B08_-_ATTACHMENT_1_-_Statement_of_Work.pdf

ATTACHMENT 1 Solicitation # 140FS324Q0131

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Statement of Work For

Ground/Vehicle Fuel Delivery

Craig Brook National Fish Hatchery 306 Hatchery Way

East Orland, ME 04431

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1.0 – General Information

The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on an as required basis for gasoline, diesel, #2 heating oil, and kerosene and a keep operational basis for propane during the contract period. All deliveries shall be to Craig Brook National Fish Hatchery. Delivery loads for fuel shall be a minimum 100 gallons and a maximum of 3,000 gallons. Unloading of fuels shall be directly into the facility’s storage tanks. The #2 fuel oil, kerosene, gasoline, diesel and all LPG tanks are all owned by the FWS. This solicitation is for supply and delivery of fuels and does not include any maintenance or repair of the tanks.

3.0 - Contract Period

The contract period is 5 years.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 – Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 – Supply Prices

Pricing shall be based on the Rack Price the day of delivery using the Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area where the fuel is purchased), plus provider’s fixed mark-up price (as provided on quote schedule).

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Cost of an individual delivery must not exceed the government purchase card micro purchase limit currently set at $10,000.

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

#2 Fuel Oil – Estimation of usage during each twelve-month period (750 gallons) based on the last three years’ usage.

Kerosene – Estimation of usage during each twelve month period (1,500 gallons) based on the last three years’ usage.

Unleaded Gasoline – Estimation of usage during each twelve month period (2,500 gallons) based on the last three years’ usage.

Liquified Propane Gas – Estimation of usage during each twelve month period (24,000 gallons) based on the last three years’ usage.

Offroad (Dyed) Diesel fuel – Estimation of usage during each twelve month period (3,500 gallons) based on the last three years’ usage.

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS.

The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Deliveries to the Craig Brook National Fish Hatchery of gasoline, diesel, #2 heating oil, and kerosene, will be ordered on an “as needed” basis. Deliveries of propane shall be on a keep operational basis. There may be occasional need for immediate “on call” - deliveries to be made within a 48 hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours of 7:30 a.m. and 3:00 p.m. – Monday through Friday except on holidays when the facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

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All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (Public Holidays excepted). Other delivery arrangements can only be made through facility’s POC’s (listed under section 12.0).

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

9.0 - Delivery and Unloading

9.1 Delivery Locations:

Table 1. Descriptions of tank type, locations, number of tanks per location and size.

A not to scale schematic of hatchery plant layout with approximate tank locations is attached (Figure 1).

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment). The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; leave a copy of the delivery ticket listing the invoice number, date, time, product, tank location/number, and quantity at the Hatchery Office. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

Map Location Fuel Type Location Description

No. of Tanks

Tank Size (Gallons)

A Liquified Propane Gas Tank farm near law enforcement building 3 1,000 B Liquified Propane Gas Crew equipment room 1 120 C Liquified Propane Gas Settling pool pump house 2 120 D Liquified Propane Gas Fish waste treatment plant 2 120 E Liquified Propane Gas Law Enforcement office building 1 28 F Liquified Propane Gas Law Enforcement equipment building 2 120 G Unleaded gasoline Behind Water treatment plant 1 1,000 H Off-road use (dyed) diesel Behind Water treatment plant 1 2,000 I Off-road use (dyed) diesel Backup generator tank 1 500 J Kerosene Residence (#85) in 2-car garage 1 275 K #2 Heating Oil Receiving Building 2 330 L #2 Heating Oil Residence (#38),White house with 1-car garage 1 275 M Liquid Oxygen Behind Water treatment plant 1 275 N Liquified Propane Gas Water treatment plant, northwest end 4 120 O Mobile Diesel Tank Maintenance Shop 1 100

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10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov.

The Fuel Provider shall send invoices to the station location on the front of the contract. Vendor will be paid by Government Credit Card. Vendor must also submit all cost and pricing data, receipts along with invoice.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

1. Craig Knights, Facilities Operations Specialist, (207) 902-1562 (primary)

2. Brian Carr, Maintenance Mechanic, (207) 902-1561 (secondary)

3. Denise Buckley, Senior Biologist, (207) 902-1558

4. Oliver Cox, Hatchery Manager, (207) 902-1557

5. Rachel Leigh, Admin Officer, (207) 902-1582 (Invoicing & Payment) https://www.sam.gov/

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Figure 1. Schematic of hatchery layout with approximate tank locations and types, not to scale. See Table for letter codes.