CITY OF BELLEVUE

Parks & Community Services Department 450 110th Avenue NE

PO Box 90012 Bellevue WA 98009

Coal Creek Forest Drive Trailhead Improvements

ITB #26069

Table of Contents

Bid #26069

Coal Creek Forest Drive Trailhead Improvements

DIVISION 01

01 11 00 01 23 00 01 20 50 01 25 00 01 31 15 01 31 19 01 32 00 01 33 00 01 52 20 01 55 00 01 56 00 01 56 39 01 66 00 01 77 00 01 78 28 01 78 90

DIVISION 02

02 41 00

DIVISION 31

31 00 00 31 10 00

Title:

Advertisement Invitation to Bid Documents Invitation to Bid Form Attachment A – Scope of Work Attachment B – Insurance Requirements Attachment C – Prevailing Wage Rate Requirements General Conditions

Technical Specifications

GENERAL REQUIREMENTS

Summary of Work Alternates Contract Modification Procedures Substitution Procedures Communication Project Meetings Construction Progress Schedule Submittal Procedures Safety Procedures Vehicular Access & Parking Temporary Barriers & Enclosures Temporary Tree and Plant Protection Product Delivery, Storage & Handling Requirements Contract Closeout Clean up Project Record Documents

EXISTING CONDITIONS

Demolition

EARTHWORK

Earthwork Site Clearing

DIVISION 32 EXTERIOR IMPROVEMENTS

32 12 17 Asphalt Concrete Pavement 32 16 13 Cement Concrete Pavement 32 17 23 Pavement Markings and Signage 32 33 00 Site Furnishings 32 91 13 Soil Preparation 32 92 00 Turf and Grasses 32 93 00 Plants

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City of Bellevue Bellevue, WA 98004

Small Public Works Invitation to Bid (ITB) For Projects Estimated Between $50,001-$350,000

Request for Proposals Information:

ITQ#:

Bid Submittal Delivery Method Options:

Bids must be in a sealed envelope labeled with the project name and bid number. Bidders must clearly mark the project name and bid number on the outside of the envelope.

Send Bid (Contractor accepts responsibility for delivery method) to: Bids will be received in the locked drop box outside of the doors on the first floor of City Hall, 450 110th Avenue NE, until 10:00 am on July 30th, 2026.

Project Name:

Site Location:

Date Issued:

Bids Accepted Until:

Project Information:

Project Manager Estimate:

Project Manager:

Department:

Phone#:

Cell Phone#:

Website:

Grant Money Involved:

26069

Coal Creek Forest Drive Trailhead

Improvements

5199 Forest Dr SE

7/16/2026

7/30/2026 @ 10:00 am

$283,941.00

Aubrey Weeks

587 - Parks Administration

425-452-4176

425-452-4176 www.bellevuewa.gov, No

Within 10 ft. of Olympic Pipeline? No

1. SHARED PROCUREMENT PORTAL: Notice is hereby given that the sealed bids will be received by the City of Bellevue until the date and time located above. At that time such bids will be opened, publicly read and tabulated for submission to the City Council at a future council meeting.

2. REJECTION OF BIDS: The City of Bellevue reserves the right to reject any and all Bids and to waive irregularities and informalities in the bidding process. No Bid may be withdrawn until sixty (60) days after the date and time set for the opening thereof.

3. TIME OF COMPLETION: Work under this contract shall begin with Notice to Proceed from the City. Work shall be completed within 45 working days.

4. SUBSTANTIAL COMPLETION: Substantial completion shall be completed within 40 working days.

5. PRE-BID OPTIONAL SITE-MEETING: A pre-bid optional site meeting is not required for this contract..

6. NOTICE TO PROCEED: Contractor shall not begin work until Project Manager gives them a Notice to Proceed.

7. WORKING HOURS: Working hours shall be limited to comply with Bellevue City Code: Chap. 9.18 - Noise

Control, construction and related activities shall be limited to between the hours of and . Other time restrictions may apply to in-street activities during peak hours. Variations will be considered on a case by case basis and must be approved by the Project Manager.

8. BONDS & RETAINAGE: A Bid bond, Performance bond, Payment bond and retainage are required on this project.

http://www.bellevuewa.gov/ AWeeks Text Box Invitation to Bid Documents

9. PERMITTING:

• TK Permit #25 106024

• GD Permit #25 106022

For more details about the permit, or permitting process, pleasecontact the Project Manager on this project.

10. SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA: This criteria will apply to this project, and are included in

"Attachment A". In a timely manner, Bidders may request, in writing, that the City modify or not modify any or all of the supplemental criteria in its discretion. The City reserves the right to modify any or all of the supplemental criteria. The City shall issue an Addendum, prior to the Bid Due Date, should it modify the supplemental criteria. The City shall not modify the supplemental criteria after the Bid Due Date, therefore, Bidders are encouraged to discuss with the project manager immediately and before the Bid Due Date the relevancy of the supplemental bidder criteria.

The bidder determined to be not responsible, based on these supplemental criteria, may appeal the City's determination by providing additional information to the City within 2 business days following receipt of the City's written determination that the bidder was determined not responsible.

11. CODE OF CONDUCT POLICY ON COMPETITIVE SOLICITATIONS:

Definitions:

Solicitations: method of acquiring goods, services, and construction for public use in which offers are made to the City between two or more sources. Typical documents used by the City are titled: Invitation to

Quote, Invitation to Bid, Request for Proposals, Request for Qualifications Request for Information, or any other method of obtaining competitive offers.

Blackout Period: The period between the time a solicitation is issued by the City and the time the City awards the contract.

Lobbying: The attempt to persuade or influence any City employees, officials, or representatives responsible for reviewing, evaluating, ranking or awarding the work or contract for goods or services for or against any solicitation; provided, however, that lobbying shall not include the submission of required materials in direct response to the solicitation according to the instructions to respondents in such solicitation.

Conduct of Participants: After the issuance of any solicitation, all bidders, proposers, contractors, consultants or individuals acting on their behalf are hereby prohibited from lobbying any City employee, official or representative at any time during the blackout period.

Sanctions: The City may reject the submittal of any bidder, proposer, contractor and/or consultant who violates the policy set forth herein.

12. BID AWARD: Award shall be to the lowest responsive responsible bidder. Awarded Contractor shall have

3 business days to submit all required contract documents to the Project Manager. Contract documents shall include original Bidder Qualification Certificate, original Title VI Affidavit, original Invitation to Bid Form, performance & payment bond, retainage, and Certificate of Insurance. Failure to return these documents within this time period may deem Contractor's Bid as Non-Responsive.

13. STANDARD SPECIFICATIONS AND PLANS: Also incorporated into the contract documents by reference are and work shall be in accordance with: City of Bellevue Parks & Community Services General Conditions (hereafter referred to as “Standard Specifications”).

The Standard Specifications, as modified or supplemented by the Special Provisions and General Provisions, governs all Work. Deletion, amendment, alteration, or addition to any subsection or portion of the Standard

Specifications shall pertain only to that particular portion of the section, and the balance of the section shall continue to be in force. Contractor shall obtain copies of these publications, at Contractor’s own expense.

Standard Specifications can be found at the following website: http://www.bellevuewa.gov/bid-invitations.htm

14. PREVAILING WAGES & BENEFIT CODE KEY: Per the requirements of Chapter 39.12 RCW, this project is subject http://www.bellevuewa.gov/bid-invitations.htm AWeeks Rectangle

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Invitation to Bid Documents to prevailing wages. No worker, laborer, or mechanic employed in the performance of any part of this contract shall be paid less than the prevailing rate of wage as determined by the Industrial Statistician. The schedule of prevailing rates for this contract is attached hereto and by reference is made a part of this contract as though fully set forth herein; see Attachment C.

Prior to making any payments under this contract, the City must receive a certified copy of the “Statement of

Intent to pay Prevailing Wages on Public Works Contracts” from the Prime Contractor, all sub-Contractors, and lower tier Contractors, along with the Department of Labor and Industries.

It is the Contractor’s responsibility to obtain and file the statement. The Contractor shall be responsible for all filing fees. Each invoice shall include a signed statement that prevailing wages have been paid by the Prime

Contractor, all subcontractors, and all lower tier Contractors. Following the final acceptance of services rendered, the Contractor shall submit an approved “Affidavit of Wages Paid”, which must be certified by the

Industrial Statistician of the Department of Labor and Industries.

15. BID FORM: All Bids shall be submitted on the Bid Proposal Form enclosed herein.

16. BID PRICE: The Bid shall include everything necessary for the prosecution and completion of the Contract including, but not limited to, overhead, furnishing all material, labor, equipment and Subcontractors, and other facilities and all management, superintendent’s labor and service, except as may be provided otherwise in the Contract documents. In the event of a discrepancy between the unit price and the total price, the unit price will govern. The Bellevue tax rate shall prevail over any calculated tax provided on the Invitation to Bid Form. If tax is calculated improperly, Bellevue shall utilize the Bellevue tax rate and calculate accordingly.

Prices set forth in the Bid will be reviewed by the City for mathematical accuracy. The City reserves the right to correct mathematical errors or complete mathematical calculations that are obvious on the face of the Bid. In the event of a discrepancy between a unit price and the extended amount for a Bid item, the unit price will control. The prices, corrected for mathematical errors, shall be used as the amount of the Bid items for evaluation and award purposes.

17. NEW OR USED: All equipment utilized shall be of new manufacture, unless otherwise specifically stated or called for in the Bid Documents.

18. SIGNATURES: Bids shall be signed by one of the legally authorized officers of said corporation. If awarded the contract, the Contract shall also be so executed. If a Bid or Contract is signed by an agent, the agent shall provide satisfactory evidence of authority to sign as legal representative of Bidder, upon request of Bellevue. An authorized partner of a co-partnership may sign the contract, subject to the approval of the attorney, who may at his discretion, require each and every member of the co-partnership to sign the contract.

19. INCURRED COSTS: Bellevue is not liable in any way for any costs incurred by respondents in replying to this request.

20. PAYMENT: The Contractor shall be paid within 30 days following the City’s receipt, and approval, of a detailed invoice for services rendered. The invoice must state the Company Name, Project Name, Services Rendered, Dates Rendered, and Location of work billed.

21. WAC RULE 458-20-171 (when applicable): Building, repairing or improving streets, roads, etc., which are owned by the City of Bellevue and which are used primarily for foot or vehicular traffic. According to WAC 458- 20-171 (Rule 171) the City of Bellevue assumes that construction, repair and maintenance of roads, walkways, and bike paths located in a city-owned park are considered public road construction and therefore, not subject to retail sales tax. This includes all related maintenance services, lighting, signage, fencing, irrigation, handrails and landscaping.

22. MOBILIZATION: Mobilization, Traffic Control, Property Restoration, disposal, and all other incidental charges shall be included in the Invitation to Bid Form.

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23. PROSECUTION AND PROGRESS: Upon receipt of the Notice to Proceed, the Contractor shall submit a schedule indicating the dates and duration’s when this work will take place. The Contractor shall notify the Project Manager in advance of starting work and before each work day thereafter.

24. NON-COLLUSION: Submittal and signature of a Bid swears that the Bid is genuine and not a sham or collusive, and not made in the interest of any person not named, and that the Contractor has not induced or solicited others to submit a sham offer, or to refrain from proposing.

25. NON-SEGREGATED FACILITIES: Contractor agrees that the company does not maintain or provide for employees any segregated facilities, and that the Contractor does not allow employees to perform services at any such facility. Contractors agree that a breach of this shall constitute a Contract violation.

26. BUSINESS REGISTRATION & TAXATION: The Contractor awarded this contract will be subject to City of Bellevue business registration and business taxation as presented in Chapter 4.02 and 4.08 of the Bellevue City Code.

Every business operating in the City of Bellevue must be registered with the City's Treasury & Tax Division and file business and occupation (B&O) tax returns. This includes businesses located in the City limits of Bellevue and those coming into Bellevue to do business. Questions may be directed to the City's Treasury & Tax Division at

(425) 452-6851.

27. REJECTION OF BIDS: The City of Bellevue reserves the right to reject any and all Bids and to waive irregularities and informalities in the bidding process. No bidder may withdraw their bid for a period of sixty (60) days after the date and time set for the opening thereof.

28. LEGAL FEES: In any lawsuit between the parties with respect to the matters covered by the agreement, the prevailing party will be entitled to receive its reasonable attorney's fees and cost incurred in the lawsuit, in addition to any other relief it may be awarded.

29. FORCE ACCOUNT - A force account is a line item in a bid, and in the estimate, that has a fixed dollar amount. The terms of the contract, or of a change order, may call for work or material to be paid for by force account. If so, then the objective is to reimburse the Contractor for all costs associated with the work, including cost of labor, small tools, supplies, equipment, specialized services, materials, applicable taxes and overhead and to include a profit commensurate with these costs. The items included within this line item can only be used when the work has been pre-authorized by the City. The force account is only an estimate and is not a guarantee that the City will actually execute or utilize any or all of the force account dollars. The most popular items to use for a force account, from the WSDOT Standard Specifications, are “property restoration”, “roadside cleanup”, and

“potholing”.

30. INVASIVE SPECIES MANAGEMENT: If this project includes work done around lakes, streams, stream banks, or wetlands, the following protocols will apply:

New Zealand mudsnails (Potamoprygus antipodarum) have been detected in streams within the City of

Bellevue. To prevent the spread of this invasive species in accordance with RCW 77.135 and 77.15.811, all stream projects shall meet the following requirements:

Contractors shall ensure that all equipment is clean and decontaminated of any potential invasive species prior and after working in Bellevue streams. Equipment with mud or debris shall not be allowed to be deployed.

Workers shall follow the procedures in the Washington Department of Fish and Wildlife Invasive Species

Management Protocols. Version 2 - November 2012.

All equipment shall be quarantined in an area where mud, debris, or water cannot be tracked into other streams or storm drainage catch basins.

All equipment shall be brushed or sprayed on-site so no invasive species can be dislodged during transport prior to full decontamination. The on-site cleaning shall occur in a way that mud, debris, or water cannot be tracked into other streams or storm drainage catch basins. All equipment shall be decontaminated at a site that drains to wastewater (such as a commercial car wash) prior to use in other stream projects.

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Additional information regarding New Zealand mudsnails can be found at the Washington Department of Fish and Wildlife website at http://wdfw.wa.gov/ais/ .

31. PAYMENT OPTIONS: The City of Bellevue encourages our vendors and suppliers to enroll in one of two automated payment options to optimize payment efficiency and reduce fraud. Go to www.bellevuewa.gov under "Find", "Bids, RFPs and RFQs" then Payment Options to see the options for automated payments.

32. SCREENING & SECURITY: Certain areas within Bellevue facilities such as the 911 Dispatch Center, Data Centers, Police Operations, Utility reservoirs and Pump Stations all have some level of security required. Because of these security needs, Contractors may be required to pass a background check and be issued a City identification badge before they can start work. Background checks may include fingerprinting. Failure to submit to, and/or have enough staff qualified to do the work pass this background check, may result in the Contractor being considered "Non Responsive".

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BIDDER'S CHECKLIST

The first Five (5) forms listed below, provided herein, must be executed by ALL BIDDERS and submitted at due date and time. Not submitting these forms at time of due date and time may deem your Bid as non-responsive

BIDDER'S QUALIFICATION CERTIFICATE

To be completed, signed and submitted. The City reserves the right to check all statements and to judge the adequacy of the bidder's qualifications.

BIDDER’S AFFIDAVIT OF TITLE VI COMPLIANCE

To be completed, signed and submitted.

BIDDER'S EQUAL OPPORTUNITY REQUIREMENTS

To be completed, signed and submitted.

INVITATION TO BID FORM & CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

To be completed, signed and submitted. When applicable, the unit prices must be shown in the spaces provided.

Bidders must bid on all items contained in the Invitation to Bid Form. The omission or deletion of any bid item will be considered non-responsive and shall be cause for rejection of the bid.

BID BOND

The BID BOND must be executed by the bidder and the surety company. The amount of the BID BOND shall not be less than 5% of the total bid amount and may be shown in dollars or on a percentage basis

The following forms, provided herein, to be completed by the SUCCESSFUL bidder after award.

CERTIFICATE OF INSURANCE

Successful bidder shall be required to obtain and submit a certificate of insurance with coverage as required in this Invitation to Bid.

CITY OF BELLEVUE BUSINESS LICENSE

Successful bidder shall be required to obtain a City of Bellevue business license.

SMALL PUBLIC WORK CONTRACT- Sample Attached To be signed by the successful bidder. When a project is under $20,000 and of low risk the Project Manager may choose to issue a PO in lieu of executing a small public work contract with successful bidder.

PAYMENT BOND

To be executed by the successful bidder and their surety.

PERFORMANCE BOND

RETAINAGE AGREEMENT

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BIDDER'S QUALIFICATION CERTIFICATE

The undersigned hereby certifies and submits the following qualifications:

l. Name and Address

State of Washington Registration

2. UBI # Expires: / / mo day yr

3. Number of years in contracting business under present name:

4. City of Bellevue Business License # (required prior to start of contract).

5. Company Federal ID #.

6. State of Washington Contractor’s License #:

Required prior to bid pursuant to RCW 18.27

7. Particular types of construction work performed by your company:

8. List several recent construction projects performed:

Amount Type Owner Name Phone

9. Gross amount of contracts now in hand $

10. Bank Reference(s):

Name Address Account Type

By: Title:

(Authorized Signature)

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11. Choose one of the following:

Bidder has industrial insurance coverage for employees working in Washington as required in Title 51

RCW: or

Bidder is not required to have industrial insurance coverage for employees working in Washington as required in Title 51 RCW:

12. Choose one of the following:

Bidder’s Washington Employment Security Department registration number is:

Bidder is not required to register with the Washington Employment Security Department pursuant to Title 50 RCW.

13. Choose one of the following:

Bidder’s Washington State Department of Revenue registration number is : ; or

Bidder is not required to register with the Washington State Department of Revenue pursuant to Title

82 RCW:

14. Bidder is not disqualified from bidding on any public works contact under RCW 39.06.010 or under RCW 36.12.065.

15. Bidder does not have a civil judgement entered by a court of limited or general jurisdiction of a willful violation, as defined by RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW and no final and binding citation and notice of assessment issued by the Department of Labor and Industries (L&I).

16. Effective July 1, 2019: Bidder has received training, provided by the Department of Labor and Industries or by a provider whose curriculum has been approved by L&I, on the requirements related to public works and prevailing wages. However, bidders that have completed three or more public works projects and maintained a valid business license in Washington for at least three years are exempt from this requirement.

I am the (title of Bidder), have authority to bind Bidder, am over the age of 18 and have personal knowledge of the facts set forth above.

Dated this day of , 20 at

(City), Washington.

By:

Authorized Signature

Printed Name

CONTRACTOR SIGNATURE

All Bidders Must Complete and Sign In The Space Provided Above And Submit This Form.

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AFFIDAVIT OF TITLE VI COMPLIANCE

TITLE VI - NON-DISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS:

SEC. 601. No person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

SEC. 602. Each Federal department and agency which is empowered to extend Federal financial assistance to any program or activity, by way of grant, loan, or contract other than a contract of insurance or guaranty, is authorized and directed to effectuate the provisions of section 601 with respect to such program or activity by issuing rules, regulations, or orders of general applicability which shall be consistent with achievement of the objectives of the statute authorizing the financial assistance in connection with which the action is taken. No such rule, regulation, or order shall become effective unless and until approved by the President. Compliance with any requirement adopted pursuant to this section may be effected (1) by the termination of or refusal to grant or to continue assistance under such program or activity to any recipient as to whom there has been an express finding on the record, after opportunity for hearing, of a failure to comply with such requirement, but such termination or refusal shall be limited to the particular political entity, or part thereof, or other recipient as to whom such a finding has been made and, shall be limited in its effect to the particular program, or part thereof, in which such non-compliance has been so found, or (2) by any other means authorized by law:

Provided, however, That no such action shall be taken until the department or agency concerned has advised the appropriate person or persons of the failure to comply with the requirement and has determined that compliance cannot be secured by voluntary means. In the case of any action terminating, or refusing to grant or continue, assistance because of failure to comply with a requirement imposed pursuant to this section, the head of the federal department or agency shall file with the committees of the House and Senate having legislative jurisdiction over the program or activity involved a full written report of the circumstances and the grounds for such action. No such action shall become effective until thirty days have elapsed after the filing of such report.

SEC. 603. Any department or agency action taken pursuant to section 602 shall be subject to such judicial review as may otherwise be provided by law for similar action taken by such department or agency on other grounds. In the case of action, not otherwise subject to judicial review, terminating or refusing to grant or to continue financial assistance upon a finding of failure to comply with any requirement imposed pursuant to section 602, any person aggrieved (including any State or political subdivision thereof and any agency of either) may obtain judicial review of such action in accordance with section 10 of the Administrative Procedure Act, and such action shall not be deemed committed to unreviewable agency discretion within the meaning of that section.

SEC. 604. Nothing contained in this title shall be construed to authorize action under this title by any department or agency with respect to any employment practice of any employer, employment agency, or labor organization except where a primary objective of the Federal financial assistance is to provide employment.

SEC. 605. Nothing in this title shall add to or detract from any existing authority with respect to any program or activity under which Federal financial assistance is extended by way of a contract of insurance or guaranty.

PART 1 – TITLE VI PROCEDURAL INFORMATION

1. APPLICATIONS: The following materials pertain to the regulations relative to nondiscrimination of Federally assisted programs of the Department of Transportation, Title 49, Code of Federal Regulations, part 21, and as may be requested by the City. All contractors, subcontractors, consultants, suppliers and manufacturers who contract with the City must Comply with these requirements.

2. AFFIDAVIT: Before being considered for a contract, all contractors, etc. will be required to submit the Affidavit of Title VI Compliance as part of their proposal or upon request of the Procurement Services Manager.

3. COMPLIANCE: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit.

The contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

4. NON-COMPLIANCE: A finding of non-compliance may be considered a breach of contract and suspension or termination of a contract may follow.

5. CITY CONTACT: The City’s Compliance Officer is the Procurement Services Manager, and specific questions pertaining to this section may be directed to the Procurement Services Manager at (425) 452-7876.

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PART 2 – ASSURANCES FOR CONSULTANTS, CONTRACTORS, SUBCONTRACTORS, SUPPLIERS AND MANUFACTURERS

1. COMPLIANCE WITH REGULATIONS: The contractor shall comply with the Regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (hereinafter DOT), Title

49, Code of Federal Regulations, part 21, as they may be amended from time to time, (hereinafter referred to as

Regulations), which are herein incorporated by reference and made part of this contract.

2. NONDISCRIMINATION: The contractor, with regard to the work performed during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program, set forth in Appendix B of the Regulations.

3. SOLICITATION FOR SUBCONTRACTORS, INCLUDING PROCUREMENT OF MATERIALS AND EQUIPMENT: In all solicitations either by competitive bidding or negotiations made by the contractor for the work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor’s obligations under this contract and the Regulations relative to the nondiscrimination on the ground of race, color, sex, or national origin.

4. INFORMATION AND REPORTS: The contractor shall provide all information and reports required by the

Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City of Bellevue or the Washington State

Department of Transportation to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is an exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the City of Bellevue or the Washington State

Department of Transportation as appropriate, and shall set forth what efforts it has made to obtain the information.

5. SANCTIONS FOR NONCOMPLIANCES: In the event of the contractor’s noncompliance with the nondiscrimination provisions of this contract, the City of Bellevue and the Washington State Department of

Transportation shall impose such contract sanctions as it, or the Federal Highway Administration may determine to be appropriate, including, but not limited to:

a. Withholding of payments to the contractor under the contract until contractor complies, and/or;

b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. INCORPORATION OF PROVISIONS: The contractor shall include in provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the

Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontractor or procurement as the City of Bellevue or the U.S. Department of Transportation, Federal

Highway Administration, may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the City of

Bellevue enter into such litigation to protect the interests of the City and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

The Contractor hereby certifies that during the performance of this contract it agrees to comply with these assurances.

Title:

Date:

END, AFFIDAVIT OF TITLE VI COMPLIANCE

EQUAL OPPORTUNITY REQUIREMENTS

General Instructions:

Applications: The following materials pertain to the Equal Opportunity Requirements of the City of Bellevue as set forth in Chapter 4.28.170 of the Bellevue City Code. All contractors, subcontractors, consultants, vendors and suppliers who contract with the City in a total amount of thirty-five thousand or more within any given year must comply with these requirements.

Affidavit: Before being considered for a contract of the magnitude listed above, all contractors will be required to submit the “Affidavit of Equal Opportunity Compliance” as part of their proposal/qualifications or upon the request of the Procurement Services Division.

Compliance: The City of Bellevue reserves the right to randomly select contractors, subcontractors, consultants, vendors or suppliers to be audited for compliance of the requirements listed. During this audit, the contractors, etc. will be asked for a specific demonstration of compliance with the requirements.

Noncompliance: A finding of a noncompliance may be considered a breach of contract and suspension or termination of the contract may follow.

City contact: The City’s Compliance Officer is the Procurement Services Division, and specific questions pertaining to this section may be directed to the Procurement Services Division at (425) 452-7876.

Bellevue City Code Excerpt:

Section 4.28.170 of the Bellevue City Code establishes the requirements for all contractual service providers:

“All contractors, subcontractors, consultants, vendors and suppliers who contract with the City of Bellevue in a total amount of thirty-five thousand or more within any given year, or as requested by the City, are required to take affirmative action and comply with the following requirements of this section. There shall be included in any contract between such contractual services provider and the City of Bellevue the following provisions:

1. Contractor shall make specific and constant recruitment efforts with minority and women’s organizations, schools, and training institutions. This shall be done by notifying relevant minority and women’s organizations.

2. Contractor shall seek out eligible minority and women contractors to receive subcontract awards. Appropriate minority and women contractors shall be notified in writing of any bids advertised for subcontract work.

3. Contractor shall provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer and the steps taken to equal treatment of all persons.

4. Contractor shall actively consider for promotion and advancement available minorities and women.

5. Contractor is encouraged to make specific efforts to encourage present minority and women employees to help recruit qualified members of protected groups.

6. Contractor is encouraged to provide traditional and nontraditional employment opportunities to female and minority youth through after school and summer employment.

7. Contractor is encouraged to assist in developing the skills of minorities and women by providing or sponsoring training programs.

Willful disregard of the City’s nondiscrimination and affirmative action requirements shall be considered breach of contract and suspension or termination of all or part of the contract may follow.

All contractors, subcontractors, vendors, consultants or suppliers of the City required to take affirmative action must sign the affidavit of compliance and submit with the bid proposal or upon the request of the Procurement Services Division. All documents related to compliance steps listed above shall be presented upon the request of the Procurement Services Division. The Procurement Services Manager shall serve as the compliance officer for the city and is authorized to develop and issue procedures for the administration of this section.”

Interpretations:

In order to more readily determine compliance with BCC 4.28.170, the following interpretations are provided:

Requirement 1. When a contractor needs to recruit, they must notify minority and women’s organizations, schools and training institutions. Such “notification” can be in the form of an advertisement in newspapers or trade journals of general circulation in the metropolitan Seattle area.

When the contractor hires through a union hiring hall, the contractor must be able to provide confirmation, upon request by the City, that the hiring hall has an equal opportunity policy.

Requirement 2. When a contractor intends to subcontract out any work they shall notify minority and women

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Requirement 3. If and when a contractor hires new employees or contracts with subcontractors, the contractor must alert such employees and subcontractors to the contractor’s commitment as an equal opportunity employer, etc. This requirement may be complied with by posting a notice of equal opportunity commitment at the job shack, or by the time clock.

Requirement 4. If and when a contractor promotes or advances employees, the contractor must consider all eligible employees.

The City of Bellevue reserves the right to audit all contractors for compliance with the requirements set forth in BCC 4.28.170.

The Contractor hereby certifies that during the performance of this contract it agrees to comply with these assurances.

Date:

END, AFFIDAVIT OF EQUAL OPPORTUNITY COMPLIANCE

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BID BOND FORM

Herewith find deposit in the form of a certified or cashier's check in the amount of $ which amount is not less than five percent (5%) of the total bid.

Signature

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT we as Principal and as Surety, are held and firmly bound unto the City of Bellevue, Washington, as Obligee in the penal sum of dollars, for the payment of which the Principal and the Surety binds themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, by these presents.

The condition of the obligation is such that if the Oblige shall make any award to the Principal for, Project Name

BID NUMBER:

according to the terms of the proposal or bid made by the Principal therefore, and the Principal shall duly make and enter into a Contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for the faithful performance thereof, with Surety or Sureties approved by the Obligee; or if the Principal shall, in case of failure to do so, pay and forfeit to the Obligee the penal amount of the deposit specified in the call for bids, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect and the Surety shall forthwith pay and forfeit to the Obligee, as penalty and liquidated damages the amount of this bond.

SIGNED, SEALED and DATED THIS day of , 20 .

Principal Local SuretyAddress

SuretyPhone No. Surety Fax No.

Surety Return of Deposit in the amount of

Date , 20

By

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AWeeks

Supplemental Bidder Criteria Certification – Forest Drive Trailhead Improvements

Responses to Supplemental Criteria must be submitted in writing by the bid due date.

Failure to return this certification as part of the Bid Proposal package will make this bid nonresponsive and ineligible for award.

1) Contractor must have a minimum of four (4) years in business under the current business entity.

Years in business: _____________________________

2) Contractor must have a minimum of five (5) years’ combined experience with similar construction to the Forest Drive Trailhead Improvements.

Key personnel Years Experience

1.____________________________________________________________ 2.____________________________________________________________ 3.____________________________________________________________

3) Contractor must have experience working with Washington government entities/municipalities.

Please list the last 3 municipal projects contractor has completed (including project name, entity, contact and phone/email):

1.____________________________________________________________ 2.____________________________________________________________ 3.____________________________________________________________

I hereby certify, swear, and affirm under penalty of perjury, that the Bidder, as of the date of this declaration (below) meets all fo the supplemental bidder responsibility criteria as set forth in the Bidder’s Responsibility Criteria, and as set forth above, and that I have the capability to perform the work in accordance with industry standards.

Bidder’s Business Name Signature of Authorized Official Printed Name Title ________________________________________________________________________ Date ________________________________________________________________________

AWeeks

BID PROPOSAL FORM

• Coal Creek Forest Drive Trailhead Improvements •

BID PROPOSAL FORM

All bidders must complete and submit this form

TO: Bellevue City Council, Bellevue, Washington BID NO. 26069

CONTRACTOR:

PROJECT: Coal Creek Forest Drive Trailhead Improvements

PROJECT ADDRESS: 5199 Forest Dr SE, Bellevue, Washington

DATE:

ADDENDA ISSUED: , , , , , ,

(list bid addenda issued above to acknowledge receipt)

Pursuant to and in compliance with your Invitation for Bids and all other documents relating thereto, the undersigned hereby certifies that he/she has examined the location for the construction of the Coal Creek Forest Drive Trailhead Improvements in Bellevue, Washington, and that he/she has read and thoroughly understands the terms of the contract and the cost to complete work at the place where the work is to be done, and that he/she proposes and agrees to perform the contract, within the time stipulated, including all of its component parts, and to provide and furnish any and all labor, materials, tools, expendable equipment, affidavits of prevailing wages paid, utility and transportation services necessary to perform the complete contract, in a workmanlike manner, complete and in place, as required by and in strict conformance with the Standard Specifications, Addenda and Plans, all for the following rates and lump sum prices below:

BASE BID ITEMS (Do not include Additive Alternate Bid Items)

SHOW AMOUNT IN WORDS HERE SHOW AMOUNT IN NUMERALS HERE

Trench Safety Systems per RCW 39.04.180 Total Trench Safety Systems

Total Non-Taxable Items per WAC 458-20-171 (Rule 171) (include any costs that are non-taxable and attach Schedule A Form)

Total Non-Taxable Items

Total Taxable Items (include Trench System costs that are taxable) Total Taxable Items

Subtotal (Trench Safety + Taxable + Non-Taxable) Subtotal

Force Account (10% Subtotal) Total Force Account

Washington State Sales Tax (10.3% of Taxable Items and Force Account Only)

Total Sales Tax

BASE BID TOTAL (Non-Taxable + Taxable + Force Acct. + WSST) TOTAL BASE BID

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AWeeks Text Box Invitation to Bid Form

AWeeks Text Box Invitation to Bid Form

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• Coal Creek Forest Drive Trailhead Improvements •

ADDITIVE ALTERNATE BID ITEM #1 – Extended Plan Establishment Years 2 & 3

SHOW AMOUNT IN WORDS HERE SHOW AMOUNT IN NUMERALS HERE

Alternate #1 Lump Sum (No Tax) Alternate Bid Item

Washington State Sales Tax (Consider rule 171) Sales Tax

Additive Alternate # 1 Total (Items + Tax) TOTAL ADD. ALT. BID ITEM#1

TIME FOR COMPLETION

The Contractor agrees to perform the complete contract work as specified for final completion, including corrections, finish, and cleanup within INSERT # OF DAYS (##) working days, beginning on the date given in the Notice to Proceed by the Director of the Parks & Community Services Department.

Substantial completion shall be within INSERT # OF DAYS (##) working days beginning on the date given in the Notice to Proceed. Time for completion includes 15 weather-related delay days through the established final completion date. See GENERAL CONDITIONS, ARTICLE 14, DELAYS AND EXTENSION OF TIME, and CITY OF BELLEVUE STANDARD PROVISIONS: WORKING DAYS AND CITY HOLIDAYS, WORKING HOURS-CONSTRUCTION NOISE, TIME FOR COMPLETION, and DELAY

DAMAGES.

CONTRACT

The Proposal/Agreement, together with a Project Schedule chart, Contract Documents, Standard Specifications, Addenda and Plans, when endorsed by the City Manager of the City of Bellevue, Washington or his designee, shall become a Contract binding on both parties thereto, whereby the Contractor agrees to perform the complete contract work, as specified, and the City of Bellevue agrees to make payments to the Contractor, as specified for said completed and accepted work.

MOBILIZATION

Mobilization shall be included in the Base Bid and shall consist of preparatory work and operations performed by the Contractor, including, but not limited to those necessary for the movement of his/her personnel, equipment, supplies, and incidentals to the project site; for the establishment of his/her office, buildings, and other facilities necessary for work on the project; premiums on bonds and insurance for the project; and for other work and operations which he/she must perform or costs he/she must incur before beginning production work on the various items on the project site.

CONTRACTOR:

ADDRESS:

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(45) Working Days

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(40) Working Days

AWeeks Text Box Invitation to Bid Form

• Coal Creek Forest Drive Trailhead Improvements •

TELEPHONE:

FEDERAL TAX ID #

WA EMPLOYMENT SECURITY DEPT. #

WA STATE TAX / UBI #

WA STATE CONTRACTOR LICENSE #:

BELLEVUE BUSINESS LICENSE #:

ATTEST: (If Corporation) By:

(Signature)

Title:

Witness:

(If Individual or Partnership)

ALL BIDDERS MUST SIGN THE PROPOSAL IN THE SPACE PROVIDED ABOVE

The successful bidder shall execute and furnish the attached Performance & Payment Bond (no substitution allowed) within ten (10) working days after the date of award of contract unless written extension is granted by the Director of Parks & Community Services Department.

END, BID PROPOSAL FORM

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BID PROPOSAL TABLE

# ITEM NAME QTY UNIT UNIT PRICE TOTAL PRICE

1 Site Demolition 1 ALLOW 2 Traffic Control 1 ALLOW

Subtotal

1 Fine Grading 6981 SF 2 Erosion Control & Tree Protection 1 LS

Subtotal

1 Park Entry Sign (Provided by COB) 1 EA 2 Trash Can - Bear Guardian Bitterroot B100 2 EA 3 One Sided Kiosk (PK-CC-05A) 1 EA 4 Bike Rack 3 EA 5 Timber Stairs (PK-CC-07B) 1 LS 6 Two Rail Fence 208 LF 7 Bench - Timberfrom Greenway Model 2153-6 5'-8" Long 1 EA 8 PSIPE Trees (6'Ht B&B) 12 EA 9 PSIPE Trees (8-10'Ht B&B) 3 EA

10 PSIPE Shrubs (3 gal) 25 EA 11 PSIPE Shrubs (2 gal) 20 EA 12 PSIPE Shrubs (1 gal) 544 EA 13 PSIPE Groundcover (4" pot) 933 EA 14 PSIPE Bulbs 93 EA 15 Arborist Wood Chip Mulch 2219 SY 16 Seeding and Fertilizing 550 CY

Subtotal

1 Asphalt Paving HMA (CL 1/2 in) 80 TN 2 Mineral Aggregate Type 2 224 TN 3 Concrete Curb 325 LF 4 Sidewalk, Cem Conc 246 SY 5 Concrete Pavement Vehicular 39 SY 6 ADA Parking Sign Post 1 EA 7 Pavement Marking, Paint 4" Stripe 400 LF 8 Allowance for Construction Surveying 1 ALLOW $10,000.00 $10,000.00

Subtotal

TOTAL

Demolition

Earthwork

Landscape and Site Furnishings

Paving and Hardscapes

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Invitation to Bid Form

INVITATION TO BID FORM (Continued)

Coal Creek Forest Drive Trailhead Improvements

Pursuant to and in compliance with your Invitation to Bid Form, and all other documents relating thereto, the undersigned hereby certifies that Contractor has examined the location(s) for the construction of in Bellevue, Washington, and that Contractor has read and thoroughly understands the terms of the contract and the cost to complete work at the place where the work is to be done, and that Contractor proposes and agrees to perform the contract, within the time stipulated, including all of its component parts, and to provide and furnish any and all labor, materials, tools, expendable equipment, intents and affidavits of prevailing wages paid, utility and transportation services necessary to perform the complete contract, in a workmanlike manner, and as required by and in strict conformance with the Standard Specifications, Addenda and Plans.

The Invitation to Bid Form must be signed.

Use ink and print legibly.

Unit prices are mandatory and shall control.

Initial and date any changes, erasures or cross-outs.

All Bidders must complete and submit this form

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date, the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Bidder’s Business Name

Signature of Authorized Official*

Printed Name

Title

Date City State

Check One:

Sole Proprietorship☐ Partnership ☐ Joint Venture ☐ Corporation ☐

State of Incorporation, or if not a corporation, State where business entity was formed:

If a co-partnership, give firm name under which business is transacted:

* If a corporation, proposal must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, proposal must be executed by a partner.

Address:

Telephone:

Email:

Washington State Contractor License #:

Required prior to bid pursuant to RCW 18.27

City of Bellevue License #:

SCHEDULE A – NON-TAXABLE ITEMS

• Coal Creek Forest Drive Trailhead Improvements •

SCHEDULE A – 171 NON-TAXABLE ITEMS

All bidders must complete and submit this form

BID NO: 26069

PROJECT: Coal Creek Forest Drive Trailhead Improvements

PROJECT ADDRESS: 5199 Forest Drive SE, Bellevue, WA

DATE:

The work included in the Contract will cover all that is necessary for the complete design and proper installation at said Parks' facility. Included as part if this Bid Proposal, the Contractor shall determine the correct amount of sales tax to be included as part of the City's obligation for WSST and/or the Bidder's obligation for use tax resulting from WAC 458-20-171 (Rule 171), Retail Sales Tax Exemption.

See City of Bellevue Standard Provisions and consult with the City Purchasing Department and State Department of Revenue, 360.753.7782, for any definitions, concerns, or clarifications of Rule 171, as it relates to the Parks' project.

SCHEDULE A: WAC NON-TAXABLE ITEMS

NOTE: Lump Sum Prices for the complete installed item must be shown. Show prices in figures. All entries must be typed or entered in ink.

ITEM DESCRIPTION TOTAL AMOUNT

Show Amount in Numerals

TOTAL NON-TAXABLE ITEMS

(Include on of BID PROPOSAL FORM)

END, SCHEDULE A

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