B08_Attachment_1_Statement_of_Work.pdf

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR – 2024 Page 1 of 46

STATEMENT OF SERVICE

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR

STEAMTOWN NATIONAL HISTORIC

INTRODUCTION/BACKGROUND INFORMATION

This project/contract shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Elevator Maintenance, Inspection, Service Calls, and Repairs as stated in this Statement of Work and specifications. The contractor shall perform as to meet or exceed NPS Standards and Specifications in this contract.

Steamtown National Historic Site (STEA) operates and maintains a live railroad yard, showcasing live, coal-fired steam locomotives, restored cabooses, freight cars and railroad coaches. Rail traffic, consisting of but not limited to passenger yard shuttles, mainline excursions, and commercial freight, that operates regularly throughout yard. The 52-acre site also hosts active Locomotive and Restoration Shops, a Visitor Center, History and Technology Museums, a 250-seat Theater and a fully operating

Roundhouse and Turntable.

The work required by this contract shall be performed in accordance with federal, state, local codes, and this Scope of Service (SOS). The Contractor shall provide all management, supervision, labor, material, supplies, repair parts, tools, and equipment, and shall plan, schedule, coordinate and ensure effective and economical work and services specified in this contract. The work area is to be cleaned daily along with any debris that is transmitted into other areas of the facility or location. The Contractor is responsible for daily offsite disposal of debris associated with construction.

It will be the responsibility of the Contractor to inspect the site, to verify all dimensions and familiarize themselves with the existing conditions, so they

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR – 2024 Page 2 of 46 may obtain a full understanding of all conditions which may be encountered in the performance and execution of the work.

Work shall be carefully planned and carefully performed so that no damage is done to the building, vehicles, equipment, and electrical lines and equipment, etc. Access to the grounds and project location will be allocated to the contractor for the delivery of material, tools and equipment to the grounds as arranged through STEAMTOWN.

PLACE OF PERFORMANCE

Steamtown National Historic Site 150 South Washington Ave.

Scranton, Pa. 18505

SCOPE OF WORK

The purpose of these specifications is to describe the requirements for routine planned maintenance, Inspection, Service Calls, and Repairs and other related equipment within the scope of this contract for all Steamtown NHS buildings and activities which employ said equipment systems and sub-systems.

1. Preventive Maintenance & Service for Passenger and Freight

Elevators

The contractor shall furnish all material, labor, supervision, tools, and equipment necessary to provide limited maintenance service including adjustments and tests as specified herein.

Every precaution should be taken when servicing any elevator. Whether specifically mentioned here or not, common sense precautions should be followed, making sure life and limb of the serviceman and the public is not endangered.

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The contractor shall annotate and report to the COR any violations of all applicable codes, such as the National Electric Code, Uniform Mechanical

Code, involving the safe operation of all equipment and sub-assemblies of equipment.

The following equipment and schedules shall be maintained under this agreement.

2. Machine Room

Clean and check operation of or test all pumps, motors, belts, valves, oil tank & fluid level, silencer & strainers, starters & overloads, controller devices; consisting of relays, resistors, condensers, timers, fuses, transformers and rectifiers, machine brake, motor generator and governor.

3. Top of Car

Clean and check operation of or test all guide shoe oilers, leveling switches, gate, and door contacts, retiring cam devices and door operator.

4. Hoist way

Clean and check operation of up limits and cam, stopping magnet, hoist way doors, hanger tracks, closers and interlocks and cables & deflector or secondary sheaves.

5. Pit

Clean and check operation of or test the following jack & packing, jack drip can level, bottom guide shoes, down limits, governor tension sheaves, safeties and oil or spring buffers.

6. Car

Check operation of ride on car, general operating leveling, car operating panels (re-lamp if necessary) and car fan and light.

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7. Miscellaneous

Check operation of all hall buttons and lanterns and safety edges & electric eye.

8. Responsibility

The contractor shall conduct pressure relief valve tests once during the year 2020 of the contract or as required by ANSI, A-17. 1 Code.

The contractor will not make tests other than those specified previously, not install new devices on the equipment which may be recommended or directed by insurance companies, federal, state, municipal or other authorities, not make changes or modifications in design, not make any replacements with parts of a different design without prior approval of the Contracting Officer.

9. Contractor will use the following form provided and check each item as applicable to serviced equipment.

Date of Service ____________

Elevator ID # _____________

1a. MACHINE ROOM

CLEAN ____

CHECK OPERATION OF:

PUMP-MOTOR-BELTS ____

OILDRAULIC & HYDRAULIC VALVES ____

TANK-OIL LEVEL ____

SILENCER & STRAINERS ____

STARTER & OVERLOADS ____

CONTROLLER DEVICES ____

RELAYS ____

RESISTORS ____

CONDENSERS ____

TIMERS ____

FUSES ____

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TRANSFORMERS ____

RECTIFIERS’ ____

(T) MACHINE BRAKE ____

(T) MOTOR - MG SET ____

(TI GOVERNOR ____

2b. TOP OF CAR

CLEAN ____

CHECK OPERATION OF:

GUIDE SHOES-OILERS ____

LEVELING SWITCHES ____

GATE OR DOOR CONTACT ____

FRT. GATE ____

RETIRING CAM DEVICE ____

DOOR OPERATOR ____

*CLEAN GLASS PACK ON VISITOR CENTER ELEVATOR SEMI

ANNUAL

APRIL ___

SEPT ___

3c. H0ISTWAY

CLEAN ____

CHECK OPERATION OF:

UP LIMITS & CAM ____

STOPPING MAGNET ____

HOISTWAY DOORS ____

HANGERS-TRACKS ____

CLOSERS-INTERLOCKS ____

(T) CABLES _____

(T) DEFLECTOR OR SECONDARY SHEAVES ____

4d. PIT

CLEAN ____

CHECK OPERATION OF:

JACK & PACKING ____

JACK DRIP CAN-LEVEL ____

BOTTOM GUIDE SHOES ____

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DOWN LIMITS ____

(T) GOV. TENSION SHEAVES ____

(T) SAFETIES ____

(T) OIL OR SPRING BUFFERS ____

5e. CAR

CHECK OPERATION OF:

RIDE ON CAR ____

GEN. OPERATION LEVELING ____

CAR OPERATING PANEL ____

CAR FAN & LIGHT ____

6f. MISC.

CHECK OPERATION OF:

HALL BUTTONS ____

HALL LANTERNS-P.I. ____

SAFETY EDGE-ELEC. EYE ____

NOTED DEFECIENCIES BEYOND CONTRACT SCOPE OF WORK:

PARTS REPLACED THIS VISIT:

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Elevators

A. Dover Hydraulic Passenger Elevator, Serial No: ED8882 Capacity: 3500 lbs.

Location: Visitor Center (Elevator #1) (Glass Back)

QUARTERLY MAINTENANCE & INSPECTION

B. Dover Hydraulic Passenger Elevator, Serial No: ED8883 Capacity: 2100 lbs.

Location: Visitor Center (Elevator #2)

QUARTERLY MAINTENANCE & INSPECTION

C. Dover Hydraulic Passenger Elevator, Serial No: EC8158 Capacity: 3500 lbs.

Location: South Exhibit Building (Elevator #3)

QUARTERLY MAINTENANCE & INSPECTION

D. Dover Hydraulic Passenger Elevator, Serial No: DMC5 1876

Capacity: 3500 lbs.

Location: North Exhibit Building (Elevator #4)

QUARTERLY MAINTENANCE & INSPECTION

E. Langley Lift

Capacity 1000 lbs.

Location: Office Storage Building

SEMI-ANNUAL MAINTENANCE & INSPECTION

F. Pow-R Lift EH-102, Vertical Reciprocating Conveyor, Serial No: M12793A Capacity: 600 lbs.

Location: Museum Store/Oil House

SEMI-ANNUAL MAINTENANCE & INSPECTION

G. ThssenKrupp Hydraulic Passenger Elevator, Serial No: EAB784 Capacity: 4,500 lbs.

Location: 500 Block

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SEMI-ANNUAL MAINTENANCE & INSPECTION

It is the intention of this contract that the contractor shall furnish all labor, transportation, materials, supplies, and supervision for the maintenance and repair of seven (7) elevators and inspection as set forth in manufacturer’s recommended specifications and the applicable laws, ordinances, rules, regulations, and standards.

Requirements/Tasks:

Pricing for the services under this contract shall be submitted in two (2) major categories:

1 - PM Services: This pricing shall cover all items required in the PM schedule to include labor, materials, and required fees. This price shall remain firm for the duration of the contract. The successful proposer shall be responsible for proper disposal of any fluids drained from the Elevator, and all other issues associated with repair and maintenance of our Elevator

s. Services shall be identified and invoiced individually for each system/sub-system.

2 - Repair Services: Time and Material this pricing shall be based upon actual labor (hourly), material/parts used, and fees required to affect the complete repair. Each system shall be identified and invoiced separately.

Invoices shall include, but not be limited to, the following billable items:

Parts and material required and used: Parts and material pricing shall be based upon a cost-plus standard mark-up percentage. This standard mark-up percentage shall be submitted on the bid proposal form and shall remain firm for the duration of the contract.

Labor Rate: Bidder shall provide both a regular straight time and a premium overtime hourly labor rate. The straight-time hourly rate shall be based upon the vendor’s normal hours of operation. Authorization to work and invoice at the premium overtime rate shall be solely at the discretion of Contracting Officer and Steamtown NHS.

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Service Calls

Non-Emergency Service Calls

During routine monthly inspections and maintenance, the contractor shall annotate any items that needs repair work beyond this scope. The contractor may present an estimate for repairs but may not begin repair work until authorized to do so by the Contracting Officer.

The contractor has the responsibility to make only those replacements, adjustments and repairs required under this contract which are necessary due to ordinary wear and tear. The contractor is not obligated to adjust, repairs or replacements necessitated by any other cause including, but not limited to, accident, vandalism, or misuse of the equipment.

The contractor shall immediately notify the COR in writing of the existence of, or the development of any defects in or repairs required to the elevators which the contractor considers he is not responsible for under the terms of the contract and shall furnish the Contracting Officer a written estimate of the cost of the repairs.

Emergency Service Calls

In the event the contractor is called back to the park for other than routine maintenance and inspections, the contractor will be required to obtain authorization to proceed with repair work after the cause of the breakdown has been determined. An estimate for repairs must be presented to the COR, who will then obtain authorization for repairs from the Contracting

Officer.

The contractor MAY be required to respond to emergency service calls within four (4) hours from the time the call for service is received. The scope of an Emergency Service Call includes all efforts necessary to respond to and fix the problem.

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PROJECT DESCRIPTION/GENERAL INFORMATION/SITE VISIT:

Pre-Meeting And/or Site Visit to be scheduled TBD.

Government-Furnished Property

Steamtown NHS shall provide contractor with full access to the equipment.

Restrooms, Personal, Electric Power 120 volts, and Potable Water.

Contractor shall obtain keys necessary for making any adjustments on the equipment, such as safety interlocks or photo eye switches. In the event of an interlock or safety switch failure the contractor shall replace such keyways and give a copy of keys to COR.

Hours of Operation and Scheduling

Steamtown NHS is open daily 7 days a week from 9:00 am to 5:00 p.m., except Thanksgiving Day, Christmas Day, and New Year’s Day. STEA Maintenance personnel are on-site daily at 6:00 a.m.

Schedule all normal work shall be completed between 7:00 a.m. and 2:00 p.m., Tuesday through Friday. In the event of a potential scheduling conflict, the contractor shall coordinate with the Contracting Officer’s Representative (COR) Walter Kuharchik to ensure continuity.

CONFIRMATION OF WORK

All work to be confirmed and subject to Quality Control Methods before being approved by the COR.

COMPLIANCE

The contractor shall be fully responsible for compliance with all Steamtown NHS, local, state, and Federal occupational safety laws, rules, and regulations.

The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of Park Visitors and Park Personnel and Wildlife.

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The contractor is responsible for meeting all applicable OSHA and Steamtown NHS guidelines for safe working procedures.

All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES

Contractor’s personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots, hardhat and safety glasses ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION

All contractor employees must be clearly identified as contractors (not NPS employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all names of employees to COR when on site.

CONTRACTOR EMPLOYEE CONDUCT

The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

Contract employees must be professional in attire and must not wear any offensive clothing.

Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to

Steamtown NHS premises.

Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

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CONTRACTOR RESPONSIBILITY

The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the Commonwealth of Pennsylvania.

Further, it is agreed that any negligence of the Government, its officers, agents, servants, and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this PWS until the CO has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

PERIOD OF PERFORMANCE

This shall be a Time and Service contract:

The Period of Performance for this project shall consist of a Base Period of twelve (12) months and four (4) options years:

Option Periods commencing and concluding on the following dates:

BASE PERIOD: January 05, 2024, to January 04,2025

OPTION YEAR 1: January 05, 2025, to January 04, 2026 OPTION YEAR 2: January 05, 2026, to January 04, 2027

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OPTION YEAR 3: January 05, 2027, to January 04, 2028 OPTION YEAR 4: January 05, 2028, to January 04, 2029

CHANGES TO THE STATEMENT OF WORK (SOP)

Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). A copy of each change shall be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

PERFORMANCE REQUIREMENTS

Contractor shall provide the necessary personnel and equipment to meet or exceed required service. Contractor shall have the following responsibilities:

Provide licensed and trained personnel to perform the project in the Commonwealth of Pennsylvania.

Provide all design, supervision, labor, and materials to complete all requirements described in this SOW.

Contractor shall obtain all necessary licenses and permits required to perform this work required by this SOW.

Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat, and orderly condition.

Contractors shall have technical training and evident track records of working experience in the service of Maintenance of Generator, Inspections, Service Calls, and Repairs Generator for a minimum of five (5)

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Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable.

Arrange and pay for all proper disposal of waste and debris.

Maintain project schedule agreed upon in the final contract documents.

Provide all OSHA site safety for each employee during work.

Contractor employees shall have background checks completed.

DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place, and time that the Steamtown NHS has set aside, and all in accordance with the

SOW.

Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

DELIVERY SCHEDULE

Delivery of parts and supplies shall be with COR and Contractor and times shall be determined.

GOVERNMENT HOLIDAYS

· New Year’s Day………………………………………… January 1

· Martin Luther King’s Birthday………………………3rd Monday in January

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· President’s Day………………………………………….3rd Monday in February

· Memorial Day……………………………………………Last Monday in May

· Juneteenth………………………………………………. Jun 19th

· Independence Day……………………………………July 4th

· Labor Day……………………………………………… 1st Monday in September

· Columbus Day………………………….………………2nd Monday in October

· Veteran’s Day….….……………………………………November 11

· Thanksgiving Day………………………………………Last Thursday in November

· Christmas Day……………………………………........December 25

Any other day designated by the President as a national holiday or government shutdown. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

TESTING SPECIFICATIONS

All Maintenance of Elevator, Inspections, Service Calls, Testing, and Repairs to Elevator and its associated components shall be in accordance with applicable industry standards and manufacturers recommendations. The initial test schedule shall be submitted to the COR no later than 10 days after award.

PERFORMANCE STANDARDS

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance shall be by random

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR – 2024 Page 16 of 46 inspection and monthly monitoring. At the end of each option year, A Contractor Performance Assessment Reporting System (CPARS) shall be sent to the contractor. The contractor has the right to either agree or respond. This reporting applies to this contract. https://www.cpars.gov/, https://www.acquisition.gov/.

STEAMTOWN NHS TECHNICAL EXPERT/POC

Garret Lisak Supervisory Facility Operation Specialist Steamtown NHS 150 South Washington Ave.

Scranton Pa. 18503 Cell: 570-507-1622 garret_lisak@nps.gov

Matthew Pisko Construction Control Representative Steamtown NHS 150 S. Washington Ave., Scranton, PA 18503-2018 Cell: 570-903-2987 Matthew_pisko@nps.gov

Walt Kuharchik Facility Operations Specialist Steamtown NHS 150 South Washington Ave.

Scranton Pa. 18503

Cell: 570-241-8309 Walter_kuharchik@nps.gov

Gregory Herbster

Maintenance Mechanic Steamtown NHS https://www.acquisition.gov/ mailto:garret_lisak@nps.gov mailto:Matthew_pisko@nps.gov mailto:Walter_kuharchik@nps.gov

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150 South Washington Ave.

Scranton Pa. 18503

Cell: 570-892-8043 gergory_herbster@nps.gov

TECHNICAL QUESTIONNAIRE

mailto:gergory_herbster@nps.gov

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OFFEROR:

SOLICITATION #:

DATE:

PLEASE NOTE: IN ADDITION TO PRICING PROVIDED IN YOUR QUOTE, YOUR RESPONSES ON

THIS QUESTIONNAIRE (AND YOUR RESPONSES ON THE PAST PERFORMANCE

QUESTIONNAIRE) ARE CRITICAL TO THE SELECTION OFFICIAL WHEN EVALUATING A

QUOTE FOR AWARD. INADEQUATE OR VAGUE RESPONSES MAY RESULT NON-RESPONSIVE.

YOU MAY USE ADDITIONAL PAGES FOR YOUR RESPONSES, IF NEEDED.

Question #1

Please describe in detail how you plan to complete this project while adhering to the statement of work and period of performance and keeping costs in line with the pricing provided in your quote.

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Question #2

Elaborate on years of experience and examples of completed projects matching the Scope of Work.

Question #3

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Discuss contractor’s ability to demonstrate sufficient knowledge for this type of work.

Question #4

What type of equipment will be used to complete the tasks listed in the Statement of Work.

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Question #5

What will the contractor do to ensure quality in their deliverables?

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Past Performance Questionnaire

Contractor Name: Duns #

Address: City: State: Zip:

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Phone Number: Fax Number:

Type of Business:

_____Company ____Co-partnership ______Corp._____ Individual ____Non-Profit Org.

How many years do you or your firm has in the types of work requested by this solicitation?

_________________year(s).

How many years experience in contracting have you or your business had as a Prime Contractor? _________year(s) and/or Sub-contractor: _______(years)

List below the three (3) projects your business has completed within the last five (5) years of the proposed service requested by this solicitation, include the contract amount, the type of project, date completed and your reference contact name, address, email address and telephone number: (SEE ATTACHED SHEET)

Have you ever failed to complete any work awarded to you? ______Yes _____No

Has work ever been completed by performance/payment bond? ______Yes ______No

If “Yes” to either item, specify location and reason:

CERTIFICATION

I certify that all of the statements made by me are complete and correct to the best of my knowledge and that any persons named as references are authorized to furnish the National Park Service with any information needed to verify my capability to perform this project.

Certifying Official Name and Title:

Signature (Sign in Ink):

Date:

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PAST EXPERIENCE & REFERENCES

REFERENCES:

This form must be completed by all quoters in order to receive consideration. If additional space is needed, this form may be duplicated as necessary. List any current or past experience which is pertinent to this position. Past performance and experience may be a combination of up to two contracts similar in size and complexity to those stated in the Technical Provisions and work experience in similar positions, performing duties similar in nature and complexity to the required services. Include (separately) details of any training which would enable you to better perform the work outlined in the specifications. Reference information should include a point-of-contact's name, telephone number and e-mail address. (IF

HANDWRITTEN, MUST BE LEGIBLE)

Experience No. 1

Contract/Work type: ____________________________________________

Contract Number (if applicable): ____________________________________________

Total Contract Value: __________________________________________

Agency/firm for who work was performed: ____________________________________________

Contact person at the site: Telephone #: ____________________________________________

E-mail address: ____________________________________________

Month/Year work began: Month/Year work ended: ________________________________________

Brief description of duties:

Experience No. 2

Contract/Work type: ____________________________________________

Contract Number (if applicable): ____________________________________________

Total Contract Value: __________________________________________

Agency/firm for who work was performed: ____________________________________________

Contact person at the site: Telephone #: ____________________________________________

E-mail address: ____________________________________________

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Brief description of duties

Experience No. 3

Contract/Work type: ____________________________________________

Contract Number (if applicable): ____________________________________________

Total Contract Value: __________________________________________

Agency/firm for who work was performed: ____________________________________________

Contact person at the site: Telephone #: ____________________________________________

E-mail address: ____________________________________________

Brief description of duties:

Return form to:

Email: najones@nps.gov

Pictures mailto:najones@nps.gov

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Office Storage Building Freight first floo

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Frist Floor Freight Office Storage Building

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Second Floor Freight Office Storage Building

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South Exhibit Building Basement

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South Exhibit Building Basement Pump Room

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South Exhibit Building Inside of Elevator

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Visitor Center Visitor Elevator First Floor

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Visitor Elevator – Note Glass Walls

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Inside Visitor Center Elevator

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Basement of Visitor Center Employee Elevator

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Visitor Elevator Control Room

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Basement Visitor Center Employee Service Elevator Interior

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Control Room - Employee Service Elevator

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North Exhibit Building First Floor

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Inside North Exhibit Building Elevator

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North Exhibit Building Elevator Control Room

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Book Store Freight Elevator Lift

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Book Store Inside Freight Elevator Lift

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Book Store Elevator Lift Control

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500 Block Elevator Control

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500 Block Elevator Control

Type of Business: