B8 Redacted SSJ.pdf

Subj: SOLE SOURCE JUSTIFICATION TO CHASE DEFENSE PARTNERS FOR THE

COMPONENT REPLACEMENT FOR THE HELICOM COMMUNICATIONS SYSTEM

REPLACEMENT FOR THE OCEAN SIMULATION FACILITY

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

This is a sole source justification. Contracting activity is the Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD), 110 Vernon Avenue, Panama City, FL 32407-7001.

2. Nature and/or description of the action being approved.

This action will award a purchase order, on a sole source basis, to Chase Supply, Inc. dba Chase Defense Partners of 307 E St, Hampton, VA 23661 (CAGE: 1RZM1) to procure the required core replacement parts required for NEDU’s helium communications system.

3. A description of the supplies or services required to meet the agency’s needs (including the estimated value).

This is a procurement for:

PART NOMENCLATURE QTY

DDCS DDCS, CHAMBER COMMS

SYSTEM, NEDU SPEC

5 off 3U x 19” (Depth 302mm) DDCS System Chassis for DWS1, DWS2, DWO1, DWO2, CT Station, comprising (various);

-5-Slot Backplane PCB -Fibre Optic Master Controller DSP Module -150W 24V DC Power Supply -3-Channel Isolated Comms Module -3-Channel Line I/O Module -2-Channel Line I/O Module c/w PSTN (Telephone Interface) -Front Switching Panel -Connector Interface Module Electronics (CIM) -Single Channel Diver Comms Interface Cable Assemblies (lengths

TBC)

-CAT6/iNET/Fibre Patch Cables (lengths TBC) -1U x 19” Fan Tray -Fibre Termination Box Compact 4-Way ST Single Mode c/w Uniters -US Mains Leads -IP67 Transit Case 5 off 3U x 19” (Depth 175mm) Touchscreen Operator Control Panel for DWS1, DWS2, DWO1, DWO2, CT

Station, comprising;

-Touchscreen Operator Control Panel (OCP) -SAT Panel LDC Microphone c/w Magnetic Mount & Mini-Gooseneck & Amplifier Module for OCP -Ceiling Speaker & Cable Assembly -Carrier Frame & Fixings -24V DC Power Supply -Supervisors Wired Headset -US Mains Leads -IP67 Transit Case Remote Outstation requirements comprising;

-3 off Remote Desk/Wall Outstation c/w Headset & Gooseneck Microphone for Med Deck (2) & Sick Call Gallery (1) -2 x 1-Channel Remote Outstation V3 for iLoop Mic & M12 Headset c/w Ambient Speaker, Current Loop Mic Interface Unit & Headset + Remote Outstation Magnetic Mount Installation Kit -15 x Field Installable PCB Upgrade Kit c/w Current Loop Mic Interface (to fit to existing remote outstations) -US Mains Leads -IP67 Transit Case

ENG-FATHOM-

AGC9000

ENGINEERING-FATHOM-AGC9000

The Project Management, Project Engineering and Administration activities relating to this upgrade project will be charged as a lump sum based on the deliverables quoted, to include the following deliverables:

-Manufacturing General Arrangement Drawings -Manufacturing Wiring Diagram -Manufacturing Bill of Materials -Client General Arrangements -Client Electrical Interface Diagram

(Electrical Install) -Client Mechanical Interface Diagram (Mechanical Install) -Software System Comms Configuration -System Test & Set-Up -FAT Procedure -SIT Procedure -Pre-Requisites Check List (verification of NEDU work scope in preparation for install/commissioning)

DDCS SPARES DDCS CRITICAL SPARES

PACKAGE, NEDU SPEC

Comprising:

-1 off order code 000-006-599, DDCS 22HP Power Supply Module Assembly [R] -1 off order code 000-007-485, DDCS Master Controller Module Mk3 FO Version [R] -1 off order code 000-000-332, DDCS 3-Ch Iso Comms Module Mk3 Assembly [R] -1 off order code 000-000-312, DDCS 2-Ch Line I/O + PSTN Module Mk2 Assembly [R] -1 off order code 000-000-349, DDCS 3-Ch Line I/O Module Mk2 [R] -1 off order code TBC, Operator Control Panel Mk3 (OCP) Programmed, Mem Stick NEDU [R] -1 off order code TBC, Assortment of SM Fibre Patch Cable -1 off order code TBC, OCP Ambient Microphone Kit with panel mount

XLR [R]

DDCS

INSTALLATION

DDCS INSTALLATION WIRING KIT,

NEDU SPEC

Comprising:

-50m order code 000-007-810, wir_EQW C-Lite CL105 0.5mm SQ 3 x STP O/A Scrn Black -70m order code 000-007-813, wir_EQW C-Lite CL105 0.5mm SQ 2 x STP O/A Scrn Black -50m order code 000-007-815, wir_EQW C-Lite CL105 0.5mm SQ 1 x STP O/A Scrn Black

DDCS SERVICE JFD Scope The following activity is an approximation of JFD work scope for a 2 technician team, for 7.5 days on-site, total ~120 manhours;

•Screened terminations of new and existing cabling •Install new current loop PCBs in existing outstations •Install Touchscreen OCPs in client supplied rack space •Install system electronic chassis in supplied rack space •Fit 2 new outstations in trunk Fit 3 new outstations Med Deck & Sick Call Gallery

Freight 1

This acquisition will be conducted using simplified acquisition procedures. The Government’s minimum needs have been verified by the certifying technical and requirements personnel. This memo does not authorize acquisition for other requirements. This acquisition will be conducted using simplified acquisition procedures with a total dollar value above micro-purchase levels, exceeding the simplified acquisition threshold.

4. Identification of the justification rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

10 U.S.C. 2304(c)(1), 10 U.S.C. 2304(d)(1)(B). Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements FAR 6.302-1(a)(2)(iii)(B).

Chase Defense Partners are the only vendors who supply helium descrambling communication systems that will integrate with the existing James Fischer Defense (JFD) communication outstations throughout the Ocean Simulation Facility (OSF). Chase Defense Partners is uniquely qualified to perform this highly specialized integration due to Chase being the sole US distributor of JFD. As such, Chase Defense Partners is the OEM for the current JFD system. Furthermore, Chase is uniquely qualified for the following reasons:

a. This is the culminating effort which was for the design layout of this system. The conclusion of these efforts is the 28 channels split over 5 user stations design as shown on the drawing OPP40119002S1R0.

b. All the legacy existing JFD communication boxes throughout the interior of the complex will remain as well as all the corresponding wiring. Going with a different vendor will require an entirely new design, all new communication boxes, thousands of feet of wiring, new penetration plates/electrical connectors and the labor to tear it all out and replace it all with something else.

c. The JFD system is compatible with all our instrumented rebreathers and MK20 full face masks that are also configuration controlled.

d. The JFD communication system is built into the video surveillance system that integrate the the voice communications of the divers over the video.

e. The JFD system will replace just the items in the control room into the existing communications rack and NEDU’s current operational tempo will only allow time for this level of integration. We will have a 2-week window of opportunity in the winter for installation, testing, and commissioning. There is no way NEDU can develop and integrate an entirely new system with another potential vendor that replaces everything in the time required.

f. The JFD option doesn’t break the pressure boundary of the system. This allows us to submit an ECP to 00C to document the updates to the system it all via paperwork routing and negates the need for them to come to NEDU for a recertification visit with the amount of effort required to remove and replace all the aforementioned equipment.

These helium communications systems are required to descramble diver’s voices at deep depths while diving on helium/oxygen mixes and are essential for the extended duration saturation diving that NEDU executes. This is extremely specialized divers’ life support equipment that resides within the OSF’s strictly configuration-controlled Scope of Certification boundary. The new helium descrambling communication system must integrate with the residual James Fischer Defense (JFD) communication subsystems throughout the complex. Therefore, Chase Defense Partners is the only vendor who can meet the requirements of NEDU.

As such, the Government does not expect significant savings through competition and does expects significant and unacceptable delays that will negatively impact this requirement.

Therefore, it is in the Government’s best interest to award on a sole source basis to Chase Supply, dba Chase Defense Partners.

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with FAR 13.106-1(b).

The Contracting Officer has determined that the order represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

6. A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted.

For the reasons specified in paragraph 4 above, Chase Defense Partners is the only source that can meet the Government’s needs. This requirement will be synopsized in the government point of entry SAM.gov.

7. Any other facts supporting the justification.

None

8. A statement of the actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

As stated in paragraph 4 and 6 above, Chase Defense Partners is the only company that can provide the parts as required.