will be made available for review by Bidders and the public via EUNA under Public Files.

2.12 Mistakes

The Bidder shall carefully examine this ITB. Bidder’s submission of a bid shall serve as prima facie evidence that the Bidder has full and complete knowledge of the scope, nature, and quality of the work to be performed, the detailed requirements of the specifications and scope of services, and the conditions under which the work is to be performed. Ignorance of the requirements will not relieve the Bidder from liability and obligations under the contract resulting from this ITB.

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Bidders are cautioned to examine all terms, conditions, specifications, drawings, exhibits, appendices, delivery instructions, and special conditions pertaining to this ITB.

2.13 Time of Performance and Right to Cancel

Time is of the essence for all orders resulting from this ITB. The County reserves the right to cancel any order, in whole or in part, without liability or obligation, if delivery or performance does not strictly comply with the schedule committed by the Bidder and accepted by the County. Failure to meet delivery deadlines shall constitute a material breach of contract, entitling the County to pursue all available remedies, including procurement from alternate sources at the Bidder’s expense.

2.14 Qualifications/Inspections

Bids will only be considered by Bidders normally engaged in providing the types of services specified herein. The County reserves the right to inspect the Bidder's facilities, equipment, personnel, and organization at any time, or to take any other action necessary to determine the Bidder's ability to perform.

The Procurement Director reserves the right to reject bids where evidence or evaluation is determined to indicate an inability to perform

2.15 Responsive/Responsible

2.15.1 To be considered responsive to the solicitation, the bid shall fully conform in all material respects to the solicitation and all its requirements, including all form and substance.

2.15.2 To be considered as responsible, bidder shall be fully capable of meeting all the requirements of the solicitation and subsequent contract, must possess the full capability, including financial and technical, to perform as contractually required, and must be able to fully document the ability to provide good faith performance.

2.16 Specification Compliance/Late Deliveries/Penalties

Items offered may be tested for compliance with bid specifications. Items delivered which do not conform to bid specifications may be rejected and returned at Bidder’s expense. Any violation resulting in contract termination for cause or delivery of items not conforming to specifications, or late delivery may also result in:

• Bidder’s name is being removed from the County’s bidder mailing list for a specified period and Bidder will not be recommended for any award during that period.

• All County departments being advised to refrain from doing business with the Bidder.

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2.17 Use of Governmental Contracts and Cooperatives

County reserves the right to reject any part or all any bids received and utilize other available governmental or cooperative contracts, if such action is in its best interest.

2.18 Acceptance of Bids/Minor Irregularities

2.18.1 The County reserves the right to accept or reject any or all bids or any portion thereof, and to waive minor irregularities or variances to specifications contained in bids or in the solicitation process which do not make the bid conditional in nature. A minor irregularity is defined as a variation that:

Does not affect the price of the bid or contract;

Does not provide a bidder an advantage or benefit not available to other bidders;

Does not adversely impact the interests of other bidders; and Does not compromise the fundamental fairness of the solicitation process.

The County also reserves the right to reissue an ITB.

2.18.2 The County reserves the right to disqualify a Bidder at any stage of the solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the Bidder. The Bidder will be required to execute a Non-Collusion Affidavit and submit this form with the bid documents.

2.19 Rules and Submittals of Bids

The signer of the bid must declare that the only person(s), company, or parties interested in the bid as principals are named therein; that the bid is made without collusion with any other person(s), company, or parties submitting a bid; that it is in all respects fair and in good faith, without collusion or fraud;

and that the signer of the bid has full authority to bind the Bidder.

2.20 Verbal Instructions Procedure

No negotiations, decisions, or actions shall be initiated or executed by the Bidder because of any discussions with any County employee. Only those communications in writing from an authorized County representative may be considered. Only written communications from Bidders by a person designated as authorized to bind the Bidder will be recognized by the County as duly authorized expressions on behalf of Bidders.

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2.21 No Exclusive Contract

Bidder agrees and understands that the contract awarded by this ITB shall not be construed as an exclusive arrangement and further agrees that the County may, at any time and in its sole discretion, secure similar or identical services from another contractor.

2.22 Form of Agreement

Attached to this ITB is a draft form of services agreement which contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, on the County’s discretion, to include any additional specific terms related to the services being provided.

Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this ITB.

2.22.1 The County’s minimum insurance requirements are outlined in the draft form of agreement included in this solicitation. Bidders are responsible for reviewing the draft form of agreement for the complete insurance requirements. Questions regarding the insurance must be submitted in writing by the deadline for questions specified in this ITB.

The County may, at any time before the award and based on the nature of the services, require additional coverage or higher limits. Any changes made prior to the bid closing will be communicated through an addendum.

2.22.2 Prior to the notice of intent to award, the Bidder must provide a Certificate of Insurance (COI) and any required endorsements evidencing compliance with the specified coverages and limits.

Contract award is conditional upon receipt and approval of a compliant COI and required endorsements.

2.23 Background Checks

Forsyth County reserves the right to have any potential contractor undergo a Forsyth County Sheriff’s Office criminal history background check for any project at any time. Contractor will be responsible for all fees associated with such background check.

2.24 Minimum Qualifications

To be eligible for the award of a contract in response to this ITB, the Bidder must demonstrate that it has completed services, as specified in the scope of services section of this ITB, is normally and routinely engaged in performing such services, and is properly and legally licensed to perform such work. In addition, the Bidder must have no conflict of interest with respect to the County.

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2.24.1 Bidders and principals shall have no record of judgments, pending lawsuits against the County, or criminal activities involving moral turpitude and shall not have any conflicts of interest that have not been waived by the County.

2.24.2 Neither Bidder nor any principal, officer, or stockholder shall be in arrears or default of any debt or contract involving the County (as a party to a contract or otherwise), nor have failed to faithfully perform on any previous contract with the County.

2.25 Public Records/Trade Secrets

Careful consideration should be given before submitting confidential information to the County. County’s disclosure of records and documentation is governed by the Georgia’s Open Records Act, which permits public scrutiny of most materials collected as part of this process. If Bidder submits information that contains trade secret information and if Bidder wishes to keep such information confidential, Bidder must submit and attach to such information an affidavit affirmatively declaring that specific information constitutes trade secrets pursuant to the Georgia Trade Secrets Act of 1990, O.C.G.A. §10-1-760 et seq., and the Bidder and County will follow the requirements of O.C.G.A. § 50-18-72(a)(34) related thereto.

2.26 Reservations for Award and Rejection of Bids

The County reserves the right to accept or reject any or all bids, parts of bids, and to waive minor irregularities or variations to specifications contained in bids, and minor irregularities in the bidding process. The County also reserves the right to award the contract on a split order basis, lump sum basis, individual item basis, or such combination as shall best serve the interest of the County. The County reserves the right to award the responsive and responsible bidder whose service meets the terms, conditions, and specifications of this ITB and whose bid is considered to best serve the County’s interest. In determining the responsiveness of the offer and the responsibility of the Bidder, the following shall, at minimum, be considered when applicable:

the ability, capacity, and skill of the Bidder to perform as required; whether the Bidder can perform promptly or within the time specified, without delay or interference; the character, integrity, reputation, judgment, experience and efficiency of the Bidder; the quality of past performance by the Bidder; the previous and existing compliance by the Bidder with related laws and ordinances; the sufficiency of the Bidder’s financial resources; the availability, quality and adaptability of the Bidder’s supplies or services to the required use;

the ability of the Bidder to provide future maintenance, service or parts; and the number and scope of conditions attached to the bid.

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If the ITB provides for a contract trial period, the County reserves the right, in the event the selected Bidder does not perform satisfactorily, to award a trial period to the next ranked Bidder or to award a contract to the next ranked Bidder if that Bidder has successfully provided services to the County in the past. This procedure to continue until a Bidder is selected or the contract is re-bid, at the sole discretion of the County.

2.27 E-Verify Contractor Affidavit and Agreement

Under state law, the County shall not enter into a contract for the physical performance of services unless the potential contractor provides an affidavit, in the form attached to this ITB, regarding contractor’s compliance with the with the E-Verify program. When applicable, the Contractor Affidavit and Agreement form shall be completed and submitted with the Bidder’s response to this ITB. (O.C.G.A. § 13-10-91).

2.28 Contractor/Suppler Solicitation Information

The County maintains automated contractor and supplier email address lists generated for each commodity class item through our solicitation issuing service, EUNA. Notices of open solicitations are sent by email notification to the contractors and suppliers who have fully registered with EUNA.

Contractors and suppliers who have been informed of solicitation’s availability in any other manner are responsible for registering with EUNA to view the solicitation documents. There is no fee to register. Contractors and suppliers are responsible for maintaining accurate and up to date email addresses through EUNA directly.

2.29 Intent to Award

Bid tabulations of responding bidders, any notice of award of a contract resulting from this ITB, and the County’s formal solicitation process may be found on EUNA.

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SECTION 3. SCOPE OF SERVICES

3.1. General Information

The Contractor will be responsible for providing all labor, equipment, and materials to complete Field Testing of all fire hydrants located within Forsyth County, including the City of Cumming, for the calendar year 2027, 2028, 2029, 2030, and 2031.

Fire hydrants and/or water suppling the hydrant may be under the jurisdiction of the Forsyth County Department of Water and Sewer, City of Cumming Utilities, and/or Etowah Water & Sewer Authority (hereinafter the “Authority Having Jurisdiction” or “AHJ”).

The total number of hydrants is approximately 13,278. This quantity is provided solely for bidding purposes. Contractor is responsible for verifying the actual hydrant count.

3.2. Scope of Work

The purpose of this program is to conduct a comprehensive evaluation of all fire hydrants to determine overall condition; identify needed repairs and maintenance; verify and update records on hydrant locations; and, most important, confirm that each hydrant is fully operational and prepared for use in an emergency.

Specifications:

A. Contractor is required to:

• Check the hydrants’ appearance

• Remove obstructions around the hydrant (within reason)

• Note the upright position of the hydrant

• Note any evidence of being hit by a vehicle

• Paint as needed

• Apply the hydrant number as needed

• Check the lubrication of operating-nut threads and lubricate (as needed) per manufacturer’s recommendations.

• Tag any inoperable hydrant (County provided tags) so it is clearly visible to the Forsyth County Fire Department.

• Report heavy brush around hydrant by providing the hydrant ID and address to AHJ.

B. Inspections on all hydrants shall be completed within the calendar year.

The Forsyth County Fire Department reserves the right, in its sole discretion, to extend the completion deadline into following year. Any extension will not exceed two consecutive months.

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C. There are approximately 53 hydrants servicing County owned properties.

These hydrants are to be designated as “Facility Hydrants” and marked with “FC” hydrant IDs. Facility Hydrants are to receive a standard NFPA (National Fire Protection Association) 25 flow test in addition to the services being performed on all other hydrants. The inspectors will also be required to populate GPM (Gallons Per Minute) and Qr GPM 20 psi (pound per square inch) using the Flow Test, Static Pressure, and Residual values in the assigned fields on the existing inspection table.

D. All other hydrants shall be designated at “Standard Hydrants”.

E. Program field testing shall include static testing; Contractor will check each hydrant’s:

1. Static pressure.

2. Caps.

3. Number of turns to open.

4. ISO valve.

F. All hydrant inspections shall ensure the hydrant condition is in accordance with American Water Works Association Manual M-17, Installation, Maintenance, and Field Testing of Fire Hydrants.

G. The hydrant inspector will be required to set the appropriate inspection status on the inspection table when completed. If a hydrant needs to be repaired – inspectors will mark the Inspection status field accordingly.

Inspectors will update missing or incorrect values in the following fields of the inspection table:

Feature ID (formerly Hydrant ID) Hydrant Type Model Main Diameter

H. Contractor shall check the appearance of all hydrants. The paint on all hydrants is to be assessed for conditions, including but not limited to rust, faded paint, or paint flaking. If any part of a hydrant exhibits conditions that require painting, the whole hydrant must be painted and renumbered. All hydrant numbers must be clearly legible. Painting should be done on an as needed basis only.

I. County and City will provide paint as needed for their respective hydrants.

County will provide all hydrant ID numbers for Contractor use.

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J. Contractor is to use the County’s GIS (Geographic Information System) software to document locations, physical information, and operational conditions of all fire hydrants in the water distribution system.

1. Contractor shall be required to note corrections to fire hydrant locations. These corrections shall include, but are not limited to, notations for “could not be located” or “missing hydrants”, “hydrants in the wrong location”, and “unmapped hydrants discovered”. The corrections shall be completed simultaneously while completing inspections and hydrant testing. When unmarked hydrants are found, contractor shall contact Forsyth County for verification of hydrant ownership, ensure the hydrant is not still within warranty, before completing the inspection. If any unmarked hydrant is tested without prior approval and is either private ownership, under warranty, or outside of Forsyth County jurisdiction, Forsyth County will not pay for specific hydrant testing(s).

2. If a fire hydrant is shown on the map and cannot be located in the field, the Contractor is required to conduct a ground search for the missing hydrant and notify the AHJ.

K. Forsyth County Fire Department will provide two tablet computers, each in a protective case, to use for GPS location and performing hydrant testing.

The tablet computers are to be kept in the case at all times. Contractor shall return the tablet computers once testing of hydrants has been completed in same condition as received. Contractor will be required to sign liability forms for use of the tablet computers and any equipment associated with the tablet.

L. All invoices from the Contractor are to be itemized and must include, at a minimum:

• the hydrant number

• complete address of hydrant

• all services performed.

M. Records and Reports: Records are obtained from the information entered in the GIS software. No hard copies are necessary unless the GIS software becomes inoperable and Contractor is unable to update information electronically. Records required on each fire hydrant shall include general information about the fire hydrant, inspection report, and recommended items for repair or maintenance.

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N. Repairs and Maintenance: The Contractor will be required to provide weekly reports to the AHJ of any repairs needed after inspection. The report must include, but not limited to:

• Hydrant ID

• Hydrant location

• Hydrant repair needed

• Priority of repair - prioritized according to the system outlined below:

1. Category 1 – Immediate Repair. Fire hydrants are dry, inoperable, or otherwise out of service and cannot be used to fight a fire. Fire hydrants in this category shall be reported to the Forsyth County Fire Department and the AHJ on the same day they are discovered.

2. Category 2 – Priority Repairs. Fire hydrant is operable but has deficiencies that adversely affect their ease of operation, effectiveness, or reliability.

3. Category 3 – Routine Repairs. Fire hydrants are fully operable but need routine repair to bring them up to desirable operating conditions. This includes hydrants that are out of alignment, need adjustment to the grade, need rotating to face proper direction for access, have insufficient drainage, need valve box adjustments, or require a moderate degree of effort to operate.

4. Category 4 – County Accessibility Issues. Fire hydrants that require the adjustment of public utilities or fixtures to provide unimpeded visibility or access. This includes fire hydrants obscured by guard rails, utility boxes, telephone poles, etc.

5. Category 5 – Private Accessibility Issues. Fire hydrants that require the removal or adjustment of private fixtures or landscaping to provide unimpeded visibility or access. This would include fire hydrants obscured by cultivated shrubs, trees, or plants, private fences or other appurtenances built or belonging to private citizens. The Contractor shall not disturb this landscaping without first coordinating with the

AHJ.

O. The AHJ will each provide the labor and materials for all repairs to the fire hydrants in their respective systems.

P. The awarded contractor will be required to coordinate with the appropriate

AHJ and provide a weekly schedule of what areas field testing will be being performed in.

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Q. Contractor crews are required to use vehicles marked with the company name and equipped with operational warning lights. Contractors shall provide and deploy all necessary traffic and site safety equipment including, but not limited to traffic cones, flags, and/or appropriate signage, in quantities sufficient to provide protection for workers operating in traffic lanes or any other hazardous work areas.

R. Contractor shall provide dedicated flagmen, as needed, to provide traffic control and ensure protection and safety of workers at the project site.

S. All onsite workers shall be furnished and use personal safety equipment appropriate for the work being performed.

T. Contractor shall provide all necessary tools to perform the work required.

U. The County will hold a kickoff meeting with the awarded Contractor.

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BID SCHEDULE

BID NO:27-10-2410

Furnish all labor, equipment, and materials necessary for Fire Hydrant Field Testing. The Bidder must examine bid documents and form of agreement before submitting a bid. Pricing is requested for each of calendar years (CY) 2027, 2028, 2029, 2030, and 2031.

Bid Item

NO.

Item Description

Bid Price Per

Hydrant

Bid Price Per

Hydrant

Bid Price Per

Hydrant

Bid Price Per

Hydrant

Bid Price Per

Hydrant

1 Standard Fire Hydrant $ $ $ $ $

2 Facility Fire Hydrant $ $ $ $ $

3 Number of Crews

Number of

Personnel on each crew

Bidder accepts the terms and conditions contained in the ITB document package, including, without limitation, those dealing with the County’s time for accepting the bid.

Bidder has examined the site and locality where the services are to be performed, legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and conditions affecting cost, difficulty, progress, or performance and has made independent investigations as Bidder deems necessary.

Bidder has given County written notice concerning conflicts, errors, or discrepancies discovered in the ITB document package, and the written resolution by the County is acceptable to Bidder. All services are to be completed as specified in the ITB specifications and scope of services.

Authorized Signature:

Company Name:

Printed Name and Title:

Page 21 | 25

REFERENCES

Please list at least three (3) references below where a Bidder has provided similar services in similar size and scope. Please do not include Forsyth County as a reference.

1) Business Name Contact Name

Address

Phone Email

Contract Value Year

Description

2)

3)

Page 22 | 25

NON-COLLUSION AFFIDAVIT

BID DATE:

PROJECT DESCRIPTION: Fire Hydrant Field Testing for all hydrants located within Forsyth County, including the City of Cumming for calendar year 2027, 2028, 2029, 2030, and 2031.

STATE OF _______________}

COUNTY OF _____________}

__________________________________________, being first duly sworn, deposes and says that (s)he is ___________________________________ (the sole owner, a partner, the president, secretary, etc.) of ____________________________________________________ the party making the foregoing proposal or bid (“Bidder”); that such bid is genuine and not collusive or a sham;

that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham bid, or that such other person refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other Bidder, or to secure any advantage against Forsyth County, or any person interested in the proposed contract; and that all statements in said proposal or bid are true; and further, that such Bidder has not, directly or indirectly submitted this bid, or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof.

Affiant: Date:

Signed and sworn to (or affirmed) before me on ___________________, 20____ by (print name(s) of individual(s) making statement) who proved to me based on satisfactory evidence to be the person who appeared before me.

Personally Known

OR

Produced Identification (ID)

ID Type:

ID # (last 4 digits only):

ID Expiration Date:

Notary Public My Commission Expires:

(NOTARY SEAL)

Page 23 | 25

CONTRACTOR AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A.

§ 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of Forsyth County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b).

Contractor agrees that the employee-number category designated below is applicable to the Contractor:

□ 500 or more employees □ 100 or more employees □ Fewer than 100 employees

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

E-Verify Company ID Number

Date of Enrollment

Name of Contractor

Fire Hydrant Field Testing __________ Name of Project

Forsyth County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________, 202__ in _____________________ (city), _______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON

THIS THE _____ DAY OF ___________, 202__.

Notary Public My Commission Expires: _______________

[NOTARY SEAL]

Page 24 | 25

SOLICITATION ACKNOWLEDGMENT

BID NO: 27-10-2410

The undersigned acknowledges and agrees to the following:

Acceptance Period: If this bid is accepted within 120 calendar days from the date of Bid Opening the awarded Bidder will furnish all equipment, materials, or services in strict accordance with the specifications or other provisions set forth in the solicitation at the prices submitted in the bid.

Taxes: Forsyth County is exempt from Federal Excise Tax and Georgia Sales and Use Tax.

Bidder shall be solely responsible for payment of all taxes arising out of or related to the Work as required by law. Bid pricing must not reference, list, or label any taxes for which Forsyth County is exempt.

Business License: An awarded Bidder providing services to Forsyth County must hold a valid Forsyth County business license; and must also hold a valid business license in the jurisdiction of the awarded Bidder’s business location if required by such jurisdiction.

Registration: An awarded Bidder must be duly registered with the Georgia Secretary of State.

The Company’s full legal name must match the business name as registered with the Georgia Secretary of State.

Insurance: The Bidder has provided a Certificate of Insurance evidencing ability to comply with the coverages and limits specified in the solicitation.

Company Full Legal Name:

__________________________________ Person Authorized to Submit this Bid:

Company Tax ID No.

Signature

Printed Name

Title

Street Address: Mailing Address:

Contact person for this bid:

Name

Telephone

Email

Page 25 | 25

ADDENDUM ACKNOWLEDGEMENT

BID NO: 27-10-2410

The undersigned Bidder acknowledges receipt and review of all addenda issued for this solicitation and confirms that all addenda have been reviewed and incorporated into the bid.

The undersigned further acknowledges that failure to confirm the receipt of addenda is cause for rejection of Bids.

It is the responsibility of the Bidder to ensure receipt of all addenda issued.

Addendum No. Date Issued

If no addenda were issued, mark “N/A” above.

By signing below, the Bidder affirms that its Bid is submitted without exceptions, qualifications, or deviations from the requirements of this Invitation to Bid and associated Contract Documents.

Authorized Signature:

Print Name: Date: