B08_Attachment_GRTE_SOW_Propane_Service_IDIQ_2026-2031.docx

Scope / Statement of Work (SOW) Task: GRTE Propane IDIQ Contract: GRTE Propane IDIQ Five Ordering Periods

STATEMENT OF WORK (SOW)

Commercial and Residential Propane Grand Teton National Park and John D. Rockefeller, Jr. Memorial Parkway

1.0 Project Description / Summary

The Contractor shall provide all labor, supervision, tools, materials, equipment, transportation, and incidentals necessary to furnish commercial and residential propane delivery and related services to facilities located throughout Grand Teton National Park and John D. Rockefeller, Jr. Memorial Parkway.

The IDIQ ordering period shall be the first day of the finalized IDIQ (Sept 2026) through August 31, 2031. The Government will issue a delivery order when the IDIQ is executed, and additional delivery orders as required.

The maximum total contract amount for the five-year period shall not exceed 300,000 gallons. This amount excludes propane sales to occupied government quarters, which are billed directly to tenants and are independent of this contract.

Facilities are located approximately 20 to 55 miles from Jackson, Wyoming.

2.0 Scope of Services

2.1 Annual Estimated Quantities

The Contractor shall provide approximately:

· 52,000 gallons per year for administrative buildings and unoccupied quarters (billed to the Government).

· 50,000 gallons per year for occupied government quarters (billed directly to occupants).

Fuel purchased by occupants of government quarters is independent of this Government contract. Rates for tenant accounts shall be established through standard company procedures consistent with competitive market practices. Please see Section 9.0 Tenant Rate Requirements.

3.0 Facilities and Equipment

· 162 housing units/buildings totaling 234,825 square feet

· 96 individually metered units

· Total tank capacity: 62,341 Gallons Tank Inventory

· 14 Government-owned underground tanks

· 7 Government-owned aboveground tanks

· 16 Leased underground tanks

· 59 Leased aboveground tanks

· 27 feeder tanks serving 87 vendor-owned meters Government-owned tanks (above and below ground) shall remain in place for Contractor use.

If the successful contractor is not the incumbent contractor, the incumbent shall remove all contractor-owned tanks, meters, and associated equipment unless otherwise mutually agreed between contractors. The new contractor shall install compliant replacement equipment. Acquisition of existing tanks/meters may occur by mutual agreement provided all equipment meets applicable codes.

The Contractor shall validate the Government-provided tank and meter list and report discrepancies to the Contracting Officer’s Representative (COR).

4.0 Delivery and Service Requirements

4.1 Delivery Schedule

· Monday through Friday, 8:00 a.m. to 5:00 p.m.

· Emergency deliveries may occur at any time with prior coordination with the COR.

· Park entrance fees do not apply to Contractor personnel performing under this contract.

4.2 Tank Monitoring The Contractor shall:

· Monitor tank levels.

· Maintain a minimum tank capacity of 30% (no less than 15% absolute minimum threshold).

· Provide automatic fill service.

· Respond to on-call fill requests.

If a tank runs dry due to Contractor failure (excluding lack of access), the Contractor shall:

· Refill the tank immediately, and

· Apply a 5% discount to the affected delivery invoice.

4.3 Access

· The Park shall maintain access to Government facilities.

· Occupants are responsible for access to assigned tanks/meters.

4.4 Weekly Reporting

The Contractor shall notify the Park weekly identifying which units were inspected.

5.0 Inspection, Maintenance, and Compliance

5.1 Government-Owned Tanks

· Contractor shall inspect tanks and associated equipment to ensure compliance with applicable federal, state, and local laws.

· Contractor shall maintain and repair all tanks, meters, vaporizers, exposed piping, and associated equipment.

· Contractor shall notify the COR of deficiencies requiring corrective action.

· The Park shall pay:

· Testing fees when tenants transfer in/out.

· Emergency leak testing fees.

5.2 Contractor-Owned Tanks

· Contractor shall provide, install, maintain, and repair all leased tanks, meters, vaporizers, exposed piping, and associated equipment.

· All emergency leak tests and transfer testing are included in contract pricing and shall not be billed to the Park.

· Any tank relocation or configuration change requires prior written COR approval.

5.3 Third-Party Inspection

All tanks shall be inspected by an independent third-party inspector to ensure code compliance.

5.4 Vaporizer (Colter Bay)

The Contractor shall install, maintain, and operate an LPG vaporizer (tank atomizer) at Colter Bay.

· Current unit: Algas-SDI P/N 52642, Model 80/40H, SN0008158 (end of life).

· Replacement must be equivalent or approved by the COR prior to installation.

· Upon contract completion, the vaporizer becomes Government property. Maintenance shall include tanks, exposed piping, and vaporizer systems.

6.0 Environmental and Safety Requirements Contractor personnel must:

· Hold all required certifications.

· Comply with DOT, EPA, OSHA regulations.

· Comply with all Park regulations.

· Use clearly marked company vehicles.

All hazardous material spills must be reported immediately to:

Teton Interagency Dispatch Center

(307) 739-3301 The Contractor is responsible for spill cleanup and disposal. If the Park assists, associated costs shall be reimbursed by the Contractor.

7.0 Billing and Invoicing

7.1 Monthly Invoicing

Invoices must be submitted no later than the 15th of each month.

Invoices shall include:

· Tank/meter location (matching Government list)

· Delivery or meter read date

· Gallons delivered

· Price per gallon

· Contractor mark-up

· Total per tank/meter

· Total invoice amount

· Copy of applicable BPN published price Invoices lacking BPN documentation will be rejected. Incorrect pricing calculations will result in rejection.

Failure to submit timely or corrected invoices may result in delayed payment and potential administrative penalties.

8.0 Pricing Structure

Pricing is based on:

BPN Weekly Propane Newsletter Spot Prices for Natural Gas Liquids Conway, Kansas – High Trade Amount The most recently published weekly index plus a firm fixed Contractor mark-up (rounded to nearest cent) determines price per gallon.

The Contractor’s mark-up shall remain fixed throughout the contract term.

9.0 Tenant Rate Requirements

The Contractor shall publish and provide a 90-day fixed propane rate for tenants no later than the 15th of the month preceding each quarter.

10.0 Quality Assurance Surveillance Plan (QASP) The Government will monitor:

· Tank levels and prevention of runouts

· Timeliness of deliveries

· Compliance with 30% minimum capacity

· Accuracy of invoicing

· Documentation of BPN pricing

· Maintenance and inspection compliance

· Response time to emergencies

· Spill reporting compliance Failure to meet performance standards may result in:

· Required corrective action plan

· Invoice rejection

· 5% discount penalty for runouts caused by Contractor

· Potential termination for repeated non-performance

11.0 Delivery Locations Summary

12.0 Period of Performance

Ordering Periods

1) Sept 2026 – August 31, 2027

2) Sept 1, 2027 – August 31, 2028

3) Sept 1, 2028 – August 31, 2029

4) Sept 1, 2029 – August 31, 2030

5) Sept 1, 2030 – August 31, 2031

13.0 Contacts

Emergency Contact Teton Interagency Dispatch Center

(307) 739-3301 image1.png