Attachment_J.4__-_Electronic_Invoicing_Advisory.docx

ELECTRONIC INVOICING ADVISORY

Electronic invoicing is a requirement of this contract.

IPP (Invoice Processing Platform) is the no cost on-line Treasury system being used at BBG for vendor invoicing and is a requirement of all new contract awards. The web address for the IPP billing system is www.ipp.gov. IPP is very easy to navigate vendor invoicing system that allows you to directly attach invoice support (following format type: .doc, .docx, .htm, .html, .jpeg, .jpg, .pdf, .rtf, .tif, .tiff, .xls, and .xlsx). Your invoices will directly route to your COR for review and approval and then to the financial system for review and processing. You will be able to view the approval process directly on-line.

What do I do now? Email the systems team at cfo-financial-systems-team@bbg.gov. In the subject line of the email state, IPP vendor and your company name, see below for examples:

Current IPP users in the subject line of the email state, “IPP vendor – ABC Company”

New IPP users, in the subject line of the email state, “IPP vendor enroll – ABC Company” and include the following information for your company and recently awarded contract:

Company name, mailing address and phone number

Your company designated IPP account administrator: Please note that due to U.S. Department of the Treasury requirements, IPP cannot set up User IDs using a shared email address. Please be sure to provide an individual work email address with: First and last name, phone number and Email address.

Company Taxpayer Identification Number(s) (TINs) used for government agency payments:

BBG Contract number: If you have multiple contracts with BBG, provide the most recently awarded contract number.

Contact information at BBG of the Contracting Officer for the contract listed above: First and last name, phone number and email address

For new users, upon establishment of your IPP account, you will receive two separate emails directly from the Department of Treasury. The first email will have your IPP User ID, and a second email will have a temporary 8-character password requiring you to reset it within 24 hours. Once you receive these 2 emails from Treasury, you can log into the IPP system and complete the registration process. You should receive these emails within 5 days of sending the BBG email notification referenced above. Some vendors have reported that these Treasury emails go to their spam or junk folders so please review these folders.

In IPP you will be granted access to IPP’s Collector module which will allow you to view your contracts, submit invoices and upload supporting documentation, view payment status and view contract balances.

For assistance in receiving your IPP password, Treasury toll free customer service is available Monday through Friday from 8:00 am – 6:00 pm at 866-973-3131 and their email address is IPPCustomerSupport@fiscal.treasury.gov.

Revised 6/14/2016