B91 OVERHEAD FALL PROTECTION SOW Sources Sought_Redacted.pdf

B91 Fall Arrest System

Purchase Description

24 October 2024

1.0 DESCRIPTION.

The Contractor shall provide to the 402d Aircraft Maintenance Group (AMXG), Robins Air Force Base, all materials, parts, equipment (including lifts), engineering, labor, shipping and travel necessary to provide the structural analysis and preliminary design as part of the basic requirement and options for the remaining design, delivery, and installation of (8) fall arrest systems in Building 91 and training.

1.1 FALL ARREST SYSTEM OVERVIEW: Robins AFB requires eight (8) overhead Fall Arrest Systems (FAS) so technicians can safely work on all elevated C-130 maintenance stands in Building 91. The FAS installed in each dock shall be an enclosed track rigid rail style fall arrest system with multiple users connected to each track via trolleys with self-retracting lifeline (SRL) devices attached. The FAS shall include parallel tracks above the wings of the aircraft which allow workers to pass each other. The FAS shall include all tracks, trolleys, SRL’s, support structures, associated components and hardware required in order to provide fall protection coverage over all elevated surfaces of the aircraft. Any and all elements required for complete and fully functioning systems shall be included except for user harnesses. The Contractor shall initially produce a preliminary design to include preliminary drawings and perform a comprehensive structural analysis of the building to ensure the facility can adequately support all loads imposed by the fall arrest systems. The final design, delivery and installation of the 8 fall arrest systems are included in an option to be exercised. Contractor shall deliver a final and complete drawing and specification package stamped by a Professional Engineer who is also a Qualified Person for Fall Protection.

1.2 NEW SYSTEM. The FAS and all its components shall be new. Each system shall be ready for operation after installation is complete.

1.3 CONTRACTOR QUALIFICATIONS. The contractor selected for the project shall meet the following minimum criteria:

1.3.1 Contractor’s primary line of business must be the engineering, fabrication and installation of fall protection systems.

1.3.2 Contractor must be a designer and manufacturer of enclosed track rigid rail fall arrest systems.

1.3.3 Contractor shall have the following individuals on staff as part of their design and engineering team for the duration of this project. If either of these individuals are unable to complete the project, the contractor shall replace them with equally qualified individuals and re-submit each new individual’s qualifications (required certifications) for Government acceptance.

1.3.3.1 FALL PROTECTION PE. A certified PE (Professional Engineer) who is also a Qualified Person for Fall Protection and specializes in enclosed track rigid rail type fall arrest systems. The Fall Protection PE shall be licensed in the state of Georgia and provide a current PE license and Qualified Person certification. The Fall Protection PE shall stamp, sign, and certify that the FAS, all components used and the entire safety system as a whole is structurally sound and compliant with all applicable standards and regulations.

1.3.3.2 STRUCTURAL PE (SE). A certified PE (Professional Engineer) who specializes in building structures. The PE (SE) shall be licensed in the state of Georgia and provide a current PE license. The Contractor’s Structural Engineer shall perform a 100% load analysis (field study and design analysis) as required to determine the excess load capacity of the existing structural components within Building 91 to support future FAS loads. The PE (SE) shall conduct a field investigation of the facility to become familiar with the scope of work to be performed. The Government will not be able to provide detailed drawings of the facility, so field measurements of all structural components of the existing structure are required. The analysis will include all load criteria contained within UFC 3-301-01 dated 4 Feb 2022 and ASCE/SEI 7-22, latest edition for a new facility. Contractor shall deliver a documentation package stamped by the PE (SE) which includes field measurements, drawings depicting existing conditions, calculations and narrative of findings and conclusions that certify the facility structure can support all applicable dead and live loads imposed by the new fall arrest systems in combination with other loads as required by ASCE/SEI 7- 22 and ANSI/ASSP Z359. The analysis shall consider all loads imposed on the existing structure including, but not limited to, dead loads, live loads, wind loads and seismic loads. This documentation package will be reviewed and approved by the Government. This documentation package shall be submitted prior to any fabrication commencing at 8 weeks after kick-off meeting (project start date).

The Government will have 8 weeks to complete review and approval. (A001, Technical Report-Study (Structural Analysis), DI-

MISC-90508B/T)

1.3.4 QUALITY MANAGEMENT CERTIFICATION. The Contractor shall be certified to be compliant with the ISO 9001:2015 quality management system standard. Contractor shall provide proof of current certification issued by a third-party certification authority (registrar).

1.4 APPLICABLE STANDARDS. The FAS shall be 100% compliant with applicable AFOSH, OSHA, and ANSI rules and regulations in effect at time of installation:

DAFMAN 91-203 Air Force Occupational Safety, Fire and Health Standards (25 Mar 2022)

OSHA 29 CFR Part 1910 Occupational Safety and Health Standards

OSHA 29 CFR Part 1926 Occupational Safety and Health Standards

ANSI/ASSP Z359 Fall Protection Code

1.4.1 All equipment supplied in the performance of this contract shall meet the latest applicable standards as detailed in paragraph 2.4. All applicable new or revised standards that are not in effect at time of bid closing but become effective prior to or during system installations shall be identified by the Contractor. The Contractor shall notify the Government of any changes that must be made to their system design in order to be compliant with the new/revised standards. In the case of conflicting standards, the most stringent shall apply.

1.5 BUILDING LAYOUT. Building 91 consists of two separate hangars connected by a common administrative building. The north hangar and the south hangar each have (4) maintenance docks. A drawing is provided that shows the location and orientation of the maintenance stands in one hangar (Attachment 1, “Building Layout”).

1.6 BRIDGE CRANES. Each dock in the facility is equipped with a bridge crane. These bridge cranes will remain in service with travel limited to the area above the tail of each aircraft. FAS components in the area transited by the bridge crane shall be installed high enough to allow the bridge crane to travel below the FAS without interference. A drawing is provided that shows the location and orientation of the bridge cranes relative to the maintenance stands in each hangar (Attachment 1, “Building Layout”).

1.7 COVERAGE. The FAS shall be designed to provide 100% coverage over all elevated surfaces of the aircraft. The coverage area shall include the top of the wings, the top of the fuselage from nose to tail and the top of the horizontal stabilizers. A drawing is provided that shows the locations where coverage is required (Attachment 2, “Fall Protection Coverage”).

1.7.1 C-130 MODEL VARIATIONS. The FAS shall be designed to provide 100% coverage over all elevated surfaces of a standard length C-130 as well as a “stretch” model C-130. Stretch C-130’s are 15 feet longer than standard length C-130’s, with 100 inches of fuselage extension forward of the wings and 80 inches of fuselage extension aft of the wings. The coverage envelope shall fully encompass the horizontal stabilizers of both models. A drawing is provided that shows the footprint of both models (Attachment 2, “Fall Protection Coverage”).

1.7.2 DETACHED WINGS. The outer wings will be detached from the aircraft and placed on bunks located on the stands for maintenance. When the outer wings are mounted on these bunks they are placed approximately 4 feet outboard from their normal location on the aircraft. The FAS shall provide 100% coverage over the outer wings when they are detached and mounted on bunks. A drawing is provided that details the location of the detached wings in this configuration (Attachment 2, “Fall Protection Coverage”).

1.8 FALL ARREST DISTANCE. The system shall be designed and certified to completely and safely arrest a fall from any elevated surface on the aircraft (as defined in the COVERAGE section above) and from any worker position (kneeling, standing, etc.).

Special consideration shall be given to the case where a worker is kneeling along a leading or trailing edge of a wing or horizontal stabilizer. The Contractor shall verify and document that all fall distance factors (including a clearance margin as described by ANSI/ASSP Z359.6) are accounted for.

1.9 NUMBER OF WORKERS IN EACH LOCATION. The FAS shall provide fall protection for 20 simultaneous users, distributed across the aircraft as follows:

Forward Fuselage (forward of the wings): 2 users Rear Fuselage (aft of the wings): 2 users Left wing: 6 users Right wing: 6 users Left horizontal stabilizer: 2 users Right horizontal stabilizer: 2 users

A drawing is provided that shows the capacity in each location where coverage is required (Attachment 2, “Fall Protection Coverage”).

1.10 TRACK ARRANGEMENT. A drawing is provided that illustrates the Government’s desired track arrangement for the rigid rail system. This drawing is a concept provided for illustrative purposes only and is not intended to be an engineered design that meets all of the requirements of this document (Attachment 3, “Track Arrangement”).

1.10.1 The FAS shall include at least 2 parallel rails above each wing.

1.10.2 While the track arrangements in each dock should be substantially similar, constraints imposed by the facility (including, but not limited to, routing of utilities, ceiling structure, heaters and other obstructions) may require minor variations in the track arrangement and/or placement of supports. It should be assumed that each unit delivered in the performance of this contract will be unique and custom engineered for its respective location.

1.11 RIGID RAIL & TROLLEY SYSTEM. The FAS shall be an enclosed track rigid rail type system with SRL’s connected to trolleys which travel along the tracks. Horizontal lifeline cable type systems are not acceptable and will not be considered.

1.11.1 Trolleys shall be rated for a 310 lb. user per ANSI/ASSP Z359.6 with a 3600 lb.

proof load. Trolleys shall be fabricated from corrosion resistant plated steel with sealed bearings for smooth operation over the entire length of the system.

1.11.2 All fabrication welds shall be visually inspected. At least 20% of fabrication welds shall be inspected using dye penetrant or magnetic particle testing.

1.11.3 Joints/connections between segments of the trolley track shall be firmly attached, have minimum gaps possible (1/8 inch or less), and aligned and de-burred for smooth trolley transition from segment to segment.

1.11.4 Trolley shall roll freely and follow the user without requiring the user to use their hands to pull or guide the system in any fashion. The SRL shall remain overhead of the worker in order to minimize potential fall distance. The track shall be free of bumps from paint, coatings, rough edges or debris.

1.11.5 System shall be designed such that all SRL’s attached to the system may be in use simultaneously.

1.12 SELF RETRACTING LIFELINES.

1.12.1 The SRL’s shall be 3M DBI-SALA Smart-Lok or approved equivalent. The

Contractor shall provide documentation demonstrating the SRL’s supplied can fully arrest a fall in compliance with the requirements of the “FALL ARREST DISTANCE” section.

1.12.2 Each SRL shall have a 316 stainless or galvanized steel cable lifeline connected to a swivel snap hook which attaches to the user’s D-ring.

1.12.3 Each SRL shall have a visual impact indicator on the hook to notify the user if the SRL has been “impacted” and requires servicing prior to use.

1.12.4 Each SRL shall be connected directly to a trolley. There shall not be any cables between the SRL housings and the trolleys.

1.12.5 SRL’s installed over the wings, aft fuselage and horizontal stabilizers shall have enough cable to extend to the floor of the maintenance stand.

1.12.6 SRL’s installed over the forward fuselage shall have enough cable to extend to the floor of the hangar.

1.12.7 Contractor shall provide a list of all SRL’s installed on each dock that includes the make, model, length, location and serial number of each SRL. List shall be provided to the Government in Microsoft Excel format.

1.13 PERMANENT TAG LINES. SRL’s on rails installed below the bridge crane shall be equipped with brightly colored ¼ inch diameter, non-metallic tag lines. Tag lines shall be long enough to reach within 3 feet of the floor when the SRL to which it is attached is fully retracted. Tag lines must be able to be tied off clear of the aircraft during dock/de-dock procedures.

1.14 POWERED TAG LINES. SRL’s on rails installed above the bridge crane shall be equipped with a powered tag line system (3M DBI-SALA Remote Power Tagline 8102101 or approved equivalent) that allows the SRL’s to be fully retracted to a position above the bridge crane so that the bridge crane can transit below the FAS without interference.

1.14.1 Each powered tag line shall be equipped with a wired (corded) control system.

1.14.2 System must have an automatic stop feature on the motor that will prevent the tag line from being raised too far.

1.14.3 Controls to raise and lower tag lines shall be installed on and/or permanently attached to a control panel provided by the Contractor.

1.14.3.1 Contractor shall install one control panel per dock.

1.14.3.2 Panel shall be accessible to workers on top of the maintenance stand at a location designated by the Government.

1.14.3.3 Controls for all powered tag lines on each dock shall be located at the panel on that dock so all can be raised or lowered from a single common location.

1.14.3.4 Contractor shall be responsible for routing and installation of any control cables between the panel location and the powered tag line units.

1.14.3.5 Each set of controls shall be labeled with an engraved plastic nameplate that clearly identifies the powered tag line unit that it operates.

1.14.4 The Government will provide 110V electrical service to each dock at a location mutually agreed by Government and Contractor. Contractor shall be responsible for routing and installation of all power cables between the 110V service point provided by the Government and the powered tag line units.

1.14.5 Powered tag line units shall be permanently installed to the facility with supporting beams, mounting plates and/or other hardware as appropriate.

Chains shall not be used as a means of attachment.

1.15 ID PLATE. Each FAS shall have the manufacturers’ name, ID code, serial number, year of installation, contract number and rated capacity on a metal tag permanently attached to the structure.

1.16 SUSPENDED SYSTEM. Each FAS shall be completely suspended from the facility’s roof structure without requiring additional support from the ground. Contractor shall include all brackets and reinforcing as required to properly support the system and the loads it imposes.

1.17 ENGINEERED SYSTEM. The system shall be an “engineered fall protection system” designed with a minimum safety factor of 2 per OSHA regulation 29 CFR 1926.502(d)(15)(i). The entire system shall be capable of withstanding shock loads associated with simultaneous fall events in excess of the applicable industry and federal standards in effect at time of installation. The Contractor shall provide stamped drawings as detailed in the “DRAWINGS AND DOCUMENTATION” section below certifying that the FAS and facility structure can support all loads imposed by the FAS.

1.18 PE CERTIFICATION. All fall protection drawings created in the fulfillment of this contract shall be stamped and signed by the Contractor’s Fall Protection PE. The Contractor’s Fall Protection PE shall also provide a certificate for each system which certifies that the system meets all applicable OSHA regulations and ANSI standards.

These hard copy certificates shall be provided within 3 days after installation of each system. (CDRL A002, Certificate of Compliance, DI-MISC-81356A/T)

1.19 PAINTS, COATINGS & SURFACE TREATMENTS. All system components shall have INDUSTRIAL GRADE corrosion and scuff resistant paints, coatings and/or surface treatments. Corrosion protection shall be applied at the factory wherever possible so that field applied corrosion protection shall be kept to a minimum. The factory applied finishes on all components shall be protected from damage during shipping, storage and installation. No finished components may be stored exposed to and/or unprotected in the weather. The system shall be painted a safety yellow. All painted surfaces shall be touch-up painted after final installation to provide complete coverage for corrosion resistance and aesthetics. The finishes and coatings applied to the track must not impede the trolley from freely rolling inside the track. Any bumps or irregularities in the structure or finishes or coatings which are large enough to prevent the trolley from freely rolling shall be removed and new paint re-applied.

1.20 NO REPAIR AFTER A FALL EVENT. The FAS, including its tracks and all associated support structures, shall be designed so that there will be no permanent deformation or damage in association with a fall event, nor shall any repair or replacement of components required after such an event under normal use. Self Retracting Lifeline devices are excluded from this requirement.

1.21 INTERFERENCE OF FACILITY STRUCTURE OR UTILITIES. Contractor shall include any modifications required to the facility to ensure the facility structure and any existing components and/or equipment do not interfere with the proper operation of the FAS. Building utilities are excluded from this requirement however the Contractor shall make every effort to minimize modifications to utilities during the design of the system.

Contractor shall notify the Government of all facility modifications required.

1.22 DRAWINGS & DOCUMENTATION. Contractor shall provide the Government with drawings and documentation as follows:

1.23 The Contractor’s Structural Engineer shall perform a 100% load analysis (field study and design analysis) as required to determine the capacity of the existing structural components within Building 91 to support loads imposed by the FAS. The PE (SE) shall conduct a field investigation of the facility to become familiar with the scope of work to be performed. The Government will not be able to provide detailed drawings of the facility, so field measurements of all structural components of the existing structure are required. The analysis will include all load criteria contained within UFC 3-301-01 dated 4 Feb 2022 and ASCE 7, latest edition for a new facility. Contractor shall deliver a documentation package stamped by the PE (SE) which includes field measurements, drawings depicting existing conditions, calculations and narrative of findings and conclusions that certify the facility structure can support all applicable dead and live loads imposed by the new fall arrest systems in combination with other loads as required by ASCE-7 and ANSI/ASSP Z359. The analysis shall consider all loads imposed on the existing structure including, but not limited to, dead loads, live loads, wind loads and seismic loads. This documentation package will be reviewed and approved by the Government. (A003, Technical Report-Study (Documentation Package), DI-MISC- 90508B/T) (When do you want the package? How many days after award?)

1.23.1 All work shall meet the Robins AFB Facility Standards (BFS), Unified Facility

Guide Specifications (UFGS), Unified Facility Criteria (UFC), Engineering Technical Letters (ETL) and all applicable building codes. Analysis requirements are as outlined within the Robins AFB AE Procedural Guide for Designers, current edition.

1.24 Contractor shall provide preliminary design drawings for each FAS electronically and in PDF format. The design drawings shall show the layout of each FAS above its respective dock. A separate drawing shall be provided showing the same layout superimposed over the outline of a standard-length C-130 and stretch model C-130 aircraft that includes coverage envelopes for each track. Contractor shall provide a drawing for each FAS that details all points of attachment to the facility structure.

Contractor shall provide an overview drawing that shows the preliminary layout of all

(8) fall arrest systems in B91. These drawings will be presented at the Preliminary Design Review meeting and reviewed and approved by the Government. These drawings shall be submitted 6 weeks after option exercise. (A004, Technical Report- Study (FAS Preliminary System Design Drawings), DI-MISC-80508B/T)

1.24.1 Contractor shall provide final design drawings for each FAS electronically and in

PDF format. The Contractor’s Fall Protection PE shall sign and seal these drawings to certify that each FAS, all components used and the entire safety system as designed is structurally sound and compliant with all applicable standards and regulations. Contractor shall also provide an overview drawing that shows the final layout of all (8) fall arrest systems in B91. These drawings will be reviewed and approved by the Government. These drawings shall be submitted 6 weeks after option exercise. (A005, Technical Report-Study (FAS Final System Design Drawings/Final Layout), DI-MISC-80508B/T)

1.24.2 Contractor shall provide a complete set of shop drawings for each FAS. These drawings will be reviewed and approved by the Government prior to any fabrication commencing. These drawings shall be submitted 9 weeks after option exercise. (A006, Technical Report-Study (FAS Shop Drawings), DI-MISC- 80508B/T)

1.24.3 Contractor shall provide a final set of as-built drawings electronically and in PDF format for each FAS within 30 days after installation of each system. The Contractor’s Fall Protection PE shall sign and seal these drawings to certify that the FAS, all components used and the entire safety system as built is structurally sound and compliant with all applicable standards and regulations. (A007, Technical Report-Study (FAS As-Built Drawings), DI-MISC-80508B/T)

1.24.4 Contractor shall provide a copy of all quality control documents (including mill test reports and other test reports as appropriate) as part of the final drawing package (which one-final shop, system design) electronically and in PDF format.

(A008, Technical Study-Report (Quality Control Documentation), DI-MISC- 80508B/T)

1.24.5 Contractor shall provide the Government with written documentation (hard copy) for the proper operation, inspection, and maintenance of the FAS to coincide with delivery of the first unit. (A009, Commercial Off-the-Shelf (COTS) Manuals and Associated Supplemental Data, DI-TMSS-80527C/T))

1.25 SCHEDULE.

1.25.1 DESIGN PHASE. The Project Kick-Off Meeting will take place at Robins

AFB, Georgia within 2 weeks of contract award.

Project Start Date Project Kick-Off Meeting @ Robins AFB

8 weeks after Start Date Preliminary Design Review (PDR) meeting (A009 Conference Minutes, DI-ADMN-81250B)

8 weeks after State Date Structural Analysis, Preliminary System Design

Drawings and Preliminary Installation Schedule submitted by Contractor

(A001 Technical Report – Study, Structural Analysis, DI-MISC-90508B/T)

(A003 Technical Report – Study (FAS Preliminary System Design Drawings, DI-MISC-80508B/T)

16 weeks after Start Date

Structural Analysis, Preliminary System Design Drawings and Preliminary Installation Schedule approved by Government (Note – installation schedule is based upon date of option exercise)

4 weeks after Option Exercise

Critical Design Review (CDR) meeting

6 weeks after Option

Final System Design Drawings and Final Installation

Schedule submitted by Contractor (A004 Technical Report –Study (FAS Final System

Design Drawings), DI-MISC-80508B/T)

7 weeks after Option

Final System Design and Final Installation Schedule approved by Government

9 weeks after Option

Final Shop Drawing Package submitted by Contractor

(A005 Technical Report –Study (FAS Shop Drawings), DI-MISC-80508B/T)

10 weeks after Option

Final Shop Drawing Package approved by Government

10 weeks after Option Exercise

Approval to proceed to fabrication granted by Government

This schedule may be modified in coordination with the Government.

1.25.2 PRELIMINARY DESIGN REVIEW (PDR). The PDR evaluates if design concepts are feasible and technically adequate. The PDR will establish if the system is ready to proceed into more detailed design. The PDR shall be conducted at Robins AFB, to be scheduled in advance by the contractor with the Government point of contact (POC) (listed in paragraph 8 below). Contractor shall document meeting minutes. The PDR presentation material and meeting minutes shall be delivered electronically and in PDF format. to the Government within 2 business days of the meeting. (A010, Meeting Minutes, DI-ADMN-

81250C/T)

1.25.3 CRITICAL DESIGN REVIEW (CDR). The CDR provides the team with an objective look at what the final design will likely be. The review shall ensure the system can proceed into production and can meet stated performance requirements within cost, schedule, and risk. The CDR shall be conducted at Robins AFB or via conference call, to be scheduled in advance by the contractor with the Government POC. Contractor shall document meeting minutes. The CDR presentation material and meeting minutes shall be emailed to the Government within 2 business days of the meeting. (A011, Meeting Minutes, DI-ADMN-81250C/T)

1.26 INSTALLATION PHASE. Systems will be installed as the Government’s aircraft maintenance schedule (and therefore, dock availability) allows. Contractor should assume 4 separate installation mobilization events will be required (2 systems installed per event), with all installations to occur over a 12 month installation period immediately following the Government’s approval to proceed to fabrication.

1.26.1 PROJECT STATUS MEETINGS. Project Status Meetings shall be held every two weeks during the installation phase of the project. These meetings may be held in person or per teleconference. Contractor shall be responsible for providing the conference calling service. Contractor shall:

1.26.1.1 Electronically send a meeting agenda one (1) business day in advance of each meeting to the Government POCs. Include open items on each agenda list. (A012, Meeting Agenda, DI-ADMN-81249C/T)

1.26.1.2 Electronically send meeting minutes to the Government POCs within 2 business days of each meeting. (A013 Meeting Minutes, DI-ADMN- 81250C/T)

1.26.1.3 Maintain a list of open items to be resolved and attached with each meeting minutes. (A014, Meeting Minutes (Open Item Listing), DI-

ADMN-81250C/T)

1.27 EQUIPMENT DESCRIPTION.

1.27.1 PRODUCT CONFORMANCE. Systems shall meet salient characteristics to conform to producers own drawings, specifications, standards, and quality assurance practices, and be the same product offered for sale in the commercial marketplace. The government reserves the right to require proof of such conformance before first delivery through submission of contractor’s commercial manuals, commercial literature. Contractor shall provide one (1) hardcopy and one (1) electronic operations and maintenance manuals on all equipment installed within three (3) days after installation. (A015, Commercial Off-the

Shelf (COTS) Manuals and Associated Supplemental Data, DI-TMSS- 80527D/T)

1.27.2 Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, provided they fall within the specified tolerances using conversion tables contained in the latest revision of FED-STD-376, and all other requirements. If a product manufactured to metric dimensions exceeds the tolerances specified in the inch/pound units, a request should be made to the contracting officer to determine if the product is acceptable.

1.28 ACCEPTANCE TESTING.

1.28.1 TEST PLAN. The Contractor shall develop two test / acceptance plans as follows. Both test plans will be reviewed and modified/approved by the Government POC; and mutually agreed upon prior to conducting any test.

1.28.2 Comprehensive Test Plan. Contractor shall develop a comprehensive test plan to demonstrate and verify that all the requirements in Section 2 have been met.

The Comprehensive Test Plan will be used to evaluate the first unit installed under this contract. The plan will be sent electronically and in PDF format at least two (2) weeks prior to the competition of installation of the first unit.

(A016, Acceptance Test Plan, DI-QCIC-80553A/T)

1.28.3 Abbreviated Test Plan. Contractor shall develop an abbreviated test plan to demonstrate and verify that the system is fully functional and free from defects resulting from errors in manufacturing or installation. The Abbreviated Test Plan will be used to evaluate units 2 through 8 installed under this contract. The plan will be sent electronically and in PDF format at least at least two (2) weeks prior to the competition of installation of the second unit. (A017, Acceptance Test Plan

- Abbreviated, DI-QCIC-80553A/T)

1.28.4 SITE ACCEPTANCE TESTING. The Contractor shall notify the Government POC once the installation of each unit is complete. The Contractor will coordinate the date for acceptance testing with the Government POC. All accessories/options must be mounted and in place ready for use prior to testing.

Contractor shall submit a test report electronically in PDF format to the Government upon completion of testing. (A018, Acceptance Test Report, DI-

QCIC-81891A/T)

2.0 SERVICE SUPPORT.

2.1 TRAINING. Contractor shall provide the Government’s representatives with training on operation, inspection, and maintenance procedures at the conclusion of the installation of the first FAS. Contractor shall conduct two training sessions in a train-the-trainer format as follows:

Government Representative in paragraph 4.1 via email within two (2) days of award.

4.2 ACCESS TO GOVERNMENT FACILITIES. The Government Representative will ensure Contractor personnel are escorted by Government personnel at all times while the Contractor is working on Robins AFB. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) located by the Watson Boulevard Gate (main gate) to the base.

4.2.1 Contractor personnel will need a valid driver’s license or state-issued ID and a social security card, which will be checked by name, dates of birth and social security number. Contractor personnel who wish to drive on base must present a valid driver’s license, vehicle registration, and proof of vehicle insurance.

4.3 PLACE OF PERFORMANCE AND WORK SCHEDULE. Services shall be in

Building 91 on Robins Air Force Base. The on-site services shall be performed between the hours of 7:00 am and 5:00 pm (ET), Monday through Friday, excluding Federal holidays and Energy Days observed by Robins Air Force Base. Working any hours outside this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

4.4 Recognized Holidays. Unless otherwise required by the Government, the Contractor shall not have access to Government facilities to work or telework on all federal holidays or during facility closings as authorized by the Government. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5 SECURITY REQUIREMENTS.

4.5.1 Security Clearance. The Contractor will not require a security clearance.

Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs.

4.5.2 Access to Government Systems. The Contractor will not be granted access to any

Government Systems.

4.5.3 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.5.4 Operations Security (OPSEC). The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E “DoD Operations Security”, DoD Manual 5205.02-M and AFI 10-701 “Operations Security” to protect United States (U.S. Government interest. The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.5.5 Security Incident or Violation. The Contractor shall immediately notify the

Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.5.6 Visitors Only – No Badging ID. The Air Force has mandated all visitors consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) off Watson Boulevard, Robins AFB, GA. Visitors requiring unescorted access will need their driver’s license or state-issued ID along with insurance and registration if driving on base.

The pass issued by the Visitor Control Center authorizes unescorted entry to Robins AFB for the bearer only. For visitors, a short term pass is up to 60 days. Any time greater than 60 days requires a secondary form of ID (Social security card, birth certificate or passport).

4.6 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

Air Force Pamphlet (AFPAM) 63-113, Program Protection Planning for Life Cycle

Management, SAE Aerospace Standard AS5553C, Counterfeit Electrical, Electronic, and

Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53

Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.7 Contractor Identification. Contractor personnel shall wear visible identification designating them as contractors at all times while on Robins Air Force Base.

4.8 FOD REQUIREMENTS. Contractor shall adhere to the Foreign Object Damage

(FOD) Prevention Program in accordance with DAFI 21-101. The purpose is to eliminate the introduction of any foreign object that could cause damage to any aircraft. FOD can be caused by not accounting for hardware, safety wire, tools, supplies, etc., during operations and maintenance. Any or all - loose objects, regardless of their origin, can cause catastrophic and costly damage to an aircraft or major end item. These regulations apply to contracted services where work is performed in, on, around, or requires travel through areas near aircraft, support equipment, engines, or components including personnel operating vehicles and equipment on AFMC flight designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.12.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio-based products. In accordance with the Robins Air Force Base, Georgia / APP Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.13 ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). Environmental

Management Systems (EMS) Awareness Training: All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training. It is the responsibility of the Prime Contractor to ensure that all sub-Contractors, vendors, and employees complete this training prior to beginning work on Robins AFB.

Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

4.13.1 EMS training is provided by Environmental Management at

Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

4.13.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website: https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp.

EMS Awareness Training is located under the miscellaneous tab. This option is only available to Contractors who have a CAC and takes approximately 10 minutes to complete.

4.13.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil. Once the presentation is received, the Contractor is responsible for ensuring that all his/her employees view the training.

4.14 ISO 50001 – Energy Management System. Due to the WR-ALC being ISO

500001 certified, all contractors are subject to the Energy Management System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

4.14.1. EnMS Training. All contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force provided initial EnMS Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Robins

AFB.

4.14.1.1. EnMS training is provided by the Energy Assurance

Office. The Contractor shall request the training by sending an email to 402MXSG.MXDEA.EnergyAssurance@us.af.mil.

4.14.2. Notification of training completion shall be sent to the Energy Assurance

Office (402MXSG.MXDEA.EnergyAssurance@us.af.mil) and the CSMO POC to be maintained for tracking purposes. Failure to provide documentation of EnMS Training prior to beginning work may result in termination of the contract.

4.15 Contractor Safety Program. (See Appendix C, Part II, Para 7) The Contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all subcontractor employees. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the Government.

4.15.1 Safety and Health Plan: Within 10 calendar days after contract award, the contractor shall email a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) to 402mxw.se.wf@us.af.mil. The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the government point-of-contact who will notify the CO. (CDRL A019, DI- SAFT-82080/T NOT 1, Contractor's Safety Plan).

4.15.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.16 Mishap Notification. (See Appendix C, Part II, Para 5) The Contractor shall notify the Robins AFB Safety Office telephonically at (478)-222-0043 during duty hours and (478)-926-3567 after hours, within four (4) hour after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three calendar days to the Government Representative, the Procurement Contracting Officer (PCO) or the Administrative Contracting Officer (ACO) (with a copy to program manager), who will forward it to the Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Impound Authority Name and Phone Number (as applicable)

g. Nomenclature of equipment and personnel involved in accident/incident

h. Corrective actions (taken or proposed)

i. Other pertinent information (CDRL A020, DI-SAFT-81563 NOT 2, Accident/Incident Report)

4.17 Essential Services During Crisis. The Functional Service Manager (FSM) has determined, by placing in writing their decision, that this requirement is not Mission Essential (M-E) in accordance with DFARS 237.76, Continuation of Essential Contractor Services.

4.18 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.19 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.20 Non-Releasabilty to Foreign Owned Company. Neither assets nor STINFO will be knowingly sent to a foreign-owned, controlled, or influenced company.

Procedures in AFI 16-201 “Air Force Foreign Disclosure and Technology Transfer Program” will be followed, and the servicing Foreign Disclosure Office (FDO) will be consulted.

5.0 APPENDICES

Attachment 1, “Building Layout”

Attachment 2, “Fall Protection Coverage”

Attachment 3, “Track Arrangement”

Attachment 4, “Robins AFB Base Facility Standards”