B08 W81XWH-22-Q-0077-XRay Simulation Manikin-Soliciation.docx

COMBINED SYNOPSIS/SOLICITATION INSTRUCTIONS

1. Original Issue Date: 18 May 2022

2. Close Date: 31 May 2022 02:00 PM Eastern Time

3. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA) located at 820 Chandler Street, Fort Detrick, MD 21702.

4. Requiring Activity: U.S. Army Medical Materiel Development Activity (USAMMDA)

5. Subject: X-RAY SIMULATION MANIKIN (VET XRAYAS, LIN Z05893)

6. Solicitation Number: W81XWH22Q0077

7. Description of Requirement: The USAMMDA, Medical Modernization, Deployed Medical Systems PMO requires a set of three (3) manikins with radiographic anatomical structures to act as the test subjects for the operational evaluation of the Veterinary X-Ray Apparatus, Small (Vet XRAYAS, LIN Z05893). These simulator phantoms may be either canine or human pediatric in form, and will be used as stand-ins for Military Working Dogs (MWDs) for the purpose of assessing x-ray image quality and performance.

7.1 This is a combined synopsis/solicitation issued as a Request for Quote (RFQ) for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

7.2 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07; effective 02 July 2020.

7.3 This acquisition is being competed full and open competition. The North American Industry Classification System (NAICS) code is: 339112 Medical Equipment and Supplies Manufacturing with a Size Standard of 1,000 employees.

7.4 Contract award shall be made on a competitive best-value basis using the “Best Value Trade Off” approach.

7.5 The anticipated required delivery date is 15 August 2022, with shipping Free On Board (FOB) Destination to: The US Army Medical Materiel Development Agency (USAMMDA), Veterans Dive, Fort Detrick, MD 21702.

7.6 Offerors responding to this combined synopsis/solicitation shall include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Items with its quote.

7.7 To be eligible for award, Offeror’s must have a valid registration in the Government’s System for Award Management (SAM) at https://www.sam.gov. Offerors will not be considered for award if registration has not been completed prior to the close of this solicitation.

8. Point of Contact: The Point of Contact (POC) for this acquisition is Ms. Jamie Diggs, Contract Specialist, jamie.l.diggs.civ@mail.mil; No telephone calls will be accepted.

9. Instructions for the Preparation and Submission of Quotes

9.1 Quotes shall be prepared in accordance with (IAW) this solicitation and FAR provision 52.212-1, Instructions to Offerors – Commercial Items including the (m) Addendum.

9.2 All quotes shall be evaluated in accordance with the Evaluation Criteria identified in the Addendum to FAR 52.212-2 Evaluation – Commercial Items within the Contract Clauses Section. The FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items applies to this acquisition. Additional contract requirements and terms and conditions are identified in this RFQ.

9.3 The FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. See the clause for additional FAR clauses cited and marked which are applicable to this acquisition.

9.4 The Government reserves the right to reject any or all quotes, and to award no contract at all, depending on the quality of the quotes(s) submitted and the availability of funds.

9.5 Questions: Questions shall be submitted via e-mail to Ms. Jamie Diggs, Contract Specialist, jamie.l.diggs.civ@mail.mil no later than 24 May 2022 at 10:00 AM Eastern Time. Questions received after this date will not be accepted. An Amendment to the solicitation will be posted to BetaSam, https://beta.sam.gov/ to address the questions received. Only one (1) set of questions per Contractor will be accepted by the Government. No telephone calls will be accepted.

9.6 Quotes: Quotes in response to this solicitation are due via e-mail no later than 31 May 2022 at 2:00 PM Eastern Time to Ms. Jamie Diggs, Contract Specialist, jamie.l.diggs.civ@mail.mil; late quotes will not be accepted.

9.7 The Offeror shall agree to honor proposed prices for 60 calendar days from the due date for receipt of quotes.

DESCRIPTION OF REQUIREMENT

The supply requirement is for three (3) x-ray simulation phantom “manikins” that will take the form of canine and/or human pediatric models. Each model should meet the requirements specified in the following table, and come with all supporting documentation and training materials, both digital and physical, appropriate to their function (See Statement of Need and Minimum Essential Characteristics).

STATEMENT OF NEED

Title: X-RAY SIMULATION MANIKIN Requiring Activity/Agency Name: U.S. Army Medical Material Development Activity (USAMMDA)/Medical Modernization, Warfighter Deployed Medical Systems PMO Program Name: Medical Modernization, Warfighter Deployed Medical Systems PMO

1. PURPOSE

The USAMMDA, Medical Modernization, Warfighter Deployed Medical Systems PMO requires a set of three (3) manikins with radiographic anatomical structures to act as the test subjects for the operational evaluation of the Veterinary X-Ray Apparatus, Small (Vet XRAYAS, LIN Z05893). These simulator phantoms may be either canine or human pediatric in form, and will be used as stand-ins for Military Working Dogs (MWDs) for the purpose of assessing x-ray image quality and performance.

2. HISTORY

The Veterinary X-Ray Apparatus, Small, will be undergoing an operational evaluation in which the devices will take live x-ray images. The images will be evaluated by trained radiologists for image quality, and the x-ray systems will be evaluated for ease of use, compatibility with small animal morphology, software, and other features.

In order for x-ray quality to be assessed in a safe manner, an x-ray “phantom” manikin will be required with reasonably accurate physiology that will show up clearly on digital x-rays.

3. SCOPE OF WORK

3.1 PARTS AND ACCESSORIES SUPPORT

3.1.1 The contractor shall include all accessories necessary for the function, service, and maintenance of the Veterinary X-Ray Apparatus, to include:

· Canine and/or human pediatric radiographic phantom

· Ancillary items, as needed, such as tools required for calibration or other routine maintenance

· Equipment set-up and re-packing instructions, with photos or diagrams

· User/Operator manuals and service manuals, if applicable

· Reusable case to provide consolidation of items as well as protection during transport and storage

3.1.2 The contractor shall provide a transport case to ensure the equipment can survive shock, introduced in drops or other jarring during shipping via ground, ship, or air transport.

3.1.3 The contractor shall agree to support all repair parts and accessories under this contract for a minimum of 12 months.

3.2 PACKAGING, STORAGE, AND TRANSPORTATION

3.2.1 Contractor shall have each complete x-ray phantom, with all its components and accessories, packaged and packed safely and securely in one self-contained case. The case shall have the approved, marked data plates with the following information:

i) Nomenclature – Nomenclature to be provided after award.

ii) Manufacturer

iii) Model

iv) Part Number

3.2.2 Each case/system shall include the pertinent Item Unique Identification (IUID) in accordance with clause DFARS 252.211-7003, Item Unique Identification and Valuation (DEC 2013).

3.2.3 System shall be ready for operation when removed from the transport case (plug and play).

3.2.4 Vendor shall provide storage instructions for both short-term (less than 6 months) and long-term (greater than 6 months) storage to include required maintenance before returning to service.

3.3 WARRANTY AND MAINTENANCE

3.3.1 Contractor shall provide a manufacturer warranty for at least one (1) year. This warranty shall include all Parts and In-House Labor and Technical Support during the warranty period.

3.4 TRAINING

3.4.1 The contractor shall provide any necessary training materials to use, maintain, and calibrate the device.

3.5 DOCUMENTATION

3.5.1 The contractor shall include operator and manufacturer service manuals with each system. The contractor shall provide electronic versions of operator and manufacturer service manuals with proposal submission.

4. PERIOD OF PERFORMANCE/DELIVERY DATE:

The contractor shall deliver three (3) complete x-ray phantoms, with all components and accessories, individually packaged and packed safely within self-contained cases, by 15 August 2022.

4.1 Place of Delivery:

Deliveries shall be FOB destination, to:

ATTN: Ms. Erica Smith U.S. Army Medical Materiel Development Activity (USAMMDA) 1430 Veterans Drive Fort Detrick, MD 21702-5009

4.2 Inspection and Acceptance: Certification by the Government of satisfactory goods or services provided is contingent upon the Vendor performing in accordance with the terms and conditions of any resultant Contract/Order. Items determined to not be in accordance with the terms of the Contract/Order upon receipt inspection will be returned to the Vendor.

5. WAWF INSPECTOR/ACCEPTOR:

Name: Ms. Erica Smith Command: US Army Medical Materiel Development Activity Agency: United States Army Street Address: 1430 Veterans Drive City, State and Zip code: Fort Detrick, MD 21702-5009 E-Mail: Erica.k.smith5.civ@mail.mil Phone: Office: 301-619-6241

MINIMUM ESSENTIAL CHARACTERISTICS (MECs)

1. PURPOSE

The USAMMDA, Medical Modernization, Deployed Medical Systems PMO requires a set of three (3) manikins with radiographic anatomical structures to act as the test subjects for the operational evaluation of the Veterinary X-Ray Apparatus, Small (Vet XRAYAS, LIN Z05893). These simulator phantoms may be either canine or human pediatric in form, and will be used as stand-ins for Military Working Dogs (MWDs) for the purpose of assessing x-ray image quality and performance.

2. ESSENTIAL CHARACTERISTICS

The threshold characteristics shall be met for the device to be considered acceptable. The objective characteristics are desired but are not essential. They allow for technical trade space and assist in best value determination. If met, these will be rated as strengths of the device.

If the phantom is compatible with specific structures indicative of injuries or other points of interest, the vendor shall propose a base model without extra features.

The vendor shall offer both a canine phantom as well as a human pediatric phantom option. If the vendor is able to provide both options, then the vendor shall quote for each phantom individually.

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-20 Predecessor of Offeror (AUG 2020)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

(End of provision)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES--REPRESENTATION (OCT

2020)

(a) Definitions. As used in this provision, “covered telecommunications equipment or services” and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(c) Representations.

(1) The Offeror represents that it [ ___ ] does, [ ___ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

Includes (m) Addendum

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(m) ADDENDUM

M.1 CONTRACT

The Government intends to award a single purchase order for the procurement of three (3) manikins with radiographic anatomical structures to act as the test subjects for the operational evaluation of the Veterinary X-Ray Apparatus, Small (Vet XRAYAS, LIN Z05893). These simulator phantoms may be either canine or human pediatric in form, and will be used as stand-ins for Military Working Dogs (MWDs) for the purpose of assessing x-ray image quality and performance.

M.2. TECHNICAL QUESTIONS

Questions are due no later than 10:00 AM Eastern Time on 24 May 2022. Questions shall be submitted to Ms. Jamie Diggs at jamie.l.diggs.civ@mail.mil. An amendment to the solicitation will be posted to https://beta.sam.gov/ in order to address the questions received. Please note that only one (1) set of questions per Offeror will be accepted by the Government.

M.3. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF QUOTES

Failure to submit all documents concurrently and in accordance with these instructions may render a quote “Unacceptable.” Quotes should provide a minimum offer acceptance period of 60 days from the end of the solicitation closing date (including an agreement to hold the prices in offer firm).

The quote shall be submitted electronically via e-mail to jamie.l.diggs.civ@mail.mil no later than 2:00 PM Eastern Time on 31 May 2022. The Offeror is responsible for ensuring receipt by the POC. Late quotes will not be accepted.

M.4. QUOTE EVALUATION

To aid in evaluation, quotes shall be practical, specific, complete, and logically assembled. The quotes shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a clear understanding of the solicitation requirements.

M.5. THE QUOTE

The overall quote shall consist of three (3) separate Volumes, individually titled. Each copy of each Volume should be appropriately titled as follows:

Documents and Pricing N/A

M.6. ADDITIONAL QUOTE SUBMITTAL INFORMATION

All commitments made by the Offeror in the quote will become a part of the resultant contract. Data submitted with each quote should be complete and concise. Any reliance on promotional brochures is unacceptable.

M.7. CONTENT OF QUOTE VOLUMES

The Offeror shall submit the content of quote sections for the evaluation of the Offeror’s non-price evaluation factors and price evaluation factors IAW (m) ADDENDUM of this Solicitation.

The Government will evaluate only one quote from each prime Offeror; therefore, the Government will not accept alternate quotes.

The Offeror’s quote is presumed to represent the Offeror’s best effort in response to the Solicitation, as an award may be made without discussions.

M.7.1 VOLUME I – EXECUTIVE SUMMARY, EXECUTED SOLICITATION DOCUMENTS and PRICING

Volume 1 shall be broken into three (3) sections; Executive Summary, Executed solicitation documents and Pricing.

EXECUTIVE SUMMARY:

The Executive Summary shall not exceed one (1) page and should briefly summarize the content and identify the key points of the Offeror’s quote.

The Offeror shall include at least one (1) point of contact who is authorized to hold discussions/negotiations with the Government and who has the full authority to bind the Offeror to a contract. The required informational fields include: First name, last name, title, e-mail address, and phone number. Please also include the entity’s Commercial and Government Entity Code, or CAGE Code.

EXECUTED SOLICITATION DOCUMENTS:

Offeror shall also include completed Representations and Certification as identified in the Combined Synopsis/Solicitation Instructions to Offerors.

PRICING:

The Offeror shall provide a price quote which includes firm-fixed pricing for all items detailed in this solicitation. The Offeror shall propose its preferred customer pricing (to include any discounts) and pricing commensurate with prices paid for other Government and commercial contracts.

It is expected that there will be adequate price competition; therefore, the Offeror is not required to certify cost or pricing data IAW FAR 15.403-1(c). However, if after receipt of the quotes, the Contracting Officer determines that data other than certified cost or pricing data is required, the Offeror shall provide.

M.7.2 SECTION II –TECHNICAL CAPABILITY/SPECIFICATIONS/SALIENT CHARACTERISTICS

All sections of the Offeror’s quote shall make direct reference to the USAMMDA X-RAY SIMULATION MANIKIN SON, specification paragraph numbers. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

Volume II shall consist of: Technical Capability/Specifications/Salient Characteristics.

TECHNICAL CAPABILITY/SPECIFICATIONS/SALIENT CHARACTERISTICS:

The Offeror’s quote shall describe how the Offeror’s quoted X-RAY SIMULATION MANIKIN will successfully satisfy all of the minimum essential characteristic (MEC) threshold characteristics. Threshold characteristics are considered minimums. Specifically, the technical quote shall describe the Offeror’s X-RAY SIMULATION MANIKIN and explain how it complies with each element of the Statement of Need (SON) (located starting on page 4 of the solicitation) and MEC threshold characteristics (located on page 6 of the solicitation), as well as how it complies with the MEC objective characteristics (located on page 6 of the solicitation).

(End of provision)

M.7.3 PAST PERFORMANCE

The entirety of the Volume III past performance narrative shall not exceed fifteen (15) pages, including appendices, matrices, and tables.

M.7.3.1. PAST PERFORMANCE REFERENCES

The Offeror, as the prime shall submit NO MORE THAN three (3) past performance references of relevant Contracts in scope, magnitude of effort, and complexities with this requirement. The Contracts may be past or current as long as the recent performance did not end more than three (3) years prior to the due date for the submission of the Offeror’s quote, and the referenced Contracts may have been with Federal, State, or City agencies and commercial customers.

M.7.3.1.1. The Offeror shall send Past Performance Questionnaires included as Exhibit A to three (3) past performance references. The past performance references shall return the completed Questionnaires directly to Jamie Diggs at jamie.l.diggs.civ@mail.mil.

M.7.3.1.2. Offerors are reminded the Government may elect to consider data obtained from other sources. Other sources available to the Government include, but are not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Contractor Performance Assessment Reporting System (CPARS). The burden of demonstrating relevancy of the past performance rests with the Offeror.

M.7.3.1.3. The Offeror shall provide a Past Performance Narrative that discusses the Offeror’s ability to meet all the requirements identified in the SoN. The narrative shall include the following information:

(1) Customer's name, address and current telephone number and e-mail address provided for one (1) point of contact.

(2) Contract number, type and total original and present or final Contract value.

(3) Date of Contract, place(s) of performance, and period of performance.

(4) Brief description of Contract work and comparability to the proposed effort. It is not sufficient to state that it is comparable in magnitude and scope. Rationale must be provided to demonstrate that it is comparable as set forth above.

(5) Method of acquisition: competitive or noncompetitive.

(6) Discuss any major technical problems and how they were overcome. List major deviations or waivers to technical requirements granted by the customer.

(7) Whether delivery was on time and, if not, why; adherence to program schedules, incentive performance (e.g., schedule and technical) history, if applicable.

(8) Cost and price management history, cost overruns and underruns, and cost and price increase modifications and the reasons, if applicable.

(9) List any Contracts cancelled or terminated (partial or complete) within the past five (5) years and basis for termination (convenience or default). Include the Contract number, name, address and telephone number of the terminating Contracting Officer. Include Contracts “de-scoped" by the customer because of performance or cost problems.

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

The Government intends to evaluate and award without discussions with Offerors; however, the Government reserves the right to conduct discussions if determined to be necessary. If discussions are required, they will be conducted with Offerors IAW FAR 15.306.

a. Basis for Award: Award of this contract will be made on a competitive basis using the “Best Value Trade Off” process among price and non-price factors in accordance with FAR 15.101-1. The Government reserves the right to make the final determination on the number of awards. Best-value tradeoff process will be used, thus, the Government may elect to award to other than the lowest priced Offeror, or other than the Offeror with the highest rated non-price proposal.

Quotes will be evaluated to identify all Offerors whose proposals are most advantageous to the Government in accordance with the RFQ and the evaluation criteria set forth below. Best Value will be determined by evaluating Technical Capability/Specifications/Salient Characteristics and Past Performance. Each Offeror must fully document and substantiate a cross mapping of their cost approach as it equates to the technical approach listed in the evaluation criteria. Please note that unsubstantiated costs that are considered unrealistic or unsupported or both may cause the overall technical evaluation to be rated Unacceptable.

b. Evaluation Criteria: Each Offeror’s quote will be evaluated using the following criteria.

The following factors shall be used to evaluate offers:

Factor 1 – Technical Capability/Specifications/Salient Characteristics (non-price) Factor 2 – Past Performance (non-price) Factor 3 – Cost/Price

The non-price Factor 1 and 2 will be rated individually from Factor 3. If Factors 1 or 2 receive a rating of “Unacceptable”, the collective overall rating will also be “Unacceptable”. Only quotes receiving an overall rating of “Acceptable” will be considered for award.

(1) Technical Capability/Specifications/Salient Characteristics: The degree to which the Offeror’s technical proposal demonstrates that the Offeror’s quoted X-RAY SIMULATION MANIKIN will successfully comply with each element of the SON, (including the Required Delivery Date specified in Section 4 of the SON)),

(2) Past Performance: Minimum past performance requirements for this procurement include:

The offeror must provide a list of three (3) references for the prime offeror and no more than three (3) references for each subcontractor performing 30% of the effort or more, of relevant past and present contracts for Federal, State and/or City agencies and commercial customers within the past three (3) years. “Relevant” is defined as like items as stated in this solicitation’s Statement of Need in terms of similar characteristics and quantities. References must include:

Name of the Organization that will be providing the reference, Name of the Point of Contact (POC), POC Telephone Number, POC Email address, Contract Number, Period of Performance, and Description of goods/services rendered.

The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the…