BEP-RFP-17-0499-A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

BEP-RFP-17-0499-A0001

Summary of Changes

BEP-RFP-17-0499 Uniform/Laundry Lease Questions and Answers

1. What is the name of the current contractor for this contract?

Answer: Ace Uniforms

2. Will the contractor be required to fill out a 1449 form to submit with the quote?

Answer: Please refer to the solicitation all the supporting documents are attached.

3. What is the current total annual awarded contract price for this contract?

Answer: I cannot give you a total since this requirement is new with combining towel services. The uniform previous contract was roughly 875k for five years.

4. What is the anticipated award date for this contract?

Answer: 01 March 2017

5. What is the anticipated start date for this contract?

Answer: 01 March 2017

6. Has funds been appropriated for this opportunity to include option years?

Answer: Funding is presently available for the base years. Options years are just that, funding will not be available to that time the option occurs. The government reserves the right not to exercise options. We do not anticipate this in this case if the vendor performance is satisfactory.

7. Can I meet with you to discuss the possibility of setting aside the above referenced solicitation as 8A sole source procurement for Tri-State?

Answer: Based upon our market research and coordination with our small business specialist this will not be an 8a set aside. I do not feel a meeting is warranted since it is a total small set aside and you would have a fair opportunity.

8. On page 18 section 1.4 Scope - It says "uniforms will be provided for approximately 760 employees or up to 900 employees with each employee receiving 10 sets of uniforms. " Then I notice on Page 39 in the chart that the estimated usage per month is 1016 shirts (long and short sleeve combined) and 536 trousers. I did also see where not everyone would get shirts and pants. My question really revolves around the usage and the inventory not making sense. If I assume that the employee works 5 days per week and would be turning in 5 shirts each week, then that would be 203.2 shirts per week being turned in for cleaning (assuming 20 work days in a month) If 203 shirts are being turned in per week and each employee is turning in 5 shirts, then there are about 40 employees turning in shirts per week. Unless they do not work 5 days per week or a lot of employees are washing their uniforms at home themselves.

Please clarify an estimate of the 700-900 employees that would be issued an inventory of 10 shirts and 10 pants.

Answer: Bureau of Engraving and Printing cannot provide an exact number of employees that may require uniforms. As with any industry, hiring of employees goes in cycles; at any given time the agency has estimated that there may be 760-900 employees that may require uniforms. The numbers are accurate and based upon historical data from previous acquisitions of the same service.

9. Your request is for 10 shirts and 10 pants per employee. Our typical inventory issued for an employee working 5 days a week is 11 sets. The reason being is that it allows the employee to turn in 5 sets per week, while getting back 5 shirts per week and is wearing the 11th set on the job while our Service Professional is making the pick-up and delivery. Please verify that the needed inventory is 10 sets and that has worked in the past.

Answer: The needed inventory is 10 and has worked in the past.

10. On page 41 and 42, Technical exhibit 7, it appears to be requesting pricing for Rental of the various garments and then for Laundry/Dry Clean of the various garments. We are an industrial Launderer, we do not Dry Clean but we do wash and press all garments. I did not see that Dry Cleaning was a requirement, can you please confirm? In addition, our rental pricing customarily includes the laundry and pressing, can you please tell me if there is a particular reason why you would want those costs broken down?

The only thing I could think of is if an employee typically does their own laundry as their preferred method and they would not be turning in garments to be cleaned and pressed. In that case though they would typically not need a full 10 set inventory unless it was stipulated in some sort of work agreement.

Answer: Dry Cleaning is not a requirement. The CLINs have been restructured to incorporate all associated costs within the CLIN stated Uniform Rental. This does not include uniform replacement or the costs of patches.

CLIN Description

Item 0001 Uniform Rental: Qty 12 Unit: Months Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 0002 Towel Rental: Qty 12 Unit: Months Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 0003 Patches: Qty 12 Unit: Months Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 1001 Uniform Rental: Qty 12 Unit: Months Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 1002 Towel Rental: Qty 12 Unit: Months Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 1003 Patches: Qty 12 Unit: Months Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 2001 Uniform Rental: Qty 12 Unit: Months Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 2002 Towel Rental: Qty 12 Unit: Months Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 2003 Patches: Qty 12 Unit: Months Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 3001 Uniform Rental: Qty 12 Unit: Months Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 3002 Towel Rental: Qty 12 Unit: Months Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 3003 Patches: Qty 12 Unit: Months Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 4001 Uniform Rental: Qty 12 Unit: Months Contractor shall supply and maintain rental uniforms in accordance with the Performance Work Statement and Technical Exhibit 3.

Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 4002 Towel Rental: Qty 12 Unit: Months Contractor shall supply and maintain towels in accordance with the Performance Work Statement and Technical Exhibit 3. Total quantity of items for this CLIN shall be: estimated monthly quantity usage per item (Technical Exhibit 4) x contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Item 4003 Patches: Qty 12 Unit: Months Contractor shall supply, affix and maintain patches (name, facility/department and US Flags) in accordance with the Performance Work Statement/ Technical Exhibit 5. Total quantity of items for this CLIN shall be: Contractor proposed cost per item (Technical Exhibit 7) x 12 months.

Section L: Instructions to Offerors:

1. The offeror's proposal must be submitted by email (a) Technical Proposal, (b) Past Performance and (c) Price Proposal in response to this solicitation. The proposal package and contents therein must be properly tabbed, organized and legible. Offeror's price proposal shall be submitted as a separate document from the technical proposal. The proposals shall be submitted via email directly to the Contracting Officer, Mr. Richard Taylor, Richard.Taylor@bep.gov.

2. All questions or requests for clarifications must be submitted in writing to Contracting Officer, Mr. Richard Taylor, Richard.Taylor@bep.gov no later than 12:00 PM Eastern Standard Time, on 04 January 2017. The Offeror shall note in the email subject line the Request for Proposal, "BEP-RFP-17-0499" and Request for Clarification.

3. Proposals that fail to include required information or reject the terms and conditions of the solicitation may be excluded from consideration.

Factor 1 – Technical: The Offeror shall provide an executive summary that describes the Offeror's general background, organization, capabilities, experience and other pertinent information as noted under Section M of this Solicitation. This must also include the name and telephone number for the person the Government should contact to schedule any discussions, if necessary. The Offeror's technical proposal shall address each of the sub factors listed below:

(a) Sub factor 1 Uniform Samples: Offeror shall provide one sample of each uniform and patches listed below in accordance with the specifications in the Performance Work Statement (Technical Exhibit 3). All samples provided must meet the requirements as specified in the Performance Work Statement (Technical Exhibit 3) and Section 5.2.8 for the patches to be rendered technically acceptable.

(1) 5.2.2 (Shirt)

(2) 5.2.5(Trousers)

(3) 5.2.7 (Coveralls)

(4) 5.2.8 (Patches)

(b) Sub factor 2 Quality Control Plan (QCP): Offerors shall provide a QCP that describes their quality Control/inspection system to demonstrate how deficiencies are identified, corrected and how reoccurrence is prevented.

(c) Sub factor 3 Capabilities. Offerors shall provide a summary of facilities, equipment and machinery to demonstrate the capability and capacity to provide uniform rental and cleaning services.

Factor 2 - Past Performance:

Offerors shall identify three (3) other federal government contracts, and describe the past experience of their company in providing similar support services as specified in this solicitation within the past three (3) years. If contractor has not held 3 previous federal government contracts of this nature, may list state and local contracts, or comparable private experience. Provide a list of three (3) references pertaining to those contracts including the following:

• Offeror's Name

• Contract Number and Contract Type

• Original Contract dollar value and final contract dollar value (including options)

• Original and final completion date

• A description of the contract effort

• The relevance of this contract to the current procurement

• Point of contact including telephone number The offeror shall have the Past Performance Questionnaire (PPQ), provided separately from the Solicitation, filled out by the three (3) references noted and have the PPQ submitted via email directly to the Mr. Richard Taylor, Richard.Taylor@bep.gov. Completed PPQ' s shall be submitted prior to the Solicitation closing date in order to be evaluated.

The past performance information will be used as an indicator of an offeror's ability to perform the contract successfully. However, the absence of past performance data will be viewed neither favorably nor unfavorably.

3. Price Evaluation Factor:

Offerors shall complete the Schedule of Supplies/Services table provided in Section B, including all Option Years. Offerors must quote prices for all service line items in order to be considered for award. All pricing shall be inclusive of all Offeror's direct costs (labor, training, and travel), indirect costs, and profit.

Section M: Evaluation Procedures FAR 52.212-2, Evaluation—Commercial Items (OCT 2014)

(a) The Government will award one contract resulting from this solicitation to the responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical, Past Performance and Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO FAR 52.212-2, BASIS OF AWARD

A. General Information Basis for Award: Lowest Price Technically Acceptable

1. The basis of award will be the Lowest Priced, Technically Acceptable Offer. Offerors must receive a rating of Technically Acceptable in all factors/sub factors in order for their overall proposal to be determined Technically Acceptable.

2. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions and technical requirements.

3. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers.

Non-Price Evaluation Factors and Sub factors Factor 1: Technical – The Government will evaluate quotes for technical acceptability. Proposed uniforms/white towels must meet or exceed the specifications stated in the performance work statement and all factors and sub factors as stated in the solicitation.

The Government will evaluate each Offeror's technical proposal to determine the Offeror's overall understanding of this requirement.

Each sub factor will be evaluated and found to be technically acceptable or technically unacceptable, as outlined below:

Sub factor 1 Uniform and Patch Samples: Whether or not the uniform samples provided meet the minimum requirements as specified in Sections 5.2.2, 5.2.5, 5.2.7, and 5.2.8 of the Performance Work Statement (PWS) and Technical Exhibit 3 of the PWS, as included in the solicitation; this includes Whether or not the patches provided meet the minimum requirements as specified in Section 5.2.8 of the PWS and Technical Exhibit 3 of the PWS, as included in the solicitation;

Sub factor 2 Quality Control Plan: Whether or not the Offeror's Quality Control Plan adequately describes the Offeror's quality Control/inspection system to demonstrate how deficiencies are identified, corrected and how reoccurrence is prevented; and Sub factor 3 Capabilities: Whether or not the Offeror's technical response demonstrates the capability and capacity to provide the facilities, equipment, uniform rental and laundry services to meet this requirement.

Quotation Ratings: The following ratings will be used to evaluate Factor 1: Technical Offerors' technical proposals will receive an overall rating based on the following:

(a) Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

(b) Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

Factor 2: Past Performance –The Government will assess the Offeror's capability to perform under this contract by evaluating the

Offeror's experience on previous same or similar contracts. BEP may contact those references during the evaluation process to verify recent and relevant experience and the level of performance. The BEP may, at its discretion, obtain and evaluate information from sources other than those provided by the Offeror.

Quotation Ratings: The following ratings will be used to evaluate Factor 2: Past Performance Evaluation of past performance will be performed only on proposals that receive a technically acceptable rating on technical evaluation factors. Offerors' past performance information will receive an overall rating based on the following:

(a) Acceptable: Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown. An Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, shall be determined to have unknown past performance. In the context of acceptability or unacceptability, "unknown" shall be considered "acceptable."

(b) Unacceptable: Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Price Evaluation Factor:

The Government will evaluate price to determine fair and reasonableness. The Government will evaluate offers for award purposes by adding the total price for proposed contract line items.

Quotations will be evaluated initially independently of the price to determine the offeror's ability to meet the Government's requirement set forth in the solicitation. The Government may make a final rating determination based on the quotation as submitted without requesting any further information.

BASIS FOR AWARD: For all quotations determined to be Technically Acceptable and have an Acceptable Past Performance rating, the offer providing the lowest price will receive the contract award.

(End of Addendum)

Bureau of Engraving and Printing, Office of Acquisition, 301 14th Street SW Washington, DC, 20228-0001, US