RFP_NO_BBG50-R-16-0000__VOA_-_Amendment_7-27-2016.docx

Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

BROADCASTING BOARD OF GOVERNORS

Request for Proposal (RFP) No.

BBG50-16-R-0000

Office of Contracts (CON) 330 Independence Avenue, SW Room 4360 Broadcast Engineering and Technical Services RFP No. BBG50-15-R-0000

Washington, D.C. 20732 Table of Contents

Broadcast Engineering and Technical Services RFP No. BBG50-16-R-0000

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 General

The Broadcast Engineering and Technical Services support contract is a Multiple Award, Indefinite-Delivery, Indefinite Quantity (IDIQ) contract to provide modernization services and equipment required to upgrade its television and radio broadcast and production systems to assist the Broadcasting Board of Governors (BBG). The Contractor shall provide all labor (including subcontractors or consultants as required), supervision, management, material, equipment, tools, and supplies to perform various professional Broadcast Engineering and related administrative support services in accordance with this Contract and any Task Orders or Delivery Orders (TO/DOs) issued by BBG.

B.2 Contract Term

The contract term consists of a one (1) year Base Period and four (4) 12-month Option Periods. Task/Delivery Orders (TO/DOs) may be issued at any time during the Base and/or Option Periods. The performance periods will be specified in the TOs and may extend beyond the IDIQ period of performance expiration date by 6 months. The period of performance shall be as follows:

B.3 Contract Type

Indefinite-Delivery/Indefinite-Quantity (IDIQ) Contract

(a) This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract and TO/DO awards issued against this contract will be placed using the “fair opportunity” procedures described in Section G, Contract Administration Data.

(b) The labor categories described in Section B.4, Pricing Table will be required to perform the services described in Section C, Statement of Work (SOW).

(c) The types of Task Orders (TO) / Delivery Orders (DO) issued against this contract will be awarded Firm Fixed Price (FFP) in accordance with the Federal Acquisition Regulation (FAR) 16.5, Indefinite-Delivery Contracts, and as set forth in Section G, Contract Administration Data, and Section I, Contract Clauses. The performance periods will be specified in the TO/DOs and may include an extension beyond the IDIQ period of performance expiration date by 6-months.

B.4 Contract Pricing

All TO/DOs issued will be subject to the pricing set forth in B.4.2, IDIQ Pricing Table.

The labor rates set forth in the IDIQ Pricing Table reflect fully-burdened hourly rates for each labor category and will apply to all direct labor hours. The fully-burdened labor rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A), and profit. These fixed hourly labor rates are ceiling rates and will apply to the prime contractor and its subcontractors.

In any case, proposed rates for TOs/DOs shall not exceed the ceiling rates established in the contract. Any labor categories and rates proposed for a TO/DO and not established in the IDIQ contract shall be incorporated at the IDIQ contract level prior to TO/DO award.

B.4.1 Labor Categories and Rates The offeror shall propose a set of fixed hourly rates for each labor category, fully burdened as stated in section B.4. The rates shall be fixed for the Base Period with a reasonable escalation rate for each Option Period. All options must be separately priced and fully burdened. Any proposed options that are not fully priced out, will not be included in any resulting award.

In order to aid the Government in its evaluation of the proposed rates, all offerors shall provide supporting documentation to demonstrate how the rates were developed for each labor category.

B.4.2 Supplies or Service and Price/Costs IDIQ Pricing Table

Principal

Project Engineer

Engineer

Technician

Administrative

Note: Offerors may insert additional labor categories specific to the requirement of Section C – SOW and/or that may be necessary to perform the TO/DO specified in the Hypothetical Task Order. Attachment J.2, Labor Categories and Descriptions, must be updated with any added labor categories.

B.4.3 Department of Labor Wage Determination The minimum wage rates and fringe benefits applicable to the first twelve months of the contract period are outlined in the applicable U.S. Department of Labor Wage Determination for the District of Columbia, Maryland, Virginia, New York, and Los Angeles of the contract. Wage decisions are available at http://www.wdol.gov/Index.aspx.

B.5 Other Direct Costs (ODCs)

If authorized in the task or delivery order, travel will be reimbursed at actual direct costs in accordance with the limitations set forth in FAR 31.205-46, Travel Costs. No profit is allowed for travel. Subject to the ceiling rates in the table, indirect costs may be applied to travel in accordance with the Contractor’s established accounting practices consistent with FAR 31.2, Contracts with Commercial Organizations. Travel will be awarded as a separate Not-to-Exceed CLIN on task or delivery orders as a fixed price.

(End of Section B) Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

Broadcast Engineering and Technical Services RFP No. BBG50-R-15-0000

SECTION C – STATEMENT OF WORK

C.1. BACKGROUND

The Broadcasting Board of Governors (BBG) are continuing the process of modernizing and upgrading its television and radio broadcast and production systems in its Washington DC headquarters. The BBG requires support from contractors specializing in all aspects of television and radio broadcast systems, studio set design and fabrication and lighting design; and acquisition, installation and technical integration services. The majority of tasks assigned will be less than one million dollars. These tasks may be independent, or may augment other major projects in progress. It is anticipated that a significant amount of the work will be performed in the Washington, DC metro area; however the agency has bureaus within the continental United States that may need similar services.

C.2. OBJECTIVE

(a) The objective of this solicitation is to obtain broadcast technical services and equipment on an Indefinite Delivery Indefinite Quantity (IDIQ) - Task Order / Delivery Order (TO/DO) basis from qualified small business contractors based in the Washington, DC metropolitan area. Although the primary supplies (e.g., equipment, sets, and systems) and services (engineering, design, training, logistics, or acquisition) required under this contract relate to television and radio production and on-air broadcasting, it must be noted that various portions of VOA’s television and radio facilities consist of state-of-the-art, information technology (IT) based integrated digital broadcast systems.

(b) This Statement of Work (SOW) describes the types of task areas that will be referenced within each individual TO/DO. Each TO/DO will have its own unique SOW that will specify the work to be performed, the location or locations of the work, the schedule for completion of work, the deliverables, the acceptance criteria, and any special requirements related to that specific TO/DO. Each TO/DO will be competitively bid among the firms awarded this IDIQ Contract, and the Government will issue a Firm-Fixed-Price TO/DO prior to commencement of work on that TO/DO.

C.3. STATEMENT OF WORK TOS/DOS

The BBG’s requirements fall into one or more of the tasking areas described below. Certain TOs /DOs could require the delivery of fully functional “turn-key” technical facilities, which will require the Contractor to provide services encompassing several different task areas; while other TOs/DOs would require supplies/services related to only a single Task Area. The Contractor shall provide status reporting on each TO/DO with the frequency and detail delineated in each Task/Delivery Order’s Statement of Work.

The Contractor shall provide the supplies and services described in each individual TO/DO. Each Order will have its own work, the schedule for completion of work, the deliverables, the acceptance criteria, and any special requirements. The Firm-Fixed-Price and Delivery Schedule for each TO/DO will be negotiated and agreed to before the commencement of work.

The Scope of Work tasks consist of nine (9) Task areas that are described in detail below. The Government makes no guarantee as to the exact number of Orders or actual dollar amount of services and equipment that will, in fact, be requested during the term of the contract. The estimated maximum amount of services anticipated for all of the Orders awarded under this contract is approximately $25,000,000.00.

C.3.1. Task Area 1: Planning, Engineering and Design Support.

(a) The Contractor shall furnish all planning, engineering and design services for television and radio broadcast facilities. This shall include site surveys, requirements analyses, cost estimates, process analyses, workflow analysis, computer aided design (CAD) drawing support, conceptual plans, preliminary through final design and engineering services to determine equipment, computing hardware, software systems, networking, integration, fabrication and installation requirements for new or upgraded systems and facilities supporting the broadcast infrastructure. Such planning shall extend to all areas of support required for the operation of such facilities including television studios, technical, environmental, acoustical, ergonomic, and safety of personnel and equipment. These services might include but are not limited to the design of radio and television control rooms and broadcast systems.

(b) If required, the Contractor will be tasked to observe daily operations, evaluate existing systems, evaluate workflow, process controls, and study other areas as needed to successfully complete the project. These assessments may be required to provide management, software, technical or procedural improvements to BBG operations, or the on-air “look” of the VOA television studios. Services may also include research, market surveys and site-visits to private and public broadcast facilities to determine market trends, new technological developments, hardware/software solutions, and interoperability with other BBG systems. The Contractor shall provide certain forms of design, integration and installation documentation (in hard-copy and computer readable format) to specified technical recommendations and solutions in accordance with the order.

C.3.2. Task Area 2: Installation and Configuration Support.

The Contractor shall provide qualified personnel, tools, and miscellaneous materials for the installation and configuration of designated equipment and systems as required by BBG. The Contractor shall install and configure broadcast and IT equipment according to the approved drawings and specifications as stated in the task order. Requirements and tasks to be performed shall include, at a minimum:

(a) Installation of cable plant and equipment such as audio, video, broadband coaxial, multi-axial, fiber optic, control, and data communication cable.

(b) Installation and Configuration of network system required for control, automation, video/audio streaming and multi-media distribution.

(c) Installation and Configuration of radio, television, and IT equipment as required, both furnished by the Contractor and BBG furnished equipment, for new systems, additions to existing systems, or relocation and reconfiguration of existing systems.

(d) Installation of interconnect wiring and cabling for equipment and systems furnished by the Contractor and/or BBG. Interconnect wiring and connections shall be performed in accordance with broadcast standards and practices generally accepted and defined by the broadcasting and IT industry. All wiring, cabling and connectors shall be of the type and gauge that is recommended by the manufacturer of the equipment to provide optimum performance.

C.3.3. Task Area 3: System Integration Support.

The Contractor shall provide hardware and software integration services for all broadcast equipment and systems as defined. These services also include software coding, debugging, testing, installation and documentation necessary to augment functionality of, or interface existing or new software-based broadcast automation and/or control systems. This work may include off-site development or on-site development work as required by the nature of the task and phase of the effort. The work may also include purchasing and furnishing “off-the-shelf” software or systems by third party vendors and their adaptation to the specific BBG needs required by the task.

C.3.4. Task Area 4: Equipment Acquisition Support.

The Contractor shall furnish and provide commercially-available or custom developed equipment, apparatus, hardware and software including: radio and television equipment and systems, computer hardware and software, cabling, wiring, lighting, equipment racks and furniture, cabinetry, television studio sets, and other materials or supplies as specified by BBG to meet functional, operational, and engineering system requirements. The Contractor shall provide an equipment list with serial numbers and pertinent warranty information for each item supplied by the Contractor. If required, the Contractor shall provide the resources to furnish, install, integrate, and test the supplied equipment either as an independent system or with other equipment provided by the Contractor or supplied by BBG. The Contractor may be tasked to pack and ship equipment to domestic or international locations.

C.3.5. Task Area 5: Documentation and Logistical Support.

The Contractor is required to provide BBG with certain forms of design, integration, and installation documentation during the performance of specific tasks. These documents establish the Contractor’s design and configuration of specific engineering services performed for video and audio equipment or systems, information technology systems, control systems, and broadcast automation systems. The required documentation consists of: all system and equipment design drawings and documentation, all installation and shop drawings, circuit, wiring and fabrication diagrams for custom equipment and furniture, interface and connection diagrams, schematic drawings, wire list drawings and databases, conceptual single line drawings, equipment layout and elevation drawings, facility floor plans, manufacturers operational and technical manuals, quality control and test plans, etc. The Contractor shall provide all documentation in hard copy (triplicate) and computer-readable media. Textual documents shall be available in Microsoft Word 2010 (or newer) format. All drawings shall be available in AutoCAD 2014 (or newer) or VidCad formats. The Contractor shall also provide an equipment list with serial numbers and pertinent warranty information for each equipment item provided by the Contractor. If required, the Contractor shall provide support as tasked to perform property inventories, bar-coding, develop or update inventory databases, research warranty information, or other tasks as required to support operations and logistics. The Contractor shall submit all documents and drawings to BBG.

C.3.6. Task Area 6: Training.

The Contractor shall develop operational and support training plans, and provide appropriate training sessions on broadcast and information technology equipment and systems that have been installed at BBG or being installed under an existing TO/DO. Training services shall include on-site classroom or one-on-one (work area) training in the use, workflow, operation, and maintenance of the equipment and systems.

C.3.7. Task Area 7: Maintenance and Repair Support.

The Contractor shall be required (if tasked) to provide technical support for one or more television or radio facilities as part of the installation and parallel operations of new or renovated broadcast systems. Maintenance shall include personnel to provide on-site, and an appropriate method with documented procedures to receive and record trouble calls, which shall include an appropriate process to dispatch technical personnel to perform maintenance, assist users/operators, and repair technical facilities or systems. Required response time and level of support will vary with the type and location of equipment or system and in some instances is determined on a case-by-case basis. It may also include maintenance of a parts inventory at an agreed upon location. Maintenance support may also include shipping and receiving functions to return equipment to the manufacturer for repair. This task may include maintaining documentation and keeping records as necessary for the successful accomplishment of this goal, as determined jointly by the Contractor and BBG.

C.3.8. Task Area 8: Operations Support.

The Contractor shall provide technical or administrative support personnel, as part of the installation and parallel operations of new or upgraded broadcast facilities, to ensure successful operation and/or maintenance of the broadcast or IT based media or control systems. Such personnel may be required on either a daily hire, short term (e.g., weekly), or full-time basis depending on the nature of the support required. The Contractor may be tasked to provide such personnel on a quick reaction basis to meet surge or emergency broadcast operational requirements.

C.3.9. Task Area 9: Studio Set & Lighting Design, Fabrication and Installation.

C.3.9.1. The Contractor shall provide consulting and design services for television studio sets and/or studio lighting tasks. Specific TOs/DOs may request the Contractor to provide original design proposals and/or to develop design documents suitable for set fabrication based upon on a VOA provided conceptual design rendering. For this task the style and previous experience of the proposed design professional(s) is a critical evaluation element. The VOA broadcasts in many sophisticated broadcasting markets and must ensure its studio sets and lighting designs are of the highest quality and reflect current international design trends.

C.3.9.2. The Contractor shall provide fabrication and installation services for studio sets based upon VOA approved design documents. The scope of this task may include the procurement, installation, testing, and training of studio set elements such as video walls, monitors, and other electronic video or graphic devices. The scope of this task may also include the procurement, installation, testing, and training of display control elements such as talent operated consumer mobile or portable devices.

C.4. DELIVERABLES

C.4.1. Documentation

As required by individual TO/DOs, the Contractor may be asked to provide written documentation (e.g., maintenance procedures, test plans, specifications, engineering reports, configuration matrices, property inventories, product licenses, software programs and/or software source code, and warranty and maintenance service/support contracts) as part of the TO/DO effort. Text documents shall be prepared in MS Word; spreadsheets shall be prepared in MS Excel. The timetable for submission of documentation will be specified within each individual TO/DOs SOW.

C.4.2. Drawings

When drawings (e.g., shop or final “as-built”) are required for an individual TO/DO, the Contractor shall provide three hard copies and one flash drive of all drawings and documents for each task order/delivery order project. When specified in the individual order, shop drawings such as cabling, interconnection, and rack elevations of equipment placement shall be completed and reviewed, and approved by the Contracting Officer’s Representative (COR) before mobilization of equipment at the site and commencement of installation activities. The drawing files shall be provided in a format readable in AutoCAD 2014 or later, or VidCAD. The timetable for submission of drawings will be specified within each individual TO/DO’s SOW.

C.4.3. Software

Off-the-shelf, or custom developed software required for a specific task order/delivery order will be delivered to the BBG. If the software is custom developed for a BBG application, all source-code shall be provided and approved by the COR.

C.4.4. Hardware

As required by the specific task, the Contractor shall provide all hardware (equipment, furniture, equipment racks, television sets, etc.) to the BBG. The Contractor shall provide a list, with equipment model and serial number, of all hardware not specified as Government Furnished Equipment (GFE) to the COR. The timetable for hardware deliverables will be specified for each individual task.

(End of Section C)

SECTION D – PACKAGING AND MARKING

All initial packing, marking and storage incidental to shipping of equipment to be provided under this contract shall be at the Contractor’s expense. The Contractor shall supervise the packing of all acquired equipment furnished by the Contractor and shall supervise the unpacking of equipment to be installed.

(a) Contract number;

(b) Task order number;

(c) Name and address of the Contractor;

(d) Name and address of the Contracting Officer;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including item number, quantity, number of containers, and package number (if any).

Specific marking requirements may be addressed in individual TO/DOs.

Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

(End of Section D)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Clauses Incorporated By Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: https://www.acquisition.gov

E.2 Inspection and Acceptance

Final acceptance of all deliverables and or services performed as specified under each task order will be made in writing, as designated by the COR, or as detailed in individual TO/DOs.

Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

(End of Section E)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Clauses Incorporated By Reference (FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text can be accessed electronically at these internet addresses: https://www.acquisition.gov.

F.2 Contract Term, Ordering Period, and Delayed Period of Performance

(a) Contract Term. The term of this IDIQ contract consists of a one (1) year Base Period and four (4) 12-month Option Periods, subject to availability of funding. This is not a multi-year contract as defined in FAR Part 17.1, Multiyear Contracting.

(b) Ordering Period. The ordering period will commence upon contract award through the entire sixty (60) month term of the contract, if all options are exercised.

(c) Delayed Contract Period of Performance. If the period of performance under the contract is delayed or suspended, the Government may extend the contract term to commensurate with the delay or suspension.

F.3 Task Order or Delivery Order (TO/DO) Performance Period and Pricing (This contract incorporates Task Order or Delivery Order by reference, with the same force and effect)

TO/DOs may be issued at any time during the ordering period. The period of performance for each TO/DO will be specified in the order and may include periods of performance that extend beyond the IDIQ period of performance expiration up to 12 months.

TO/DOs shall be priced using the rates provided in Section B. Supplies or Service and Price/Costs, that will be applicable to the order’s anticipated period of performance. The labor rates that apply to performance beyond the term of the contract shall be the rates that are in effect in the TO/DO when the contract term expires.

Contractors may propose discounted rates to the Labor Rates under contract in response to Task Order Request for Proposal (TORFP).

F.4 Place of Performance

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the delivery schedule or completion date, or as soon as the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and COR, in writing. For any TO/DO deliverable, the Contractor shall provide written notification immediately to the CO and COR. This notification shall give pertinent details (including nature and extent of the delay) and shall be informational only in character. Neither this provision nor any action by the Government in response to the notification shall be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

F.6 Deliverables

(a) All applicable TO/DO deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

(b) All deliverables submitted in electronic format shall be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file shall be provided within two (2) business days after notification of the presence of a virus or defect.

(c) Each TO/DO-level deliverable shall be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package.

F.7 Government Furnished Property

(a) The Government will furnish property to the Contractor for use in performance under each order. All Government Furnished Property will be cited in individual TO/DOs.

(b) Only the property listed in the quantity shown in the TO/DO will be furnished by the Government. The Contractor shall furnish all other property required for performance of this contract.

F.8 Appointment of Property Administrator

The person named below is hereby designated by the Contracting Officer as the Property Administrator to ensure compliance with the contract requirements and the provisions of FAR Part 45 with respect to the control of Government property.

Name: TO BE COMPLETED AT TIME OF AWARD Code:

Activity:

Address:

Phone No:

Fax No:

Email:

Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

(End of Section F)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 Accounting and Appropriation Data Accounting and appropriation data for obligations and funding will be set forth in individual TO/DOs.

G.2.1 Contract Agency Address:

Broadcasting Board & Governors Office of Contractors (CON) Room 4360 330 Independence Avenue, SW Washington, DC 20237

G.2.2 Contracting Officer’s Representative (COR)

The Contracting Officer will appoint by letter a Contracting Officer’s Representative (COR) who will have the responsibility of ensuring that the work confirms to the requirements of the contract and such other responsibilities and authorities as may be specified in the letter of authorization or in this contract. It is understood and agreed, in particular, that the COR shall not have the authority to make changes to the scope or terms and conditions of the contract unless and only to the extent that such authority is specified in the letter of authorization or in the contract.

THE CONTRACTOR IS HEREBY FOREWARNED THAT, THE CONTRACTING OFFICER’S REPRESENTATIVE (COR) CANNOT MAKE ANY CHANGES TO THE CONTRACT WITHOUT PRIOR WRITTEN AUTHORITY FROM THE CONTRACTING OFFICER. THE CONTRACTOR SHALL BE HELD FULLY RESPONSIBLE FOR ANY CHANGES NOT AUTHORIZED IN ADVANCE IN WRITING BY THE CONTRACTING OFFICER. THE CONTRACTOR MAY BE DENIED COMPENSATION OR OTHER RELIEF FOR ANY ADDITIONAL WORK PERFORMED THAT IS NOT AUTHORIZED IN ADVANCE IN WRITING BY THE CONTRACTING OFFICER. THE CONTRACTOR MAY ALSO BE REQUIRED, AT NO ADDITIONAL COST TO THE GOVERNMENT, TO TAKE ALL CORRECTIVE ACTIONS NECESSITATED BY REASON OF ANY UNAUTHORIZED CHANGES PERFORMED BY THE CONTRACTOR WITHOUT SPECIFIC ADVANCE WRITTEN AUTHORIZATION FROM THE CONTRACTING OFFICER.

The COR within the International Broadcasting Bureau has the overall responsibility. The COR, is responsible for the program related activities, including reporting, communications. The COR contact information is:

Name: TO BE COMPLETED AT TIME OF AWARD Address E-mail:

Phone:

G.2.3 Contracting Officer The CO has the overall responsibility for administration of the contract. The CO, without right of delegation, is the only authorized individual to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. Unless otherwise delegated, only the designated CO has oversight of the contract as a whole. The CO for this contract is:

Name: TO BE COMPLETED AT TIME OF AWARD Address E-mail:

Phone:

G.3 Contractor Points of Contact

G.3.1 Contractor’s Contract Administrator In the event your firm receives a contract as a result of this solicitation, designate a person whom the Government may contact during the period of the contract for prompt contract administration.

Name: TO BE COMPLETED AT TIME OF AWARD Title:

Address:

Phone:

Toll-Free Phone No:

Full Internet E-mail Address:

Fax No:

G.4 Method of Ordering Task Orders/Delivery Orders (TOs/DOs)

Work to be performed under this Contract shall be accomplished via TO/DOs issued by the Contracting Officer. All Orders shall be subject to the terms and conditions contained herein; with the contract terms and conditions prevailing in the event of a conflict with an individual Task Order /Delivery Order. All Orders issued pursuant to this contract shall be implemented in the following manner:

a) The Contracting Officer will issue a “Task Order/Delivery Order Proposal Letter” to all Contractors who were determined eligible to compete for work in that particular SOW Task Area. The letter will request the Contractor provide: (a) a brief technical understanding and approach to performing the work described in the proposed TO/DO’s SOW and (b) a firm-fixed-price Price Proposal documenting the proposed number of hours and costs to perform the work.

b) Within ten (10) calendar days after receipt of the proposed Order, the Contractor shall submit its response which shall be comprise of: (1) the technical approach to perform the work and (2) the proposed price based on the specified TO/DO Statement of Work, materials, computer time, performance schedule, travel, and other related cost factors, along with such additional information as may be called for in proposed TO/DO.

c) The contractor’s failure or refusal to submit a bona-fide response (i.e., technical and price proposal) or a written “no bid” response within the above-mentioned 10-day period may jeopardize the Contractor’s opportunity to be considered for future Orders.

d) After receiving each Contractor Technical and Price Proposal responses to the Agency’s proposed Task Order/Delivery Order, the Contracting Office will negotiate a finalized Task Order/Delivery Order with the Contractor whose combined proposal for the individual Order represents the best value to the Agency.

e) Following negotiations, the Contracting Officer will issue, for signed acceptance by the Contractor, the finalized Task Order/Delivery Order using Optional Form 347 (Order For Supplies or Services).

f) Each Task Order/Delivery Order shall be numbered and shall include, in addition to the amount of the Contractor’s firm-fixed-price, the Statement of Work (containing a brief description of the work, listing of deliverables, delivery schedule, and place of inspection/acceptance), applicable appropriation and accounting data, and other pertinent or special directions and/or attachments.

The Contractor is not authorized at any time to commence TO/DO performance prior to issuance of a signed TO/DO approve by the CO to begin work.

G.5 Invoicing Invoices must be marked original and copy and submitted to the COR who will be identified at the time of contract award. Invoices are to be sent to the following address:

The Broadcasting Board of Governors Voice of America (VOA) Operations Directorate Attn: TBD Room TBD, Cohen Building 330 Independence Ave, S.W.

Washington, D. C. 20237 Phone: TBD Email: TBD

The Contracting Officer has the authority to change the invoicing point of contact/address to coincide with the requisitioning office that funds any Task Order under this contract.

G.6 Payment

Payment for all supplies and services shall be made upon Government acceptance in accordance with the FAR Clause 52.232-25 Prompt Payment and Prompt Payment Act.

G.7 1952.232-91 Electronic Invoicing and Payment Requirements – Invoice Payment Platform (IPP) (April 2016)

Payment requests for all new awards must be submitted electronically through the U. S. Department of the Treasury's Invoice Payment Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Prompt Payment clause included in this contract. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice (CO to edit and include the documentation required under this contract):

The Contractor must follow the instructions on the attached Electronic Invoicing Advisory (see Section J) to enroll, access and use IPP for submitting requests for payment.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the contracting officer.

(End of clause)

Each solicitation will include, at a minimum, the following information:

(a) Task Order Solicitation number;

(b) Date of Task Order/Delivery Order Request Package;

(c) Statement of Work with applicable Section I clauses;

(d) Instructions for submission of technical and cost/price proposals;

(e) Evaluation criteria and relative order of importance (if applicable);

(f) Contracting organization POC: name, phone number, e-mail address and fax; and

(g) Proposal Due Date.

(b) In accordance with FAR 16.5, Indefinite-Delivery Contracts, when an exception to the fair opportunity to be considered exists, the task order/delivery order will be processed as a sole source procurement and must include a sole source justification. The sole source justification will be approved in accordance with FAR 16.505(b)(2)(ii)(c).

Name: TO BE COMPLETED AT TIME OF AWARD Title:

Address:

Phone:

Toll-Free Phone No:

Full Internet E-mail Address:

Fax No:

Broadcast Engineering and Technical Services RFP No. BBG50-R-16-0000

(End of Section G)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.2 Order of Precedence

In the event of an inconsistency between the terms and conditions of this contract, resultant TO/DO, and Contractor TO/DO proposals, the inconsistency shall be resolved by giving precedence in the following order:

H.3 Minimum Dollar Guarantee and Maximum Contract Limitation

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $2,500 for each IDIQ award for the base period of performance of this contract. The $2,500 will be awarded with the IDIQ. The exercise of the option period does not re-establish the contract minimum.

(b) Maximum. The maximum cumulative dollar ceiling value of all task orders/delivery orders in this multiple-award procurement is $25,000,000.

(c) The Government has no obligation to issue TO/DOs to the Contractor beyond the amount specified in paragraph (a) of this clause.

KEY PERSONNEL:

1) Technical Support

(a) Principal;

(b) Project Engineer

(c) Engineer H.5 Meetings/Conferences

Meetings or conferences may be necessary to resolve problems and to facilitate understanding of the technical requirements of the contract or task orders. Participants at these meetings/conferences shall be members of the contractor’s technical staff and technical representatives of the Government. These meetings/conferences shall be scheduled with the agreement and arrangements made between the CO or COR, and the Contractor. In addition, during the life of the contract, periodic meetings, which are designed to review program status, assess contractor performance, refine current processes, and plan future actions will be held at Government sites. The contractor’s attendance at such meetings is required. Records of these meetings/conferences shall be made by the contractor and approved by the Government.

(a) Government Furnished Property/Equipment (GFP/GFE). The Government may provide hardware and/or software requiring technical analysis, evaluation, verification, or study in support of a specific task. The Government may also provide office space, laboratory equipment and supplies, as applicable, in support of a specific task. Such GFP/GFE will be specified in individual TO/DOs. GFP/GFE provided to the Contractor in support of individual TO/DOs shall be tracked through applicable procedures provided by the CO in accordance with the FAR. Property shall be accounted for and marked accordingly for identification and tracking purposes with the Contract Number, TO/DO Number, Serial Number and other information as required by the CO. All GFP/GFE shall be returned to the Government at the completion of each TO/DO unless otherwise specified.

(b) Government Furnished Information (GFI). The Government may provide information (e.g., technical data, applicable documents, plans, regulations, specifications, etc.) in support of a specific TO/DO. Such GFI will be specified in individual TO/DOs.

(c) Government-Furnished Workspace. Such Government-furnished workspace will be specified in individual TO/DOs.

H.7.1 Contractor Acquired Property In the event the Contractor is required to purchase property in the performance of this contract, compliance with the procedures of FAR 52.245-1, Government Property, is required.

H.7.2 Disposition of Government Property Thirty (30) calendar days prior to the end of the TO period of performance, or upon termination of the contract, the Contractor shall furnish to the CO and COR a complete inventory of all Government Property in its possession under this contract that has not been tested to destruction, completely expended in performance, or incorporated and made a part of a deliverable end item. The CO will furnish disposition instructions on all listed property which was Government furnished or purchased by the Contractor under this contract.

H.8 Task Order Fund Obligation

The Government is obligated only to the extent provided in each TO/DO. Further, the obligation of the Government is limited, in the event of the incremental funding of Firm-Fixed Price (FFP) CLINs/Sub-CLINs, to the funding allotted on the CLINs/Sub-CLINs as specified in an order or an amendment to the order.

H.9 Contractor Employees’ Identification

During the period of this contract, the rights of ingress and egress to and from any office for Contractor’s personnel shall be made available, as deemed necessary by the Government. All Contractor employees, whose duties under this contract require their presence at any Government facility, shall pass the required background check and clearly be identifiable by a distinctive badge furnished by the Government. In addition, corporate identification badges shall be worn on the outer garment at all times. Obtaining the corporate identification badge is the sole responsibility of the Contractor. All government-furnished identification badges shall immediately be delivered to the appropriate Government Security Office for cancellation or disposition upon the termination of employment of any Contractor personnel. All on-site Contractor personnel shall abide by security regulations applicable to that site.

H.10 Contractor Employee Removal for Security Reasons The CO may direct the Contractor to remove any Contractor employee from BBG facilities for security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract.

H.12 Access to and Use of Information

If the Contractor, in the performance of this contract, obtains access to information, such as BBG plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer it shall not:

a. use such information for any private purpose unless the information has been released or otherwise made available to the public;

b. compete for work as a prime Contractor, subcontractor, cosponsor, joint venture, consultant, teaming member, or in any similar capacity for the BBG based on such information for a period of 6 months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever is first;

c. submit any unsolicited proposal to the Government which is based on such information until 1 year after such information is…