Bid 26-2962-DP District Office Fence Project.PDF

Purchasing and Warehouse Distribution Department 1130 Fifth Avenue

Chula Vista, California 91911-2896

(619) 691-5540 - FAX (619) 426-2397

INVITATION TO

BID

District Office Fence Project

BID #26-2962-DP

Purchasing Manager: Donald Prince

Email: bids@sweetwaterschools.org

Bid Issue Date: September 19, 2025

Deadline for Submittal of Bid: October 28, 2025, before 11:00 a.m.

TABLE OF CONTENTS

1. Notice to Bidders

2. Instructions to Bidders

3. Bid Forms

4. Contract

5. Performance and Payment Bonds

6. General Conditions

7. Project Forms

SWEETWATER UNION HIGH SCHOOL DISTRICT

1. NOTICE TO BIDDERS

NOTICE TO BIDDERS

1. Notice is hereby given that the Sweetwater Union High School District’s (“District” or “SUHSD”) Board of Trustees (“Board”) of the County of San Diego, State of California, will receive sealed bids for the construction associated with the District Office Fence Project (“Project”) up to, but not later than, 11:00 a.m., on October 28, 2025, and will thereafter publicly open and read aloud the bids. All bids shall be received at the District’s Office, Purchasing Department located at 1130 Fifth Ave., Chula Vista, CA 91911.

2. Each bid shall be completed on the Bid Proposal Form included in the Contract Documents, and must conform and be fully responsive to this invitation, the plans and Specifications and all other Contract Documents. Copies of the bid may be obtained from the District’s website after September 19, 2025. Go to www.sweetwaterschools.org. Click on the ‘Departments’ heading; click on the ‘P’ tab; click on ‘Purchasing’: click on the ‘Vendor Info’ tab: Click on ‘Bid Opportunities; click on the ‘Vendor Registration Page’; follow the instructions to register with DemandStar. While the Bid and Contract Documents may be available through other plan rooms or sites, the District does not guarantee the authenticity or completeness of the Bid and Contract Documents obtained from such other plan rooms or sites.

3. Bids will be accepted by the District only if the Bidder submitting the bid proposal has been deemed qualified for the nature and scope of the work. The bid proposal of a Bidder who is not a qualified contractor for the nature and scope of the work shall be rejected for non-responsiveness.

4. In accordance with Public Contract Code section 20111, each bid shall be accompanied by cash, a cashier’s or certified check, or a bidder’s bond executed by an admitted surety insurer, made payable to the District, in an amount not less than ten percent (10%) of the maximum amount of the bid. The bid security shall be given as a guarantee that the Bidder to whom the Contract is awarded will execute the Contract Documents and will provide the required payment and performance bonds and insurance certificates within ten (10) days after the notification of the award of the Contract.

5. This is a public works project, and the successful Bidder shall comply with the provisions of the Labor Code pertaining to payment of the generally prevailing rate of wages and apprenticeships or other training programs. The California Department of Industrial Relations (“DIR”) has made available the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification or type of worker needed to execute the contract, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available to any interested party upon request and are online at http://www.dir.ca.gov/DLSR. The Contractor and all Subcontractors shall pay not less than the specified rates to all workers employed by them in the execution of the Contract. It is the Contractor’s responsibility to determine any rate change. During the work and pursuant to Labor Code section 1771.4(a), the DIR shall monitor compliance with prevailing wage requirements and enforce the Contractor’s prevailing wage obligations.

http://www.sweetwaterschools.org/ http://www.dir.ca.gov/DLSR

6. The schedule of per diem wages is based upon a working day of eight (8) hours. The rate for holiday and overtime work shall be at least time and one half.

7. The substitution of appropriate securities in lieu of retention amounts from progress payments in accordance with Public Contract Code section 22300 is permitted.

8. Pursuant to Public Contract Code section 4100 et seq., each bid shall include the name, the location of the place of business, the California contractor license number, and public works contractor registration number of each Subcontractor who shall perform work or labor or render service or fabricate or install work for the contactor in excess of one-half of one percent (0.5%) of the contractor’s total bid price. The bid shall describe the type of the work to be performed by each listed Subcontractor.

9. No bid may be withdrawn for a period of sixty (60) days after the date set for the opening for bids, except as provided by Public Contract Code section 5100 et seq.

10. The District reserves the right to reject any and all bids and to waive any informalities or irregularities in the bidding.

11. Minority, female, and disabled veteran contractors are encouraged to submit bids.

12. The Project is subject to compliance monitoring and enforcement by the DIR. In accordance with Labor Code sections 1725.5 and 1770 et seq., all Bidders, contractors and subcontractors working at the site shall be registered with the DIR at the time the Contract is awarded and at all relevant times. Proof of registration shall be provided as to all such contractors and subcontractors prior to the commencement of any work. A bid proposal submitted without Bidder’s DIR registration verification duly completed and executed and/or without setting forth the DIR registration number for each Subcontractor identified in the Subcontractor List Form shall result in rejection of the bid proposal for non-responsiveness. See the DIR Registration Verification Form attached hereto:

CERTIFICATION OF CONTRACTOR AND SUBCONTRACTOR

DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION

Pursuant to Public Contract Code Section 1725.5, a contractor or subcontractor must be registered with the Department of Industrial Relations in order to bid on, to be listed in a bid proposal or to engage in the performance of any public work contract.

I certify that

(Name) (Title)

(Contractor Name) is currently registered as a contractor with the Department of Industrial Relations (DIR).

Contractor’s DIR Registration Number:

Expiration date June 30, 20

Contract further acknowledges:

1. Contractor shall maintain DIR registered status for the duration of the project without a gap in registration.

2. Contractor shall note in its invitation to bid the DIR’s registration requirement for all subcontractors and their subcontractors.

3. Contractor shall ensure that all subcontractors are registered at time of bid opening and maintain registered status for the duration of the project.

4. Contractor is to furnish DIR Registration Number for all subcontractors on the project within 24 hours of the bid opening.

5. Contractor shall substitute any subcontractor with a DIR registered contractor if listed subcontractor is unable to perform the work.

Failure to comply with any of the above may result in a determination of non-responsiveness.

I declare under penalty of perjury under California law that the foregoing is true and correct.

Signature

Date

13. Pursuant to Public Contract Code section 3300, the District requires that each Bidder must possess, at the time the Contract is awarded, the following classifications of California State Contractor’s License: Class C-13 or B.

The Contractor’s California State License number shall be clearly stated on the Bidder’s proposal. Any Bidder not so duly and properly licensed shall be subject to all penalties imposed by law. No payment shall be made for work, labor, materials, or services provided under the Contract for the work unless and until the Registrar of Contractors verifies to the District that the Bidder awarded the Contract is properly and duly licensed to perform the work.

14. Pursuant to and in accordance with Labor Code section 1771.1, each Bidder shall be a DIR

Registered Contractor when submitting a bid proposal. The bid proposal of a Bidder who is not a DIR Registered Contractor shall be rejected for non-responsiveness. All Subcontractors identified in the Bidder’s Subcontractor List Form shall be DIR Registered Contractors at the time the bid proposal is submitted.

15. The District’s Board has found that the Project is substantially complex and therefore requires a standard retention amount of 5% of each progress payment.

16. Site Walk. A mandatory pre-bid meeting followed by a mandatory site walk in compliance with Public Contract Code section 6610 starting on Wednesday, October 1, 2025, at 8:30 a.m. in the Maintenance Conference Room at 642 Arizona St., Chula Vista, CA 92911 proceeding to the front office at Sweetwater Union High School District, 1130 Fifth Avenue, Chula Vista, CA 91911. NO EXCEPTIONS. Late arrivals are not permitted. The site walk shall not occur within a minimum of five (5) calendar days of the publication of the initial bid notice. Attendance is mandatory.

17. A payment bond is required for a public works contract involving an expenditure in excess of twenty-five thousand dollars ($25,000.00). Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount, are required, and shall be provided to the District prior to execution of the Contract and shall be in the form set forth in the Contract Documents. All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety insurer as defined in California Code of Civil Procedure section 995.120.

Deanne Vicedo Clerk of the Governing Board Sweetwater Union High School District San Diego County, California

Dates Advertised: September 19, 2025, and September 26, 2025

BID NO. #26-2962-DP

2. INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS

Each bid submitted to the Sweetwater Union High School District (“District”) for the District Office Fence Project (“Project”) shall be in accordance with the following instructions and requirements, which are part of the Contract Documents for this Project.

1. Deadline for Receipt of Bids. Each bid shall be sealed and submitted to the District’s

Purchasing Department no later than 11:00 a.m. on October 28, 2025. The District suggests that bids be hand delivered in order to ensure their timely receipt. Any bids received after the time stated, regardless of the reason, shall be returned, unopened, to the Bidder.

2. Submittal Response: The bidder shall submit one (1) original unbound as well as one (1) electronic copy (USB Flash drive) of their submittal on or before 11:00 a.m. (local time), October 28, 2025.

Responses received after 11:00 a.m., October 28, 2025, will be rejected by the District and returned without review. In order to be considered "on time," a response must either be date-stamped or bear a handwritten inscription by an authorized representative of the District Purchasing Department confirming receipt by the above-specific deadline.

The District shall not be responsible for, nor accept as a valid excuse for late response delivery, any delay in mail service or other method of delivery used by the bidder. Faxed and/or Emailed bid proposals will not be accepted.

All responses shall be enclosed in a sealed package(s) plainly marked with the words

“Response to BID #26-2962-DP District Office Fence Project”

Bid proposal package(s) submitted by Bidder(s) must include their bid proposal, all executed exhibits and sealed bid proposal package. The signature of all individuals must be in long hand.

The completed documents(s) should be without interlineations, alterations, or erasures.

All responses shall be proposed offers subject to acceptance by the District and may not be withdrawn for a period of sixty (60) calendar days following the last day to accept responses.

Responses may not be amended after the due date except by the consent of the District.

3. All bid proposals must be submitted to:

Purchasing Department 1130 Fifth Avenue

Chula Vista, CA 91911-2986 Attn: Donald Prince

Bid proposals received after the deadline will be returned unopened.

4. Schedule of Events. Bidder(s) interested in submitting responses to this Bid should do so in according to the following schedule. A Bidder may be disqualified from further consideration for failing to adhere to the dates and times specified below. All times referred to in this Bid are local time.

Event Dates Mandatory Conference and Site Walk starting at the Maintenance Conference Room at 642 Arizona St., Chula Vista, CA 92911 proceeding to the front office at Sweetwater Union High School District, 1130 Fifth Avenue, Chula Vista, CA 91911

October 1, 2025, at 8:30 a.m.

Requests for Clarifications to the Bid Documents Due October 7, 2025, by 11:00 a.m.

Responses to Requests for Clarifications Sent October 10, 2025, by 11:00 a.m.

Bids Due October 28, 2025, by 11:00 a.m.

District Awards Project at November Board Meeting November 10, 2025, at 6:00 p.m.

5. Mandatory Site Walk. A mandatory pre-bid meeting followed by a mandatory site walk in compliance with Public Contract Code section 6610 starting on Wednesday, October 1, 2025, at 8:30 a.m. in the Maintenance Conference Room at 642 Arizona St., Chula Vista, CA 92911 proceeding to the front office at Sweetwater Union High School District, 1130 Fifth Avenue, Chula Vista, CA 91911, for the purpose of acquainting all prospective Bidders with the Contract Documents and the Project site.

6. Requests for Information. A Bidder’s failure to request clarification or interpretation of an apparent error, inconsistency or ambiguity in the Contract Documents waives that Bidder’s right to thereafter claim any entitlement to additional compensation based upon an ambiguity, inconsistency, or error, which should have been discovered by a reasonably prudent Contractor, subject only to the limitations of Public Contract Code section 1104.

To the fullest extent permitted by law, District expressly disclaims responsibility for assumptions a Bidder may draw from the presence or absence of information in the Bid Documents or Contract Documents. Any questions relative to the bid shall be in writing and directed to the District’s Purchasing Department at bids@sweetwaterschools.org.

These requests shall be submitted to the District at least ten (10) working days prior to the date the bid is due and as specified in the Schedule of Events.

7. Questions from Bidders: All questions or comments regarding this Bid must be in writing and emailed to bids@sweetwaterschools.org. All questions and/or requests must be received no later than October 7, 2025, before 11:00 a.m.

Reference in subject line: BID #26-2962-DP District Office Fence Project

No question will be answered directly but will be addressed through an addendum.

mailto:bids@sweetwaterschools.org

8. Addenda/Clarification: If it becomes necessary for the District to revise any part of this Bid, or to provide clarification or additional information after the response documents are released, a written addendum will be sent to each recipient of record of the original Bid and be made available by being posted on DemandStar http://www.demandstar.com at a minimum of 72 hours prior to the Bid due date. Recipients of record are those parties that obtained a copy of the BID directly from DemandStar. All addenda issued shall become part of the Bid. If the District issues any addenda during the bidding, the failure of any Bidder to acknowledge such addenda in its bid proposal shall render the bid rejected for non-responsiveness. The District shall not be held liable for oral representations made by its officers, employees, or agents. Bidders shall not contact any other employee, officer or representative of the District regarding this proposal.

9. Bid Proposal Forms. All bid proposals shall be made on the Bid Proposal Form provided by the District. All items on the Bid Proposal Form shall be filled out in ink. Numbers should be stated in both words and figures where so indicated; conflicts between a number stated in words and in figures are governed by the words. The signatures of all individuals must be in long hand. The completed form should be without interlineations, alterations, or erasures.

10. Execution of Forms. Each bid shall give the full business address of the Bidder and must be signed by the Bidder or Bidder’s authorized representative with his or her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed in the partnership name by a general partner with authority to bind the partnership in such matters. Bids by corporations must be signed with the legal name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name of each person signing shall also be typed or printed below the signature. When requested by the District, satisfactory evidence of the authority of the officer signing on behalf of the corporation or partnership shall be furnished. A Bidder’s failure to properly sign required forms may result in rejection of the bid. All bids must include the Bidder’s contractor license number(s) and expiration date(s).

11. Bid Security. In accordance with Public Contract Code section 20111, each bid shall be accompanied by cash, a cashier’s or certified check, or a bidder’s bond executed by an admitted surety insurer, made payable to the District, in an amount not less than ten percent (10%) of the maximum amount of the bid, inclusive of any additive alternate bid items. A bid bond shall be secured from an admitted surety company licensed in the State of California and satisfactory to the District. The bid security shall be given as a guarantee that the Bidder will enter into the Contract if awarded the work, and in the case of refusal or failure to enter into the Contract within ten (10) calendar days after notification of the award of the Contract or failure to provide the payment and performance bonds and proof of insurance as required by the Contract Documents, the District shall have the right to award the Contract to another Bidder and declare the bid security forfeited. The District reserves the right to pursue all other remedies in law or equity relating to such a breach including, but not limited to, seeking recovery of damages for breach of contract. Failure to provide bid security, or bid security in the proper amount, shall result in rejection of the bid proposal.

http://www.demandstar.com/

12. Withdrawal of Bid Proposals. Bid proposals may be withdrawn by the Bidders prior to the time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days after the opening of bids, except as provided by Public Contract Code section 5100 et seq.

13. District’s Representative.

The District’s representative will be:

Director of Maintenance or his designee Sweetwater Union High School District

Chula Vista, CA 91911

14. Bonds. The successful Bidder shall be required to submit payment and performance bonds as specified in and using the bond forms included with the Contract Documents. All required bonds shall be based on the maximum total contract price as awarded, including additive alternates, if applicable.

15. Rejection of Bids and Award of Contract. The District reserves the right to waive any irregularities in the bid and reserves the right to reject any and all bids. The Contract will be awarded, if at all, within sixty (60) calendar days after the opening of bids to the lowest responsible, responsive Bidder, subject to the Board’s approval. The time for awarding the Contract may be extended by the District with the consent of the lowest responsible, responsive Bidder.

16. Execution of Contract. The successful Bidder shall, within ten (10) calendar days of the

Notice of Award of the Contract, sign and deliver to the District the executed Contract along with the bonds and certificates of insurance required by the Contract Documents. In the event the successful Bidder fails or refuses to execute the Contract or fails to provide the bonds and certificates as required, the District may declare the Bidder’s bid deposit or bond forfeited as liquidated damages, and may award the work to the next lowest responsible, responsive Bidder, or may reject all bids and, in its sole discretion, call for new bids. In all cases, the District reserves the right, without any liability, to cancel the award of Contract at any time prior to the full execution of the Contract.

17. Drawings and Specifications. All drawings, specifications and other documents used or prepared during the Project shall be the exclusive property of the District.

18. Evidence of Responsibility. Upon the request of the District, a Bidder shall submit promptly to the District satisfactory evidence showing the Bidder’s financial resources, the Bidder’s experience in the type of work being required by the District, the Bidder’s availability to perform the Contract and any other required evidence of the Bidder’s qualifications and responsibility to perform the Contract. The District may consider such evidence before making its decision to award the Contract. Failure to submit requested evidence may result in rejection of the bid.

19. Taxes. Applicable taxes shall be included in the bid prices.

20. Bid Exceptions. Bid exceptions are not allowed. If the Bidder has a comment regarding the

Bid Documents or the scope of work, the Bidder shall submit those comments to the District for evaluation at least ten (10) working days prior to the opening of the bids. No oral or telephonic modification of any bid submitted will be considered and a sealed written modification may be considered only if received prior to the opening of bids. Emailed or faxed bids or modifications will not be accepted.

21. Discounts. Any discounts which the Bidder desires to provide the District must be stated clearly on the Bid Proposal Form itself so that the District can calculate the net cost of the bid proposal. Offers of discounts or additional services not delineated on the Bid Proposal Form will not be considered by the District in the determination of the lowest responsible, responsive Bidder.

22. Quantities. The quantities shown on the plans and Specifications are approximate. The

District reserves the right to increase or decrease quantities as desired.

23. Prices. Bidders must quote prices F.O.B. unless otherwise noted. Prices should be stated in the units specified and Bidders should quote each item separately.

24. Samples. On request, samples of any products being bid shall be furnished to the District.

25. Substitutions. In describing any item, the use of a manufacturer or brand does not restrict bidding to that manufacturer or brand, but is intended only to indicate quality and type of item desired, except as provided in Public Contract Code section 3400. Substitute products may be considered either prior to or after the award of the Contract in accordance with section 3400 and as set forth in the Contract Documents. All data substantiating the proposed substitute as an “equal” item shall be submitted with the written request for substitution. The District reserves the right to make all final decisions on product and vendor selection.

26. Container Costs and Delivery. All costs for containers shall be borne by the Bidder. All products shall conform to the provisions set forth in the federal, county, state and city laws for their production, handling, processing and labeling. Packages shall be so constructed to ensure safe transportation to the point of delivery.

27. Bid Negotiations. A bid response to any specific item of the bid using terms such as

“negotiable,” “will negotiate,” or similar phrases will be considered non-responsive.

28. Prevailing Law. In the event of any conflict or ambiguity between these instructions and state or federal law or regulations, the latter shall prevail. All equipment to be supplied or services to be performed under the bid proposal shall conform to all applicable requirements of local, state and federal law, including but not limited to Labor Code sections 1771, 1778 and 1779.

29. Allowances. An “allowance” means an amount included in the bid proposal for work that may or may not be included in the Project, depending on conditions that will become known only after the Project is underway.

30. Subcontractors. Pursuant to the Subletting and Subcontracting Fair Practices Act, Public

Contract Code sections 4100 et seq., every Bidder shall, on the enclosed Subcontractor List Form, set forth:

a. The name, the location of the place of business, the California contractor license number, and public works contractor registration number of each Subcontractor who shall perform work or labor or render service or fabricate or install work for the contactor in excess of one-half of one percent (0.5%) of the contractor’s total bid price.

b. If the Bidder fails to specify a Subcontractor for any portion of the work to be performed under the Contract in excess of one-half of one percent (0.5%) of the Bidder’s total bid, Bidder agrees that Bidder is fully qualified to and shall perform that portion of the work. The successful Bidder shall not, without the written consent of the District or compliance with Public Contract Code section 4100 et seq., either:

1) Substitute any person as Subcontractor in place of the Subcontractor designated in the original bid;

2) Permit any subcontract to be voluntarily assigned or transferred or allow the work to be performed by anyone other than the original Subcontractor listed in the bid; or

3) Sublet or subcontract any portion of the work in excess of one-half of one percent (0.5%) of the Contractor’s total bid as to which the Contractor’s original bid did not designate a Subcontractor.

31. Examination of Contract Documents and Work Site. Before submitting a bid proposal, all Bidders shall carefully examine the Contract Documents, including the plans and Specifications, are required to visit the site of the proposed work during the site walk, and are strongly advised to fully inform themselves of all conditions in and about the work site, as well as applicable federal, state and local laws and regulations that may affect the work.

No Bidder shall visit the site without prior authorization of the District.

32. Form and Approval of Contract. The Contract Documents must be approved by the Board and its legal counsel. The Bidder selected by the District shall execute the contract provided by the District.

33. Licenses and Permits. Each Bidder shall at all times possess all appropriate and required licenses or other permits to perform the work as identified in the Contract Documents.

Upon request, each Bidder shall furnish the District with evidence demonstrating possession of the required licenses or permits.

34. Denial of Right to Bid. Contractors or Subcontractors who have violated state law governing public works, pursuant to Labor Code section 1770 et seq., shall be denied the right to bid on this public works contract.

35. Bidders Interested in More Than One Bid. No person, firm, or corporation shall make, or file, or be interested in more than one bid. However, a person, firm, or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other Bidders or from submitting a prime proposal. The form of Non-Collusion Declaration included in the Contract Documents shall be completed and duly executed on behalf of the Bidder. The failure of a Bidder to submit a completed and executed Non-Collusion Declaration with its Bid shall render the Bid non-responsive.

36. Contractors State License Board. Contractors and Subcontractors are required by law to be licensed and regulated by the California Contractors State License Board.

37. Additive and Deductive Items: Method of Determining Lowest Bid. Pursuant to Public Contract Code section 20103.8, if the bid solicitation includes additive and/or deductive items, the method checked [X] below shall be used to determine the lowest:

XXX (a) The lowest bid shall be the lowest bid price on the base contract without consideration of the prices on the additive or deductive items.

(b) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation or Bid Proposal Form as being used for the purpose of determining the lowest bid price.

(c) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that when taken in order from a specifically identified list of those items in the solicitation, and added to, or subtracted from, the base contract, are less than, or equal to, a funding amount publicly disclosed by the District before the first bid is opened.

(d) The lowest bid shall be determined in a manner that prevents any information that would identify any of the Bidders or the proposed Subcontractors or suppliers from being revealed to the District before the ranking of all Bidders from lowest to highest has been determined.

If no method is checked, sub-paragraph (a) shall be used to determine the lowest bid.

Notwithstanding the method used by the District to determine the lowest responsible, responsive Bidder, the District retains the right to add to or deduct from the Contract any of the items included in the bid solicitation.

38. Public Records Act. Responses to the Bid Documents will become the property of the District and subject to the California Public Records Act, Government Code section 6250 et seq. Those elements in each response that are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as “TRADE SECRET,” “CONFIDENTIAL,” or “PROPRIETARY” may not be subject to disclosure. The District shall not be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Any responses that indiscriminately identify all or most of its response as exempt from disclosure without justification may be deemed non-responsive. In the event the District is required to defend an action on a Public Records Act request for any of the contents of a response marked “Confidential,” “Trade Secret,” or “Proprietary,” each respondent agrees, by submission of its response for the District’s consideration, to defend and indemnify the District, its Board, employees, agents, and assigns, from all costs and expenses, including attorney’s fees, in any action or liability arising under the Public Records Act.

39. Quality. All equipment and materials used in the installation should be new. Used, refurbished or repurposed equipment or material will not be acceptable.

40. Protesting Bids. The district procedure for bid protests and bids deemed non-responsive must be followed by any bidder who believes a bid award recommendation is not consistent with Board policies and administrative regulations, not within the published specifications and contract language, or is not in compliance with law.

The purchasing department will oversee these procedures and will facilitate necessary district correspondence.

A governing body or its authorized representative is not liable for any costs, expenses, attorney’s fees, loss of income or other damages sustained by a bidder, whether or not the bidder files a bid protest or is deemed non-responsive pursuant to this section.

For all bids requiring California Contractors State License Board (CSLB) license or California Department of Industrial Relations (DIR) registration, without limitation to any other basis for protest, an inadvertent error in listing the California contractor’s CSLB license number or DIR registration number on the Designated Subcontractor List shall not be grounds for filing a bid protest or grounds for considering a bid nonresponsive if:

a) For CSLB license numbers: the correct contractor’s CSLB license number is submitted to the district within 24 hours after the bid opening and the corrected number corresponds with the submitted name and location for that subcontractor; or

b) For DIR Registration numbers: (i) the subcontractor is DIR registered prior to the bid opening; (ii) The subcontractor is DIR registered and has paid the penalty registration fee within 24 hours after the bid opening; or (iii) The subcontractor is replaced by another DIR registered subcontractor pursuant to Public Contract Code section 4107.

41. Protesting Bids Deemed Non-Responsive. A bidder, upon district written notification via e-mail of being deemed non-responsive, will be provided the opportunity to submit a written response via e-mail to bids@sweetwaterschools.org within a written response deadline of two (2) business days from receipt of district’s written notification.

a) The written response e-mail must include all supporting reasons and documentation for district consideration. Should a bidder submit their written response in more than one e-mail, then by the end of the bidder’s written response deadline the bidder must submit one final and cumulative e-mail to bids@sweetwaterschools.org, which must: (i) have the subject line, “Final and Cumulative Response to Being Deemed Non-Responsive,” and (ii) include all supporting reasons, documentation and previous communications for district consideration. No further areas of consideration and documentation will be accepted from the bidder, unless the district requests further documentation or clarification.

The district will issue to the bidder a final written determination on the matter via e-mail within three (3) business days from the bidder’s written response deadline.

Failure by bidders to comply with this paragraph’s procedures shall constitute a waiver of any right to further pursue an appeal of the bid being deemed non-responsive, including filing a Government Code Claim or legal proceedings.

42. Bid Protest. Any bid protest must be submitted in writing via e-mail to bids@sweetwaterschools.org within a bid protest deadline of five (5) business days from bid opening and shall comply with District Administrative Regulation AR 3311.

(https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=36030221&revid=CyqxQ zeTOt6FcgRo5rOprQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGj EafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false)

a. Only those bidders who submitted a bid will be allowed to protest an award.

b. All other bidders must be concurrently carbon copied (CCed) on the bid protest e-mail utilizing e-mail addresses listed on the other bidders’ respective bid form and proposal documents

c. The bid protest e-mail must include all supporting reasons and documentation for district consideration. Should a protesting bidder submit their bid protest in more than one e-mail, then by the end of the bid protest deadline, the protesting bidder must submit one final and cumulative bid protest e-mail to bids@sweetwaterschools.org , which must: (i) have all other bidders CCed, as previously mentioned, (ii) have the e-mail subject line, “Final and Cumulative Bid Protest,” and (iii) include all supporting reasons, documentation and previous communications for district consideration. No further supporting reasons and documentation will be accepted from the protesting bidder, unless the district requests further documentation or clarification.

d. A protested bidder may submit a bid protest response in writing via e-mail to bids@sweetwaterschools.org within a bid protest response deadline of two (2) business days from the bid protest deadline.

The bid protest response e-mail must include all supporting reasons and documentation for district consideration. Should a protested bidder submit their bid protest response in more than one e-mail, then by the end of the bid protest response deadline the protested bidder must submit one final and cumulative bid protest response e-mail to bids@sweetwaterschools.org, which must: (i) have the subject line, “ Final and Cumulative Bid Protest Response,” and (ii) include all supporting reasons, documentation and previous communications for district consideration.

No further supporting reasons and documentation will be accepted from the protested bidder, unless the district requests further documentation or clarification.

e. The district will issue a final written determination on the matter via e-mail within five (5) business days from the bid protest deadline to both the protesting bidder and protested bidders.

Failure by bidders to comply with this paragraph’s procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings.

[END OF INSTRUCTIONS TO BIDDERS]

BID NO. #26-2962-DP

3. BID FORMS

PROJECT TITLE: District Office Fence Project All in strict conformity with the drawings and specifications and other Contract Documents, including addenda nos ,___, ___, ___, and___, on file at the office of the said District, for the following scope of work and the time and materials section below:

SCOPE OF WORK

SUHSD South Parking Lot Fence Project: 1130 Fifth Avenue, Chula Vista, CA 91911

Purpose: The purpose of this request for proposal is to establish a term contract for the District Office Fence Project, located at the SUHSD south parking lot, 1130 Fifth Avenue, Chula Vista, CA 91911. The covered work consists of furnishing all labor, material, equipment, transportation, and supervision for performing all necessary operations required for proper execution of scope of work as listed on the attached pages.

Scope of Work:

SUBSTITUTION REQUESTS ARE DUE October 7, 2025, BY 11:00 A.M.

See Attachment A, Supporting Documentation for additional description of site, project information and specifications.

Project Schedule: All work must be completed in six (6) weeks including weekends from start date to limit disruptions to the district office operations (Project schedule TBD).

1. Demo Plan: Install a temporary secured fence with privacy mesh to secure job site. The main electric (32’) gate must be in operation during construction. Once the other three electric gates are installed and in operation, it can be taken out of service to be replaced. Existing telephone/intercom gate system shall be always protected and will be connected to new electric gate. Contractor is responsible to locate all underground utilities.

Demo/remove and haul away all shrubs/vegetation including roots and Section B fence and gates, all post/track footings, all parking signposts must be cut flush and patch holes as needed. All parking stops must be carefully removed and store them on site to get re-installed, contractor to replace any damaged parking stops. Contractor must trench as needed to install conduits for electrical and low voltage wires to each electric gate. All trenches while open, must be covered with steel traffic rated plates for busses and vehicles path of travel and plywood for pedestrians. All trenches must be a minimum of 36” deep, native soil and materials must be removed and haul away, back fill with base at 90% compaction, and top it with 4” of DG and 6” of asphalt. Remove and haul away 10” of soil where shrubs were removed and install 4” DG and 6” of asphalt. Seal coat with Guard Top or equal, all areas 21 days after asphalt installation with two separate coats. Allow one full dry day in between coats.

Diluting the product over 15% will not be allowed. Contractor is responsible to provide documentation on how much water was added to the product. Stripe/paint all lines and curbs as needed, to accommodate new parking lot layout. Install five new handicap and visitors post and signs. Install parking lot stops and secure them with rebar.

2. Section A (Refer to Attachment A, Supporting Documentation): Install a new 8’ high x approximately 423’ long iron metal fence; new fence line must be set back 4’ from side walk; use 10’ panels hot dipped galvanized powder coated black on all materials; includes two (2) 20’ electric gates and one 3’ wide pedestrian gate; top fence line must follow the contour of the ground level (no steps); all post must be 2-1/2” steel squares and 1/4” thick with footings 3’ deep and 12” wide; use 3,500 PSI concrete (must be crowned on top to prevent puddling);

top/bottom rails must be 2-1/2” steel square and ¼” thick; pickets must be 1” steel, 3/16” thick, and 4-1/2” O.C.

3. Section A (Two (2) Electric Gates): Must use a LiftMaster SL3000UL 1HP Slide Operator with battery backup, one (1) NETPDK Wireless Keypads, and one (1) NETPDKPAK26D, or equal to. Gate tracks shall have 6” j-hooks and be embedded in a 16”x16” with 5,000 PSI concrete footing and have four #5 rebar with cross bars 16” O.C. top and bottom. Gates shall have strobe lights, two gate loops, and a knox box. Two slide gates must be built the same as the fence materials and include1”x1” 10ga. hot dipped galvanized screens powder coated.

Operators and chains shall be enclosed with welded wire. Each gate operator shall be on a dedicated circuit breaker.

4. Section A (3’ wide pedestrian gate): Install one 3’ wide swing gate, per detail drawing, and specification cut sheets. Must include an Alarm lock ETPDNS1G/26DM99 Kit.

5. Section #B: Install 8’ high x approximately 385’ fence; use 2-7/8” galvanized schedule 40 post/pipe with 12”x3’ footings; use 3,500 PSI big rock concrete; all post must be installed a maximum of 10’ apart; Horizontal framework must have 1-7/8” top and bottom rails; chain-link fence fabric must be galvanized privacy chain link (Privacy slats color TBD).

6. Section #B (Two Electric Gates): Must use a LiftMaster SL3000UL 1HP Slide Operator with battery backup, one (1) NETPDK Wireless Keypads, One (1) NETPDKPAK26D, or equal to. Gate tracks shall have 6” j-hooks and be embedded in a 16”x16” with 5,000 PSI concrete footing and have four #5 rebar with cross bars 16” O.C.

top and bottom. Gates shall have strobe lights, two gate loops, and a knox box. Two slide gates must be built the same as the fence materials. Operators and chains shall be enclosed. Each gate operator shall be on a dedicated circuit breaker.

A. Program Evaluation: The Maintenance Department will continually evaluate the progress of this contract in terms of effectiveness and may request changes as are deemed necessary. The Contractor shall take prompt action to implement changes that will improve service.

B. Job Sites: One District site. The district reserves the right to increase or decrease the number of school sites during the contract period. Any additional schools shall be serviced at the same rate as specified in the current contract.

C. Contract Period

November 20, 2025, through April 5, 2026, with substantial completion by March 20, 2026.

D. Environmental Health and Safety Requirements:

1. Contractor shall maintain a safe, clean work area.

2. Contractor shall prohibit their employees from disturbing District property that is not within the proposal scope of work.

3. The contractor is required to be familiar with and comply with all federal, state and local laws, codes, rules, and regulations. No statement within this request shall negate compliance with any applicable governing regulation.

4. All current OSHA safety standards shall be enforced. All OSHA and Federal required safety equipment should be installed and functioning on all equipment.

5. All food contact surfaces must be protected.

6. The site shall be left in good condition and free of any debris or trash.

7. All tools and materials shall not be left unattended or unsecured.

END OF SCOPE OF WORK

BID PROPOSAL FORM

ATTN: Board of Trustees of the Sweetwater Union High School District

Dear Members of the Board of Trustees:

The undersigned, doing business under the name of , having carefully examined the location of the proposed work, the local conditions of the place where the work is to be done, the Notice to Bidders, the Instructions to Bidders, the General Conditions, Drawings and Specifications, and all other Contract Documents for the proposed installation services associated with the District Office Fence Project (“Project”), and having accurately completed the Bidder’s Prequalification Application, proposes to perform all work and activities in accordance with the Contract Documents, including all of its component parts, and to furnish all required labor, materials, equipment, transportation and services required for the construction of the Project in strict conformity with the Contract Documents, including the Plans and Specifications, as follows:

1. BASE ITEM: Base Contract:

The District will propose the contract based upon the lowest bid for the scope of work.

1.1 BASE BID:

Cash price in words In dollars & cents

1.2 ALLOWANCE A: This amount is allocated to cover unanticipated concealed existing conditions repair/replacement other than those specifically listed in this bid. Total Cost Not to Exceed – The unused allowance must be returned to the District.

Thirty Thousand Dollars and 00/100 $ 30,000.00 Cash price in words In dollars & cents

1.3 TOTAL BID:

Total bid equals the sum of 1.1 through 1.2 as noted above.

Cash price in words In dollars & cents

The undersigned has checked carefully all the above figures and understands that the District is not responsible for any errors or omissions on the part of the undersigned in making this bid.

Enclosed find certified or cashier’s check no. of the Bank for Dollars ($ _) or Bidder’s Bond of the surety company in an amount of not less than ten percent (10%) of the entire bid. The undersigned further agrees, on the acceptance of this proposal, to execute the Contract and provide the required bonds and insurance and that in case of default in executing these documents within the time fixed by the Contract Documents, the proceeds of the check or bond accompanying this bid shall be forfeited and shall become the property of the District.

Contractor agrees to commence the work within the time specified in the Notice to Proceed. It is understood that this bid is based upon completing the work within the number of calendar days specified in the Contract Documents.

ADDENDA:

Receipt of the following addenda is hereby acknowledged:

Addendum # Dated:

Addendum # Dated:

Addendum # Dated:

Respectfully submitted, Company:

Address:

By:

(Signature)

(Please Print or Type Name)

Title:

Date:

Telephone:

Contractor’s License No: Expiration Date:

Required Attachments: Designated Subcontractors List Workers’ Compensation Certificate Non-Collusion Declaration CARB Acknowledgement CARB Certificates of Reported Compliance (“CRC”) Bid Bond (or Cashier’s or Certified Check) DIR Registration Verification Drug-Free Workplace Certification Tobacco Free Certification Asbestos-Free Materials Certification Lead Products Certification Criminal Background Investigation /Fingerprinting Certification

Bids by partnerships must furnish the full names of all partners and must be signed in the partnership name by a general partner with authority to bind the partnership in such matters. Bids by corporations must be signed with the legal name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name of each person signing shall also be typed or printed below the signature.

DESIGNATED SUBCONTRACTORS LIST

In compliance with the “Subletting and Subcontracting Fair Practices Act,” California Public Contract Code sections 4100 to 4114, and any amendments thereto, each Bidder shall provide the information requested below for each subcontractor who will perform work, labor or render service to Bidder in or about the construction of the Work in an amount in excess of one-half of one percent (greater than

0.5 %) of the Bidder's Total Bid Price and shall further set forth the portion of the Work which will be done by each subcontractor. Bidder shall list only one subcontractor for any one portion of the Work.

If the Bidder fails to specify a subcontractor for any portion of the Work to be performed under the Contract, it shall be deemed to have agreed to perform such portion itself, and shall not be permitted to subcontract that portion of the Work except under the conditions hereinafter set forth below.

Subletting or subcontracting of any portion of the Work in excess of one half of one percent (greater than 0.5%) of the Total Bid Price for which no subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after District approval.

Project: District Office Fence Project, Bid #26-2962-DP

Name of Bidder:

Bidder’s Authorized Signature:

Name and Location of Subcontractor Description of Work to be Subcontracted

Name:

Ph: Fax: License No.

Subcontractor DIR Registration No.

WORKERS’ COMPENSATION CERTIFICATE

Labor Code section 3700, in relevant part, provides:

“Every employer except the state shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this state.

(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.

(c) For any county, city, city and county, municipal corporation, public district,…