B08_Solicitation_Attachment_1_Project_Manual.pdf

NATIONAL PARK SERVICE

NORTHEAST REGION

DEPARTMENT OF THE INTERIOR

UNITED STATES OF AMERICA

Thomas Stone NHS

Renovate Visitor Center Restrooms

PMIS No. 303931

Thomas Stone National Historic Site 6655 Rose Hill Rd Port Tobacco, MD

AP 2025

PROJECT MANUAL

THOMAS STONE NHS PMIS 303931

VISITOR CENTER RENOVATE RESTROOMS

APR 2025 PROJECT MANUAL COVER 000100 - 2

APR 2025 TABLE OF CONTENTS 00 01 15 - Page 1 of 2

SECTION 00 01 15 – TABLE OF CONTENTS

The complete Project Manual for the Project consists of this entire electronically bound volume, which is not to be separated for any reason. The Government is not responsible for any assumptions made by a Contractor, a Subcontractor, Consultant or Specialist, as applicable, who does not receive a complete Project Manual containing all sections and documents listed in the Table of Contents, below.

The following listing of documents comprises the Project Manual for the Project, entitled:

Visitor Center Restrooms Renovation Thomas Stone National Historic Site

6655 Rose Hill Rd Port Tobacco, MD

Where numerical sequence of Specification Sections or Divisions is interrupted, such interruptions are intentional. It is the responsibility of each entity to review and become familiar with all Project Documents to execute the Project efficiently and in a timely manner. Failure to do so is not the responsibility of the Government.

DIVISION - SECTION TITLE

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012601 CONTRACT MODIFICATION PROCEDURES

012700 DEFINITION OF CONTRACT LINE ITEMS

013100 PROJECT MANAGEMENT

013216 PROJECT SCHEDULE

013233 PHOTO DOCUMENTATION

013323 SUBMITTAL PROCEDURES

013523 SAFETY REQUIREMENTS

014200 DEFINITIONS AND REFERENCES

016700 PRODUCT REQUIREMENTS

017340 EXECUTION

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT REQUIREMENTS

DIVISION 08 – DOORS AND WINDOWS

087113 AUTOMATIC DOOR OPENERS

DIVISION 09 – FINISHES

092900 GYPSUM BOARD

099123 INTERIOR PAINTING

DIVISION 10 – SPECIALTIES

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102113.19 PLASTIC TOILET COMPARTMENTS

102800 BATH ACCESSORIES

DIVISION 10 -SPECIALTIES

102113.19 PLASTIC TOILET COMPARTMENTS

102800 BATH ACCESSORIES

DIVISION 22 – PLUMBING

224213.13 COMMERCIAL WATER CLOSETS

224213.16 COMMERCIAL URINALS

224216.01 COMMERCIAL LAVATORIES AND FAUCETS

DIVISION 26 – ELECTRICAL

265100 INTERIOR LIGHTING

LIST OF DRAWINGS - All Drawings listed are a part of this Project Manual and will not be issued separately.

COVER

A1 VISITOR CENTER REST ROOMS DEMOLITION AND NEW FLOOR PLANS

A2 VISITOR CENTER REST ROOMS INTERIOR ELEVATIONS

END OF TABLE OF CONTENTS

APR 2025 SUMMARY OF WORK 011000 - Page 1 of 3

SECTION 01 10 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents

2. Contractor use of premises

3. Public use of site

4. Occupancy requirements for buildings

5. Work Restrictions

6. Special Construction Requirements

7. Additional Reports

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Location: Thomas Stone National Historic Site, 6655 Rose Hill Rd, Port Tobacco, MD.

B. The Work consists of the following:

1. Demolition of all toilet partitions, restroom accessories, plumbing fixtures, light fixtures, floor and wall tile in both men’s and women’s restrooms of the visitor center as noted on the construction drawings.

2. Limited work in the utility chase between restrooms of the visitor center as necessary for plumbing and electrical demo and reconnections.

3. Surface repairs and replacement of removed items, including all required electrical and plumbing connections, as noted on the construction drawings.

4. Installation of new surface mounted door openers for both restrooms as noted on the construction drawings.

5. Photographic and written documentation of the performance of the above listed items.

6. Supply of all labor and materials to perform the above listed items.

7. Legal disposal of all removed materials associated with the performance of the above listed items.

8. Final cleanup as needed for a proper and workmanlike repair project.

C. Project will be constructed under a single prime contract.

1.3 CONTRACTOR USE OF SITE

A. General: Contractor shall have limited use of the site for construction operations. Limit use of premises to work in areas indicated, subject to adjustments made by mutual agreement with Contracting Officer (CO), confine construction operations to within areas designated on the construction drawings.

1. Contractor will have access to water and electricity in the work areas as agreed to by Park management.

2. Contractor will provide and maintain 2 portable toilets during the construction period, one for Contractor use and one for use by the public.

3. Storage of Materials: Confine storage of materials to locations designated by the

Contracting Officer and Park managers as acceptable storage/laydown areas. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

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B. Driveways and Entrances: Keep driveways, sidewalks and entrances serving premises clear and available to Government's employees, the public and emergency vehicles always. Do not use these areas for parking or storage of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

C. Construction Camp: Establishment of a camp within the park will not be permitted.

D. Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Office of the Park Superintendent. A special permit will not relieve Contractor of liability for damage which may result from moving of equipment.

1.4 PUBLIC USE OF SITE

A. Park grounds will remain open every day from 9AM to 5PM or as seasonally adjusted.

B. Visitor Center will remain open Friday through Sunday 9AM to 5PM.

1.5 OCCUPANCY REQUIREMENTS FOR BUILDINGS

A. Existing Buildings

1. Government will occupy the non-construction areas of the Visitor Center during entire construction period on Friday through Sunday.

2. Other Park buildings will remain in use by Government personnel during the construction period.

3. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government’s operations.

4. Maintain existing exits, unless otherwise indicated. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the Government (CO).

1.6 CONDUCT OF OPERATIONS

A. At all times the contractor shall conduct operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent.

B. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park unless approved by the Government.

1.7 WORK RESTRICTIONS

A. On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:30 a.m. to 4:00 p.m., Monday through Friday, except when otherwise indicated.

B. Weekend Hours: Weekend work is not allowed without prior approval of the Government.

Request weekend work a minimum of one week prior to performing the work.

C. Existing Utilities

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1. Contractor shall be responsible for preventing damage to known utilities. If damage occurs, repair utility at no additional expense to the Government.

2. If damage occurs to an unknown utility, repair utility. An equitable adjustment will be made in accordance with the Changes clause of the contract.

3. Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated:

a. Notify The Government not less than three (3) days in advance of proposed utility interruptions.

b. Do not proceed with utility interruptions without prior, written approval of the Government.

c. Hours for Utility Shutdowns: Utility shutdowns shall only take place during regular business hours. Maximum utility shutdown shall not exceed four (4) hours.

D. Nonsmoking Buildings: Smoking is not permitted within buildings or within 25 feet of entrances, operable windows, or outdoor air intakes.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

APR 2025 CONTRACT MODIFICATION PROCEDURE 01 26 01 - Page 1 of 5

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. The work of this section consists of administrative and procedural requirements for contract modifications.

1.2 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project. Costs associated with the preparation of modifications will not be allowed. The costs for these items are to be included only in the general conditions of the modification estimate. Only in the case of a contract time extension are additional general conditions included in modifications. The following items, if applicable, are considered allowable costs for calculating General Conditions:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

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d. Phones

e. Computers

f. Copiers

9. Personal vehicles, i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification must only be for General Conditions staff and workers present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40-hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker.

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

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9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses or Deferred Compensation: No bonus or deferred compensation will be allowed within any components of pricing, including home office overhead, General Conditions, General Requirements, hourly worker rates or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A Performance Bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs he/she has incurred. Banks and insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.3 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Contractor’s proposal must be received in the format and within the time frame specified in the Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or his/her own form, provided that it contains the same information and level of detail as the Government-provided form.

3. Requests for extensions of contract time because of this change must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Construction Schedule” for time impact analysis requirements. TIA and associated costs must be received with the proposal by the date shown within the Request for Proposal letter.

Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time, and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification shall be made available to the Government upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing shall be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing and cannot include built-in contingency.

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B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein. Labor Burden may include payroll taxes, Social Security, unemployment insurances, workers compensation insurance, FICA, FUTA, and other direct costs resulting from Federal, State or local laws.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project must be appropriately sized for the work being performed.

2. Do not include costs for “miscellaneous tools and equipment” in any proposal for a replacement value of $500 or less. Costs shown in excess of $500 must be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers, Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires and tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals.

Mobilization, if applicable, may be included for equipment solely used on the modification work but must be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized, then their standby rates prevail. If Bluebook or local equipment pricing is accepted, one half (½) of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

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9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

Home office overhead shall contain only allowable, allocable and reasonable costs per the contract documents and FAR Part 31. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead = 10% Profit = 10%

2. Total aggregate limit of markup OH&P for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

3. If contractors form a partnership, then the partnership may only receive home office overhead and profit in the same amount as an individual contractor (refer to paragraph 1.3.E.1 above). It is the responsibility of the partners to decide on the division of revenue.

4. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups are required on the net increases and deducted on net decreases.

5. At no time can profit be calculated on Overhead or itself, it must be calculated on direct costs of work only.

PART 2 – PRODUCTS (Not Used)

END OF SECTION 012601

APR 2025 DEFINITION OF CONTRACT LINE ITEMS 01 27 00 - Page 1 of 1

SECTION 01 27 00 – DEFINITION OF CONTRACT LINE ITEMS

PART 1 - GENERAL

1.1 SUMMARY

A. The intent of this section is to explain, in general, what is and what is not included in a contract line-item, and the limits or cut-off points where one item ends, and another begins.

B. If no contract line item exists for a portion of the work, include the costs in a related item.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 LIST OF CONTRACT LINE-ITEMS

A. Contract Line-Item No. 1, Renovation of Visitor Center Men’s and Women’s Restrooms

1. Work is to be bid as identified on Construction Drawings and the Specifications.

2. Measurement for payment will be percentage complete of line item per scheduled value.

3. Payment will be made at the contract lump sum price.

END OF SECTION 012700

APR 2025 PROJECT MANAGEMENT 01 31 00 - Page 1 of 6

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Definitions

2. Construction Coordination.

3. Submittals

4. Coordination Drawings.

5. Requests for Information (RFIs).

6. Project meetings.

7. Environmental Coordination.

8. Permits

B. Related Requirements:

1. Section 01 32 16 - Construction Schedule: For preparing and submitting Contractor’s construction schedule.

2. Section 01 73 40 – Execution: For procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 01 77 00 - Closeout Procedures: For coordinating closeout of the Contract.

1.2 DEFINITIONS

A. Authority Having Jurisdiction (AHJ): For the purposes of this contract the AHJ is the Northeast Regional Director as represented by the NPS Fire Protection Engineer.

1.3 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other Contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

5. Properly plan construction operations to include permit requirements. Allow enough time to execute permit provisions to maintain work schedule, site visits, inspections, and reporting deadlines.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

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C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of subcontractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule

2. Preparation of the Schedule of Values

3. Installation and removal of temporary facilities and controls

4. Delivery and processing of submittals

5. Progress meetings

6. Pre-installation conferences

7. Project closeout activities

8. Commissioning activities

1.4 SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one (1) week prior to the Preconstruction Conference. Government will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent

2. Construction Schedule

3. Schedule of Values

4. Accident Prevention Plan

5. A list of Subcontractors for this project

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors

8. Waste Management Plan

9. Quality Control Plan

B. All items listed must be provided to the Government before the Pre-Construction Conference is held. If all these documents have not been received one (1) week prior to the scheduled Pre- Construction Conference date, the conference may be cancelled, Notice to Proceed may not be issued, and the Government may consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.5 REQUESTS FOR INFORMATION (RFI’s)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, during either the Bid process of construction, Contractor shall prepare and submit an RFI utilizing the form provided in Division 00 of this specification or the Contractor’s own form containing all information required by para 1.5.B, below.

1. The Government will not respond to RFI’s submitted by other entities controlled by

Contractor

2. Coordinate and submit RFI’s in a prompt manner to avoid delays in the work

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B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially

2. Date

3. RFI subject

4. Specification Section number and title and related paragraphs, as appropriate

5. Drawing number and detail references, as appropriate

6. Field dimensions and conditions, as appropriate

7. Contractor's suggested resolution.

a. If Contractors suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI

8. Contractor's signature

9. Requested date for response

10. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Government Action:

1. The Government will review each RFI, determine action required, and respond to

Contractor. The Government will determine the critical nature of each RFI and issue a response accordingly.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

D. The following are not considered to be RFI’s and will receive no action:

1. Requests for approval of submittals

2. Requests for approval of substitutions

3. Requests for approval of Contractor's means and methods

4. Requests for coordination information already indicated in the Contract Documents

5. Requests for adjustments in the Contract Time or the Contract Sum

6. Requests for interpretation of the Government's actions on submittals

7. Incomplete RFI’s or inaccurately prepared RFI’s

1.6 PROJECT MEETINGS

A. Preconstruction Conference: Before start of construction, Government will arrange an on-site meeting with Contractor.

1. Attendees: Government Representatives, the Contractor, and appropriate Subcontractors as determined by the Contractor and other entity shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. The meeting agenda will include the following as a minimum:

a. Roles & Responsibilities/ Lines of Authority

b. Park rules and regulations

c. Jobsite Safety

d. Resolution of comments on required Division 01 documents

e. Coordination of Subcontractors

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f. Labor law application

g. Modifications

h. Payments to Contractor

i. Payroll reports

j. Contract time

k. Liquidated damages

l. Contractor Performance Evaluation

m. Display of Hotline posters

n. Notice to proceed

o. Permit requirements

p. Correspondence procedures

q. Acceptance/rejection of work

r. Progress meetings

s. Submittal procedures

t. NPS Final Accessibility Inspection

u. Environmental requirements

v. As-constructed drawings/operation and maintenance (O&M) manuals

w. Saturday, Sunday, holiday and night work

x. Reference materials

y. Value engineering

B. Progress Meetings: The Contracting Officer will schedule weekly meetings with the Contractor.

1. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings.

All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. The meeting agenda will also include the following:

a. Approval of minutes of previous meetings

b. Submittal status

c. Review of off-site fabrication and delivery schedules

d. Requests for information (RFI) and other issues

e. Modifications

f. Work in progress and projected:

1) Status of required inspections (Special Inspections, Accessibility, etc.)

g. Inspections of work in progress and projected

h. Construction Schedule update (provide updated CPM)

i. Status of Project Record Drawings and O&M manuals

j. Other business relating to work

C. Preinstallation Conferences: Conduct a preinstallation conference at Project Site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise CO of scheduled meeting dates

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2. Agenda: Review progress of other construction activities and preparations for the activity under consideration, including requirements for the following:

a. Deliveries.

b. Submittals.

c. Review of mockups.

d. Possible conflicts.

e. Time schedules.

f. Weather limitations.

g. Compatibility of materials.

h. Acceptability of substrates.

i. Temporary facilities and controls.

j. Space and access limitations.

k. Installation procedures.

l. Protection of adjacent work.

1.7 ENVIRONMENTAL COORDINATION

A. Comply with all applicable Federal, State, and local environmental regulations, including maintaining required documentation.

B. Designate an on-site party responsible for overseeing the Contractor’s conformance to environmental regulations and goals for the project and implementing procedures for environmental protection.

1.8 RESPONSIBILITIES, CODES AND PERMITS

A. Responsibilities:

1. For this contract the Contractor will not be considered an agent of the Government.

2. The Contractor will comply with the appropriate Federal, State, and local laws.

3. The Contractor shall be responsible for all damages to persons or property that occur because of the Contractor’s fault or negligence.

4. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the work.

B. Codes:

1. Prevailing Code: The work shall comply with the requirements of the International

Building Code, all applicable sections and divisions, latest edition and including all state and local amendments, unless otherwise authorized by the Government.

2. Ordinances and Regulations: All local, municipal, state and federal laws, codes and regulations governing or relating to all portions of this work are hereby incorporated into and made a part of these Specifications.

3. Anything contained in these Specifications shall not be construed to conflict with any of the above codes, regulations, or requirements. In the event this occurs consult the Government for resolution.

4. When these Specifications and Drawings call for or describe materials, workmanship or construction of a better quality, higher standard, or larger size than is required by applicable codes and regulations, the provisions of these Specifications and Drawings shall take precedence.

5. Furnish all additional materials and labor required to comply with applicable codes and regulations at no additional cost to the Government.

C. Permits:

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1. City or County Building Permits are not required for projects on Federal Government owned property. All other permits pertinent to the Work of this Contract required by Authority Having Jurisdiction shall be obtained and paid for by the Contractor.

2. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State and municipal laws, codes, and regulations applicable to the performance of the work.

3. Coordination: Contact the Agency with Jurisdiction as needed and sufficiently in advance to avoid delaying the work. Coordinate meetings, reporting requirements, inspections, or any other requirements.

4. Administrative Procedures:

a. Coordinate scheduling and timing of required administrative provisions of project permits with Agency with Jurisdiction, Construction Manager, and Park to avoid conflicts and to ensure orderly execution of the Work.

b. Supply all needed information to Agency with Jurisdiction issuing permits, pay any fees required and provide all material needed to comply with the permit’s conditions and provisions.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 31 00

APR 2025 PROJECT SCHEDULE 01 32 16 - Page 1 of 6

SECTION 01 32 16 – CONSTRUCTION SCHEDULE

PART 1 - GENERAL

1.1 SUMMARY

A. This Section consists of Construction Schedule requirements including but not limited to the following:

1. Schedule of Values

2. Construction Schedule Requirements.

3. Construction Schedule Updates.

4. Time Impact Analysis.

B. Purpose: The purpose of the Construction Schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of the work by the Contractor. The Construction Schedule will assist the Contractor and Government in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment.

C. Related Requirements:

1. Section 01 31 00 - Project Management and Coordination.

2. Section 01 33 23 - Submittal Procedures.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by the Government.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Float: The measure of leeway in starting and completing an activity.

1. Float: Float is not for the exclusive use or benefit of either the Government or the

Contractor but is jointly owned.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

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F. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

1.3 SUBMITTALS

A. Except for material samples, submittals shall be made in electronic format. Email documents to COR or route through contractor’s project admin web site.

1. Schedule of Values: After contract award and before the Pre-Construction conference submit a schedule of dollar values based on the Contract Price Schedule.

2. Construction Schedule: After contract award and before the Pre-Construction conference, submit electronic copies of baseline schedule, showing entire schedule for entire construction period.

3. Construction Schedule Updates: On or before the 7th day preceding the progress payment request date, submit estimates of the percent completion of each schedule activity and necessary supporting data.

4. Construction Schedule Revisions and Time Impact Analysis: For each Construction Schedule revision submit electronic copies of a Time Impact Analysis. Each Time Impact Analysis shall include a Fragmentary Network (Fragnet), incorporated into the currently accepted Construction Schedule, demonstrating how the Contractor proposes to incorporate a modification, change, delay, or Contractor request.

1.4 QUALITY ASSURANCE

A. Prior to completing the Construction Schedule, the Contractor shall review the following with the Government:

1. Software limitations, content and format for reports.

2. Review delivery dates for Government-furnished products, when applicable.

3. Review schedule for work of separate Government contracts, when applicable.

4. Review time required for review of submittals and re-submittals, when applicable.

5. Review requirements for tests and inspections by independent testing and inspecting agencies.

6. Review time required for completion and startup procedures.

7. Review time required for obtaining and activating permits.

8. Review and finalize list of construction activities to be included in schedule.

9. Review baseline schedule comments, resolve issues and progress on incorporating.

10. Review procedures for updating schedule.

1.5 COORDINATION

A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate Contractors.

B. Coordinate Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.

1. In developing the Construction Schedule, ensure that the Subcontractor’s work at all tiers, as well as the prime Contractor’s work, is included and coordinated.

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2. Secure time commitments for performing critical elements of the Work from parties involved.

3. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 SCHEDULE OF VALUES

A. The total cost of all items shall equal the contract price. The Schedule of Values will form the basis for progress payments.

B. Breakdown each lump-sum item shown in the Contractor Bid Form into component work activities used in the schedule, for which progress payments may be requested.

1. The work activities broken out within the schedule of values shall be integrated into and made a logical part of the Construction Schedule submitted under this specification.

2. The total costs for the component work activities shall equal the contract price for that lump-sum item.

3. Include mobilization, general condition costs, overhead and profit in the total dollar value of the component work activities for each lump- sum item and unit price items.

a. Do not include mobilization, general condition costs, overhead or profit as a separate item.

4. Unit Prices: Do not break down unit price items. Use only the contract price for unit price items. Include mobilization, general condition costs, overhead and profit in the total dollar value of the unit price items.

5. The Government may request data to verify accuracy of dollar values.

C. An acceptable Schedule of Values shall be agreed upon by the Contractor and the Government before the first progress payment is processed.

2.2 CONSTRUCTION SCHEDULE REQUIREMENTS

A. Construction Schedule: Prepare Construction Schedule for the Work using a computerized, resource-loaded, time-scaled CPM network analysis diagram.

1. Develop and finalize Construction Schedule so it can be accepted for use no later than fifteen (15) days after date established for the Notice of Award.

a. Failure to include any work item required for performance of this Contract shall not excuse Contractor from completing all work within applicable completion dates, regardless of Governments acceptance of the schedule.

2. Establish procedures for monitoring and updating Construction Schedule and for reporting progress. Coordinate procedures with progress meeting and payment request dates.

B. Construction Schedule Preparation: Prepare a list of all activities required to complete the Work. Using the CPM network diagram, identify probable critical paths as follows:

1. Activities: Indicate the estimated duration, sequence requirements, and relationship of each activity in relation to other activities.

2. Critical Path Activities: Identify critical path activities, including those for interim completion dates.

a. Scheduled start and completion dates shall be consistent with Contract milestone dates.

3. Show the sequence and interdependence of activities required for complete performance of the Work. Ensure all work sequences are logical, and the Construction Schedule shows a

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4. Resource loading of each activity shall include all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

5. Consider seasonal weather conditions in planning and scheduling all work influenced by high and low ambient temperatures, wind, or precipitation to ensure completion of all work within the Construction Period.

6. Time Frame: Proposed duration assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity:

a. An early finish date may be shown but the late finish date must be the same date as the last day of the contract period.

b. Contract completion date shall not be changed by submission of a schedule that shows an early completion date.

c. The Contractor shall limit use of lead or lag durations between schedule activities.

d. Procurement Activities: Include procurement activities.

e. Submittal Review Time: Include review and re-submittal times indicated.

Coordinate submittal review times in Construction Schedule For more information, refer to Division 01 Specification 01 33 23 Closeout Procedures.)

f. Startup and Testing Time: Include not less than seven (7) days for startup and testing.

g. Substantial Completion: Allow time for Government administrative procedures necessary for certification of Substantial Completion. (For more information, refer to Division 01 Specification 01 77 00 Closeout Procedures.)

7. Constraints: Include constraints and work restrictions indicated in the Contract

Documents.

a. Work Restrictions: Show the effect of the following items on the schedule:

1) Coordination with existing construction.

2) Use of premises restrictions.

3) Environmental control.

8. Work Stages: Indicate important stages of construction for each major portion of the Work.

1) Submittals.

2) Purchases.

3) Mockups.

4) Deliveries.

5) Installation.

9. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion.

C. Joint Review, Revision, and Acceptance:

1. Within seven (7) calendar days of receipt of the Contractor's proposed Construction

Schedule, the Government and Contractor shall meet for joint review, correction, or adjustment of the initial Construction Schedule. Any areas which, in the opinion of the Government, conflict with timely completion of the project shall be subject to revision by the Contractor.

2. Within seven (7) calendar days after the joint review between the Contractor and Government, the Contractor shall revise and resubmit the Construction Schedule in accordance with agreements reached during the joint review.

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3. In the event the Contractor fails to define any element of work, activity, or logic, and the Government review does not detect this omission or error, such omission or error, when discovered by the Contractor or Government, shall be corrected by the Contractor within seven (7) calendar days and shall not affect the Contract Period.

4. Upon acceptance of the Construction Schedule by the Government, save the schedule as a baseline and update as necessary as agreed upon by the Contractor and the Government.

D. The Construction Schedule update will be used to evaluate the Contractor's monthly applications for payment

E. Recovery Schedule: When periodic schedule update indicates the Work is fourteen (14) or more calendar days behind the current accepted schedule, a separate recovery schedule indicating means by which Contractor intends to regain compliance with the accepted Construction Schedule shall also be submitted. Indicate changes to working hours, working days, crew sizes, and equipment required to achieve compliance. Provide date by which recovery will be accomplished.

F. Computer Software: Prepare schedules using a program that has been developed specifically to manage construction schedules.

PART 3 - EXECUTION

3.1 CONSTRUCTION SCHEDULE UPDATES

A. Progress Meeting Updates: Provide a two (2) week look-ahead schedule, derived from the currently accepted schedule, before each weekly progress meeting. Utilize the look- ahead schedule to facilitate and take notes on discussions held during the progress meeting.

B. Distribution: Distribute copies of accepted Construction Schedule to Government representatives, Subcontractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

C. Construction Schedule Revisions:

1. Required Revisions: If, because of the monthly schedule update, it appears the currently accepted Construction Schedule no longer represents the actual prosecution and progress of the work, the Government will request, and the Contractor shall submit, a revision to the Construction Schedule.

2. The Contractor may also request reasonable revisions to the currently accepted Construction Schedule in the event the Contractor's planning for the work is revised.

3. Procedure: If revision to the currently accepted Construction Schedule is contemplated, the Contractor or the Government shall so advise the other in writing at least seven (7) calendar days prior to the next schedule review, describing the revision and reasons for the revision.

4. Accepted revisions will be incorporated into the currently accepted Construction Schedule.

3.2 TIME IMPACT ANALYSIS FOR CONTRACT MODIFICATIONS CHANGES DELAYS AND

CONTRACTOR REQUESTS:

1. Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the currently accepted Construction Schedule, the Contractor shall submit to the Government a written time impact analysis illustrating the influence of each modification, change, delay,…