BEP-RFP-17-0499_Uniform_Laundry_Service.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

BEP-RFP-17-0499

TABLE OF CONTENTS:

Listing of Incorporated Purchase Requisitions Section B - Supplies or Services and Prices/Costs Section C - Description/Specifications/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Terms Section F - Delivery or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Documents, Exhibits, and other Attachments Section K - Representations, Certifications, and Other Statements of Offerors Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers:

Section B - Supplies or Services and Prices/Costs

Item Number

Base Item Number

Supplies/Services Quantity Unit

0001 Uniform Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

FSC Codes: S209 HOUSEKEEPING- LAUNDRY/DRYCLEANING NAICS Code: 812332 Industrial Launderers

Base Item Number

Supplies/Services Quantity Unit

0002 Uniform Launder/Press 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering/pressing of uniforms in accordance with the Performance Work Statement (6.0). Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0003 Uniform Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace uniforms in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0004 Towel Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0005 Towel Launder 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering of towels in accordance with the Performance Work Statement Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0006 Towel Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace towels in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

0007 Patches 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1001 0001 Uniform Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1002 0002 Uniform Launder/Press 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering/pressing of uniforms in accordance with the Performance Work Statement (6.0). Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1003 0003 Uniform Replacement 1 LOT Contract Type:Firm Fixed Price

Description:

Contractor shall replace uniforms in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1004 0004 Towel Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1005 0005 Towel Launder 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering of towels in accordance with the Performance Work Statement Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1006 0006 Towel Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace towels in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

1007 0007 Patches 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost

Base Item Number

Supplies/Services Quantity Unit

2001 0001 Uniform Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

2002 0002 Uniform Launder/Press 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering/pressing of uniforms in accordance with the Performance Work Statement (6.0). Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

2003 0003 Uniform Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace uniforms in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Item Number

Base Item Number

Supplies/Services Quantity Unit

2004 0004 Towel Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

2005 0005 Towel Launder 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering of towels in accordance with the Performance Work Statement Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

2006 0006 Towel Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace towels in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Base Item Number

Supplies/Services Quantity Unit

2007 0007 Patches 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost

Base Item Number

Supplies/Services Quantity Unit

3001 0001 Uniform Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3002 0002 Uniform Launder/Press 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering/pressing of uniforms in accordance with the Performance Work Statement (6.0). Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3003 0003 Uniform Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace uniforms in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3004 0004 Towel Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3005 0005 Towel Launder 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering of towels in accordance with the Performance Work Statement Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3006 0006 Towel Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace towels in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

3007 0007 Patches 1 LOT Contract Type:Firm Fixed Price

Description:

Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost

Base Item Number

Supplies/Services Quantity Unit

4001 0001 Uniform Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4002 0002 Uniform Launder/Press 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall perform laundering/pressing of uniforms in accordance with the Performance Work Statement (6.0). Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4003 0003 Uniform Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace uniforms in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4004 0004 Towel Rental 12 MONTH Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4005 0005 Towel Launder 12 MONTH Contract Type:Firm Fixed Price

Description:

Contractor shall perform laundering of towels in accordance with the Performance Work Statement Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4006 0006 Towel Replacement 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall replace towels in accordance with the PWS. Based upon the qty required/needed x price per item (as proposed by the contractor); Tech Exhibit 7

Purchase Requisitions

Base Item Number

Supplies/Services Quantity Unit

4007 0007 Patches 1 LOT Contract Type:Firm Fixed Price

Unit Price Extended Price

Description:

Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost

Section C - Description/Specifications/Work Statement

Performance Work Statement

PERFORMANCE WORK STATEMENT (PWS)

Uniform Rental/Laundry and Towel Service

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide rental and laundry services of uniforms and white towels.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to provide weekly rental and laundry services. As defined in this performance work statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this performance work statement.

1.2 Background: Uniform rental/laundry services were previously obtained through a Blanket Purchase Agreement (BPA) for Bureau of Engraving and Printing via agreement TEPC16-68096 with performance ending 28 February 2017. The services were obtained through the federal competitive procurement process.

1.3 Objectives: Contractor will provide a self- service (in facility) laundry support system for BEP employees.

1.4 Scope: The contractor shall facilitate the entire process by providing rental/laundry services for uniforms and white towels. The services will include laundering, pressing, alterations/repair, patch sewing, weekly delivery/pick up of uniforms to the Bureau of Engraving and Printing facility. Uniforms will be provided for approximately 760 employees or up to 900 employees with each employee receiving 10 sets of uniforms. In addition, the contractor will provide weekly delivery/pick up and laundry service for approximately 100 white towels.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

1 March 2017-28 February 2018 Base Year

1 March 2018-28 February 2019 Option Year I

1 March 2019-29 February 2020 Option Year II

1 March 2020-28 February 2021 Option III

1 March 2021-28 February 2022 Option IV

1.6 General Information

1.6.1 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality

Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors' QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection;

discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control documentation. The contractor shall submit their quality control plan within 30 days after contract award to the COR. After acceptance of the quality control plan the contractor shall receive the Contracting Officer's acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: (Contractor is not expected to provide services on Federal Holidays or special event).

(*Indicates a special event)

New Year's Day 1st day of January

*Inauguration Day 20 January 2017

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am-2:00pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall coordinate with the government regarding hour of operation for BEP Year End shut Down (December 25th through January 1st). For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Bureau of Engraving and Printing (BEP) Eastern Facility located at 14th & C Streets SW, Washington, DC 20228.

1.6.6 Type of Contract: The government will complete a firm-fixed price contract. The contractor will submit invoices on a monthly basis in accordance with the terms and conditions of the contract.

1.6.7 Contractor Access and Background Clearance. The bureau has been delegated authority from Office of Personnel Management (OPM) to conduct background investigations and to make suitability determinations for employment and facility access per 5 CFR 731. As identified by the Bureau, Contractor and subcontractor employees shall be subjects of background investigations, conducted by the BEP Office of Personnel Security, before assignment to performance of the work or before facility access is granted.

The COR shall provide the Contractor with the document Contractor Request for Investigation on e-QIP within three (3) calendar days after contract award.

After receipt of the above form, the Contractor shall ensure that all contractor employees and subcontractor employees complete the e-QIP application within the time allotted. Only contractor employees and subcontractor employees identified in the contractor's proposals as direct labor requiring facility access to the BEP on a regular basis will be processed for agency access clearances and subsequently be provided authorized access to the Bureau if the agency access clearance is favorably completed. Upon notice by the COR that the Internet database known as "e-QIP" has been initiated for their employees, the contractor's employees will have fourteen (14) calendar days to access the "e-Qip" database, or the access will be cancelled.

If the online questionnaire is not completed within the fourteen (14) calendar days, the system will automatically delete the employee's name from the database. The Contractor is responsible for ensuring that their employees successfully complete the e-QIP on-line questionnaire in a timely manner. Once the e-Quip Application has been successfully completed the COR will notify the contractor that the employee has been accepted and he can come in and be fingerprinted. At that time the additional forms listed will be issued to the contractor that will need by the employee to be completed and submitted at the time the employee arrives to be fingerprinted, which is the final process needed to start the Security Clearance process.

1. Form 306, Declaration for Federal Employment

2. Criminal Records Release

3. Disclosure and Authorization

4. HSPD-12, Homeland Security Presidential Directive 12. Once all documents have been completed, the Contractor shall coordinate with the COR to schedule a time for all contractor and subcontractor employees to be fingerprinted at the BEP.

The Bureau reserves the right to deny access to its facilities if the contractor or subcontractor employee is deemed unsuitable, based upon adjudicative guidelines established in 5 CFR 731& 732, Executive Orders 10450 and 12968, and BEP policies and directives. Failure to submit the required security information or to truthfully answer all questions contained in security questionnaires and forms may constitute grounds for denial of agency access clearance.

Please note that if an individual or individuals, who have been approved by e-QIP, do not come in within fourteen (14) calendar days to be fingerprinted, that individual or individuals paper work is purged from the system, and the individual will have to apply for and complete a new e-QIP application before any additional action can be taken in the security application process.

Effective immediately, the Bureau will only provide escorts for only those individuals, who have completed the e-QIP requirement and have been fingerprinted. These individuals will be allowed on site while their paper work is being reviewed by OPM and the BEP Office of Personnel Security Division.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP's information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a).

Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract.

Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP's Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

1.6.7.2 Reserved.

1.6.7.3 Reserved.

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter by the CO. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR for this contract will be Patricia Riddick; via phone at 202-874-3121; or via email: patricia.riddick@bep.gov.

1.6.11 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00am to 2:00pm., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

1.6.13 Badge Control: The Contractor shall establish and implement methods of making sure all issued Identification Badges to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: No badges issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering badge control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued badges by personnel who no longer require access to the Bureau of Engraving and Printing (BEP). The Contractor shall immediately report any occurrences of lost badges to the Contracting Officer.

1.6.13.1 In the event bureau issue identification badges are lost. The Contractor shall, upon the discretion of the Contracting Officer, contact the Office of security to have the badge replaced.

1.6.13.2 The Contractor shall prohibit the use of Government issued bureau identification badges by any persons other than the Contractor's employees.

1.6.14 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.15 Emergency Services: Emergency medical treatment and services for Contractor is the responsibility of the contractor.

1.6.16 Reserved.

1.6.17 Reserved.

1.6.18 Reserved.

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI.

The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

(a) The Contractor warrants that, to the best of the Contractor's knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

(e) In the event that a requirement changes in such a way as to create a potential conflict of interest for the Contractor, the

Contractor must:

(1) Notify the Contracting Officer of a potential conflict, and;

(2) Recommend to the Government an alternate approach which would avoid the potential conflict, or

(3) Present for approval a conflict of interest mitigation plan that will:

(i) Describe in detail the changed requirement that creates the potential conflict of interest; and

(ii) Outline in detail the actions to be taken by the Contractor or the Government in the performance of the task to mitigate the conflict, division of subcontractor effort, and limited access to information, or other acceptable means.

(4) The Contractor must not commence work on a changed requirement related to a potential conflict of interest until specifically notified by the Contracting Officer to proceed.

(5) If the Contracting Officer determines that it is in the best interest of the Government to proceed with work, notwithstanding a conflict of interest, a request for waiver must be submitted in accordance with FAR 9.503.

1.6.20 Phase in/Phase Out Period : To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the sixty (60) days, phase in/ phase out periods.

During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.6.20.1 The contractor shall provide a phase-in plan for this requirement within three days after award. At the very minimum, this plan shall include procedures for the initial measurement of each employee and a schedule for the initial distribution of uniforms. The contractor shall obtain updated garment sizes by measurement of each employee from the COR after award. The COR will determine the area for measuring and fitting after award. The contractor shall begin the measurement process within a week of contract award.

1.6.20.2 If acceptable documentary evidence (Background/Security Check) is not provided within the required time, the contractor shall not allow the affected employee (s) to perform work at the BEP Facility under this contract until after such acceptable documentary evidence is presented to the COR/CO. Removal of any employee (s) from performance of work pursuant to this provision shall not relieve the contractor of the responsibility to perform all work under this contract in a timely manner. Failure to comply with the requirements stated herein may result in termination of the contract for cause or default.

1.6.21 Insurance:

1.6.21.1 Proof of Insurance. Proof of insurance in the amounts listed below shall be submitted to the CO prior to the start of the period of performance. All coverage shall be maintained throughout the contract period. All subcontractors shall require the same coverage.

1.6.21.2 Statutory worker's compensation and employer's liability insurance: *$100,000. *Except in states with exclusive or monopolistic funds, which do not permit the writing of workmen's compensation by private carriers (Nevada, North Dakota, Ohio, Washington, West Virginia, and Wyoming). Although Washington does not allow such insurance, the contractor is responsible for obtaining insurance for those employees who, although working on this contract, will be situated in a jurisdiction, which requires such insurance (e.g. clerks or technicians, whose offices are located in other states).

1.6.21.3 General liability. Body injury liability insurance is $500,000 per occurrence.

1.6.21.3 Vehicle Liability (comprehensive): $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. Bodily injury lability and property damage liability shall cover the operation of all automobiles, trucks, vehicles and other mobile equipment used in connection with the performance of the contract.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT SPECIALIST. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government.

The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privy of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

ASTM American Society for Testing and Material

BEP Bureau of Engraving and Printing

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

FAR Federal Acquisition Regulation

FR Flame Resistant

HIPAA Health Insurance Portability and Accountability Act of 1996

CO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

NFPA National Fire Protection Association

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: The Government will provide two designated areas within the BEP facility for uniform/towel pick up/drop off:

(1) Annex building- for non-craft and support production personnel (2) Main building- for craft and non-craft personnel. The specific designated areas will be identified by the COR during the phase in period.

3.3 Utilities: The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a desk for each designated area.

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 5 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials. The contractor will be responsible to develop, implement and maintain a uniform labeling/ identification system; identifying each employee uniform. The contractor will be responsible for inventory management/control. The Contractor shall provide reports as specified within the PWS.

4.4. Equipment. The Contractor shall provide all administrative equipment as required for performance (i.e. computer, phones, supplies, etc.). The contractor shall provide all equipment required to establish a self- service laundry facility to include (uniforms, patches, towels, racks, bins, repair tags, etc.) This is not an all-inclusive list.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Uniform Services: The contractor shall provide new, not previously worn, leased uniforms/coveralls for approximately 760 BEP employees. Employees could routinely come in contact with materials that are classified as contaminants and/or irritants. The Contractor shall perform weekly laundering (to include removal of any potential contaminants and/or irritants), pressing, pick- up and delivery services for uniforms. The contractor services will include providing and sewing patches, alterations and uniform repair/replacement as necessary. The Contractor shall perform an initial on site uniform fitting for all employees.

The contractor will be responsible to develop, implement and maintain a uniform labeling/ identification system; identifying each employee uniform. The identification label will be placed inside of each garment (shirt/trouser/coverall).

If the number of employees increases, the Contractor will be notified and required to provide the additional new uniforms by size, color and type within two (2) weeks. If the number of employees decrease, the Contractor will be notified and the uniforms returned within two weeks. Uniforms and garments provided by the contractor shall be made of recovered materials to the maximum extent practical.

Quantities, styles/types and specifications of…