B08_Combined_Synopsis-Solicitation_-_IDIQ.pdf

Request for Proposal (RFP) No. 140M0124R0002 Page 2 of 50

COMBINED SYNOPSIS AND SOLICITATION:

This is a Combined Synopsis/Solicitation and notice for commercial items prepared under the authority of and in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart

12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This notice constitutes the only solicitation; proposals are being requested, and a separate solicitation document will not be issued.

This solicitation is also issued under the authority of and in accordance with FAR Subpart 13.5 - Simplified Procedures for Certain Commercial Items and FAR 19.502-2 – Total Small Business Set-Asides.

The purpose of the contract is to procure Geographic Information Systems and Information Technology Support Services.

This solicitation is a Request for Proposal (RFP). This RFP is set aside for small businesses with a geographical restriction of Anchorage, AK (small businesses must be located in Anchorage, AK).

The solicitation and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2024-03 effective February 23, 2024.

The Product Service Code (PSC) DA01 – IT and Telecom – Business Application/Application Development Support Services (Labor), is applicable to the requirement. The North American Industry Classification System (NAICS) Code 541519, Other Computer Related Services with a small business size standard of $34.0M, is applicable to the requirement.

This solicitation is being issued by the United States Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE), on the behalf of the Bureau of Ocean Energy Management (BOEM). The purpose of this solicitation is to obtain competitive proposals in response to the Government’s requirement: Geographic Information Systems and Information Technology Support Services. As result of this solicitation, the Government anticipates issuing a single-award Indefinite Delivery Indefinite Quantity (IDIQ) type contract to satisfy the requirements. Task Orders will be issued against the IDIQ as needed. In addition, a sample task order is included to assist with proposal evaluation and the Government reserves the right to award the task order to the IDIQ awardee.

Request for Proposal (RFP) No. 140M0124R0002 Page 3 of 50

SECTION 1

PRICING

1.1 GENERAL

The United States Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE), on behalf of the Bureau of Ocean Energy Management (BOEM), anticipates awarding an Indefinite Delivery Indefinite Quantity (IDIQ) type contract for Geographic Information Systems (GIS) and Information Technology Support Services. Additionally, a Sample Task Order is included in the RFP to assist with proposal evaluation, but the Government reserves the right to award the Sample Task Order within 6 months of the issuance of the IDIQ.

Task orders issued under this IDIQ contract are anticipated to be Firm-Fixed-Price (FFP) that includes primarily only labor costs. However, the government reserves the right to issue Time-and- Materials (T&M) or Labor hour (LH) orders. Task orders will be issued in accordance with the procedures set forth in Section 3, Terms and Conditions. The ordering period shall not exceed five

(5) years from date of award.

The Contractor shall provide all labor and any necessary materials to perform the requirements, in accordance with the Section 2, Statement of Work.

1.2 IDIQ CONTRACT PRICING

The IDIQ pricing (Section 1.2.1) includes labor categories and rates for the base period and option periods.

All task orders issued under this IDIQ contract shall be priced in accordance with Section 1.2.2.

The rates in Section 1.2.2 serve as the maximum rates the Contractor may propose on task orders for labor, materials, equipment, and any other costs. The Contractor may always provide lower rates and discounts in any future task order quotes. The labor categories are anticipated to be the primary sources necessary to perform services at the task order level. Other categories may be added if applicable and necessary to perform the scope at the task order level. The Government retains the right to negotiate with the Contractor and incorporate additional categories and rates when deemed necessary by the Contracting Officer.

1.2.1 CONTRACT LINE ITEM NUMBERS (CLIN) PRICING STRUCTURE

The specific details of the Contract Line Item Numbers (CLIN) are described below.

CLIN # Description Total

Request for Proposal (RFP) No. 140M0124R0002 Page 4 of 50

00010 IDIQ ORDERING PERIOD 1 See Section 1.2.2 Base Year – Labor Categories

(12 months, July 1, 2024- June 30, 2025)

00015 IDIQ Guaranteed Minimum $40,000

[This CLIN will only be included for the minimum amount listed of $40,000.00 in the IDIQ contract award if the first task order is not issued immediately after the IDIQ contract is issued. See also Section 1.2.3.]

00020 IDIQ ORDERING PERIOD 2 See Section 1.2.2

Option Year 1 – Labor Categories (12 months, July 1, 2025- June 30, 2026)

00030 IDIQ ORDERING PERIOD 3 See Section 1.2.2

Option Year 2 – Labor Categories (12 months, July 1, 2026- June 30, 2027)

00040 IDIQ ORDERING PERIOD 4 See Section 1.2.2

Option Year 3 – Labor Categories (12 months, July 1, 2027- June 30, 2028)

00050 IDIQ ORDERING PERIOD 5 See Section 1.2.2

Option Year 4 – Labor Categories (12 months, July 1, 2028- June 30, 2029)

1.2.2 IDIQ Contract Rates

The following labor rates shall be used by the Contractor as the ceiling labor rates when submitting price quotes at the Task Order level for Labor-Hour, Time-and-Material (T&M) and Firm-Fixed- Price (FFP) orders that shall be issued under this IDIQ contract. The labor rates are fully-burdened, fixed hourly labor rates which include wages, overhead, general and administrative expenses, and profit.

The level of effort required will be identified at the Task Order level issued under this IDIQ contract. The Labor Category Requirements and Descriptions included in Attachment 2 will be used to verify the appropriate assignment of labor on task orders.

Any materials needed to accomplish the work described in Section 2, shall be proposed at the task order level and must include documentation supporting the proposed price.

IDIQ Rates CLIN 00010 Year 1 (Base)

CLIN

00020 Year 2

(OY 1)

CLIN

00030 Year 3

(OY 2)

CLIN

00040 Year 4

(OY 3)

CLIN

00050 Year 5

(OY 4)

Labor Category* (these are sample labor categories and are not required)

Hourly Rate *

Hourly Rate *

Hourly Rate *

Hourly Rate *

Hourly Rate *

Request for Proposal (RFP) No. 140M0124R0002 Page 5 of 50

Project Manager $ $ $ $ $ Technical Lead/GIS Lead $ $ $ $ $ Sr. GIS Programmer $ $ $ $ $ GIS Analyst $ $ $ $ $ Technical Writer $ $ $ $ $

[* = Offeror shall provide their proposed labor categories and rates per ordering period to meet all of the services included in the IDIQ Statement of Work. The labor categories contained in table above are for illustrative purposes only and will change based upon the labor categories and rates from the awardee’s proposal and accepted by the Government.]

1.2.3 Minimum and Maximum Amounts – IDIQ Contract Level

Both the Government and the Contractor agree that the minimum order consideration under this contract is $40,000.00 worth of task orders, in accordance with FAR Clause 52.216-22 entitled “Indefinite Quantity” and the maximum consideration under this Contract over a five-year period is estimated to be $1,500,000.00.

Request for Proposal (RFP) No. 140M0124R0002 Page 6 of 50

SECTION 2

DESCRIPTION/ STATEMENT OF WORK

Geographic Information Systems and Information Technology Support Services

2.1 BACKGROUND

The Department of the Interior’s, Bureau of Ocean Energy Management (BOEM), Alaska Regional Office is responsible for the day-to-day operations of the energy and mineral leasing program, providing principal support to the Regional Director for resource location, identification, and evaluation of the Alaska Outer Continental Shelf (OCS) and adjacent coastal areas. This includes granting of rights of way, holding public hearings, preparing pre-sale and post-sale evaluations, and conducting OCS oil and gas lease sales. The Resource Evaluation (RE) office is responsible for supporting all BOEM program areas, both energy and non-energy, through critical technical and economic analysis. BOEM’s Office of Environment (OE) is responsible for analysis of potential environmental effects of BOEM-permitted activities on the OCS that entails assessing the potential environmental impacts resulting from proposed development of Alaska’s OCS oil and natural gas, renewable energy, carbon sequestration, and marine mineral resources. The Leasing and Plans (LP) office coordinates the review of and authorizes industry's exploration and development plans as well as implementing the National OCS Oil and Gas Leasing Program, coordinates lease sales, and the leasing process.

2.2 PURPOSE

The purpose of this acquisition is to enter into a single indefinite delivery/indefinite quantity (IDIQ) contractor to assist BOEM's Alaska Regional Office in necessary Geographic Information Systems (GIS) and Information Technology (IT) services including: data analysis, data visualization, database design, data management, cartography, web mapping, remote sensing, geospatial and database tool development, and geospatial software installation and maintenance using ESRI ArcGIS software and compatible software components.

2.3 SCOPE OF WORK

Below is an overview of the Scope of the IDIQ contract for which task orders may be issued against.

The Contractor shall provide Information Technology Professional Services that include database planning and design, systems analysis and design, network services, programming, conversion and implementation support, network services project management, data/records/information management, and other services relevant to 29CFR541.400. The contractor shall be required to conduct most (~ 70%) of the work at the Alaska Regional Office and be available to BOEM staff as needed during normal working hours. The contractor shall be required to work one-on-one with BOEM Alaska Regional Office staff to develop the databases and user applications.

Request for Proposal (RFP) No. 140M0124R0002 Page 7 of 50

2.4 IDIQ TASK AREAS

Task orders may be issued for any of the following task areas/services depending on the specific needs of the Government. Some or all of the requirements detailed below may be ordered from this IDIQ Contract.

2.4.1 Software Programming and Geographic Information Systems (GIS)

The Contractor shall develop new geospatial tools, applications, and project files; create, load, and maintain spatial and non-spatial databases; perform data analysis and create map products; develop new and maintain, modify, or enhance existing user-applications, web applications, geospatial tools, database tools, interfaces, menus, macros, and programs; and install new software and maintain, modify, upgrade, or enhance existing software. Advanced geospatial analysis capabilities and understanding of vector, raster, and other environmental and geospatial data formats are required as well as experience with relational database management systems and the ESRI suite of products including ArcGIS for Desktop, ArcGIS Pro, ArcGIS Enterprise/ Server, ArcGIS Online, and Portal for ArcGIS. Experience with additional ESRI platforms and extensions are also required, such as Survey123, Experience Builder, and ArcGIS Image Server. Software programming skills required to develop, support, and maintain these applications include the following: Visual Basic, SQL, Java, C#, Python, R, Arcade, JavaScript, Julia, or other necessary programming languages to accomplish the required work. The primary programming languages are Visual Basic, C#, R, Python, JavaScript, Arcade, and SQL. Experience in frameworks such as .NET; ArcGIS Add-ins, ArcObjects, and ArcGIS SDKs; Python libraries such as ArcPy, Pandas, NumPy, and cx_Oracle;

command line or development interfaces such as PyCharm, Visual Studio, and SQL Plus; charting libraries such as SciChart and Matplotlib; and application programming interfaces (APIs) such as ArcGIS API for Python, ArcGIS REST APIs, and ArcGIS Maps API for .NET are required.

Examples of some specific programming and GIS work that may be required in the Alaska Regional Office includes the following:

• GIS project tracking

• BOEM Alaska ArcGIS Enterprise Portal and associated components development

• Sea ice database and user application development

• Oceanographic and meteorological data compilation, conversion, and user interface development and programming

• Oil Spill Risk Analysis (OSRA) database programming and user application development

• Marine mammal database and user application development

• Offshore geohazard database development and user applications

• Social Science database and user applications

• Bird and fish data compilation, conversion, and user application development

• Environmental Impact Statement (EIS) data conversion, database production, compilation, and cartographic products

• Metadata and program documentation

• Standard Operating Procedure (SOP) documentation

• Group or one-on-one support for GIS data conversion, database development, data analysis, product display and development

• ArcGIS training

Request for Proposal (RFP) No. 140M0124R0002 Page 8 of 50

2.4.2 Data Management

The contractor shall provide data management skills and services by compiling, converting, integrating, reviewing, updating, and maintaining data from a variety of databases, data sources, and file formats including Microsoft Access, ESRI File Geodatabases, ESRI personal geodatabases, GPS Exchange Format (GPX), Keyhole Markup Language (KML), Extensible Markup Language (XML), HyperText Markup Language (HTML), ESRI shapefiles, Open Geospatial Consortium (OGC) GeoPackages, CSVs (comma separated values), Microsoft Excel, web services, JavaScript Object Notation (JSON), Network Common Data Form (NetCDF), SEG-Y (Society of Exploration Geophysicists), and enterprise-level relational database systems. Expertise in data conversions, data interoperability, data loading, data migrations, data publishing, and database design is required as well as expertise in ISO (International Organization for Standardization) and FGDC (Federal Geospatial Data Committee) metadata is required. Requires working with BOEM data currently stored in Excel, MS Access, personal geodatabases, file geodatabases, shapefiles, and other formats and migration of this data into SDE/enterprise databases. Managing data associated with internal GIS network directories, Oracle/SDE, and ESRI Portal. The contractor must have expertise working with a wide variety of data types including geological, leasing, sociocultural, and environmental data. The Contractor must have expertise working with oceanographic data collected from moorings such as Acoustic Doppler Current Profilers (ADCP) and Ice Profiling Sonars (IPS), High Frequency Radar, CTD shipboard transect data, data collected from Autonomous Vehicle (AUV’s), and other oceanographic data collected from platforms in the ocean. The Contractor must also have expertise in converting and properly displaying meteorological data, sea ice data, and satellite imagery. The contractor must also have expertise working with fisheries, fish, marine mammal, and bird sighting data and making those data available through ArcGIS.

2.4.3 Data Analysis

The Contractor shall develop graphical and other displays to query and analyze geospatial data with ArcGIS using MS Access, file geodatabases, Oracle/SDE, and other related databases. The contractor must have experience with analyzing spatial and temporal GIS data utilizing ArcGIS extensions Spatial Analyst, Geostatistical Analyst, Tracking Analyst, and Network Analyst, SciChart software and R programming software. The Contractor shall develop automated processes to quality assure/quality control data products from Environmental Sciences Management and the Contractor shall participate in and oversee test-plan development, integration, and deployment.

2.4.4 Cartography

The Contractor shall develop cartographic maps for internal and external BOEM documents, such as Environmental Impact Statements (EISs). The Contractor shall develop programs to automate the production of cartographic products for BOEM. The Contractor shall work with BOEM to develop and enhance BOEM cartographic products in ESRI ArcGIS.

2.4.5 Security

The Contractor shall configure, maintain, and apply security configurations as required by the Bureau of Safety and Environmental Enforcement (BSEE) Information Technology (IT) to manage

Request for Proposal (RFP) No. 140M0124R0002 Page 9 of 50 system and data access privileges, secure access to proprietary data, and enable publishing of public data to appropriate destinations when necessary.

2.4.6 Web Product Support

The Contractor shall provide and/or create web-based applications and data visualizations; provide technical support for web-based applications; develop program utilities to upload data products from the web and serve them to BOEM internal applications and databases; and utilize ArcGIS Pro, ArcGIS Server, ArcGIS Enterprise, and Portal for ArcGIS to distribute data products, applications, and data visualizations to BOEM users.

2.4.7 Training and Support

The Contractor shall provide training and training documentation for commercial-off-the-shelf (COTS) GIS/geospatial software packages including ESRI ArcGIS; open-source GIS programs such as QGIS; and custom geospatial products, packages, and modules developed internally and externally for BOEM. The training sessions may be one-on-one or group in nature and shall occur in the Alaska Regional Office or via videoconference if suitable. Additionally, the training sessions may involve broad demonstrations of the Alaska Regional Office’s geospatial tools, processes, products, and projects or may be more specific and provide hand’s instruction in their specific use and application.

In addition to training, the Contractor shall also support and provide GIS assistance to BOEM staff at local, inter-office, programmatic, and bureau-level meetings, such as BOEM Alaska OCS lease sales and BOEM scientific committee meetings. GIS assistance shall occur in the BOEM Alaska Regional Office or via videoconference if suitable.

2.4.8 Digitization Services

The Contractor shall digitize, scan, and georeferenced map products and imagery from internal and external sources.

2.4.9 Technical Documentation

The Contractor shall develop and provide detailed technical documentation for new or established BOEM Alaska GIS products, tools, services, and applications; review, develop, and document geospatial database and application design standards; and apply federal data standards to GIS products, tools, services, and applications.

2.4.10 Progress Reporting

The Contractor shall track work progress by:

• Contributing to and maintaining item descriptions, item states, and acceptance criteria for backlog items and tasks within the GIS tracking log and software programs.

• Attending and participating in GIS standup meetings twice a week and bi-weekly sprint planning sessions.

Request for Proposal (RFP) No. 140M0124R0002 Page 10 of 50

• Furnishing written progress reports which address completed work and work in progress within two business days of request by the COR, not to exceed once per month.

• Furnishing written progress reports with every invoice submitted. The progress report must address all ongoing work and any work that has been completed and billed on the invoice.

• Providing briefings to groups such as management personnel on specific subjects within two business days of request by the COR.

2.5 MEETINGS, REPORTS AND OTHER DELIVERABLES

Each task order issued by the Government under the IDIQ contract shall specify deliverables, quantities, delivery location, and delivery schedules as applicable. The Contractor shall clearly mark all documents and correspondence with the task order and IDIQ contract number on the first page. All correspondence, including email, pertaining to this Contract shall include the task order and contract number on the subject line. The following deliverables shall be submitted and meetings held in accordance with the schedule provided at the task order level. The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to the BOEM.

2.5.1 Meeting Attendance

The Contractor shall attend meetings as required during performance of the contract and as specified under individual task orders. Meetings typically include a kickoff meeting, one or more progress meetings, and meetings to present final reports. Meetings may consist of in-person meetings at BOEM’s Anchorage, Alaska office or conference calls.

2.5.2 Monthly Status Reports

The Contractor shall prepare and submit status reports each month or as otherwise specified under individual Task Orders. These reports shall be in sufficient detail to describe all work accomplished and results achieved during the month and shall include a brief discussion of the planned actions for the succeeding month. These reports may be submitted via email. This requirement will end upon final acceptance of task order deliverables.

2.6 SCHEDULE AND DISTRIBUTION OF DELIVERABLES

The contractor shall provide BOEM with the following categories of deliverables that will be specified on the individual task orders: Documentation in the form of reports, metadata, and training documents, new user applications and programming code, executables, completed security forms, new data, reformatted data, data research, databases, tables, map products, Word documents, and other data products.

Deliverable products shall be submitted to the addresses shown in Section 2.7 in accordance with the delivery schedule provided at the task order level. All deliverable products shall be provided in digital form and in hard copy when specified.

All software programs and written documentation created by the Contractor for BOEM under this

Request for Proposal (RFP) No. 140M0124R0002 Page 11 of 50 contract become the property of the Government.

2.7 ADDRESSES FOR DELIVERABLES- IDIQ

Contracting Officer's Representative

[COR]

[TO BE PROVIDED AT TIME OF

AWARD]

Contracting Officer [CO] Caroline Laikin-Credno U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, VAE-AMD Sterling, Virginia 20166-9216 Phone: 703-787-1828 caroline.laikin-credno@bsee.gov mailto:caroline.laikin-credno@bsee.gov

Request for Proposal (RFP) No. 140M0124R0002 Page 12 of 50

SECTION 3

TERMS AND CONDITIONS

3.1 TERM OF THE CONTRACT

The five (5) year IDIQ contract ordering period is as follows, if all options are exercised:

Contract Year 1 (Base Period): 7/1/2024 - 6/30/2025 Contract Year 2 (Option Year 1): 7/1/2025 - 6/30/2026 Contract Year 3 (Option Year 2): 7/1/2026 - 6/30/2027 Contract Year 4 (Option Year 3): 7/1/2027 - 6/30/2028 Contract Year 5 (Option Year 4): 7/1/2028 - 6/30/2029

The period of performance for individual task orders may extend beyond the IDIQ contract ordering period. However, no new task orders may be issued once the IDIQ contract order period has expired. The period of performance for any single task order shall not exceed five (5) years in duration.

3.2 PLACE OF PERFORMANCE/ DELIVERY ADDRESS

The primary place of performance will be detailed at the task order level. However, it is anticipated that the Contractor will perform most (~ 70%) of the work at the Alaska Regional Office and be available to BOEM staff as needed during normal working hours.

3.3 AUTHORIZED USERS ORDERING PROCEDURES

Bureau of Safety and Environmental Enforcement (BSEE) Contracting Officers are authorized to issue task orders hereunder, on behalf of the Bureau of Ocean Energy Management (BOEM).

3.4 TYPE OF ORDERS

Firm-fixed-price and Labor Hour type task orders are anticipated under this IDIQ. However, the government reserves the right to issue time-and-material (T&M) task orders also.

3.5 ORDERING PROCEDURES

3.5.1 The Government estimates, but does not guarantee, that the total amount of task orders issued under the contract will be not to exceed $1,500,000.00 for five (5) years. Individual task orders shall clearly describe all services to be performed or supplies to be delivered so the full cost or price for the performance of the work can be established when the task order is placed. Task orders shall be within the scope, issued within the period of performance, and be within the maximum value of the contract.

3.5.2 The supplies/services included in Section 2, Statement of Work, can be ordered under this IDIQ contract.

Request for Proposal (RFP) No. 140M0124R0002 Page 13 of 50

3.5.3 All task orders will be issued in writing signed by an authorized Contracting Officer.

3.5.4 The Government will not reimburse the Contractor for the costs of preparing quotations for task orders.

3.5.5 The Contracting Officer will request written technical and price quotations from the contract holder in accordance with FAR 16.505.

3.5.6 The Request for Quotation for each task order will specify the pertinent requirements and quotation instructions, such as the following:

• Deadline for submission of the quotation.

• Statement of Work (Background, Objectives, and Specific Tasking)

• Specifications for Deliverables

• Location of Performance

• Period of Performance

• Government Furnished Items, if available

• Detailed instructions for the quotation

• Evaluation Factors for task order award

3.5.7 The Contractor shall provide a written quotation based upon the established fixed rates incorporated in the IDIQ under Section 1.2, reduced by any additional discounts offered, no later than the deadline specified in the Task Order Request for Quotation.

3.5.8 The Government will evaluate the task order quotation based upon the Evaluation Factors specified in the Request for Quotations and issue a task order if determined to be in the best interest of the Government.

3.6 NO PAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer.

Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

3.7 CONTRACT ADMINISTRATION/ GOVERNMENT POINT OF CONTACTS

3.7.1 Contracting Officer (CO)

The BSEE Contracting Officer for this IDIQ contract is Caroline Laikin-Credno. Copies of all correspondence shall be provided at the address below:

Caroline Laikin-Credno U.S. Department of the Interior Bureau of Safety and Environmental Enforcement

Request for Proposal (RFP) No. 140M0124R0002 Page 14 of 50

Acquisition Operations Branch 45600 Woodland Road, VAE-AMD Sterling, Virginia 20166-9216 Phone: 703-787-1828 Caroline.laikin-credno@bsee.gov

3.7.2 Contracting Officer’s Representative (COR)

The Contracting Officer has designated a Contracting Officer's Representative (COR) at the IDIQ contract level. Additionally, a COR will also be appointed for all task orders and may be different than the IDIQ COR. The COR will be responsible for technical monitoring of the contractor's performance during the period of performance of this contract. The COR appointed at the IDIQ contract level is: To be completed at time of award

3.8 PAYMENTS

3.8.1 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS—INVOICE

PROCESSING PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the task order level will specify the required documents to be submitted as an attachment to the IPP invoice.

• Documentation required by FAR 32.905(b);

The Contractor shall anticipate providing the following documents for Time and Materials or Labor-Hour orders:

• Description of the supplies or services provided and date;

• All invoices and receipts for ODCs billed;

• Certification of time worked for employees billed under the order;

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3

- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for https://www.ipp.gov/

Request for Proposal (RFP) No. 140M0124R0002 Page 15 of 50 payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. (End of Local Clause)

3.8.2 INVOICE FREQUENCY AND PAYMENTS

Invoices shall be submitted as specified at the task order level and in accordance with Section 3.8.1.

3.9 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.

The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

Request for Proposal (RFP) No. 140M0124R0002 Page 16 of 50

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

3.10 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JUL

2010) (DOI-AAAP-0050)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions.

Further details, systems requirements, and training information for CPARS is available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at http://www.cpars.csd.disa.mil/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 – 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating “No comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the http://www.cpars.csd.disa.mil/ http://www.cpars.csd.disa.mil/

Request for Proposal (RFP) No. 140M0124R0002 Page 17 of 50

CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

3.11 KEY PERSONNEL

The following individuals are considered to be essential to the work being performed under this contract:

Name Position

TO BE COMPLETED AT TIME OF AWARD

Note: Any key personnel specific to task orders may be proposed at the task order level.

3.12 SUBSTITUTION OF KEY PERSONEL

(a) The contractor agrees to assign those persons identified above and who are necessary to fulfill the requirements of the contract as key personnel. No substitutions shall be made except in accordance with this clause.

(b) Personnel considered essential (“key personnel”) to the work performed under the contract shall be mutually agreed upon by the contractor and the Government and will be specified in the contract.

During the first 90 calendar days of the contract, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

Prior to removing, replacing, or diverting any of the specified individuals, the contractor shall promptly notify the Contracting Officer (CO) and provide the information required below:

(c) All proposed substitutions shall be submitted to the CO for approval at least 15 calendar days in advance of the proposed effective date (unless substitution is necessitated by sudden illness, death, Request for Proposal (RFP) No. 140M0124R0002 Page 18 of 50 or termination of employment in which case notice shall be within five (5) calendar days of the effective date) and must provide the information as stated herein.

(d) All requests for substitutions shall be in writing unless otherwise agreed to by the CO and shall include a complete resume for the proposed substitute and any other information required by the CO to permit effective evaluation of the proposed substitutions’ qualifications.

(e) Requests for substitution of “key personnel” above must also provide a detailed explanation of the circumstances necessitating it and sufficient information for the CO to evaluate the impact of the substitution on contract performance.

3.13 ORGANIZATIONAL CONFLICT OF INTEREST

(a) It is the policy of the Department of the Interior to avoid contract awards which could create potential conflict of interest. Such a situation could occur in this instance when the Contractor or any Subcontractors have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a Contractor’s judgment or result in unfair competitive advantage to the Contractor and thus impede the Government’s object of obtaining impartial, technically sound and objective performance of this contract.

(b) Any request for waiver from the terms of this contract provision shall be directed in writing to the Contracting Officer and shall include a full description and justification of the required waiver.

(c) The Contractor, or any of his officers or representatives, shall not involve himself in any situation during performance of this contract which may result in conflicts as contemplated in Paragraph (a) above. Failure to comply with this provision may be cause for termination of this contract for default.

(d) The Contractor must disclose any interest which may develop after contract award which may result in his placement in a conflicting role with his performance of this agreement. Failure to comply with this provision may be cause for termination of this contract for default.

(e) The Contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any requests for waiver to the Contractor who shall then inform the Contracting Officer as described in

(a) above.

3.14 RELEASE OF NEWS INFORMATION

No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this effort shall be made without the prior written approval of the CO.

3.15 DATA USE, DISCLOSURE OF INFORMATION, AND HANDLING OF SENSITIVE

INFORMATION

Request for Proposal (RFP) No. 140M0124R0002 Page 19 of 50

The contractor shall maintain, transmit, retain in strictest confidence, and prevent the unauthorized duplication, use, and disclosure of information. The contractor shall provide information only to employees, contractors, and subcontractors having a need to know such information in the performance of their duties for this project.

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer (CO).

If government information is provided to the contractor for use in performance or administration of this effort, the contractor except with the written permission of the CO may not use such information for any other purpose.

If the contractor is uncertain about the availability or proposed use of information provided for the performance or administration, the contractor will consult with the COR regarding use of that information for other purposes.

The contractor agrees to assume responsibility for protecting the confidentiality of Government records which are not public information. Each employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein. Each employee shall sign the non-disclosure agreement form as provided at Attachment 1, and the contractor shall submit the signed form to the CO prior to the employee’s information access.

Performance of this effort may require the contractor to access and use data and information proprietary to a Government agency or Government contractor which is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others.

Contractor and/or contractor personnel shall not divulge or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized Government personnel or upon written approval of the CO.

The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor. All data received, processed, evaluated, loaded, and/or created as a result of this TO shall remain the sole property of the Government unless specific exception is granted by the

CO.

3.16 DISPOSITION OF MATERIAL

Upon termination or completion of all work under this contract, the Contractor shall prepare for shipment, deliver Freight on Board (Fob) Destination, or dispose all materials received from the Government and all residual materials produced in connection with the performance of this contract as may be directed by the Contracting Officer, or as specified in other provisions of this contract.

All materials produced or required to be delivered under this contract become and remain the

Request for Proposal (RFP) No. 140M0124R0002 Page 20 of 50 property of the Government.

3.17 SECTION 508 OF THE REHABILITATION ACT

Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. A deliverable such as electronic reports (ex: PDF files) to be placed on the web (either on the agency's web server of the company's), video footage, or other electronic data such as CD-ROMs to be distributed, are subject to Section 508 guidelines.

Simplified, this means that PDF files need to be formatted so that they are "readable" by assistive technology devices such as screen readers. Video footage must be closed captioned. CD-ROMs which contain HTML, PDF, or word processor files must be accessible. The contractor shall comply with the applicable Revised 508 Standards at the time of contract award in accordance with https://www.section508.gov/manage/laws-and-policies. The contractor shall comply with the applicable Revised 508 Standards at the time of contract award:

https://www.section508.gov/manage/laws-and-policies.

3.18 PRINTING

The Contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title I of the Government Printing and Binding Regulations in effect on the effective date of the contract) in connection with the performance of work under this contract provided, however, that performance of a requirement under this contract involving the reproduction of less than 5,000 production units of any one page, or less than 25,000 production units in the aggregate of multiple pages, will not be deemed to be printing. A production unit is defined as one sheet, size 8 and ½ x 11 inches, one side only, one color.

3.19 NOTICE REGARDING LATE DELIVERY/DELAYED PERFORMANCE

(a) In the event the Contractor anticipates difficulty in meeting performance requirements, or when it anticipates difficulty in complying with any delivery schedule contained in individual task orders issued under the contract , or any date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the task order, the Contractor shall immediately notify the CO and the COR in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any task order delivery schedule, or date or any rights or remedies provided by law under the contract.

(b) If the Contractor fails to respond in a timely manner to any portion of the task order requirements, delay will be attributed to the Contractor.

(c) If the Government delays performance of any task order issued under this contract, the period of performance and/or price may be revised upon mutual agreement between the Government and the Contractor

3.20 FEDERAL ACQUISITION REGULATION CLAUSES

3.20.1 FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) https://www.section508.gov/manage/laws-and-policies https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.section508.gov%2Fmanage%2Flaws-and-policies&data=04%7C01%7CRebecca.Kruse%40bsee.gov%7Cb5e81f456e0445595ba708d8a1134279%7C0693b5ba4b184d7b9341f32f400a5494%7C0%7C0%7C637436451378957549%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ftygWjHqBgopu1gDbO5Vw0XteHPNSw%2BdXA1lWj0lHSM%3D&reserved=0

Request for Proposal (RFP) No. 140M0124R0002 Page 21 of 50

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

Clause Title Date 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer May 2011 Fiber Content Paper 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011F 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions - Commercial Products and Nov 2023 Commercial Services 52.227-14 Rights in Data—General (May 2014) 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts Aug 2012 52.245-1 Government Property Sep 2021 52.245-9 Use and Charges Apr 2012

3.20.2 FA R CLAUSES INCLUDED IN FULL TEXT

The following FAR contract clauses are included in full text.

3.20.2.1 52.252-6 Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any 48 CFR clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

3.20.2.2 FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (Feb 2024)

(a) The Contractor shall comply with…