PWS_7-28-2016_for_the_COPEs.xml

PWS Template 2016 VRB Joyce A. Vaughn 9 10 2016-08-08T17:38:00Z 2016-08-04T14:04:00Z 2016-08-08T17:38:00Z 12 4560 25995 United States Army 216 60 30495 14 0x0101000DB751E04624D94EA4CA591839794D5F PERFORMANCE WORK STATEMENT (PWS) Rigging & Crane Services PART 1 GENERAL INFORMATION The contractor shall provide all equipment, tools, materials, vehicles, personnel, labor, supervision, and management to dismantle two (2) Currency Overprinting Processing Equipment ( COPE ) s from Room #150M (located between A and B) of the Main Building and COPE #48 will be installed in their place. This work shall be accomplished in three phases: Phase I: COPE #48 will be shipped from BEP’s Western Currency Facility to the contractor’s storage facility for storage. The Bureau of Engraving and Printing shall provide the contractor with a packing slip (includes weights, sizes, etc.) of COPE #48 components. The contractor shall be responsible for providing a storage facility to protect COPE #48’s components from damage (including weather, water, condensation, moisture, direct sunlight, etc.). COPE #48 will be installed in room 150M of the Washington DC facility Main Building. Phase II: The contractor shall dismantle COPE #11 and COPE #12 and remove for scrap value. All proceeds from the scrap value shall be returned to the government. Phase II: After completing Phase II, The contractor shall deliver all components of COPE #48 to the BEP Washington DC facility. All components of the COPE #48 will be rigged and placed into Room #150M of the Main Building. The COR will coordinate with the contractor to identify each component of COPE #48 and verify each component’s location within room #150M. 1. G eneral : This is a non-personnel services contract to provide Rigging & Crane Services . The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 Description of Services/Introduction : The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Rigging & Crane Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 1.2 Background : BEP is in need of services to dismantle two (2) COPEs equipment within the facility, as well as relocating a COPE from our Western facility and installing it in the Washington facility. COPE #11 and COPE #12 located in Room #150M of the Main Building will be dismantled and replaced with COPE #48 (which is being delivered from WCF). The Government will identify and remove any sensitive components/devices off of COPEs #11 and #12 before disposal. 1.3 Objectives : The contractor will: Receive and store COPE #48 until room #150M is ready to receive it . Reassemble COPE #48 in room #150M of the main building. Dismantle COPEs #11 and #12 located in room # 150M of the main building and haul away . 1.4 Scope : Before installing COPE #48 in room #150M of the Main Building, the contractor must provide rigging plan(s) (thirty (30) days after contract award) for BEP’s approval. The rigging drawing(s) must show the entire rigging system required to remove and relocate the COPEs as stated in section 1.1 of the SOW. All rigging drawing(s) must be certified by a DC licensed structural engineer. Also, with consultation with the contractor, BEP will determine which windows will need to be removed to allow for the removal of the equipment. All work associated with the removal/security of the window(s) will be done by others. After the contractor completes all the work associated with COPE #11 and #12 and BEP has received the air permit documents from DC, the contractor shall deliver/rig all components associated with COPE #48 in Room #150M of the Main Building. The COR will coordinate with the contractor to identify each of COPE #48’s components and where they need to be located within the Room #150M. 1.4.1 Contractor Arrival on BEP : The contractor shall contact the designated Contracting Officer’s Representative (COR) each time the contractor arrives on BEP to perform the requested services. 1.4.2 Disassembl ed COPE #48 will be delivered to the contractor by others and the contractor shall be responsible for all of COPE #48’s components as stated in sections 1.1 of the SOW. COPEs #11 and #12 will be dismantle d and haul ed away by the contractor. 1.4.3 Disruptions : The contractor shall coordinate disruptions with the BEP COR prior to starting work, and provide notification at least five working days prior to disruption (e.g., power outage, blocked access, inspection process). Disruptions shall be coordinated to provide the least amount of customer inconvenience/disruption. The contractor shall notify the BEP COR within 24-hours of expected downtime due to disruption. 1.4.4 COPE Hauling : The contractor shall provide Department of Transportation permits, licenses, equipment, and vehicles to haul the disassembled COPEs . The contractor shall ensure that loads are transported in accordance with all local, state, and federal regulations. The contractor shall immediately clean up any material spilled along the haul route, including mud tracked on the road by the contractor’s equipment. 1.4.5 Debris Disposal : The contractor shall separate, load, transport and dispose of all non-recyclable debris at a State certified/licensed off-base disposal site in accordance with existing local, state, and federal regulations. The contractor shall obtain all permits and pay tipping fees associated with the use of off-base disposal locations at the contractor’s expense. The contractor shall not dispose of any debris on BEP. Contractor shall provide dump receipts. 1.4.6 Scrap Metal : The contractor shall provide for the marketing, transport, and direct sales of scrap metal at a scrap metal processing center, with 100 percent of the revenues generated by the resale of scrap metals to be retained by the Government. The contractor shall separate metal for scrap from other debris and the scrap metal will be documented by the contractor in poundage. A copy of the final documentation will be submitted to the CO and COR for approval within 10 days . The contractor is expected to obtain the best prices possible for scrap materials. 1.4.7 Heavy Equipment : Heavy equipment (cranes or lifts) use on BEP premise s must be cleared through the BEP Security Office at least one week prior to its use. The contractor shall submit a list of heavy equipment that will be used to perform services to the CO and COR for approval. The contractor shall not perform any cleaning, repairing, or other maintenance of equipment or vehicles on BEP. 1.4.8 Work Hours : To minimize and/or eliminate any disruption in productivity, the contractor shall remove the COPEs during the normal work week. The contractor will be allowed to work from 7:00 a.m. – 4:00 p.m., Monday through Friday, excluding Federal Holidays. If the contractor wants to work outside of these days/hours, then the contractor shall submit the request in writing to the COR/BEP Acquisition Office at least one week in advance. The contractor is advised that requests are subject to disapproval. 1.4.10 Government Escort : BEP is a controlled area; therefore contractor employees may require a Government escort. The contractor shall coordinate all work hours in advance with the COR so if escorts are required they can be arranged. 1.4.11 Mission Requirements : The contractor is cautioned that due to mission requirements there may be occasions when the contractor must immediately cease all work, vacate BEP, and remove all contractor vehicles and equipment. The COR/ BEP Acquisition Office will notify the contractor when work can be resumed. Period of Performance : The period of performance for this contract including receiving and storing COPE #48 is 6-months. The anticipated period of performance is 2 1 September 2016 to 31 March 2017. 1.6 General Information 1.6.1 Quality Control : Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the Government their quality control docum entation. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system. 1.6.2 Quality Assurance : The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. 1.6.3 Federal Government Holidays : T he contractor is not required to perform services on holidays. New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December 1.6.4 Hours of Operation : The contractor is responsible for conducting business, between the hours of 6:30AM to 3:00PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contract shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. 1.6.5 Place of Performance : The work to be performed under this contract will be performed at COPE #48 will be received and stored at the contractor’s facility until room 150M is ready to receive it. The remaining task defined with in this PWS will be performed at BEP’s Washington DC facility in Room 150M of the Main Building. 1.6.6 Type of Contract : The government will award a Firm Fixed Price Contract 1.6.7 Security Requirements : Contractor personnel (to include subcontractors) must wear a BEP’s issued security badge at time while performing work on BEP’s facility and must maintain the level of security required for the life of the contract. 1.6.7.1 P hysical S ecurity: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract. 1.6.7.2 Key Control The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. 1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. 1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. 1.6.9 Post Award Conference/Periodic Progress Meetings : The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. 1.6.10 Contracting Officer Representative (COR) : The COR will be identified by separate letter by the CO . The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. 1.6.11 Key Personnel : The follow personnel are considered key personnel by the government: C ontract manager/Alternate contract manager and Supervisor/Alternate Supervisor . The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 6 : 30 AM to 4: 00 PM , Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all ke y personnel are listed below: Contract Manager and Alternate , The Contract Manager and Alternate must have no less than 10 years of r igging & c rane s ervices. Supervisor and Alternate Supervisor must have no less than 10 years of rigging & crane services. 1.6.12 Identification of Contractor Employees : All contract personn e l (to include subcontractors) attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises. 1.6.13 . Supervision of Contractor Employees : The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees. 1.6.1 4 Data Rights : The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. 1.6.1 5 Organizational Conflict of Interest : Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. PART 2 DEFINITIONS & ACRONYMS 2. Definitions and Acronyms : 2.1 . DEFINITIONS : 2.1.1 . CONTRACT SPECIALIST . The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters. 2.1.2 . CONTRACTOR . A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime. 2.1.3 . CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government. 2.1.4 . CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract. 2.1.5 . DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement. 2.1.6 . DELIVERABLE . Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. 2.1.7 . Government -Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor. 2.1.8 . KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. 2.1.9 . PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property. 2.1.10 . QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract. 2.1.11 . QUALITY ASSURANCE SPECIALIST. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the Contracting Officer in these areas. 2.1.12 . QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. 2.1.13 . QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. 2.1.14 . SUBCONTRACTOR . One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor. 2.1.15 . WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract. 2.1.16 . WORK WEEK. Monday through Friday, except for Federal holidays unless specified otherwise. 2.2 . ACRONYMS : ACOR Alternate Contracting Officer's Representative BEP Bureau of Engraving and Printing CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 C O Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control P lan TE Technical Exhibit PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 3. GOVERNMENT FURNISHED ITEMS AND SERVICES : 3.1. Services: The Government will provide personnel to assist with equipment inventory and equipment set-up. 3.2 Facilities : The Government will provide the necessary workspace for the contractor staff to provide the support outlined in the PWS ex clud ing desk space, telephones, computers, and other items necessary to maintain an office environment. 3.3 Utilities : The Government will provide the utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. 3.4 Equipment : The Government will provide will ship (crates) all of COPE #48’s components to the contractor for storage. 3.5 Materials : The Government will provide a copy of COPE #48 packing list with case numbers, weight, dimensions, etc. PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES 4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES : 4.1 General : The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. 4. 2 Materials : The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS. 4.3 Equipment : The Contractor shall furnish all equipment to meet the requirements under this PWS. PART 5 SPECIFIC TASKS • Receive and store COPE #48 until room #150M is ready to receive it • Reassemble COPE #48 in room #150M of the main building. • Dismantle COPEs #11 and #12 located in room # 150M of the main building and haul away. PART 6 APPLICABLE PUBLICATIONS 6 . Applicable Publications (Current Editions) PART 7 – ATTACHMENT/TECHNICAL EXHIBIT LISING Attachment/Technical Exhibit List: Attachment 1/Technical Exhibit 1 – Performance Requirements Summary Attachment 2/Technical Exhibit 2 – Deliverables Schedule TEC HNICAL EXHIBIT 1 - P ERFORMANCE R EQUIREMENTS S UMMARY The Contractor tasks requirements summari zes the performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of work required for each requirement. These thresholds are critical to mission success. Performance Objective Standard Performance Threshold Method of Surveillance Incentive (positive or negative) Conduct structural disassembly, removal and disposal of COPE In accordance with specifications, procedures, industry, standards, or best practices. No major non-conformances The contractor is expected to obtain the best prices possible for scrap materials NA TECHNICAL EXHIBIT 2 – DELIVERABLES This Technical exhibit lists any reports or documentation that is required as deliverable to include the frequency, # of copies, medium/format and who/where it is to be submitted. A deliverable is anything that can be physically delivered but may include non-physical things such as meeting minutes. Note: All PWS deliverables should be included in this exhibit. Deliverable Frequency # of Copies Medium/Format Submit to S c rap Metal Report PWS Para 1.4.6 Contractor shall submit a s c rap metal report documented in poundage within 10 calendar days after the dismantling of COPE s #11 and #12 for BEP ’s approval and acceptance. 2 Microsoft Word 20 03 (or higher) format C O COR Version 01/21/2016