B08_Attachment_1_PWS_KOH-Data_Base_plus_4_OY.docx

Johnson Valley King of the Hammers Temporary Internet Data / Telephone Line (POTS)

Background:

The Bureau of Land Management (BLM) California State Office (CASO) proposes to temporarily improve radio coverage in the Johnson Valley / King of The Hammers (KOH) race area and around the racecourse.

The King of The Hammers race happens Saturday January 18, 2024, through Saturday, February 4, 2024. The temporary data and telephone coverage improvement will provide additional coverage for all BLM staff supporting the KOH event in and around the BLM compound. Our mission is to sustain health, diversity, and productivity of America's public lands for the use and enjoyment of present and future generations.

General Scope of Work:

The BLM staff needs to establish better internet data and telephone communications reception to the Emergency Communications Trailer on and around the KOH racecourse. King of the Hammers is an off-road race that combines desert racing and rock crawling. This race is held in the end of January first of February on Means Dry Lake at Johnson Valley, California.

King of the Hammers is considered the toughest one-day off road race in the world. It is the largest off-road race event in North America in terms of both competitors and spectators. It combines desert racing and rock crawling and has expanded from one race to a series of 13 races held.

Specific Task:

1. The quote must include a bid for a base plus 4 option years.

2. Each year must be broken down as a separate line item on the quote. Future years will be possibly shifted due to event schedule for a minimum and maximum number of days. Each year’s schedule will be provided to vendor for proper planning and preparation.

3. The U.S. Department of The Interior Bureau of Land Management California State office – Riverside radio shop requires the contractor to complete a product that will work for the existing infrastructure located in the Bureau of Land Managements (BLM) Emergency Communications Trailer.

4. The information requested in line-item number four will be provided to the BLM (Contracting Officer or Contracting Specialist) for review. Upon review the BLM will assess if it is cost effective and feasible to perform installation.

5. The contractors’ responsibility will be to ensure that all internet data is operational in 24-hour periods during the period of Jan 18, 2024 - Feb 4,2024.

6. If there is a drop that exceeds 30 mins in internet data, telephone, the BLM radio shop personnel Jacob West will be notified via phone call and email within 1 hour of outage.

7. The contractor will provide and maintain at least a 50 Mbps symmetrical internet data circuit to the BLM KOH compound located near Hammer town for the duration of the project.

8. The contractor will supply two access points for other BLM trailers located in the BLM ICP (BLM LE trailer and BLM Communications trailer)

9. The BLM will not accept a bidirectional amplifier as a solution.

10. The contractor will not throttle data during the event.

11. The contractor will provide 4 phone lines – plain old telephone service (POTS) to the BLM compound.

12. Two phones in the Emergency Communications trailer, one in the LE evidence trailer, and one in the BLM break trailer.

13. The trailers will be approximately 250’ away or less from each other in either direction from the trailer.

14. It is the contractor’s responsibility to work with the BLM primary contact to place the phones on desk provided in each trailer.

15. The contractor will provide their own transportation to and from the job site.

16. The contractor will supply all needed parts and accessories associated with the project.

17. The contractor will test all data drops on the site, to ensure they are working properly.

18. All work must be done to not conflict with BLM personnel (Radio Staff).

19. The contractor will have access to the Emergency Communications Trailer for installation beginning on Jan 18, 2024 @ 4pm (PST).

20. The BLM radio shop (Jacob West or Morgan Grant) will provide access and oversight for any questions or concerns that may come up.

21. The contractor and BLM radio staff (Jacob West or Morgan Grant) will work corroboratively. The contractor’s responsibility is to place equipment in the various places identified.

22. All data improvement drawings need to be given to the BLM radio shop (Jacob West) via email (jwest@blm.gov) upon completion of work. This includes but not limited to phone numbers, and data drops.

23. The contractor will hand the data off to the BLM via a CAT 5 or 6 cable with crimped RJ45 connector on each end of the data cable.

24. The BLM will accept wireless internet in the form of Wi-Fi. Wireless data must cover entire BLM Incident Command Post (ICP) compound. However at least one data port must be wired to hand data off to the Compact Rapid Deployable (CRD).

25. The CRD will be located within 150’ of the Emergency Communications Trailer

26. The contractor will hand the data for the CRD via a CAT 5 or 6 cable with crimped RJ45 connector on each end of the data cable.

27. All Wi-Fi Passwords must be given to BLM Radio Staff (Jacob West) via text message and email by COB of installation date and time.

28. The BLM (Jacob West or Morgan Grant) test and approve (Data Speed test) the data speed upon completion of installation on January 17, 2024 @ 2:00pm (PST).

29. Due to the time of year KOH happens weather might play a factor. If weather (rain, tsunamis, snow, tornados, etc.) happens the contractor and BLM staff will negotiate a new install date that is safe for all parties.

30. Contractor will be required to follow all COVID 19 CDC guidelines.

31. Upon final installation all phone numbers and their locations will be emailed to Jacob West. His email is listed in the BLM Radio staff information section.

32. The contractor will supply all parts for the completion of the data / telephone connectivity such as but not limited to cabling, switches, routers, switches, telephones, etc.

33. All wires, cords, etc. must be neatly tie wrapped.

34. All trash associated with the project installation must be hauled away by the contractor.

Delivery / Performance Schedule:

· The job is required to have the installation completed by January 17, 2024 @ 2:00pm (PST). Delivery of the trailer may vary depending on weather.

NOTE: The trailer may come a day earlier than anticipated or a day later than expected.

· 1-day removal of equipment on February 4, 2024 by 4PM (PST)

Base Year: 1/17/2024 through 2/4/2024

Future Option Years may fluctuate due to schedule but will always be mid-January to early February.

Option Year 1: 1/17/2025 through 2/4/2025 Option Year 2: 1/17/2026 through 2/4/2026 Option Year 3: 1/17/2027 through 2/4/2027 Option Year 4: 1/17/2028 through 2/4/2028

Tasks:

The following task describes the responsibilities of BLM and the contractor in completing the project.

General BLM Responsibilities

· The BLM will provide a primary contact Jacob West to operate as liaison with contractor. Secondary contact will be Morgan Grant.

· The BLM will provide Jacob West for contractor interview and interaction.

· Ensuring a safe and practical installation.

· Provide trailers for equipment installation

Administrative Matters:

Location

Event Name: King of the Hammers

GPS: 34.0541440, -112.8226816

City: Landers, CA 92285

Highway 247 and Boone Road is the southernmost entrance to the Johnson Valley Off Highway Vehicle (JVOHV) area.

Hammer Town (N 34°24'48.56" W 116°30'52.02")

Approximate Physical Address: 6501 Boone Road, Landers, CA 92285

Note: Boone road is a dirt road

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00 am (PST) and 4:00 pm(PST), Monday through Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm (PST), after 12:00 pm (PST) locally on Fridays, or after 12:00 pm (PST) locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

The following Federal Holidays are observed:

Monday, January 01 - New Year’s Day Monday, January 15 - Birthday of Martin Luther King, Jr.

Monday, February 19 -Washington’s Birthday Monday, May 27 - Memorial Day Monday, June 19 - Juneteenth National Independence Day Tuesday, July 04 - Independence Day Monday, September 02 - Labor Day Monday, October 14 - Columbus Day Friday, November 11 - Veterans Day Thursday, November 28 - Thanksgiving Day Monday, December 25 - Christmas Day

BLM Radio Staff

No questions will be asked to the BLM Radio Staff until after the contract has been awarded. For all questions prior to the award of the requirement must go through the contracting officer / contract specialist assigned to the requirement.

Jacob West (Primary Contact) – 951-214-9050 Cell Email: jwest@blm.gov

Morgan Grant (Secondary Contact) - (951) 233-8564 Cell Email: mgrant@blm.gov

Stanislav “Stan” Strizhevsky (CA Telecom Lead) - 530-310-3535 Cell Email: sstrizhevsky@blm.gov

Additional Information:

· The quote must include a bid for a base plus 4 option years.

· Future years will be possibly shifted due to event schedule. For a minimum and maximum number of days.

· Each year’s schedule will be provided to vendor for proper planning and preparation.

Compact Rapid Deployable (CRD): https://www.firstnet.com/coverage/coverage-enhancements/compact-rapid-deployable.html

King Of The Hammers Info:

King of The Hammers takes place the beginning of the year on public lands in Johnson Valley, California. There are more than 530 teams competing before more than 80,000 fans in person and 2 million viewers online.

Note: Schedules may change due to the race promoters discretion. To stay up to date on race information see promoter’s website @ https://kingofthehammers.com/eventschedule/

Dates of the event: Gates open to the public on January 18,2024. The first race is on Friday January 19, 2024 through Saturday February 3, 2024. Last Race is on February 4, 2024.

Performance Work Statement

Attachment:

· Google Earth Image of Hammertown / Fissure Peak

· KOH 2024 Schedule image1.jpeg image2.jpeg image3.png