B08_Attachment_5_-_Sample_Task_Order_0001.pdf

Attachment 5, Sample Task Order -RFP No. 140M0124R0002 Page 1 of 9

ATTACHMENT 4

SAMPLE TASK ORDER

“Geographic Information Systems and Information Technology Support Services”

BOEM Alaska Sea Ice Database and Explorer Web Application

1.0 INTRODUCTION

The U.S. Department of the Interior, Bureau of Ocean Energy Management (BOEM) requires the Contractor to provide geographical information systems (GIS) and information technology (IT) service to meet the requirements of this Task Order. The work to be performed under this task order falls within 2.4.1 Software Programming and Geographic Information Systems (GIS) and 2.4.7 Training and Support. The terms and conditions of the basic contract [to be provided at award] apply to this task order.

This is a “sample” task order that the Government will use to help determine the Offeror that will provide the best value for the Government for the IDIQ contract. The Government reserves the right to award or not-award this “sample” task order.

1.1 AWARD TYPE

The Government anticipates awarding a firm fixed task order but will consider other contract types.

1.2 LINE ITEM PRICING

1.2.1 The specific details and descriptions of the Line Items are described below for a 6-month period of performance.

ITEM # DESCRIPTION TOTAL PRICE

00010 BOEM Alaska Sea Ice Database and Explorer Web Application – This includes all services and supplies to meet the statement of work requirements in Section 2 and deliverable requirements in Section 3.

(Firm-Fixed-Price)

1.3 PARTIAL DELIVERY PAYMENT SCHEDULE

Partial delivery payments are authorized for this Task Order. Payment shall be made once the following deliverables have been received and accepted by the Government in accordance with FAR Clause 52.212-4(i), Payment. Upon completion of each deliverable and acceptance by the Government, the contractor may submit an invoice to BOEM in the amount identified in the table below. The Contractor shall submit invoices via Internet Payment Platform (IPP) and in accordance with instructions provided in Section 3.8.

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[* = TBD. The Deliverable(s) and the Payment Amount shall be proposed by the Offeror as part of its Business/Cost Proposal Final delivery payment schedule is determined by BOEM ]

Payment No. Deliverable(s) Payment Amount

1 TBD* $TBD*

2 TBD* $TBD*

3 (etc. as needed) TBD*

$TBD*

CLIN 00010 TOTAL AMOUNT $TBD*

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SECTION 2

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

“Geographic Information Systems and Information Technology Support Services”

BOEM Alaska Sea Ice Database and Explorer Web Application

2.1 SCOPE OF WORK

The scope of this Sample Order is for a Contractor to provide all personnel, and non-personal services necessary to develop a custom database, custom toolbar, web services, web applications, and provide training and user manual to the Bureau of Ocean Energy Management staff. The Contractor shall develop a new custom sea-ice database incorporating the over 7,000 daily sea-ice shapefiles, over 1,000 weekly sea-ice summary shapefiles, over 14,000 aerial photo surveys, and 10,000 satellite images. The database shall support web mapping, feature, and image services and integrate with Portal for ArcGIS to provide multi-user access to the data, tools, services, and applications. The Contractor shall develop automated scripts to seamlessly update the database and services as new data becomes available. Additionally, the tools and web application shall support querying, filtering, charting, frequency analysis, and temporal analysis capabilities; and the Contractor shall provide training, maintenance, and user-manual documentation as well as hands-on training in the use of the database, tools, services, and application.

2.2 BACKGROUND

The Department of the Interior’s, Bureau of Ocean Energy Management (BOEM), Alaska Regional Office is responsible for the day-to-day operations of the energy and mineral leasing program, providing principal support to the Regional Director for resource location, identification, and evaluation of the Alaska Outer Continental Shelf (OCS) and adjacent coastal areas.

Recently, BOEM began work compiling multi-decadal sea-ice datasets including raster and vector sea-ice products, aerial photo, and satellite imagery collections in preparation for creating a sea-ice database and explorer web application. These datasets encompass a large spatial region (U.S. Arctic Ocean, Bering Sea, Cook Inlet), vary in their temporal resolution from daily to weekly, have differing native spatial reference systems, and come in a variety of formats including shapefiles, geoTiff, JPEG, and others. All told, the sea ice products encompass over 7,000 unique daily sea ice shapefiles, over 1,000 weekly ice summary shapefiles, aerial photo archives with over 14,000 files, and satellite imagery collections with over 10,000 images.

2.3 REQUIREMENTS

2.3.1 The Contractor shall develop a custom ArcGIS Enterprise/Oracle database to store, manage, query, analyze, integrate, and serve the over 8,000 individual vector files and over 24,000 raster files currently in a variety of formats including shapefiles, geoTiff, and JPEG and varying spatial reference systems.

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2.3.2 The Contractor shall organize the datasets so they will be easily queryable within the database structure.

2.3.3 The database shall be capable of ingesting additional datasets, as needed, at a later date.

2.3.4 The Contractor shall develop scripts, programs, and extract, transform, load (ETL) processes to seamlessly update datasets as new data becomes available.

2.3.5 The Contractor shall design map, feature, and image web services to be published from ArcGIS Pro 3.x.x to Portal for ArcGIS for use by GIS analysts and for integration in Portal for ArcGIS web maps and applications.

2.3.6 The Contractor shall develop a Portal for ArcGIS web map and Sea-Ice Explorer Web

Application to enable user access to data layers and services, perform query and analysis operations, perform time-series and frequency analysis, and increase access and availability to the developed datasets, tools, and applications.

2.3.7 The Contractor shall develop a user manual and a two-day training course for up to fifteen staff members in the use of the database and user interface. The training shall be geared toward users with a minimal knowledge of Oracle and ArcGIS. At the conclusion of the training, attendees should be able to run custom queries of the datasets and web services using the Sea-Ice Explorer Web Application with little to no supervision.

2.4 MEETINGS

2.4.1 Post-Award Meeting

The Contractor shall hold a post-award meeting via teleconference as soon as possible but no later than 14 days after task order award. The Contractor shall provide a meeting agenda and their presentation slides to the Contracting Officer and Contracting Officer’s Representative at least one (1) day before the post-award meeting. The meeting will address at a minimum the following topics: any contractual matters, management plan discussion, plan of work, logistics coordination and agreement of the task order. After the meeting, the Contractor shall prepare and distribute the post-award meeting summary including action items such as suggested changes and other items of discussion along with suggested actions or remedies. The Contractor shall also provide a revised management plan, if needed. No changes to the terms or conditions, deliverables, or schedule of the contract are authorized unless approved by the CO via a modification to the contract.

2.4.2 Monthly Status Meetings and Other Meetings as Necessary

The Contractor shall hold monthly status meetings with Government staff and the Program Manager to review status of the Task Order. The Contractor shall provide a summary of the meeting within one week after the meeting summarizing the topics discussed, direction provided, and plans for the following month. Other recurring meetings will be scheduled as necessary.

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2.5 SCHEDULE AND DISTRIBUTION OF DELIVERABLES

Days noted are calendar days. Deliverable products shall be submitted to the addresses shown in

2.6 below, in accordance with the following schedule (if no specification for hard copies is stated below, all copies shall be submitted in digital form). The Government will have two weeks to review the deliverables and then return them to the Contractor for finalizing.:

Deliverable Distribution Due Date Post-Award Meeting Materials (meeting agenda, presentation slides) (Sect. 2.4.1)

One electronic copy to COR and

CO.

At least one (1) day prior to the Post-Award Meeting.

Post-Award Meeting (Sect. 2.4.1) N/A Within fourteen (14) days of award.

Post-Award Meeting Summary, including a revised management plan, if necessary (Sect. 2.4.1)

One electronic copy to COR and

CO.

Within seven (7) days following the Post-Award Meeting.

Monthly Status Meetings (Sect. 2.4.2) Via conference call or in person with COR

Monthly at agreed time and day.

Summary report due within seven

(7) days from the meeting.

Custom ArcGIS Enterprise/Oracle Database (Sect. 2.3.1)

One electronic copy to COR

Draft – One (1) Month prior to end or period of performance

Portal for ArcGIS Web Map and Sea-Ice Explorer Web Application (Sect. 2.3.6)

One electronic copy to COR.

Final – One (1) week prior to end of performance

User Manual (Sect. 2.3.7) one electronic copy to COR.

Draft – One (1) Month prior to end or period of performance

Two-Day Training Course (Sect. 2.3.7) Digital submission to

COR

By the end of the task order period of performance.

2.6 ADDRESSES FOR DELIVERABLES

CO – Contracting Officer Bureau of Safety and Environmental Enforcement Caroline Laikin-Credno

45600 Woodland Road, VAE-AMD Sterling, VA 20166-9216 Phone Number: 703-787-1523 Fax Number: 703-787-1828 Email: caroline.laikin-credno@bsee.gov mailto:caroline.laikin-credno@bsee.gov

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COR - Contracting Officer's Representative

[TO BE PROVIDED AT TIME OF AWARD]

Bureau of Ocean Energy Management Office of Renewable Energy Programs 45600 Woodland Road, VAM-OREP Sterling, VA 20166-9216

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SECTION 3

TERMS AND CONDITIONS

3.1 TASK ORDER TERMS AND CONDITIONS

In addition to the terms and conditions specified in this task order, all terms and conditions of the IDIQ Contract No. [to be completed prior to award] shall apply. Although all IDIQ terms and conditions apply to this task order, certain requirements and conditions are restated herein to highlight their importance.

3.2 PERIOD OF PERFORMANCE

The anticipated period of performance (POP) for this task order is twelve (12) months from the date of award. The POP will encompass all tasks from initial planning, through and including BOEM’s final acceptance of all deliverables.

3.3 PLACE OF PERFORMANCE

All Key Personnel identified in section 2.4 shall primarily (~70%) work on-site in the BOEM Anchorage, AK office.

Non-key personnel may work remotely from contractor CONUS locations to provide the best performance and cost outcomes for the Government.

3.4 TASK ORDER ADMINISTRATION

3.4.1 The Contracting Officer (CO) for this order is:

Caroline Laikin-Credno BSEE Acquisition Operations Branch 45600 Woodland Road Sterling, Virginia 20166 Caroline.Laikin-Credno@bsee.gov Phone: 703-787-1828

3.4.2 The Contracting Officer’s Technical Representative (COR) for this order is:

[To be determined prior to award.]

3.5 KEY PERSONNEL

The following individuals are considered to be essential to the work being performed under this Task Order and is subject to the Substitution of Key Personnel clause contained in Section 3.12 of the IDIQ.

Name Position IDIQ Labor Category

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3.6 SECURITY REQUIREMENTS

Performance of this Task Order requires key personnel who will work in the office an on the BOEM network to have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing. To remain working on the Task Order, those key personnel must obtain and a completed favorable Background Investigation. See all Security Requirements in IDIQ Section 3.25.3.

3.7 DATA USE, DISCLOSURE OF INFORMATION, AND HANDLING OF

SENSITIVE INFORMATION

All data use, disclosure, and safeguarding and handing of sensitive information in IDIQ Section 3.5 apply. All Contractor employees (key and non-key) must sign and submit to the Contracting Officer a non-disclosure form prior to starting work under this order, in accordance with IDIQ Section 3.15.

3.8 INVOICE FREQUENTY AND PAYMENTS

Payments will be made for deliverables submitted by the Contractor and accepted by the Government as specified in the partial delivery payment schedule in Section 1.3 and allocable, allowable, and reasonable travel costs, no more than once a month. Invoices and payment shall be made via the Internet Payment Platform (IPP), per instructions provided in IDIQ Section 3.8.

Invoices shall include the following attachments:

- Documentation required by FAR 32.905(b)

- Deliverable and Price

3.9 GOVERNMENT FURNISHED INFORMATION AND EQUIPMENT (GFI/GFE)

BOEM will provide a laptop and the relevant software and documents for the project, if applicable.

3.10 AUTHORITIES AND DELEGATIONS (SEP 2011) (Department of the Interior Acquisition Regulation (DIAR) 1452.201-70)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance

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(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

3.11 CONTRACTOR’S TECHNICAL QUOTATION

The Contractor’s technical quote may be incorporated by reference into the task order. Any inconsistencies or in the event of a discrepancy or conflict between the terms and conditions of the task order and the Contractor’s quotation arise, the task order terms and conditions shall take precedence.

3.2 PERIOD OF PERFORMANCE