B08.02_RFQ - W913E523Q0028.pdf

SEE ADDENDUM

(No Collect Calls)

W913E523Q0028 20-Sep-2023

b. TELEPHONE NUMBER

217-373-7309

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 05 Oct 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W913E59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KIM D ROBERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ERDC CONTRACTING OFFICE

HANOVER OFFICE

72 LYME ROAD

HANOVER NH 03755-1290

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W14GQK 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R2 COLD RGNS RSCH ENG LAB

FORCE PROJECTION & SUSTAINMENT BR

72 LYME ROAD

HANOVER NH 03755-1290

TEL: 603-646-4301 FAX: 603-646-4131

(217) 373-6773FAX:

TEL: (217) 373-7297 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,200

NAICS:

325120

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W913E523Q0028

Section A - Solicitation/Contract Form

ADMINISTRATIVE INFORMATION

MICROBULK LIQUID NITROGEN (LN2) TANK SYSTEM AND DELIVERY

BLANKET PURCHASE AGREEMENT (BPA)

1. DESCRIPTION OF AGREEMENT.

The Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL) requires commercial sources for the installation and leasing of a microbulk tank system along with an automatic dewar filling (ADF) station to fill smaller self-pressurizing vessels. CRREL seeks to lease a microbulk tank of approximately 5,500 liters or 1,500 gallons as well as four (4) smaller self-pressurizing vessels capable of holding between 230 liters to 265 liters of liquid nitrogen. Additionally, liquid nitrogen (LN2) of ultra-high purity (i.e., 99.999%) deliveries shall be scheduled based on telemetry readings provide by sensors on the microbulk tank. CRREL intends to establish Master Blanket Purchase Agreements (BPAs) in order to facilitate the procurement of these supplies.

A BPA is a simplified method of filling anticipated repetitive needs for supplies by establishing "charge accounts" with qualified sources of supply. Pursuant to Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the identified terms and conditions for a BPA to provide the required Microbulk Cryogenic Storage Tank, Deliveries of Liquid Nitrogen, Deliveries of Various Compressed Gases, and Associated Supplies with the Government.

The primary aspect of this requirement shall include equipment installation and leasing, liquid nitrogen (LN2) deliveries, diagnostic and exploratory labor, corrective and preventive maintenance, repairs, report preparation, programming, and other supplies and incidental services as specified at the Call level. If and when requested, the vendor shall provide supplies and or incidental services in accordance with the specific requirements for each individual BPA Call which may include, but are not limited to, the following broadly encompassing categories:

Microbulk Storage Tank Systems Self-Pressurizing Cryogenic Cylinders Automatic Dewar Filling Stations Preventative Maintenance, Service Calls, Repairs, & Replacement Parts for the Microbulk Storage Tank

Systems, Self-Pressurizing Cryogenic Cylinders, & Automatic Dewar Filling Stations (ADF).

Leasing Agreements for the Microbulk Storage Tanks & Self-Pressurizing Cryogenic Cylinders Replacement by procurement of Automatic Dewar Filling Stations (ADF) & replaceable components for

ADF (i.e., solenoid valves, transfer hoses, etc.).

Transfer hoses and all connectors Delivery of Ultra-High Purity (UHP) Liquid Nitrogen (no less than 99.999% purity) to CRREL facilities.

Delivery of Ultra-High Purity (UHP) Nitrogen gas (no less than 99.999% purity) to CRREL facilities.

Delivery of Ultra-High Purity (UHP) Oxygen gas (no less than 99.999% purity) to CRREL facilities.

Delivery of Ultra-High Purity (UHP) Helium gas (no less than 99.999% purity) to CRREL facilities.

Delivery of Ultra-High Purity (UHP) Argon gas (no less than 99.999% purity) to CRREL facilities.

Delivery of Ultra-High Purity (UHP) gas mixtures (i.e., Helium in Argon) where both constituent components are of no less than 99.999% purity to CRREL facilities.

Procurement of various gas regulators for nitrogen, helium, oxygen and other compressed gases Procurement of adapters and fittings to connect gas delivery systems.

Installation of Microbulk Storage Tank Systems, Self-Pressurizing Cryogenic Cylinders, & Automatic

Dewar Filling Stations (ADF) Emergency service calls for any liquid nitrogen spills or equipment malfunctions.

Onsite training.

2. EXTENT OF OBLIGATION.

The Master Blanket Purchase Agreement (BPA) does not obligate any funds. The Government shall be obligated only to the extent of authorized purchases actually made via a properly executed BPA Call/Order.

3. PURCHASE LIMITATION.

The Government estimates, but does not guarantee, that the total volume of purchases through this agreement will be $250,000.00 over a 5-year period. Individual purchases shall not exceed the simplified acquisition threshold which is currently $250,000.00. There are no guaranteed minimum or maximum order limits established and no guaranteed dollar amount of expenditures with the vendor.

The Master BPAs will expire in five (5) years from date of award or total purchase reaching the BPA limit, whichever occurs first.

Delivery of supplies shall be FOB Destination to: ERDC-CRREL, 72 Lyme Road, Hanover, NH 03755-1290.

Actual purchases will be made via properly executed BPA Calls. These Calls shall be initiated at the time the supplies are needed by an authorized representative of the Contracting Office.

4. TERMS AND CONDITIONS.

a) The Government shall be obligated only to the extent of authorized calls placed against this Blanket Purchase Agreement.

b) The prices for individual calls shall be obtained from the respective BPA holder.

c) The monetary amount to be expended under this Agreement shall NOT exceed $250,000.00.

d) Each BPA Call shall be covered by its own individual invoices.

5. TITLED OF AUTHORIZED INDIVIDUAL TO PURCHASE UNDER THE BPA/DOLLAR

LIMITATION PER CALL.

Appointed Government Purchase Card (GPC) Holders, in good standing, are authorized to place calls against this BPA up to delegated single purchase authority limit, not to exceed the Micro-purchase threshold of $10,000.00 (10 U.S.C. 2338). A cardholder cannot place a call that exceeds their delegated GPC authority/appointment. Only a warranted Contracting Officer is authorized to initiate and complete a BPA call greater than $10,000.00. Actions greater than $10,000.00 require a complete Procurement Action Request (PAR) submitted to the Contracting Office for processing.

a) ERDC Contracting Officer - $250,000.00

b) ERDC Contracting Branch Chief - $250,000.00

c) ERDC Appointed Government Purchase Card (GPC) Holders - $10,000.00

i. Sarah Piedmont, Sarah.M.Piedmont@usace.army.mil

ii. Victoria Rowell, Victoria.C.Rowell@usace.army.mil

iii. Dawn Hathaway, Dawn.E.Hathaway@usace.army.mil

6. INVOICES.

Invoices shall be submitted and processed via email to:

CEFC-Payments@usace.army.mil

To avoid delay in payment, include in the email CC line, the following:

Primary Invoice Receiver: Specified at Call Order Level Backup Invoice Receiver: Specified at Call Order Level Technical Point of Contact: Specified at Call Order Level Contracting Officer’s Representative: Determined at time of Call.

An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. Invoices shall include the following information:

a) Name and address of the contractor (must match SAM registration information)

b) Blanket Purchase Agreement (BPA) Number

c) Date of call

d) BPA Call number

e) Itemized list of equipment/services provided.

f) Quantity, unit measure, unit price and extension of each item; less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided the invoice is itemized to show this information).

g) Date of delivery

7. WORKERS’ COMPENSATION AND EMPLOYER’S LIABILITY.

Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

8. GENERAL LIABILITY INSURANCE.

The Contractor shall possess and maintain bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

9. AUTOMOBILE LIABILITY.

The Contractor shall possess and maintain automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

10. RESPONSE REQUIREMENTS.

Interested vendors need only provide a response (letter format) which verifies the company’s interest and capabilities in providing the needed supplies and services; confirmation the company can provide the requested supplies within the delivery guidelines identified in the Description of Requirement (DOR); and the following:

Price list for the microbulk UHP liquid nitrogen. This shall be listed on a 100 cubic feet of gas equivalent volume of liquid nitrogen or per liter of liquid nitrogen basis. Please specific which is used.

Please also include cost of COA certificate as well as hazmat and delivery fees. Responses shall also include example certificate of analysis attesting to purity.

Price lists and description (i.e., pdf brochure) for the necessary microbulk tanks and self-pressurizing cryogenic cylinders including applicable costs for annual leasing, facility fees and telemetry service.

Price lists and descriptions of two-stage gas regulators with CGA 540 (oxygen) and 580 (inert gases) fittings that feature delivery PSI ranges from 0-25PSI, 0-100 PSI, 0-250PSI.

Price lists and descriptions of cryogenic transfer hoses with CGA 295 fittings at various lengths.

Price lists and description for ultra-high purity compressed nitrogen, oxygen, argon, and helium gas cylinders including applicable annual leasing costs of cylinders as well as delivery and hazmat fees.

Responses shall also include example certificate of analysis attesting to purity.

Price lists and description for high purity mixed gas cylinders of helium-argon (10% helium/90% argon, 25% helium/75% argon, 40% helium/60% argon, and 50% helium/50%argon) including applicable annual leasing costs of cylinders as well as delivery and installation.

Interested vendors response shall explain their approach/plan for fulfilling the requirements listed in the Description of Requirements (DOR), Section C.

Interested vendors response shall include the company’s Cage Code and/or Unique Entity Identifier (UEI) number and a Point of Contact (POC) and alternate POC, including phone numbers and email addresses, who has authority to make decisions for the company.

The response shall demonstrate the contractor has appropriate licenses, permits, insurance, and certifications that shall be kept current during the period of this BPA.

Requested price list may be demonstrated by using the attached Example Price List spreadsheet which may be altered as needed.

The interested vendors response shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to provide/perform the requirements of the RFQ based on an assessment of the Offeror’s approach.

Only one (1) vendor will be selected for the Master Blanket Purchase (BPA) Agreement. The Master BPA expires five (5) years from date of award or total purchases reaching the BPA limit, whichever is earlier.

Responses shall be submitted electronically to: Kim.D.Roberson@usace.army.mil and ERDC-CRREL- Quotes@usace.army.mil.

In order to be eligible, vendors must be actively registered in the System for Award Management (SAM), have no active exclusions, and complete the representations and certifications. For more information on the SAM, review the SAM website at https://www.sam.gov.

Section B - Supplies or Services and Prices

BPA Master Dollar Limit: $250,000.00

BPA Call Limit: $250,000.00

Period of Performance: Five (5) years from date of award or total purchases reaching the BPA limit, whichever is earlier.

PSC Codes:

6830 8120 6680 3655 Z1MB X1MB

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

LIQUID NITROGEN MICROBULK SYSTEM

FFP

The Contractor shall provide equipment leasing and installation, liquid nitrogen (LN2) deliveries, diagnostic and exploratory labor, corrective and preventive maintenance, repairs, report preparation, programming, and other supplies in accordance to the Description of Requirement (DOR) specified at the Call level.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

PSC CD: 6830

NET AMT

Section C - Descriptions and Specifications

DESCRIPTION OF REQUIREMENT

MICROBULK LIQUID NITROGEN (LN2) TANK SYSTEM AND GAS DELIVERY

I. Introduction: The U.S. Army Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL), located in Hanover, New Hampshire, conducts extensive research on ice and various frozen materials. This research requires liquid nitrogen to cool experimental setups to cryogenic temperatures. These instruments can use substantial quantities of liquid nitrogen (LN2) to initially cool and maintain temperatures of these experimental chambers and analysis furnaces during data acquisition procedures. CRREL expects to use approximately 61,000 liters of liquid nitrogen annually. Therefore, CRREL requires a microbulk tank system to be installed on CRREL’s campus along with an automatic dewar filling station (ADF) to fill smaller self-pressurizing vessels. CRREL seeks to lease a microbulk tank of approximately 5,500 liters or 1,500 gallons as well as four (4) smaller self-pressurizing vessels capable of holding between 230 liters to 265 liters of liquid nitrogen.

II. Technical & Deliverables Requirements:

1. Microbulk Storage Tank Siting:

a. Microbulk tank will be placed on a concrete pad which is provided by the CRREL.

2. Microbulk Storage Tank

a. CRREL requires that the chosen microbulk storage tank be sized to handle our estimated monthly usage of between 3,180 to 4,240 liters. Market research shows a tank of either 5,500 liters or 1,500 gallons will appropriately meet this usage.

b. Microbulk tank shall have appropriate plumbing and valving to allow liquid nitrogen to be drawn from the tank and dispensed into smaller self-pressurizing vessels through an appropriate automatic dewar filling station.

c. Microbulk tank shall have appropriate plumbing and valving to allow for gaseous nitrogen to be drawn from the tank’s headspace.

d. Microbulk storage tank shall include a cellular telemetry system to notify appropriate CRREL personnel when microbulk tank is due for a re-fill.

e. Microbulk tank must include appropriate safety pressure relief valves and burst disk to prevent over pressurization.

f. Microbulk tank must be available for install no more than 2 months after contract award.

g. Microbulk tank shall be leased to CRREL on an annual basis.

3. Self-pressurizing cryogenic cylinders

a. Vendor shall lease four self-pressurizing cryogenic cylinders (between 230 to 265 liters in liquid capacity) on casters capable of being filled by the automatic dewar filling station.

b. Two of the self-pressurizing cryogenic cylinders shall be of a low-pressure variant (i.e., 22 psi) with no gas use valve and port.

c. Two of the self-pressurizing cryogenic cylinders shall be of a high-pressure variant (i.e., no greater than 350 psi) with a gas use valve and port.

d. Cylinders shall be leased on an annual basis.

e. Self-pressurizing cryogenic cylinders shall come filled with ultra-high purity liquid nitrogen that meets the requirements of Type II, Grade UHP, in accordance with Commercial Item Description (CID) A- A-59503D.

4. Automatic Dewar Filling Station

a. CRREL requires an automatic dewar filling station (ADF) to fill smaller self-pressurizing Dewars from the microbulk storage tank.

b. ADF shall include manual start with an automated shutoff to prevent overfilling of dewar.

c. ADF shall include a lockout key to prevent un-authorized access or operation.

d. ADF shall include the ability to accept high pressure liquid nitrogen (LN2) from microbulk storage tank, up to 125 psi.

e. ADF shall include vent line safety interlock features which ensure that vent lines have been appropriately connected before initiating a fill sequence.

f. ADF shall include transfer hoses with appropriate connections to connect to the liquid filling port and vent port of smaller self-pressurizing cylinders (i.e., 245 liters to 265 liters).

g. ADF must be available for install no more than two (2) months after contract award and at the same time as microbulk tank install.

5. Product Delivery

a. Liquid nitrogen of ultra-high purity (i.e., 99.999%) deliveries shall be scheduled by CRREL personnel based on telemetry readings provide by sensors on the microbulk tank.

i. LN2 deliveries shall include certificate of analysis that attests that liquid nitrogen meets requirements of Type II, Grade UHP, in accordance with Commercial Item Description (CID) A-A-59503D

b. Chosen vendor shall notify appropriate CRREL Technical Point of Contact (TPOC) at least 72 hours prior to delivery to ensure adequate time for the processing of visitor requests to CRREL’s Security Team are made.

c. Vendor shall provide CRREL TPOC with the driver’s name for visitor requests.

d. Drivers entering the CRREL campus must be U.S. citizens and show official U.S. identification.

e. Product shall be delivered approximately every four (4) to six (6) weeks and all deliveries shall occur between 0600 to 1700 hours on Monday through Friday.

f. Driver shall provide delivery slips to the CRREL TPOC.

6. Quantities

a. Annually CRREL expects to use approximately 1,500,000 cubic feet of gas equivalent volume of liquid nitrogen (i.e., 61,000 liquid liters of nitrogen)

i. As noted above each delivery shall occur every four (4) to six (6) weeks and each delivery shall be for approximately 125,000 cubic feet of gas equivalent volume of liquid nitrogen (i.e., 5,100 liters of liquid nitrogen)

ii. Prices for liquid nitrogen shall be stated by 100 cubic feet of gas equivalent volume of liquid nitrogen.

b. As stated above, annually CRREL expects to lease four (4) self-pressurizing cylinders (between 230 to 265 liters).

i. Prices for cylinders with liquid nitrogen must include any applicable delivery, hazmat, or certificate of analysis fees.

ii. Upon delivery CRREL expects cylinders to be filled with UHP liquid nitrogen meeting purity requirements as stated in 5.a.

7. Other Requirements

a. Operating and Maintenance manuals as required and appropriate for various equipment in English.

b. Contractor shall be responsible for installation (i.e., placing and affixing) of microbulk cryogenic tank on CRREL concrete pad.

i. If cranes are required, the contractor shall provide lift plan to CRREL Contrating Officer for review prior to inititating any lifts.

c. Contractor shall be responsible for making plumbing connections between microbulk storage tank and automatic dewar filling station.

i. Contractor shall ensure that pipe fitters hold apprpriate certifications and licenses (i.e., Massachusetts Process Pipe Fitter License or New Hampshire Plumbing License).

d. Liquid nitrogen provided through this contract must be of the listed required grade and purity. Any contaminated liquid nitrogen that is discovered by Cold Regions Research and Engineering Laboratory personnel must be removed and replaced by the contractor at no additional charge.

e. Service Support:

i. Maintenance Service: Vendor shall include standard maintenance:

1) Monthly visual inspections shall be performed by delivery driver during storage tank re-filling.

2) Annual inspections and preventative maintenance of the microbulk storage tank system shall be completed by qualified technicians authorized by the contractor.

3) Annual inspections and preventative maintenance of the four self-pressurizing cylinders shall be completed by qualified technicians authorized by the contractor.

4) Access to technical support staff by phone and email during standard business hours, Monday through Friday

i. On-site Training: During installation, the vendor’s representative shall offer onsite training on the automatic dewar filling station prior to departing.

ii. On-site Access Requirements: For all onsite visits, the vendor shall be a U.S. citizen, and shall be required to provide official U.S. identification (driver’s license, passport) to pass a security check to be qualified to receive a visitor pass. The vendor shall be escorted on campus during the visit by a CRREL employee.

f. Contractor shall comply with and adhere to all applicable regulatory and legal requirements for hazardous materials including but not limited to:

i. 49 CFR Part 171 – PART 171 – General Information, Regulations, and Definitions

ii. 49 CRF 172 Part 172 – PART 172 – Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, Training Requirements and Security Plan.

iii. 49 CFR Part 173 – PART 173 – Shippers – General Requirements for Shipments and Packages.

iv. 49 CFR Part 177 – PART 177 – Carriage by Public Highways

v. 49 CFR Part 178 – PART 178 – Specifications for Packagings

vi. 49 CFR Part 180 – PART 180 – Continuing Qualification and Maintenance of Packagings

g. Any exemptions from the above regulatory requirements must include permits from appropriate regulatory agency(ies).

8. Delivery Schedule and Location

a. All installations performed and deliveries are FOB Destination to CRREL, 72 Lyme Road, Hanover, New Hampshire 03755-1290.

b. CRREL desires to have the supplies delivered and installed within two (2) months after agreement award, however exceptions to schedule may be acceptable pending concurrence from the CRREL lead technical POC and Contracting Officer.

III. General Safety Requirements

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only. CRREL shall always enforce the more stringent requirement.

1. DoD Instruction 6055.1, “DoD Safety and Occupational Health (SOH) Program,” August 19, 1998.

2. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA).

3. NFPA 10 (2013) Standard for Portable Fire Extinguishers.

4. NFPA 51B (2014) Standard for Fire Prevention During Welding, Cutting, and Other Hot Work.

5. NFPA 70 (2014; AMD 1 2013; Errata 1 2013; AMD 2 2013; Errata 2 2013; AMD 3 2014; Errata 3-4 2014;

AMD 4-6 (2014) National Electrical Code

6. NFPA 70E (2015) Standard for Electrical Safety in the Workplace

7. NFPA 101 – Life Safety Code

8. U.S. Army Corps of Engineers (USACE)EM 385-1-1 (2008; Errata 2011) Safety and Health Requirements

Manual

9. Federal Acquisition Regulation 52.236–13 Accident Prevention

10. DODI 6050.05 DoD Hazard Communication (HAZCOM) Program – 15 May 2011

11. Title 29, Code of Federal Regulations (CFR), Part 1910.1200, “Hazard Communication,” current edition

12. Title 29 CFR, Part 1910.120, “Hazardous Waste Operations and m. Emergency Response,” current edition

13. Title 29 CFR, Part 1910.1450, “Occupational Exposure to Hazardous Chemicals in Laboratories,” current edition

14. American National Standards Institute, Standard Z400.1-2003Z129.1, “Hazardous Industrial Workplace

Chemicals - Material Safety Data Sheets – Preparation Hazard Evaluation and Safety Data Sheet and Precautionary Labeling Preparation,” current edition 6.

15. Title 29 CFR, Part 1910, Subpart Z, “Toxic and Hazardous Substances

16. Title 49 CFR 397.2 Compliance with Federal motor carrier safety regulations

17. Title 49 CFR, Title 172.101 – Purpose and use of hazardous materials table.

18. Title 49 CFR, Title 172.202

19. Defense FAR Federal Acquisition Regulation Supplement, Subpart 223.3, Hazardous Material

Identification and Material Safety Data,” current edition7

20. Federal Acquisition Regulation, Part 52.223-3 of the FAR, “Hazardous Material Identification and Material

Safety Data,” current edition8

21. DoD Manual 8910.1-M, “DoD Procedures for Management of Information Requirements,” June 30, 1998

22. DoD 6050.5-H, “Department of Defense Hazardous Chemical Warning Labeling System,” June 1, 1989

(Change 1, December 11, 1989), authorized by this Instruction (hereby canceled)

23. DoD 6050.5-G-1, “Department of Defense Federal Hazard Communication, Training Program – Trainer’s

Guide,” April 1988 (hereby canceled)

24. DoD 6050.5-W, “Department of Defense Federal Hazard Communication, Training Program - Student’s

Workbook,” April 1988 (Change 1, April 10, 1991) (hereby canceled)

25. Hazardous Materials Process Controls and Information Management (HMPC&IM) Requirements

Document (Version 4.0, ODUSD(I&E), 19 July 19, 2006)1

26. Federal Standard FED-STD-313D, “Material Safety Data, Transportation Data, and Disposal Data for

Hazardous Materials Furnished to Government Activities,” current edition.

27. DFARS Defense Federal Acquisition Regulation Supplement, Clause 252.223-7001, “Hazard Warning

Labels,” current edition.

IV. Contractor Safety-Accident Prevention

1. General Safety and Health Responsibilities and Accountability. The contractor always bears sole responsibility for compliance with Federal, state, and municipal safety and health laws, regulations, and standards that apply to the work performed under this contract, including the Occupational Safety and Health Act. The contractor shall take all reasonable steps and precautions to maintain compliance with applicable regulations/ requirements, prevent accidents, and preserve the health and safety of contractor and government personnel performing or in any way coming in contact with the performance of the work required by this contract. The contractor shall also take additional immediate actions/precautions as requested by the contracting officer when the contracting officer determines that such measures are necessary for safety and health purposes. Contractor/subcontractor supervisors shall monitor worksites and operations daily to ensure safe working conditions and continuing compliance. Hazardous or noncompliant conditions identified by the contracting officer shall be promptly corrected, and corrective action(s) taken shall be reported in writing to the contracting officer within 5 days of the contracting officer’s notification to the contractor. In cases of serious and/or recurring hazards/noncompliance, the contracting officer may stop the work in question pending correction of the hazardous/noncompliant condition, and/or order the removal of the involved contractor/subcontractor employees from the government installation/facility. In such cases, the contractor will not be granted a cost adjustment nor an extension of time due to the work stoppage or employee removal action. Failure of the contractor to effectively resolve serious and/or recurring hazards or noncompliance may result in termination of the contract.

2. The contractor, while performing contractual duties at CRREL shall provide and maintain work environments and procedures which will:

a. Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; (2) avoid interruptions of Government operations and delays in project completion dates; and (3) control costs in the performance of this contract, e.g., portable eye wash stations, Ground Fault Circuit Interruption protection for all power tools.

b. Ensure that personnel performing work are qualified to operate all equipment required for the hazardous material management to include transport, delivery, and storage.

c. In the event that the contractor will have personnel in respirators, the Contractor is responsible for the development and implementation of a written respiratory protection program with required specific procedures and elements for required respirator use to include fit testing, respirator issue, and medical clearances. The contractor’s program shall meet or exceed all requirements specified in 29 CFR

1910.134 Respiratory Protection.

d. In the event that the contractor will have personnel enter confined spaces, the Contractor is responsible for the development and implementation of a written Confined Space Entry program with required specific procedures and elements specified in 29 CFR 1910.146 Permit Required Confined Spaces.

Contractor is responsible for assessing suspect spaces prior to entry, administering confined space permits, and ensuring all participants have the appropriate training associated with duties being performed. Government representatives are prohibited from issuing confined space permits to contractors.

e. Contractors shall report unsafe or hazardous conditions caused by elements out of their control (e.g., public or personnel, adjacent processes, or work activities, etc.,) to the Contracting Office Representative (COR) or his/her authorized representative.

f. Contractors shall report all accidents, injuries and illnesses occurring on the project to the COR in accordance with the contract accident-reporting procedures.

g. Contractor shall perform all operations with regards to the handling, transporting, and delivery of hazardous materials in compliance with all applicable standards to include 29 CFR 1910.1200 Occupational Safety and Health Administration (OSHA) Hazard Communication.

3. All drivers, while unloading chemicals, will wear at least the minimum of protective clothing specified by

ANSI/AWWA and OSHA standards. Any spillage caused by supplier or supplier equipment while unloading shall be cleaned by the operator/supplier at their expense. The minimum PPE requirements required for all personnel entering CRREL Industrial areas shall include but not limited to:

a. High impact safety glasses with side shields that meet or exceed ANSI Z87.1,

b. Face shield to be used along with safety glasses whenever operations call for filling and/or draining operations of hazardous materials.

c. Hearing protection in the form of plugs or muffs shall be worn by all who are exposed to high noise activities/operations that produce noise levels in excess of 85 db.

d. Hard hats shall be worn that comply ANSI Z89.1 and shall be worn by all workers when overhead hazards exist, or areas designated as Hard Hat Working Zones.

e. Gloves of the proper type shall be worn by persons involved in activities that expose the hands to cuts, abrasions, punctures, burns and chemical irritants.

f. Additional PPE depending on the hazardous operation that is being performed, regardless of location at

CRREL, shall include but is not limited respirators, appropriate protective gloves, personal fall arrest systems, welding goggles, hard hat, and face shield. The purchase and procurement of PPE is the responsibility of the contractor.

V. SUBMITTALS

The following submittals, if applicable, are required to be provided by the contractor for review and acceptance by CRREL Contracting Officer (KO):

1. Accident Prevention Plan (APP). The APP shall be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The government will review the contractor’s proposed Safety and Health Plan, and the contractor shall promptly resolve any comments arising from government review. Upon the contracting officer’s determination that the government’s comments (if any) have been satisfactorily resolved, the government shall accept the Safety and Health Plan in writing, and the accepted Safety and Health Plan will be considered part of this contract. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. Unless accepted in writing by the contracting officer, the contractor shall not commence physical on-site work at the government installation/facility prior to acceptance of the Safety and Health Plan. At a minimum, the Safety and Health Plan must include:

a. A signature title page signed as a minimum by a company representative authorized to obligate the company and the on-site superintendent, the designated safety and health officer and any designated CSP or CIH.

b. Safety and Health Points of Contact. Provide names and contact information for key contractor personnel, and alternates, who may be contacted 24 hours a day concerning safety and health matters or emergencies.

c. Application of Safety and Health Capabilities and Processes. Describe in detail how the contractor and all major subcontractors will manage and perform the safety and health aspects of the work accomplished under this contract, including how the contractor and subcontractor(s) will apply the processes, equipment, training, specialized resources, etc., that were described in the contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract.

d. Workplace Safety and Health Inspections. Describe how the contractor will accomplish frequent safety and health inspections of contractor and subcontractor work sites, material, and equipment to ensure conformance to the contractor’s Safety and Health Plan and the requirements of this contract.

Inspection frequency shall be at least monthly, or as described in the contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract, whichever is more frequent. Identify the personnel who will perform these inspections and describe their qualifications. Inspections shall be documented in writing and made available to the contracting officer upon request. Inspection documentation shall include the name of the inspector, date of inspection, and all identified safety and health problems and deficiencies. Follow up inspections to ensure correction of any identified deficiencies must also be conducted and documented in inspection reports.

e. Safety and Health Deficiency Tracking System. Describe the contractor’s Safety and Health

Deficiency Tracking System that lists and monitors the status of safety and health deficiencies, regardless of how identified, including hazards/deficiencies identified via the Workplace Safety and Health Inspection Program (see above) and by contractor/subcontractor employees. At a minimum, the System shall provide the following information: date deficiency identified, person who identified the deficiency, description of deficiency, description of planned/actual corrective action, person responsible for correcting deficiency, projected resolution date, actual resolution date, date the person who identified the deficiency was notified of deficiency resolution. Records of deficiencies and actions taken shall be provided to the contracting officer upon request.

f. Safety and Health Training Program. Describe how the contractor will implement and operate a

Safety and Health Training Program encompassing all contractor and subcontractor employees who will work on-site at the government installation/facility. All affected employees shall be trained in accordance with the Safety and Health Training Program prior to performing work on site at the government installation/facility, except where an alternative training schedule is approved in writing by the contracting officer. The training program shall include the following, at a minimum: Written procedures and schedules for training of affected employees in the following:

i. Employee rights under the Occupational Safety and Health Act.

ii. Hazardous conditions that may be encountered during the performance of work at the government installation/facility, how to recognize hazardous conditions, and the signs and symptoms of workplace related illnesses and injuries.

iii. The hazard control methods, safe work methods, and personal protective equipment that will be applied to prevent work related illnesses and injuries, including the proper use and limitations of personal protective equipment.

iv. Procedures to be followed in the event of a fire/emergency or fire/emergency drill, while employees are working on-site at the government installation/facility, including procedures for obtaining medical treatment/assistance when needed.

v. Responsibilities and procedures for reporting of hazardous conditions and work-related accidents, illnesses, and injuries.

vi. Applicable safety and health rules of the government installation/facility that must be followed by contractor employees. (NOTE: Obtain information on applicable Safety and Health rules of the government installation/facility from the contracting officer)

vii. For contracts involving work at a government installation/facility that is participating in the

OSHA Voluntary Protection Programs (VPP), training will also include notification to affected employees of the site’s participation in VPP, and VPP fundamentals.

viii. Other safety and health training as deemed necessary/appropriate by the contractor.

ix. The methods and resources the contractor will apply to complete the above training in a timely and satisfactory manner, including information such as descriptions of training locations/facilities, training materials to be used, sources of training and training materials, instructor qualifications, communication of training to employees who cannot communicate effectively in English, refresher training, etc., as applicable.

x. Documentation of the training provided, including date(s) of training, name(s) of employees trained, training topic, instructor (if applicable), and means used to verify that the training was understood. This documentation shall be retained for the duration of the contract and shall be made available to the contracting officer upon request.

g. Reporting and Investigation of Mishaps, Injuries, and Illnesses. The contractor shall immediately notify the contracting officer of any work-related mishaps that involves, or appears that it may involve, fatality, total or partial permanent disability of any employee, inpatient hospitalization of any employee, or property damage over $1,000, regardless of whether such matters involve government or private personnel/property. The contractor shall also notify the contracting officer of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first business day following the day on which the illness/injury occurred, regardless of whether such matters involve government or non-government personnel. The contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any government investigation of such matters, as requested by the contracting officer.

i. All accidents occurring at CRREL by contractor or subcontractor personnel directly or indirectly related to contract operations or facilities shall be investigated, reported, and analyzed as prescribed by the USACE EM-385-1-1 to establish the root cause(s) of the accident.

ii. Contractors are responsible for reporting all injuries or occupational injuries to the contracting officer as soon as reasonably possible but no later than 24 hours depending on the severity.

The contracting officer shall immediately notify the CRREL Executive Office upon notification from the contractor.

iii. Contractors shall immediately cordon off accident scene and leave undisturbed until a complete investigation has been conducted by ERDC Safety and Environmental Management and an “All Clear” is issued by the contracting officer. Only until this time will the contractor be allowed to resume operations. A report shall be provided to the Contracting Officer within 5 calendar day(s) of the accident.

h. Inspections by Regulatory Agencies. The contractor shall immediately notify the contracting officer of any OSHA or other regulatory agency inspection of contractor or subcontractor workplaces or operations at the government installation/facility and provide the contracting officer an opportunity to accompany the contractor during the inspection. Regulatory agency inspections shall not be delayed due to non-availability of the contracting officer. The contractor shall provide the contracting officer with a copy of any citations/reports issued by the inspector, and any corrective action responses to the citation(s)/report(s).

i. Other Records and Reports. In addition to any other records and reports required by this contract, the contractor shall maintain records of all illnesses and injuries experienced by contractor and subcontractor employees in the course performing work at the government installation/facility under this contract. At a minimum this shall include maintaining an up-to-date OSHA Form 300 or equivalent log in accordance with 29 CFR 1904. The contractor shall provide a monthly report to the contracting officer including a copy of the updated OSHA Form 300 or equivalent log and the total hours worked at the government installation/facility by contractor and subcontractor employees.

This monthly report shall only include injuries, illnesses, and work hours for work under this contract that is performed at the government installation/facility specified by this contract. Illnesses, injuries and work hours occurring at other locations shall not be included. Where the contract requires work at more than one government installation/facility, the monthly report shall be broken down by location as requested by the contracting officer.

This monthly report shall be submitted to the contracting officer not later than the 15th of each month, and each report shall be updated to reflect total illnesses, injuries, and work hours for the current calendar year to date, through the end of the preceding month. The report due by the 15th of January shall provide data totals for the entire preceding calendar year.

j. Investigation and Resolution of Safety and Health Matters. In addition to any other requirements of this contract, when requested by the contracting officer the contractor shall investigate any safety and health matter connected with the performance of work under this contract. When investigation is requested, the contractor shall complete the investigation and provide a report of investigation findings, actions planned/taken resolve the problem and/or improve future performance, and target/actual dates for action completion. This report shall be provided to the contracting officer within

15 days of the request to investigate, except when an extension is granted in writing by the contracting officer.

k. The contractor upon award, shall develop and submit an Activity Hazard Analysis prior to start of any delivery operations. The contractor shall develop the AHA using the project schedule as the basis for the activities performed. Any activities listed on the project schedule will require an AHA. The AHA shall be developed by the contractor for submittal to contracting officer for review and final acceptance. The AHA shall as a minimum identify the hazards, hazard category (High, Medium, or Low) and the respective measure or control that will be implemented by the contractor or subcontractor to either reduce, control, or eliminate to an acceptable level.

VI. Contractor Personnel. Contractors shall employ competent and/or trained or qualified personnel to include subcontractors for the hazardous tasks that they have been hired to perform as required by Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Department of Transportation (DOT), Department of the Army (DA), and Department of Defense (DoD) covered by this contract. A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Credentials for competent person(s) shall be included in the APP.

VII. Control of Hazardous Energy (If Applicable). The contractor shall comply with all of these procedures and USACE EM 385-1-1, Section 12, Control of Hazardous Energy. The contractor shall submit a site-specific Lock Out and Tag Out Plan and included as an appendix to the Accident Prevention Plan.

VIII. Chemical Deliveries

1. Delivery of chemicals in tankers shall be sealed with a security tag, the tag serial number and tanker number will be faxed to the utility after the truck is loaded and is ready for delivery. The manifest will contain all of the same information along with the serial numbers, and tanker numbers. The Operators will notify the supervisors of any discrepancies before proceeding with the off-loading process. Discrepancies will result in delay of chemicals being off-loaded until the discrepancies are satisfactorily resolved.

Ultimately, discrepancies could result in the loads being refused. In case of emergencies, special arrangements will be made in advance of delivery.

2. The contractor shall ensure that each container of hazardous chemicals being delivered is labeled, tagged, or marked. Hazards not otherwise classified do not have to be addressed on the container. Where the chemical manufacturer or importer is required to label, tag or mark the following information shall be provided:

1) Product identifier

2) Signal word;

3) Hazard statement(s)

4) Pictogram(s)

5) Precautionary statement(s); and,

6) Name, address, and telephone number of the chemical manufacturer, importer, or other responsible party.

The contractor shall ensure that –

a. All previously mentioned requirements…