B08 Attachment 4- Sample Task Order- Final.pdf

Request for Proposal (RFP) No. 140M0121R0004 Attachment 4, Sample Task Order

ATTACHMENT 4

SAMPLE TASK ORDER

Telemetry, Communications, and Engineering Support Services “Develop an Infographic Package”

1.0 INTRODUCTION

The U.S. Department of the Interior, Bureau of Ocean Energy Management (BOEM) requires the Contractor to provide the technical and scientific support services for the requirements of this Task Order. The work to be performed under this task order falls within Section 2.3.3, Service area 3, Task area 1 under Section 2.4.1, Develop an Infographic Package of the RFP. The terms and conditions of the basic contract [to be provided at award] apply to this task order.

2.0 OBJECTIVES

The objective of this task order is for the Contractor to prepare an infographic package in support of an environmental study.

3.0 SCOPE OF WORK

The Contractor shall perform all work as outlined in the following task area:

3.1 Task 1: Infographic Package

The Contractor shall develop an infographic package related to a BOEM study. This should graphically depict the importance of a scientific study conducted by the BOEM Division of Environmental Studies. This shall include the development of a graphical abstract or animated video short that depicts the importance of a study concisely for a lay audience. It shall be non-technical in nature and engaging. A draft storyboard shall be presented and approved by BOEM. Communications support shall include contractor staff with a background in story development, visual communications, motion graphics/animation, and overall video production.

The contractor shall work independently as well as collaborate with the project team to complete concise, effective, and compelling visual products on the subject matter. This shall include the use of data visualization and animation products when appropriate. Graphic designers shall have documented expertise in successful science communication initiatives as well as background in both still and animated communications. Infographics shall be delivered in both print and web formats as well as a format suitable for sharing on social media.

4.0 MEETINGS, REPORTS, AND OTHER DELIVERABLES

4.1 Post-Award Meeting

The Contractor shall hold a post-award meeting via teleconference as soon as possible but no later than 14 days after task order award. The Contractor shall provide a meeting agenda and their presentation slides to the Contracting Officer and Contracting Officer’s Representative at least one (1) day before the post-award meeting. The meeting will address at a minimum the following topics: any contractual matters, management plan discussion, plan of work, logistics coordination and agreement of the task order. After the meeting, the Contractor shall prepare and distribute the post-award meeting summary including action items such as suggested changes and other items of discussion along with suggested actions or remedies. The Contractor shall also provide a revised management plan, if needed. No changes to the terms or conditions, deliverables, or schedule of the contract are authorized unless approved by the CO via a modification to the contract.

4.2 Draft Script

A draft script shall be provided in consultation with the BOEM project manager for any motion animation developed.

BOEM will review the Draft Script and provide comments back to the contractor within one (1) week of delivery.

4.3 Final Script

The contractor shall submit the Final Script meeting the requirements under Section 4.2 with comments from BOEM incorporated/resolved within two (2) weeks of receiving comments from

BOEM.

4.4 Draft Storyboard

A draft storyboard shall be presented and approved by BOEM. This shall consist of a series of still summary conceptual images, action to occur and dialogue. If a non-animated graphical abstract is chosen, a conceptual draft showing the proposed text, visuals, and flow of information shall be presented.

4.5 Draft Graphic (Animated or Still)

The contractor shall develop a graphical abstract or animated video short that depicts the importance of a study concisely for a lay audience. It shall be non-technical in nature and engaging.

BOEM will review the Draft Graphic and provide comments back to the contractor within one

(1) week.

4.6 Final Graphic

The contractor shall submit the Final Graphic with comments from BOEM incorporated/resolved within ten (10) weeks of award.

4.7 SCHEDULE AND DISTRIBUTION OF DELIVERABLES

Days noted are calendar day. Deliverable products shall be submitted to the addresses shown in

5.0 below, in accordance with the following schedule (if no specification for hard copies is stated below, all copies shall be submitted in digital form):

Deliverable Distribution Due Date Post-Award Meeting Materials (meeting agenda, presentation slides)

One electronic copy to COR.

One electronic copy to CO.

At least one (1) day prior to the Post-Award Meeting.

Post-Award Meeting N/A Within fourteen (14) days of award.

Post-Award Meeting Summary, including a revised management plan, if necessary

One electronic copy to COR.

One hard copy to

CO.

Within seven (7) days following the Post-Award Meeting.

Draft script One electronic copy to COR

Within three (3) weeks of award

Final script One electronic copy to COR.

One electronic copy to CO.

Within two (2) weeks of receiving comments back from

BOEM.

Draft Storyboard one electronic copy to COR.

Within five (5) weeks of award.

Draft graphic deliverable (animated or still)

Digital submission to

COR

Within seven (7) weeks of award.

Final graphic deliverable Digital submission to

COR

Within 10 (10) weeks of award

5.0 ADDRESSES FOR DELIVERABLES

U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Rebecca L. Kruse

45600 Woodland Road, VAE-AMD Sterling, VA 20166-9216 Phone Number: 703-787-1523 Fax Number: 703-787-1041 Email: Rebecca.Kruse@bsee.gov mailto:Rebecca.Kruse@bsee.gov

Contracting Officer's Representative (COR)

[TO BE PROVIDED AT TIME OF AWARD]

Bureau of Ocean Energy Management Office of Renewable Energy Programs 45600 Woodland Road, VAM-OREP Sterling, VA 20166-9216

6.0 GOVERNMENT FURNISHED INFORMATION AND EQUIPMENT (GFI/GFE)

BOEM will provide the relevant documents for the project, if applicable.

7.0 PERIOD OF PERFORMANCE

The period of performance (POP) for this task order is four (4) months from the date of award.

The POP will encompass all tasks from initial planning, through and including BOEM’s final acceptance of all deliverables.

8.0 PLACE OF PERFORMANCE

The primary place of performance of this task order will be the Contractor’s offices/facilities.

7.0 PERIOD OF PERFORMANCE