bergen P-2425 Complete Bid Package.pdf

BERGEN COMMUNITY COLLEGE

400 PARAMUS ROAD

PARAMUS, NEW JERSEY 07652

REQUEST FOR BIDS

Pitkin Education Center Phase II Administration Roof Replacement

PUBLIC BID NO. P-2425

PRE-BID CONFERENCE: 10 a.m., Monday, September 28, 2026, at Room# A-231, Bergen Community College, 400 Paramus Road, Paramus, NJ 07652 – ATTENDANCE IS

STRONGLY RECOMMENDED

BID OPENING: 11:30 a.m., Tuesday, October 20, 2026, via the online bidding platform Euna- Bonfire, Bergen Community College, Pitkin Education Center, 400 Paramus Road, Paramus, NJ 07652

Bidders must submit the checked items below with their Bids.

FORM

DESCRIPTION

00001 √ BIDDERS’ CHECKLIST

00300 √ SIGNED BID SHEET

00310 √ LIST OF SUBCONTRACTORS

00400 √ OWNERSHIP DISCLOSURE STATEMENT

00410 √ NON-COLLUSION AFFIDAVIT

00430 √ COMPLIANCE WITH NJ PREVAILING WAGE – Due Prior to Award

00600 √ FORM OF BID BOND

00610 √ CONSENT OF SURETY

00810B √ EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE FOR CONSTRUCTION CONTRACTS

00810D

EQUAL EMPLOYMENT OPPORTUNITIES RESPONSE SHEET FOR CONSTRUCTION

CONTRACTS

00820

√ AMERICANS WITH DISABILITIES ACT – RESPONSE SHEET – Due Prior to Award

00830 √ ACKNOWLEDGMENT OF ADDENDA – Due Prior to Award

00840 √ REFERENCE SHEET – Due Prior to Award

00860

NJ PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATE FOR CONTRACTOR AND

ANY NAMED SUBCONTRACTORS

00870

BUSINESS REGISTRATION CERTIFICATE FOR CONTRACTOR AND ANY NAMED

SUBCONTRACTORS – Due pPrior to award

00880

SUSPENSION AND DEBARMENT CERTIFICATION – Due Prior to Award

00890 √ DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN – Due Prior to Award

00900 √ CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES – Due Prior to Award

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TABLE OF CONTENTS

Page

Notice to Bidders NTB-1

SECTION A

INSTRUCTIONS FOR BIDDERS

Definitions

1. Description of Work IFB-1

2. Location of Work IFB-1

3. Bid Submission; Date and Place of Opening Bids IFB-1

4. Pre-Bid Conference IFB-1

5. Questions Regarding Bid Specifications IFB-2

6. Distribution of Bids IFB-2

7. Completeness IFB-2

8. Bid Forms IFB-3

9. Bid Security IFB-3

10. Cost of Bid Preparation IFB-3

11. Mistakes and Bid Alterations; Bidder’s Representations IFB-3

12. Disclosure of Information IFB-4

13. Brand Name or Equivalent IFB-5

14. Samples IFB-5

15. Delivery and Installation IFB-6

16. Proprietary Goods and Services IFB-6

17. Bid Acceptance/Rejection IFB-6

18. Reservation of Rights IFB-6

19. Addenda and Interpretation IFB-7

20. Contract Execution IFB-7

21. Bid Evaluation IFB-7

22. Time for Make Contract Award IFB-7

23. Disposal of Bids IFB-7

24. Dispute as to Award or Non-Award of Bids IFB-8

25. Subcontractors IFB-8

26. Prevailing Wages IFB-8

27. Business Registration Certificate IFB-9

28. Prompt Payment Act IFB-9

29. Insurance Requirements IFB-10

30. Security for Faithful Performance and Maintenance Bond IFB-10

31. Indemnification IFB-11

32. Liquidated Damages IFB-11

33. Bergen County Blue Laws IFB-11

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34. Pay to Play IFB-11

35. Coordination with Other Work IFB-11

36. Taxes IFB-11

37. General Guaranty IFB-11

38. Assurances by Successful Bidder IFB-12

39. Prohibited Interests IFB-12

40. Assignment IFB-12

41. Non-Discrimination in Employment IFB-12

42. Americans with Disabilities Act IFB-13

43. Worker & Community Right to Know Act IFB-13

44. Termination of Contract IFB-13

45. Special Provisions IFB-14

46. Conflict Clarification IFB-14

SECTION B

SPECIAL PROVISIONS

1. Work Schedule SP-1

2. Payment SP-1

3. Permits and Approvals SP-1

4. Visitors to Campus N/A

5. Special Instructions for Pre-Bid Conference SP-1

SECTION C

BID FORMS/SUBMISSION REQUIREMENTS

1. Bid Sheet (Form 00300) B-1

2. List of Subcontractors (Form 00310) B-3

3. Ownership Disclosure Statement (Form 00400) B-4

4. Non-Collusion Affidavit (Form 00410) B-9

5. Compliance with NJ Prevailing Wage Act (Form 00430) B-11

6. Form of Agreement (Form 00500) (Informational; post award submittal only) B-13

7. Form of Bid Bond (Form 00600) B-25

8. Consent of Surety (Form 00610) B-26

9. Surety Disclosure Statement and Certification (Form 00620) (Informational; post award submittal only) ………………………………………………………………………………B-27

10. Form of Performance, Labor & Material Payment Bond (Form 00630) (Informational: post award submittal only) ……………………………………………………………..……… B-30

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11. Equal Employment Opportunity Language (Form 00810B) B-32

12. EEO Response Sheet (Construction Contracts) (Form 00810D) B-37

13. Americans with Disabilities Act Response Sheet (Form 00820) B-38

14. Acknowledgement of Receipt of Addenda (Form 00830) B-40

15. Reference Sheet (Form 00840) B-41

16. NJ Public Works Contractor Registration (Form 00860) B-42

17. NJ Business Registration Certificate (Form 00870) B-43

18. Suspension and Debarment Certificate (Form 00880) B-44

19. Disclosure of Investments in Iran (Form 00890) B-45

20. Certification of non‐involvement in prohibited activities (Form 00900) B-48

SECTION D

[RESERVED]

SECTION E

INSURANCE REQUIREMENTS

Insurance Requirements INS-1

SECTION PLA

PROJECT LABOR AGREEMENT PLA-1

SECTION F

TECHNICAL SPECIFICATIONS

Technical Specifications and Drawings (Project Manual) TECH-1

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NOTICE TO BIDDERS

PUBLIC NOTICE is hereby given that ELECTRONIC BIDS for Pitkin Education Center

Phase II Administration Roof Replacement, Public Bid No. P-2425 will be received from prospective bidders until 11:30 a.m. local time, Tuesday, October 20, 2026, via the online bidding platform, Euna-Bonfire, with the Office of the Director of Purchasing and Services, Bergen Community College (the “College”). At which time they will be publicly open and read aloud via Webex. Bids must be submitted on the Euna-Bonfire website under Bergen Community

College and the appropriate opportunity. Bidders must register on https://bergenbids.com and establish an account with the electronic bidding platform prior to submitting a bid.

A complete set of Bid Documents may be obtained through the College’s website at http://www.bergen.edu/community/purchasing/current-vendor-opportunities or directly through https://bergenbids.com which is the Euna-Bonfire website. A PRE-BID CONFERENCE will be held at Room # A-231, Bergen Community College, 400 Paramus Road, Paramus, NJ on Monday, September 28, 2026, at 10 a.m. Attendance is STRONGLY RECOMMENDED.

Bid Bond: Bid security, in the amount of 10% of the Bid, must accompany each Bid that is submitted. When a Bid Bond is submitted, it shall be in the form set forth in Section C of the

Request for Bids, Form 00600. The Bid Bond shall be obtained from a surety company that is authorized to do business in the State of New Jersey, that satisfies the requirements set forth in

N.J.S.A. 2A:44-143 a.(1)(b), and that is listed in the United States Treasury Department Circular

570. Such Bid Bond shall not contain any conditions to the obligations of the surety company issuing the Bid Bond. Bid Bonds signed by an Attorney-in-Fact shall be accompanied by an executed and certified Power-of-Attorney.

Consent of Surety: Bidders shall provide a certificate from a surety company stating that the surety will provide a Performance Bond in the full amount of the contract price if Bidder is awarded a contract. If Bidder intends to submit a Performance Letter of Credit in lieu of a Performance

Bond, Bidder shall provide a certificate from a bank or financial institution, as the case may be, stating that the bank or financial institution, as the case may be, will provide a Performance Letter of Credit in the full amount of the contract price if the Bidder is awarded a contract. The certificate from the surety shall be in the form set forth in Form 00610. The certificate from the surety, bank or financial institution, as the case may be, shall not contain any conditions to the obligation of the surety company, bank or financial institution.

BIDDER IS REQUIRED TO COMPLY WITH THE REQUIREMENTS OF N.J.S.A. 10:5-31 et seq.

AND N.J.A.C. 17:27-1 et seq., AND MUST SUBMIT WITH ITS BID FORM NO. 00810D, “Equal Employment Opportunities Response Sheet for Construction.” BIDDER MUST ALSO COMPLY WITH PUBLIC WORKS CONTRACTOR REGISTRATION ACT, N.J.S.A. 34:11-56.48 et seq.), AND MUST SUBMIT WITH ITS BID A COPY OF ITS CURRENT CONTRACTOR

REGISTRATION CERTIFICATE. BIDDER MUST ALSO SUBMIT A COPY OF ITS BUSINESS

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REGISTRATION CERTIFICATE ISSUED BY NEW JERSEY DEPARTMENT OF TREASURY

PURSUANT TO N.J.S.A. 52:32-44. ALL BUSINESS ORGANIZATIONS THAT CONDUCT

BUSINESS WITH A NEW JERSEY GOVERNMENT AGENCY ARE REQUIRED TO BE

REGISTERED WITH THE NEW JERSEY DEPARTMENT OF TREASURY. THEREFORE,

BIDDER MUST SUBMIT THE BUSINESS REGISTRATION CERTIFICATE FOR ITSELF AND

ITS SUBCONTRACTORS, AT THE TIME OF THE BID SUBMISSION AS PROOF THAT, AT THE

TIME OF THE BID, IT AND ITS SUBCONTRACTORS WERE REGISTERED WITH THE NEW

JERSEY DEPARTMENT OF TREASURY, DIVISION OF REVENUE.

Bids must be made upon and in accordance with the forms provided in the Bid Documents.

No Bids will be received after the time and date specified above, and no Bidder may withdraw its

Bid within sixty (60) days after Bid opening.

The College reserves the right, pursuant to applicable law, to waive any informalities in the Bid or to reject any or all Bids.

Bids must be submitted through the Euna-Bonfire website (Bergen Bids) under Bergen Community College and the appropriate opportunity prior to the time of the bid opening.

The College assumes no responsibility for delays in any form causing any Bid to be received by the College later than the above referenced scheduled deadline.

DATE: September 16, 2026

For Bergen Community College

S. Weise, Director, Purchasing and Services

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SECTION A

INSTRUCTIONS FOR BIDDERS

DEFINITIONS

Bid Documents or Bid Specifications – means the Pitkin Education Center Phase II Administration Roof Replacement, Public Bid, No. P-2425, including the Notice to Bidders;

Section A - Instructions for Bidders and Bidder’s Checklist; Section B – Special Provisions;

Section C - Bid Forms/Submission Requirements; Section D – [Reserved]; Section E – Certificates of Insurance; and Section F – Technical Specifications (Project Manual and Drawings) and any addenda issued by the College.

1. DESCRIPTION OF THE WORK. Bergen Community College (the “College”) is soliciting

Bids for construction related to the Pitkin Education Center Phase II Administration Roof

Replacement. The scope of work includes the replacement of the existing roof system at

Administrative wing as indicated on the contract drawings. This Paragraph 1 provides only a summary description of the Work; Bidders are referred to the Technical Specifications at Section

F (Project Manual and Drawings) for a complete description of the scope of Work.

2. LOCATION OF THE WORK. The site of the Work to be performed under the contract is at the College’s main campus, 400 Paramus Road, Pitkin Education Center, Paramus, New

Jersey 07652 as is further identified in Section F (Project Manual and Drawings) of the Bid

Documents.

3. BID SUBMISSION; DATE AND PLACE OF OPENING BIDS: ELECTRONIC BIDS for Pitkin Education Center Phase II Administration Roof Replacement, Public Bid No. P-2425 will be received from prospective bidders until 11:30 a.m. local time, Tuesday, October 20, 2026, via the online bidding platform with the Office of the Director of Purchasing and Services, Bergen Community College (the “College”). At which time the bids will be publicly opened via Webex and read aloud. Bids must be submitted on the Euna-Bonfire website under Bergen Community College and the appropriate opportunity. Bidders must register on https://bergenbids.com and establish an account with the electronic bidding platform prior to submitting a bid. All risk of non-delivery of Bids, which are to be received on the Euna-Bonfire website under Bergen Community College as required by these Bid Documents, shall be the sole responsibility of the Bidder. A Webex link will be provided to registered bidders prior to the bid opening date.

4. PRE-BID CONFERENCE. A Pre-Bid conference will be held at 10 a.m., Monday, September 28, 2026, at Room # A-231, Bergen Community College, 400 Paramus Road, Paramus, New Jersey 07652. Attendance at the Pre-Bid conference is not mandatory but is strongly recommended so that all Bidders are fully familiar with the Bid requirements and the

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worksite area. Any documents provided at this Pre-Bid conference will be provided via addenda issued by the College.

5. QUESTIONS REGARDING BID SPECIFICATIONS. All questions related to Bid

Specifications and requirements should be sent through Euna-Bonfire (Bergen Bids) under

Bergen Community College and the appropriate opportunity.

Stephanie Weise, Director of Purchasing and Services

Bergen Community College

400 Paramus Road Paramus, New Jersey 07652

Please reference this Pitkin Education Center Phase II Administration Roof Replacement, Public Bid No. P-2425 in the subject heading when submitting questions. The deadline to submit questions in writing to the above is Thursday, October 1, 2026, at 12:00 noon local time. After receiving questions from Bidders, the College will compile, respond to, and distribute all questions and their respective responses to all Bidders who have requested a copy of this Public Bid No. P-2425 to incorporate into their Bids. See Paragraph 17 of this Section A Instructions to Bidders set forth hereinbelow addressing Addenda and Interpretation.

6. DISTRIBUTION OF BIDS. The issuance of the Bid Specifications has been advertised in accordance with the provisions of the County College Contracts Law, N.J.S.A. 18A:64A-25.1 et seq. The Bid Specifications notice may have been distributed to those firms known to have previously made proposals or submitted Bids to the College for work similar to that requested by these Bid Specifications, as well as to those firms who have requested a copy of the same from the College. In addition, a complete set of Bid Documents may be obtained through the College’s website at http://services.bergen.edu/vendor-opportunties or directly through https://bergenbids.com which is the Euna-Bonfire website.

7. COMPLETENESS. Each of the instructions set forth herein must be followed in order for a Bid to be deemed responsive to the Bid Specifications. All Bids submitted must be in accordance with the Bid Specifications. Bids must be submitted on the prescribed forms. All blank spaces for Bid prices must be filled in, in ink. In cases where a written price is used with a numeric price, the written price will govern. If a discrepancy exists between totals and itemized breakdowns, the totals will govern.

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In all cases, the College reserves the right to determine, in its sole discretion, whether any aspect of a Bid meets the submission requirements of the Bid Specifications. The College reserves the right to reject any Bid that, in its sole judgment, does not comply with the submission guidelines set forth in these Bid Specifications. In addition, notwithstanding any of the provisions hereof, the

College reserves the right to waive any informality in the Bid.

8. BID FORMS. The Bid Forms/Submission Requirements at Section C hereof and the Bidder’s Checklist specifically enumerate the submission requirements set forth in the Bid Specifications. Each Bidder must submit completed, executed Bid Forms and other documents required by the Bidder’s Checklist in order for a Bid to be considered a responsive submission.

Each Bidder must fill out all of the forms completely. Use N/A to specify items in the Bid Forms that are not applicable to the Bidder. It should be noted, however, that the failure to fully complete all applicable Bid Forms by incorrectly providing that certain Bid Forms (or portions thereof) are not applicable to a Bidder may result in a determination that the Bid is non-responsive. To provide additional information, use separate sheets following the Bid Form format.

9. BID SECURITY. As a guarantee of good faith, the College requires a form of Bid security in the amount of 10% of the amount Bid, which must accompany each Bid that is submitted. The

Bid Bond must be payable to Bergen Community College. When the Bid Bond is submitted, it shall be in substantially the form set forth in Section C of the Request for Bids, Form 00600. The

Bid Bond shall be obtained from a surety company that is authorized to do business in the State of New Jersey, that satisfies the requirements set forth in N.J.S.A. 2A:44-143 a(1)(b), and that is listed in the United States Treasury Department Circular 570. Such Bid Bond shall not contain any conditions to the obligations of the surety company issuing the Bid Bond. Bid Bonds signed by an Attorney-in-Fact shall be accompanied by an executed and certified Power-of-Attorney.

10. COST OF BID PREPARATION. Each Bid and all information required to be submitted pursuant to the Bid Specifications shall be prepared at the sole cost and expense of the Bidder.

Each Bidder agrees that, by submitting a Bid, it is waiving any claims for reimbursement for the payment of costs or expenses incurred in the preparation of the Bid or other information required by the Bid Specifications.

11. MISTAKES AND BID ALTERATIONS, BIDDER’S REPRESENTATIONS. No claim for relief on account of mistakes or omissions in the Bid shall be considered. By providing a Bid, the Bidder waives its rights, if any, to claim mistakes or omissions for any reason whatsoever.

Erasures or other changes in the Bid shall be initialed by the Bidder. The Bidder, by making a Bid, represents that:

a) The Bidder has read and understands the Bid Documents and the Bid is made in accordance therewith.

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b) The Bidder has read and understands the Bid Documents, including to the extent that such Bid Documents relate to the Work for which the Bid is submitted, for other portions of the project, if any, being Bid concurrently or that is presently under construction.

c) The Bidder has visited the site, become familiar with local conditions under which the Work is to be performed and has correlated the Bidder’s personal observations with the requirements of the Bid Documents.

d) The Bid is based upon the materials, equipment and systems required by the Bid Documents without exception.

e) The Bidder has carefully studied and compared the Bid Documents with each other, and with other work being Bid concurrently or presently under construction, if any, to the extent that it relates to the Work for which the Bid is submitted, and has examined the site and local conditions, and shall at once report to the Architect, Engineer, or other designated College representative, any errors, inconsistencies or ambiguities discovered.

12. DISCLOSURE OF INFORMATION. Bidders are advised that all Bids received by the

College are deemed government records subject to public disclosure pursuant to the Open Public

Records Act, N.J.S.A. 47:1A-1 et seq. However, if a Bidder chooses to include material of a proprietary nature in its Bid, the College will attempt to keep such information confidential to the extent permitted by applicable law. The Bidder must specifically identify the section of its Bid that contains such information by properly marking the applicable pages “CONFIDENTIAL.” Any sections that contain material of a proprietary nature shall be severable or removable from the

Bids to assist the College in protecting this information. Additionally, Bidders shall include the following notice in the introductory portion of its Bid and at the top of each page containing information claimed by Bidder to be confidential or proprietary:

“The data on pages identified by (symbol) and labeled “Proprietary Information,” contain information that is a trade secret and/or that, if disclosed, would cause substantial injury to (Bidder’s) competitive position. (Bidder) requests that such data be used only for the evaluation of the Bid and understands that disclosure will be limited only to the extent that the College determines it proper or to the extent that the College deems disclosure necessary according to law. If a contract is awarded to (Bidder), the College will have the right to use or disclose the data as provided in the applicable agreement executed with the Bidder.”

The College will use its reasonable efforts to prevent the unauthorized disclosure of this information in applying the proprietary standard to marked data. However, the College will assume no liability for any loss, damage, or injury that may result from any disclosure or use of marked data or any disclosure of this or other information during the review of the Bids.

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Notwithstanding the above, submitted Bid Forms (Section C) (including cost information) will not, under any circumstances, be considered proprietary or confidential information.

13. BRAND NAME OR EQUIVALENT. In order to establish standards of quality, the

Technical Specifications may refer to certain “brand name” products by name and/or catalog number. Such catalog reference is intended as a means of more fully describing the item in the shortest possible space and is to be regarded as part of the description of the item. These catalog numbers have been adopted from their respective sources for purposes of identification and to establish minimum requirements for quality and design. This procedure is not to be construed as eliminating from competition other products of equivalent or better quality by other suppliers or manufacturers where fully suitable in design and manufacture. Whenever a material, article, or piece of equipment is identified in the Bid Documents by reference to manufacturer’s name, trade names, catalogue numbers, etc., it is intended to establish a standard, and it shall mean that it includes, but is not limited to, such manufacturer or product. Similar materials, articles, or equipment of other manufacturers of the same general design will be considered. A Bid must be based upon the materials and equipment named in the Technical Specifications, or materials and equipment of equivalent quality and effectiveness. The first named supplier, if any, shall be considered as the standard of reference, for the design and for the equivalency determination to be made by the College.

The College will consider products of manufacturers that are equal in quality and appearance to the items designated in the Technical Specifications and that in every respect meet the Technical

Specifications. Any material or article that will perform adequately the duties imposed by the general design will be considered equal and satisfactory provided the material or article so proposed is, in the sole opinion, of the College of equal substance and function. In any instance where the proposed supply or equipment differs from the item designated in the Technical

Specifications, such differences must be explained by way of detailed specifications and descriptions submitted as part of the Bid. Failure to include detailed specifications and descriptions as above will be interpreted to mean that the Bidder intends to furnish the particular make of the article specified, and the College will insist upon delivery of the specified item.

Substitutions will not be permitted after the Bids have been opened. The decision of the College as to whether an alternate or substitution is in fact “equal” shall be final.

14. SAMPLES. The College reserves the right to request a representative sample of any item quoted upon prior to the award. Samples, when required, must be submitted in accordance with instructions; otherwise, Bids may not be considered. When samples are requested subsequent to Bid openings, they shall be delivered within ten (10) days of the request, or as directed.

Samples shall be delivered free of charge and shall be removed by the Bidder at its expense.

The College shall not be responsible for any samples damaged or destroyed by examination.

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15. DELIVERY AND INSTALLATION. If applicable, Bidders shall acquaint themselves with conditions to be found at the worksite and shall assume all responsibility for placing and installing the equipment/materials/supplies for the Work in the location required. All freight or other delivery charges shall be prepaid by the Bidder. The College will accept deliveries during normal business hours (9 a.m. to 4 p.m.) on regular business days (Monday through Friday, except holidays).

16. PROPRIETARY GOODS AND SERVICES. The Technical Specifications may require certain specified goods and services that are proprietary in nature. In such cases, the College may award a contract for such goods and services in any case in which the resolution authorizing the contract award so indicates, and the special need for such proprietary goods or services is directly related the performance, completion or undertaking of the purpose for which the contract is being awarded.

17. BID ACCEPTANCE/REJECTION. The College reserves the right to accept any Bid that results in the achievement of the lowest, responsible cost for the Work as described herein. In addition, the College reserves the right to (a) abandon this procurement process, (b) reject any or all Bids, (c) waive any informality in the Bids, and (d) accept the Bid or Bids that, in its sole judgment, best serves the interest of the College, all in accordance with and pursuant to the

County College Contracts Law, N.J.S.A. 18A:64-25.1 et seq., and all other applicable law. ANY

BIDDER THAT SUBMITS A BID AND TAKES ANY EXCEPTIONS OR MAKES ANY ADDITIONS

TO ANY TERM OR CONDITION OF THE BID SPECIFICATIONS OR THE AGREEMENT SET

FORTH HEREIN MAY BE REJECTED BY THE COLLEGE AS NON-RESPONSIVE. Additionally, the College reserves the right to decline to award the subject contract for any lawful purpose.

18. RESERVATION OF RIGHTS. In addition to the rights reserved to it in Paragraph 17, above, and elsewhere throughout the Bid Specifications, the College reserves, holds, and may exercise, at its sole discretion, the following rights and options with regard to the Bid Specifications and the Bid process in accordance with, and pursuant to, the County College Contracts Law, N.J.S.A. 18A:64-25.1 et seq., and all other applicable law:

• To supplement, amend, or otherwise modify the Bid Specifications through issuance of addenda to all prospective Bidders who have received a copy of the Bid Specifications.

• To change or alter the schedule of any events called for in the Bid Specifications upon the issuance of notice to all prospective Bidders who have received a copy of the Bid

Specifications pursuant to N.J.S.A. 18A:64-25.14.

• To conduct investigations of any or all of the Bidders and their Bids as the College deems necessary or convenient, to clarify the information provided as part of the Bid, and to request additional information to support the information included in any Bid.

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19. ADDENDA AND INTERPRETATION. Should the Bidder find discrepancies or omissions in the Bid Specifications, Bidder shall at once notify the College, which will send written instructions to all Bidders. Reports of discrepancies or omissions, or requests for interpretation of the Bid Specifications shall be addressed in writing. All questions related to the Bid Specifications and requirements should be sent through Bonfire under Bergen Community College and the appropriate opportunity and must be received by the date specified in Paragraph 5 hereinabove. All such interpretations and supplemental instructions will be issued by the College in the form of written addenda to the Bid Specifications and shall become a part of the Bid Specifications. Failure to consider any such addenda shall not relieve any Bidder from any obligation under its Bid as submitted. In the event of a dispute as to the meaning of such addenda or these Bid Specifications, the interpretation of the College shall be final and binding.

20. CONTRACT EXECUTION. If requested by the College, after contract award the successful Bidder must submit within ten (10) days a copy of the Agreement executed by a duly authorized representative of the Bidder. Submission of a substitute form of Agreement is not permitted. In addition, the Bidder also must submit a corporate resolution or other evidence that the signatory to such Agreement is duly authorized to execute the same. The successful Bidder shall simultaneously deliver to the College executed performance and maintenance bonds, if and as required in the Bid Documents, and evidence of all certificates of insurance required in the Bid Documents.

In the event the successful Bidder fails or refuses to deliver (i) the executed Agreement,

(ii) the bonds or (iii) the certificates of insurance, required by the Bid Documents, within such ten (10) day period, unless time is extended at the sole discretion of the College, the College shall have the right to rescind the award and cause Bidder’s Bid security, if any, to be forfeited to the College as liquidated damages for such failure or refusal. Submission of a substitute form of agreement, other than the form of Agreement provided by the College, is not permitted.

21. BID EVALUATION. The Bids will be evaluated in conformance with the requirements of the County College Contracts Law, N.J.S.A. 18A:64-25.1 et seq., and the contract will be awarded to the lowest, responsible and complying Bidder.

22. TIME FOR MAKING CONTRACT AWARD. The College shall award the contract or reject all Bids within sixty (60) days after Bid opening, except that the Bids of any Bidder(s) who consent thereto may, at the request of the College, be held for consideration for such longer period as may be agreed. No Bidder may withdraw its Bid within sixty (60) days after the date of the Bid opening.

23. DISPOSAL OF BIDS. All Bids are the property of the College and will not be returned. At the conclusion of the procurement process, the College may dispose of any and all copies of the

Bids received in whatever manner it deems appropriate, in accordance with the requirements of

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N.J.S.A. 47:2-3 et seq., N.J.S.A. 47:3-26 et seq., and Chapter 3 of Title 15 of the New Jersey

Administrative Code. Prior to such disposal the College will use its best efforts to prevent the unauthorized disclosure of proprietary information, provided same is properly identified as proprietary. However, in no event will the College assume liability for any loss, damage or injury that may result from any disclosure or use of marked data that occurs prior to disposal of Bids.

24. DISPUTES AS TO THE AWARD OR NON-AWARD OF BIDS. Bidder acknowledges that this Bid and the award of a contract are governed by the County College Contracts Law, N.J.S.A.

18A:64-25.1 et seq., and that any legal challenges to the Bidding process, the award or non-award of a contract, or the rejection of any Bids, must be pursued before the Board of Trustees in accordance with N.J.S.A. 18A:3B-6(f). The challenge or objection must be presented by filing a Petition with the Secretary of the Board of Trustees within ten (10) calendar days of the decision to award or not award a contract. Proceedings on the Petition shall be governed by the Rules Governing Hearings Before the Board of Trustees of Bergen Community College, which Rules may be obtained at the Office of the College President.

25. SUBCONTRACTORS. Any subcontractors to be employed in the Work set forth in this Bid must be listed by name and address, together with the portion of Work to be performed by them. Approval by the College Architect or Engineer, as applicable, must be obtained for all subcontractors proposed. If a named subcontractor pursuant to N.J.S.A. 18A:64A-25.25(b), is rejected by the College, the Bid will then by rejected by the College in its entirety. Subcontractors must submit proof of compliance with the New Jersey Business Registration Certificate Act, N.J.S.A. 52:32-44, and Public Works Contractor Registration Act, N.J.S.A. 34:11-56.48 et seq.

26. PREVAILING WAGES. The successful Bidder shall pay all workers in accordance with the State of New Jersey prevailing wage rates in accordance with the Prevailing Wage Act, N.J.S.A. 52:32-25 et seq., as amended, governing the prevailing rates of wages for workmen who are employed in the performance of the Work. All applicable provisions of the Prevailing Wage Act and amendments thereto shall be considered part of the contract and made a part thereof.

Note: Bidders bidding on equipment which requires installation by the successful Bidder are advised that the provisions of Prevailing Wage Act, as amended, will apply to and be part of the contract.

a. The prevailing wage rates for Bergen County, New Jersey, in which the project is located, shall be adhered to.

b. All workers employed on this project shall be paid not less than the prevailing wage rates specified for Bergen County, as set forth in Exhibit [insert Exhibit number].

c. In the event it is found that any worker, employed by the contractor or any subcontractor covered by said contract, has been paid a rate of wages less than the prevailing wage required to be paid by such contract, the public body, the lessee to whom the public body is leasing a property or premises or the lessor from whom the public body is leasing or will

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be leasing a property or premises may terminate the contractor’s or subcontractor’s right to proceed with the work, or such part of the work as to which there has been a failure to pay wages and to prosecute the work to completion or otherwise.

27. BUSINESS REGISTRATION CERTIFICATE. The Bidder’s attention is directed to the provisions of N.J.S.A. 52:32-44, which requires registration with the New Jersey Department of Treasury, Division of Revenue as a condition to Bidding on or engaging in a contract that is publicly Bid. Bidders and their subcontractors of any tier must comply with the provisions of N.J.S.A. 52:32-44. A business organization that fails to provide a copy of a Business Registration Certificate (“BRC”) as required pursuant to section 1 of P.L. 2001, c. 134(C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L. 1977, c.110 (C.5:12-92), or that provides false information of business registration under the requirements of either of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration copy not properly provided under a contract with a contracting agency or under a casino service industry enterprise contract. Bidders shall submit a copy of their Business Registration Certificate (“BRC”), together with a copy of the BRC’s for all listed subcontractors, at the time of submission of their Bids, as set forth in Item 00870 of Bid Forms/Submission Requirements (Section C).

Bidder and all subcontractors required to be listed by the Bidder must be registered with the New Jersey Department of Treasury, Division of Revenue, at the Bid submission date.

28. PROMPT PAYMENT ACT – (N.J.S.A. 2A:30A-1 et seq.). The Prompt Payment Act provides, in part, as follows: “If a prime contractor has performed in accordance with the provisions of a contract with the owner and the billing for the work has been approved and certified by the owner or the owner’s authorized approving agent, the owner shall pay the amount due to the prime contractor for each periodic payment, final payment or retainage monies not more than 30 calendar days after the billing date, which for a periodic billing, shall be the periodic billing date specified in the contract. The billing shall be deemed approved and certified 20 days after the owner receives it unless the owner provides, before the end of the 20-day period, a written statement of the amount withheld and the reason for withholding payment, except that in the case of a public or governmental entity that requires the entity’s governing body to vote on authorizations for each periodic payment, final payment or retainage monies, the amount due may be approved and certified at the next scheduled public meeting of the entity’s governing body, and paid during the entity’s subsequent payment cycle, provided this exception has been defined in the Bid Documents.”

As a public entity that requires the authorization of its governing body for periodic or final payments, and payments for change orders or release of retainage, the College hereby places

Bidders on notice that the College is not subject to the twenty (20) day period for the approval and certification of billings and, consistent with the Prompt Payment Act, in the event that the

College is unable to obtain formal consideration and approval of any billing for Work performed

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by the successful Bidder as the basis for a periodic or final payment, or payments for change orders or retainage within the thirty (30) day time period mandated by the Prompt Payment Act, the College shall place the billing for work performed on its next regularly scheduled meeting of its Board of Trustees and, should such billing for the Work performed be approved, pay the approved amount to the successful Bidder during the College’s subsequent payment cycle.

It is agreed that any disputes as to whether the College or the successful Bidder has failed to make payments required pursuant to the Agreement shall be submitted to a process of alternative dispute resolution. Alternative dispute resolution agreed upon by the parties to the Agreement shall not apply to disputes concerning the Bid solicitation or award process, or to the formation of contracts or subcontracts.

29. INSURANCE REQUIREMENTS. The Successful Bidder shall not commence any Work under the Agreement until the successful Bidder has obtained, at the successful Bidder's own expense, all insurance as set forth in Certificates of Insurance Form 00220 at Section E, Insurance Requirements, and has delivered all certificates of insurance as required thereby. Such insurance and certificates of insurance must be in a form satisfactory to the College. The College, its Trustees, employees and officers shall be named as additional insureds on all certificates of insurance submitted by the successful Bidder, except Workers’ Compensation Insurance.

30. SECURITY FOR FAITHFUL PERFORMANCE AND MAINTENANCE (BONDS).

The execution of the Agreement is contingent, among other things, upon the Successful Bidder furnishing the Performance Bond as set forth herein.

The Performance Bond shall be in a sum equal to 100% of the total price Bid for the Work as security for the faithful performance of the Agreement and for the payment of all persons performing labor or furnishing materials in connection with the Agreement. The Performance Bond shall remain in effect until acceptance by the College and completion by the Successful Bidder of the Work.

The Maintenance Bond, if required by the Bid Specifications, shall be in a sum equal to 100% of the total price Bid for the Work, as security for the successful Bidder’s guarantee of the Work.

The Maintenance Bond shall be furnished to the College prior to completion and acceptance by the College of the Work and shall remain in effect for a period of one (1) year from completion and acceptance of the Work unless a longer period is specified in the Bid Specifications.

The Performance Bond and Maintenance Bond shall be in the forms included in the Bid Documents (Section C hereof), or on equivalent forms subject to approval of the College.

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An attorney-in-fact who signs any bonds must file with each bond a certified copy of his/her power of attorney authorizing him/her to execute said bonds on behalf of the surety.

31. INDEMNIFICATION. To the fullest extent permitted by law, the successful Bidder shall indemnify and save harmless the College, its Trustees, Engineer and Architect, as applicable, and its officers, directors, employees and agents against loss or expense for damages or injuries, including, but not limited to, death at any time resulting therefrom, sustained by any person or persons arising out of or as a consequence of the performance of the Work whether such injuries to persons or damage to property are due or claimed to be due to any statutory violation or to any negligence or omission of the Contractor, the College, its Engineer, Architect, as applicable, or any subcontractor, their officers, directors, employees or agents or any other person.

32. LIQUIDATED DAMAGES. The College and the Bidder understand and agree that, because actual damages are difficult to calculate with precision, if awarded a contract, the

Successful Bidder shall pay to the College, as liquidated damages for delay (but not as a penalty)

Two Hundred Dollars ($200) per day for each consecutive calendar day of delay in final completion of the Work beyond the time limits set forth herein. The College reserves the right to offset final payment for the Work against the designated amount of liquidated damages. The final completion date for the Work is set forth in the Special Provisions at Section B of these specifications.

33. BERGEN COUNTY BLUE LAWS. No construction is allowed on campus on Sundays due to Bergen County’s blue laws.

34. PAY-TO-PLAY. Pursuant to N.J.S.A. 19:44A-20.27, contractors doing business with public entities must file an annual disclosure statement of political contributions with the New Jersey Election Law Enforcement Commission (“ELEC”) if they receive contracts in excess of $50,000 per year from public entities. Bidders are responsible for determining whether a filing with ELEC is necessary. Additional information on this matter may be obtained from ELEC at 888-313-3532 or at www.elec.state.nj.us.

35. COORDINATION WITH OTHER WORK. If awarded a contract, the successful Bidder shall be required to make every effort to coordinate the Work on this project with other contractors who may be performing work on other projects at the site.

36. TAXES. The College is established under authority of the State of New Jersey and is entitled to exemption from state, federal and local taxes.

37. GENERAL GUARANTY. Neither the final certificate of payment nor any provision in the

Bid Documents nor partial or entire use of the equipment and/or supplies by the College shall constitute an acceptance thereof if not in accordance with the Bid Documents, nor shall it relieve

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the successful Bidder of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Successful Bidder shall promptly remedy any defect, without cost to the College that shall appear within a period of one (1) year from the date of final acceptance of the Work unless a greater period is specified. The College will give notice of observed defects with reasonable promptness.

38. ASSURANCES BY SUCCESSFUL BIDDER. When applicable, the successful Bidder guarantees to furnish adequate protection from damage for all Work, and to repair damages of any kind for which the successful Bidder or its workers are responsible.

39. PROHIBITED INTERESTS. No official of the College who is authorized in such capacity and on the behalf of the College to negotiate, make, accept or approve, or to take part in negotiating, making, accepting, or approving any contract or subcontract, shall be directly or indirectly interested in the contract or in any part thereof.

40. ASSIGNMENT. The Successful Bidder shall not assign the whole or any part of the Agreement or any moneys due or to become due thereunder without prior written consent of the College. In case the Successful Bidder assigns all or any part of any monies due or to become due under the Agreement, the instrument of assignment shall contain a clause substantially to the effect that it is agreed that the right of the assignee in and to any moneys due or to become due to the Successful Bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied under the Agreement.

41. NON-DISCRIMINATION IN EMPLOYMENT. The successful Bidder shall comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. (Affirmative Action/Equal Employment Opportunity) as set forth in Section C, Form 00810D, “Equal Employment Opportunities Response Sheet” of these Bid Documents.

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

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c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

No provision in this section shall be construed to prevent a board of education from designating that a contract, subcontract or other means of procurement of goods, services, equipment or construction shall be awarded to a small business enterprise, minority business enterprise or a women's business enterprise pursuant to P.L.1985, c. 490 (C.18A:18A-51 et seq.).

42. AMERICANS WITH DISABILITIES ACT. The successful Bidder shall comply with the requirements of Title II of the Americans with Disabilities Act of 1990 (42 U.S.C. §12101 et seq.), as set forth in Section C, Form 00820 “Americans with Disabilities Response Sheet.”

43. WORKER AND COMMUNITY RIGHT TO KNOW ACT. Pursuant to N.J.S.A. 34:5A-1 et seq., the New Jersey Department of Health has adopted a Workplace Hazardous Substance List (N.J.A.C. 8:59-9) that includes substances that pose a threat to the health and safety of employees or community. The successful Bidder must furnish the College with a “Material Safety Data Sheet” for each product it supplies the College that contains a substance listed on the Hazardous Substance List. Also, in compliance with the Uniform Labeling requirement, a label shall be affixed to or stenciled on any product delivered to the College that contains a Hazardous Substance.

44. TERMINATION OF CONTRACT

A. If, through any cause, the successful Bidder shall fail to fulfill in a timely and proper manner obligations under the contract or if the successful Bidder shall violate any of the requirements of the contract, the College shall thereupon have the right to terminate the contract by giving written notice to the successful Bidder of such termination and specifying the effective date of termination.

Such termination shall relieve the College of any obligation for balances to the contractor of any sum or sums set forth in the contract. College will pay only for goods and services accepted prior to termination.

B. Notwithstanding the above, the successful Bidder shall not be relieved of liability to the College for damages sustained by the College by virtue of any breach of the contract by the successful Bidder and the College may withhold any payments to the successful Bidder for the purpose of

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compensation until such time as the exact amount of the damage due the College from the successful Bidder is determined.

C. The successful Bidder agrees to indemnify and hold the College harmless from any liability to subcontractors/suppliers concerning payment for services performed or goods supplied arising out of the lawful termination of the contract by the College under this provision.

D. In case of default by the successful Bidder, the College may procure the goods or services from other sources and hold the successful Bidder responsible for any excess cost.

E. Continuation of the terms of the contract beyond the fiscal year is contingent on availability of funds in the following year's budget.