B08_-_Scope_of_Work.pdf

STATEMENT OF WORK

CRAIG BROOK NATIONAL FISH HATCHERY

INDUSTRIAL GRADE BULK LIQUID OXYGEN DELIVERY

BLANKET PURCHASE AGREEMENT

General

The U.S. fish and Wildlife Service Craig Brook National Fish Hatchery (NFH) requires a contractor to provide labor, equipment, supplies, transportation, and services necessary for industrial grade bulk liquid oxygen deliveries to the Craig Brook NFH’s, bulk oxygen storage tank located at 306 Hatchery Road, East Orland, ME 04431 (Figures 1 and 2) in accordance with the following terms, conditions, and specifications contained in this document. Craig Brook NFH uses this oxygen to supply oxygen to fish culture systems culturing endangered Atlantic Salmon for different life stages at the location’s facilities.

Scope of Work

The Contractor shall provide automatic fill of industrial grade bulk liquid oxygen, on a keep-operational basis. Typical deliveries have been between 90 and 120 days. Deliveries shall occur at no less than 33.6” on the tank gauge as read by staff. Full tank level is a gauge reading of 140” (Figure 3). Emergency refills may be required. The government will call in weekly readings to an assigned POC of the contractor to monitor the tank level and determine if delivery is required.

Detailed Technical Requirements

Contractors must be a qualified licensed company, operating in the State of Maine with trucks that are registered/inspected and must perform calibration of truck meters. The Contractor shall use only trucks approved by the Technical Representative (TR) or Contracting Officer (CO).

Only the TR and CO may reject any truck which does not meet this requirement and must approve any change in delivery trucks. Contractors shall have location fittings and connectors.

The Contractor representative will verify that working calibrated meters and working pumps are on the truck designated for loading. Trucks not meeting the stated criteria will be rejected. All delivery trucks must have equipment available to prevent and clean up fuel spills and leaks.

Additional inspection of Contractor’s delivery trucks will include the verification of 1) Previously carried product (contractor may be requested to provide documentation regarding the product previously carried in the trucks to be loaded), 2) safety conditions of delivery trucks, and

3) vehicle integrity.

Deliveries will be as needed, in the past that has been approximately every 90 to 120 days.

Deliveries could be more frequently based on the demand of units for oxygen or if there was an equipment failure. In an emergency, verbal orders may be issued by a hatchery staff member.

Estimated one fill each quarter of approximately 1,200 gallons each, for a total of 4,800 gallons a year. Fill amount will depend on need and procurement requirements. The fill level must be monitored weekly to ensure the tank never goes empty. The Government intends to call in weekly readings to an assigned POC of the contractor to monitor the tank level and determine if delivery is required.

In cases of inclement weather, the Contractor is responsible for immediate notification to the TR of delays in the delivery. The Contractor will provide scheduled loads undeliverable due to inclement weather, on the next delivery day and any other designated deliveries. The Contractor will make every effort possible to deliver requested products on the originally scheduled delivery date. Winter conditions can include snow and ice on the road.

The Contractor shall designate point of contact with telephone numbers who can be reached in case of emergency.

The Contractor may be required to make deliveries less than a full truckload.

Cost of an individual delivery must not exceed the government purchase card micro purchase limit currently set at $10,000.

Contractor shall furnish trucks with working calibrated meters, working pumps and truck meters and pumps must be able to function without access to on-site electricity at delivery points.

The Contractor shall provide properly maintained delivery equipment and properly trained personnel to reasonably assure that delivery can be made without damage to vegetation and pavement adjacent to storage facility being filled. Contractor delivery personnel who have not exercised reasonable care and delivery equipment that is poorly maintained may be refused entrance to the installation.

Every delivery must be free of all bottom sediment and water prior to discharge and the Contractor is responsible for their removal and disposal.

The Contractor shall provide a confirmation of the delivery within seven (7) calendar days after delivery has been made.

SITE VISIT

A Site Visit can be scheduled by contacting Craig Knights, at (207) 902-1562 or email craig_knights@fws.gov, to request a visit.

REPORTING REQUIREMENTS

DELIVERY CONFIRMATION – The Contractor shall provide a copy of the delivery slip within seven (7) calendar days after delivery. The delivery slip shall state: 1) location of delivery; 2) the type of liquid oxygen; 3) meter reading at start and end; 4) number of gallons of delivered; 5) unit cost; 6) total amount; and 7) date of delivery.

DELIVERABLES

The Contractor shall provide deliveries as needed. Emergency deliveries may be required within four (4) hours upon receipt of a call from the Government’s designated field location representative unless otherwise authorized by the CO.

DELIVERY LOCATION:

Craig Brook National Fish Hatchery Bulk Oxygen storage tank, 306 Hatchery Rd East Orland, ME 04431

All deliveries shall be F.O.B. Destination, Consignee’s premises, within 30 days after the receipt of the Purchase Order and every 30 days until the end of this contract or expiration of funding.

In case of inclement weather, the Contractor must call the designated field location representative to verify that the facility is open for delivery otherwise deliveries can occur at any time of day or night.

PACKING AND SHIPPING

The Contractor shall deliver the shipment in such a manner that will ensure a safe delivery to the destination. Containers and closures shall comply with the Interstate Commerce Regulation, Uniform Freight Classification Rules, or regulation of other carriers as applicable to the mode of transportation. The items to be furnished hereunder shall be labeled with the purchase order number and delivered, all transportation charges paid by the Contractor in accordance with the F.O.B. Destination, within Consignee’s Premises clause.

DELIVERY LOCATION AND STORAGE TANK PHOTOS

Figure 1. Tank location map. 306 Hatchery Road, East Orland, ME 04431.

Figure 2. Liquid oxygen storage tank (1,500 gallon capacity) located at Craig Brook National Fish Hatchery.

Figure 3. Tank specifications, gauge and inspection record.