B2501ADD1.pdf

ADDENDUM NO. 1

T-HANGAR ELECTRICAL SERVICE UPGRADE

CITY OF DELAND

BID NO. ITB-B-25-01-0-2025/CM

NOVEMBER 4, 2024

The following items are clarifications, corrections or deletions to the contract documents. THIS

ADDENDUM TAKES PRECEDENCE OVER THE ORIGINAL PARTS OF THE

CONTRACT DOCUMENTS.

All the parts of the contract documents, not specifically modified by this or other addenda, remain in full force and effect.

Contractors shall thoroughly familiarize themselves with the contents of this addendum before submitting bid proposals. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO

INFORM THE SUBCONTRACTORS, SUPPLIERS, MANUFACTURERS AND OTHER

PARTIES PARTICIPATING IN THE WORK OF APPLICABLE REQUIREMENTS IN

THIS ADDENDUM.

Contractors shall acknowledge receipt of this addendum, identified by number and date, on their bid proposal. Failure to acknowledge receipt of addendum may be grounds for rejection of the bid proposal.

I. GENERAL

A. Minutes and Sign-In Sheet from the Pre-Bid Meeting are provided with this Addendum.

B. A locked Excel bid worksheet is reissued and provided with this Addendum.

C. A second site visit has been scheduled for Wednesday, 11/6. Interested parties please meet at 2PM at the Airport Administration Building located at 1000 Flightline Blvd., DeLand, FL.

D. Plan revisions and a schedule of values for total fixture/outlet counts will be issued with Addendum #2.

II. ATTACHMENTS

A. Pre-Bid Meeting Minutes and Sign-In Sheet B. Reissued Bid Worksheet (Excel version on Demandstar)

III. QUESTIONS

Q1. Since the contract time is 30 calendar days from the NTP, is there any way to make sure it gets released in January due to losing production time for the holidays?

A1. Yes, the Construction NTP date will be coordinated with the awarded Contractor. A limited NTP or Notice to Procure will be issued for submittal and shop drawing review ahead of the Construction NTP. The Construction NTP will be issued once materials are on hand and the awarded Contractor is ready to commence with installations.

Q2. Would you be willing to use 2 UFO high bay lights inside the hangers, instead of the four 4’low bay lights that are on the drawings?

A2. Based on review of the photometrics, 3 UFO style overhead lights will be utilized in each unit in lieu of the 4, 4’ light bars currently shown in the plans. Plan revisions will be issued with Addendum #2 further clarifying these changes.

Q3. Would you prefer a directional bore, or the cutting of the asphalt to run new conduit and wire for the new 70A subpanels to each building?

A3. New conduit shall be installed via cutting of the existing asphalt, and concrete encasement of the new conduit under paved surfaces between the buildings. If it is determined during construction that the existing conduit is viable for reuse, it may be reused, and a credit applied to the contract for the new conduit installation that is not required.

Q4. If cutting the asphalt is the preferred method, would you want asphalt or concrete to repair the roadway?

A4. Concrete shall be used to repair the roadway/taxilane.

Q5. Are we able to schedule cutting off the power in the beginning of the project and turning it back on once the work is completed and all final inspections are done? What is the preferred method of power outages?

A5. Yes. Power will be cut off at project inception and turned back on after the successful completion of final inspections.

Q6. Would it be more cost effective to put one GFCI in each hangar and tie in normal receptacles to the load side of the GFCI?

A6. Yes, this would be considered Contractor means and methods and is an acceptable installation method for this application.

Q7. Can we use one photocell per building for the wallpack lights and go away from using a lighting contactor/timer?

A7. Yes.

Q8. What is the budget amount for this project?

A8. $185,000

Q9. How long is the warranty period for this project?

A8. 1 year.

END OF ADDENDUM

Disclaimer: This Addendum was posted on Vendor Link (www.demandstar.com). It is the sole responsibility of the bidder to confirm that all Addenda have been received prior to submitting bid and acknowledge such in the Bid Documents.

http://www.demandstar.com/

Meeting Agenda

DeLand Municipal Airport – T-Hangar Electrical Upgrades

Meeting: Pre-bid Meeting - MINUTES Date/ Time: October 22, 2024, 2:00 P.M.

Owner: City of DeLand DeLand Municipal Airport (DED)

Engineer: AVCON, Inc.

1) INTRODUCTIONS

The meeting is non-mandatory. Bidders are encouraged to schedule a site visit to be more familiar with the project and existing conditions. Site visits may be scheduled with the airport on an as needed basis.

2) BIDDER REGISTRATION AND QUESTIONS

Plans and registration are available online via DemandStar. Call or Email:

Whitney Zittle, Project/Contract Administrator zittlew@deland.org

All questions need to be submitted in writing to the office of the City of DeLand Contract Administrator, Whitney Zittle, Project/Contract Administrator, zittlew@deland.org

Alternatively, questions can be submitted directly to the Engineer of Record, AVCON, Inc., and sent directly to Contract Administrator, Sue Finney, sfinney@avconinc.com

3) PROPOSALS DUE THURSDAY, NOVEMBER 14, 2024 @ 3:00 P.M. AT THE CITY

HALL 2ND FLOOR RECEPTIONIST, LOCATED AT 120 S FLORIDA AVENUE,

DELAND, FLORIDA, 32720

a) DO NOT turn in proposals to anyone on the ground level.

b) DO NOT deliver bids to the airport.

c) Verify that you have all the required attachments included with your bid.

d) Bids will be read and only the bid bond will be verified at the time of the bid opening.

4) REVIEW RFP

a) Bid Bond required (5%).

b) NTP Anticipated in December/January

c) Contract time is 30 calendar days from NTP to substantial completion.

1) Contract NTP shall not be issued until materials are in hand and tenant coordination has been completed. The Contractor shall not be charged contract time/days if waiting on tenants to move/relocate to accommodate the completion of the work.

d) Questions and requests must be received in writing no later than 5:00 P.M. on Friday, November 8, 2024.

5) TECHNICAL ITEMS

a) Review the project limits

b) T-Hangar Electrical Upgrades in accordance with the bid drawings.

6) SAFETY, PHASING, AND ACCESS

a) Construction access will not involve crossing active airfield pavement.

b) Contractor to always remain outside of the active airfield for the duration of the project.

c) Contractor, AVCON, DED, and airport tenants will coordinate during construction to ensure access is maintained to all airport tenants.

d) The Airport shall place barricades as needed to close taxilane access while the work is being completed to provide safe access for tenants and contractors.

7) ISSUED/ANTICIPATED ADDENDUM

a) No addendums are anticipated at this time.

b) Questions received at the prebid meeting will be answered with addendum

#1.

8) QUESTIONS & ANSWERS

a) All questions asked at this meeting will be addressed via bid addenda.

AT THE

$0.00

BASE BID - TOTAL PROJECT COST

CITY OF DELAND

INVITATION TO BID: ITB-B-25-01-0-2025/CM

DELAND MUNICIPAL AIRPORT

CONTRACTOR'S NAME

CONSTRUCTION OF

T-HANGAR ELECTRICAL SERVICE UPGRADE

VENDOR INITIALS ___________ PROPOSAL - 2

NAME OF BUSINESS

CONTACT PERSON

EMAIL ADDRESS

AUTHORIZED SIGNATURE:

Item

No.

FAA Spec

No.

Description

Estimated

Quantity Unit Unit Price Total Price

1 -- T-HANGAR ELECTRICAL SERVICE UPGRADES 1 LS $0.00

2 -- MOBILIZATION (10% MAXIMUM) 1 LS $0.00

3 -- BONDS AND INSURANCE 1 LS $0.00

$0.00DELAND MUNICIPAL AIRPORT - T-HANGAR ELECTRICAL SERVICE UPGRADES - BASE BID TOTAL

Construction of Airfield Markings

Construction of T-Hangar Electrical Service Upgrade

City of DeLand Project No. ITB-B-25-01-0-2025/CM at DeLand Municipal Airport

BID WORKSHEET

BASE BID - T-HANGAR ELECTRICAL SERVICE UPGRADE

Completed bid form MUST be submitted with bid.

(Instruction to save Bid Form from website: Perform "file save as" and save spreadsheet to your computer. Fill in Pricing in highlighted column, preferably electronically.)

I (WE) AGREE TO PERFORM ALL WORK INCLUDED IN THE CONTRACT DOCUMENTS FOR THE FOLLOWING UNIT PRICES:

Bidders are required to completed all fields shaded in green. All other fields will be automatically calculated.

VENDOR INITIALS ___________ PROPOSAL - 3

CITY OF DELAND