BAA-HPW-RHX-2014-0001-Base-Access.doc

BAA –HPW/RHX-2014-0001

Attachment 5

BASE ACCESS PROCEDURES

Step 1 – Notification of Contract Letter

All contractors receiving WPAFB or US government-approved contracts, contract renewals or contract extensions must submit a “Notification of Contract” on company letterhead containing the following information:

1. Installation specific contract number

2. Location of worksite(s) on base: Area(s) and Bldg#(s), the times & days of the week and the FPCON Level (A,B or C) the contractors will need to have to access the installation

3. Minimum of one Authorized Signer a maximum of two who will be able to sign for temporary passes for up to 30 days only.

4. First and last names (in alphabetical order) of all prime contractors and subcontractors performing work under the specific contract needing access to the installation for more that 30 days

5. The “Notification of Contract” or “Additional Employee List” letter (in alphabetical order) must be submitted to the 88SFS/S5SP at least 24hrs prior to the issuance of base identification.

6. The “Notification of Cement, Concrete & Asphalt Deliveries” letter must be submitted to the 88SFS/S5SP at least 72hrs prior to the delivery of Cement, Concrete & Asphalt

7. Only four (4) additions are authorized to the contract without producing a new Notification Contract Letter

The Base Contracting Officer will approve this letter with original and official endorsement. The letter will then be hand carried to 88 SFS/SF5SP. “Notification of contracts”, “Additional Employee List” or “Notification of Cement, Concrete & Asphalt Deliveries” will not be accepted without “original, wet signatures”. No faxes or copies allowed.

Step 2 – WPAFB Form 1440 Request for Base Identification

Contractors must provide Pass & Registration with a correct and completed WPAFB Form 1440 certified by the Certified Requesting Official with the following information:

1. Address to 88 SFS/SF5SP Wright-Patterson AFB, OH 45433

2. Prime contractor company name, address and phone number

3. Subcontractor’s name, address and phone number (if applicable)

4. Complete all personal information to include full SSN as stated on state identification.

5. Installation of specific contract number and if known the task order or delivery order number the individual is working on

6. The Certified Requesting Official will enter a contract number, card expiration date (no longer than three years), Days, Times and FPCON level. The form must be correct and fully completed prior to arriving Pass & Registration or will result in denial of credential issuance.

7. The WPAFB form 1440 will only be valid for 30 days from the date signed by the Certified Requesting Official.

Important! The Certifying Requesting Official must have a WPAFB Form 1402 with an “original wet signature” on file with 88 SFS/S5SP Pass& Registration. The Certifying Requesting Official will either be a US Government Contracting Officer, US Government official (DoD Civilian or Active Duty Military) or a US Government Contracting Officer’s representative overseeing the contract. These are the only individuals able to sign the WPAFB Form 1440 and the individuals who sign the WPAFB Form 1440 will be responsible for all actions of the contractors that they sign for while working on WPAFB. Please call Pass and Registration ahead of time to check for policy/regulation changes or updates. The phone number to Pass and Registration is 257-3955. No faxes or copies allowed.