B08_Solicitation_Attach_1_Specifications.docx

TABLE OF CONTENTS

Service General Requirements

Service General Requirements Pages: 3-5

Propane Table (Enumerates Estimated Delivery Gallons Per Contract Line-Item Number (CLIN) – Page: 6

General Maps – Pages: 7 - 12

SERVICE GENERAL REQUIREMENTS

PART 1 – GENERAL

ITEM 1 – LOCATION AND DESCRIPTION OF WORK

1.1 Background: Theodore Roosevelt National Park consists of two administrative unit areas. 1: South Unit Area HEADQUARTERS, situated in Medora, North Dakota 58645, and 2: North Unit, Situated in Watford City, North Dakota 58854. Within each unit area are visitor centers, administrative buildings, and park employee housing for permanent and seasonal (temporary) employees. While permanent quarters are typically operated and fueled as part of the employee’s lease requirements, lapsed leases require the government to maintain fuel for heating operations between turnovers.

1.2 Work Covered by the Contract Documents:

A. Project Location:

a. Campus Areas @ - 315 2nd Ave, Medora, ND 58645 (Sixteen (16) Building Locations)

b. Campus Areas @ - 208 Scenic Drive, Watford City, ND 58854 (Ten (10) Building Locations)

Work consists of:

1. Identifying Company Points of Contact POC’s and Phone #s / Email Addresses to NPS and COR.

2. Contractor Shall furnish Administrative Skills and Abilities to Invoice, Track and Reconcile Orders accurately in a timely manner.

3. Informing the Government in advance of Requested Fuel Delivery, the price of the requested fuel commodity per gallon. Using the US Energy Information Administration Pricing Index.

4. Receiving Orders for Fuel Delivery from NPS Contracting Officer Representative or their Delegee.

5. Furnishing Delivery by tanker truck of Fuel within 72 hours.

a. Truck to include Driver with all Knowledge, Skill and Ability including training to deliver Propane Gaseous fuel to NPS owned ASTs and USTs.

b. Truck shall have adequate fuel delivery hose to ensure successful delivery to tank location(s) without off road travel.

6. Transmit to COR by EMAIL within 15 business days delivery tickets for each location fueled, showing date of delivery, commodity quantity, price per gallon and total price.

7. Invoicing

a. Pencil Invoice for Review and Approval by COR

b. IPP Invoicing for EFT Payment

B. All work will be performed under a single contract. With potential for additional CLIN’s as funding dictates and consumption requires.

Period of performance: FY 2025., with (four) 4-ordering periods.

ITEM 2 - EXISTING UTILITIES

2.1 N/A.

ITEM 3 - CONTRACTOR’S USE OF PREMISES

3.1 Conduct of Operations: At all times the contractor shall conduct his operations in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and applicable park rules and regulations prescribed by the Park Superintendent: https://www.nps.gov/thro/learn/management/superintendent-s-compendium.htm

A. No signs or advertisements (except those specified herein and as required for safety) shall be displayed on the site or within the park unless approved by the Contracting Officer.

B. Smoking is not permitted within any Federal building or within 25 feet of entrances, operable windows, or outdoor air intakes.

C. Public Use of Site: Contractor shall at all times conduct operations to ensure the least inconvenience to the public.

3.2 On-site work hours: Delivery shall be typically performed during normal business working hours of 7:30 a.m. to 2 p.m., Monday through Thursday, except when otherwise indicated, or by agreement on situational basis. Employee shifts for receiving end at 4:30 p.m.

A. Work on Saturdays, Sundays, Federal holidays, early morning, or at night may only be requested by prior agreement with the COR.

The following Federal holidays are observed by the National Park Service:

New Year Day Martin Luther King, Jr’s Birthday Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

B. Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. The specific day that each holiday is recognized for each year can be found at the following site: Federal Holidays (opm.gov).

3.3 Contractor Use of Site:

A. General: Contractor shall have limited use of the site, specifically paved (gravel, asphalt or concrete) roadways for delivery of FUEL.

B. Driveways and Entrances: Situate delivery vehicle to keep driveways, access roads, and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times with limited restriction.

3.9 Fire and Life Safety:

1 Comply with the requirements of NFPA.

2 Store and handle hazardous materials in accordance with manufacturer’s and OSHA 29CFR1926 Subpart D requirements 1926 | Occupational Safety and Health Administration (osha.gov). Maintain readily available, on site, MSDS/Safety Data Sheets (SDS) for each chemical.

i. Immediately report all spills of hazardous materials to the CO, COR and park.

ii. Maintain a spill emergency response kit.

iii. Train employees how to respond to a spill and use an emergency response kit.

3.10 Noise and Acoustics Management

N/A.

ITEM 4 - EXAMINATION OF THE SITE

4.1 All interested contractors are urged to visit the job site and examine existing conditions before submitting quotes. Contractors will be expected to complete the work as quoted.

ITEM 5 – SUBMITTALS

5.1 General Submittal Procedures:

A. General: Prepare and submit submittals for approved equipment as specified

1. Furnish delivery tickets for pencil invoicing prior to submission in IPP.

2. Receive Concurrence from COR by EMAIL on Deliveries and Amounts to Charge against respective line items for Invoicing in IPP.

3. Invoice generated in IPP within 15 days of receiving PENCIL INVOICE APPROVAL.

A. Provide all manufacturer warranty information of products installed. All contact information, extent of coverage and conditions shall be clearly noted as well as date of overall final acceptance.

B. Information shall include operation and maintenance manuals for each warranted product.

END OF SECTION

Propane Tank Table:

PROPANE

General Maps North Unit – Seasonal and Permanent Quarters Propane Fuel Locations

North Unit – Administrative Fuel Delivery Location – Visitor Center Trailers

North Unit – Administrative Fuel Delivery Location – Maintenance Building

North Unit – Seasonal Fuel Delivery Location – 239 Juniper Campground Rd

South Unit – HQ Area Fuel Delivery Locations (Note Permanent Quarters Fueling will be selective at discretion of NPS COR)

South Unit – Painted Canyon Visitor Center - Fuel Delivery Locations

South Unit – Cottonwood Campground – Seasonal Quarters - Delivery Location

Theodore Roosevelt National Park - North Unit - General Area Map

Theodore Roosevelt National Park South Unit – General Delivery Areas

Theodore Roosevelt National Park South Unit - Painted Canyon Visitor Center Service Contract Requirements V. 2021-10-18 Page | 1 image1.emf

Microsoft_Word_97_-_2003_Document.doc

THEODORE ROOSEVELT NATIONAL PARK

MEDORA & WATFORD CITY, ND

Deferred PROPANE Heating Fuel Order

Base and Option Years

Specifications

NATIONAL PARK SERVICE

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