B08_Attachment_1_MABI_225542_Cyclic_Repairs_SPECS.pdf

INTERIOR REGION 1

NATIONAL PARK SERVICE

DEPARTMENT OF THE INTERIOR

UNITED STATES OF AMERICA

COMPLETE CYCLIC

REPAIRS ON MABI

HISTORIC STRUCTURES

PMIS No.: 225542

PROJECT MANUAL

Marsh-Billings-Rockefeller National Historical Park

Carriage Barn & Mansion

Woodstock, Vermont

FEBRUARY 2024

MARSH-BILLINGS-ROCKEFELLER NHP CYCLIC REPAIRS ON MABI

HISTORIC STRUCTURES

PMIS #: 225542

PROJECT MANUAL COVER 00 01 00 - 2

FRONT COVER:

CARRIAGE BARN

Mailing Address:

MARSH-BILLINGS-ROCKEFELLER NATIONAL HISTORICAL PARK

54 ELM STREET

WOODSTOCK, VT 05091

FEBRUARY 2024 TABLE OF CONTENTS 1 of 2

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 41 43 Contract Price Schedule Form 00 62 11 Submittal Transmittal Form (CM-16) 00 62 41 Contractor Quality Control Daily Report Form 00 64 11 Emergency Contact List 00 66 11 Submittal Log

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 26 01 Contract Modification Procedures 01 27 00 Definition of Contract Line Items 01 31 00 Project Management & Coordination 01 32 16 Project Schedule 01 32 33 Photographic Documentation for Historic Preservation Projects 01 33 23 Submittal Procedures 01 35 13 Archeological Protection 01 35 20 Safety Requirements 01 35 90 Historic Preservation Treatment Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 56 39 Tree and Plant Protection 01 57 23 Temporary Storm Water Pollution Control 01 67 00 Product Requirements 01 77 00 Project Closeout

DIVISION 02 – EXISTING CONDITIONS

02 05 50 Temporary Protection 02 41 19 Selective Removals

DIVISION 03 through 05 - NOT USED

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

06 03 20 Exterior Woodwork Conservation

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

07 53 00 EPDM Membrane Roofing

DIVISION 08 – NOT USED

DIVISION 09 – FINISHES

FEBRUARY 2024 TABLE OF CONTENTS 2 of 2

09 09 50 Treatment of Wood Flooring 09 68 00 Carpeting 09 90 00 Painting

DIVISION 010 THROUGH 048 – NOT USED

DOCUMENT 00 62 11 - SUBMITTAL TRANSMITTAL FORM

CM-

r11/10

Date: Transmittal No.:

Sheet: of:

Park: PMIS No.: Project: Contract No.:

Contractor: Subcontractor / Supplier: NPS ACTION A I

A

A ct io n

I =

In fo rm at io na l

It em

N o.

Specification Section No.

P ar ag ra ph N o.

Description of Item (Size, Type, Name, Manufacturer, Use, Etc.)

Al te rn at e M at er ia ls

P ro po se d

Ap pr ov ed

Ap pr ov ed w ith

N ot at io ns

D is ap pr ov ed

R es ub m it

Ac ce pt

R ej ec t

Date: Contractor's Signature / Title: Review Comments

I hereby certify that this submittal has been reviewed for accuracy, completeness, and compliance with contract requirements.

Date: Recommended by / Title:

Date: Action by / Title:

Date Received: Distribution 1 copy each: CO, CS, COR, A/E, NERO. Date To Contractor:

Approval of this submittal is subject to the provisions of the contract drawings and specifications. This action is for general concurrence only and the government is not responsible for errors or omissions.

THIS PAGE INTENTIONALLY LEFT BLANK

October 2012 NER NPS FORM - 6241

CQCDOCUMENT 00 62 41

CONTRACTOR'S QUALITY CONTROL

DAILY REPORT

This is a National Park Service Northeast Region Form.

PROJECT: REPORT NUMBER: SHT. OF

CONTRACT NO.: DATE:

PARK: CONTRACTOR'S REPRESENTATIVE ON THE JOB

WEATHER (Rain, Snow, Cloudy, Windy, etc.)

RAINFALL

(Inches)

TEMPERATURE GROUND CONDITIONS (Dry, Damp, Wet, Frozen, etc.)

MAX. MIN.

1. PRIME CONTRACTOR

NO. EMPLOYEES BY JOB CATEGORIES Hours HEAVY EQUIPMENT ON JOB NO. UNITS HRS. WORKING

YES NO Comments

WORK PERFORMED BY PRIME CONTRACTOR:

2. MATERIALS DELIVERED OFFICIAL VISITORS TO SITE

2A. SUBCONTRACTOR, _____________________________________________: (If more than one subcontractor use copies of following page.)

NO. EMPLOYEES BY JOB CATEGORIES Hours HEAVY EQUIPMENT ON JOB NO. UNITS HRS. WORKING YES NO Comments

WORK PERFORMED BY SUBCONTRACTOR:

3. SPECIFIC INSPECTIONS: (Inspections performed, results, and corrective actions)

4. TESTING: 1 Check if any testing was performed today. (Complete and attach Test Report Information Sheets.)

Type and Location of Testing:

5. VERBAL INSTRUCTION RECEIVED FROM GOVERNMENT ON CONSTRUCTION DEFICIENCIES OR RE-TESTING REQUIRED:

6. REMARKS:

7. CERTIFICATION:

I, the undersigned, certify that the above report is complete and correct and that I, or my authorized representative, have inspected all work performed this day by the Prime Contractor and each subcontractor and determined that all materials, equipment, and workmanship are in strict compliance with the plans and specifications except as may be noted above.

Contractor's Quality Control Representative DATE:

SUBCONTRACTOR WORK CONTINUED: CONTRACT NO. REPORT NO. _______

SHEET ____ OF ____

2B SUBCONTRACTOR,

NO. EMPLOYEES BY JOB CATEGORIES Hours EQUIPMENT ON JOB NO.

UNITS

HRS. WORKING

YES NO Comments

WORK PERFORMED BY SUBCONTRACTOR:

2C SUBCONTRACTOR,

NO. EMPLOYEES BY JOB CATEGORIES Hours EQUIPMENT ON JOB NO.

UNITS

2D SUBCONTRACTOR,

UNITS

2E SUBCONTRACTOR,

UNITS

YES NO COMMENTS

October 2012 NER NPS FORM - 6411

ECL DOCUMENT 00 64 11

EMERGENCY CONTACT LIST

This is a National Park Service Northeast Region form.

See Instructions on page 2 before completing.

PROJECT: ECL No.

From:

Park:

e-mail:

To: Date:

Contract No.:

Per the requirements of the Contract, below is a list of emergency contact numbers for those entities involved in the execution of the Project.

_____ NO CHANGES TO ECL since last submission _____ ECL HAS BEEN UPDATED with new contact information

Line No.

Contractor / Sub / Agency

Firm Name Name and Address of Contact Land Line Cellular Line:

INSTRUCTIONS

PURPOSE: This form is designed to provide the National Park Service with the names, addresses and telephone numbers of key persons of the Contract, who are to be contacted in emergencies to cope with civil disturbances, fires, utility failures, and other types of emergency conditions.

PREPARATION: In cases where ECL is lengthy, consider preparing more than one list (i.e., a list for fire, police, FBI, U.S.

Attorney, U.S. Marshall, Bomb Squad, a list of numbers for Field or Regional Office Personnel, etc.). List to be updated periodically as required. Check box in Item 1 when applicable on date of preparation.

DISTRIBUTION. This form is designed to be kept at the Project Site; however it should be beneficial for key persons such as Building Managers to have an individual copy of the form. The offices which receive listings and the distribution should be made according to requirements of the Contract.

ITEM DESCRIPTION

FORM 00 66 11 SUBMITTAL LOG

PROJECT TITLE, PARK

Date Returned StatusDate

Submitted REFERENCESUBMITTAL

Date:

AF Form 66, SEP 86 Page 1 of 2

ITEM DESCRIPTION

FORM 00 66 11 SUBMITTAL LOG

PROJECT TITLE, PARK

Date Returned StatusDate

Submitted REFERENCESUBMITTAL

Date:

AF Form 66, SEP 86 Page 2 of 2

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 1 of 9

SECTION 01 10 00 – SUMMARY OF WORK

1.1 SECTION INCLUDES

A. The Work of this Section includes the following:

1. Project Information

2. Summary of Work

3. Definitions

4. Buy American Act

5. Site Examination

6. Field Verification

7. Work covered by the Project Documents, including this Project Manual and

Drawings

8. Work under separate contracts,

9. Work Restrictions / Use of Premises

10. Government's and the public's occupancy requirements

11. Historic Nature of Project

12. Archeological Findings

13. Hazardous Materials

1.2 PROJECT INFORMATION

A. Project Name: Complete Cyclic Repairs on MABI Historic Structures

1. Park Alpha Code: MABI

2. PMIS No: 225542

3. Owner: United States Department of the Interior, National Park Service

4. Address: 54 Elm Street, Woodstock, VT 05091

5. Project Location: Carriage Barn & Mansion

B. Any Project Information, including that requested through a Request for Information (RFI), shall be transmitted by e-mail in the appropriate format per the type of document being transmitted.

1.3 SUMMARY OF WORK

A. Work will be constructed under a single prime contract.

B. All work shall meet the Secretary of the Interior’s Standards for Historic Preservation.

C. The Work of the Project consists of furnishing all materials, labor, equipment, access, and supervision as required for the project by the Contract Documents; as required by applicable codes and regulations; and as required by site conditions.

BASE

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 2 of 9

1. Carriage Barn: Repair/replace deteriorated architectural wood features on exterior. In addition to the quantities shown on the drawings, the Contractor should carry an additional 120 LF of clapboard siding for removal and replacement.

2. Carriage Barn: Prepare, prime, and paint repaired areas and other areas of failed paint where indicated on Contract Drawings.

3. Carriage Barn: Remove cupola louver, disconnect mechanicals, and replace with window.

4. Carriage Barn: Remove and replace Northwest EPDM roof and underlayments.

OPTION A:

1. Carriage Barn & Mansion: Remove and replace carpets and underlayment.

OPTION B:

1. Carriage Barn: Sand and apply clear coat finish to main floor.

D. Work shall be completed as required by all applicable prevailing codes, including but not limited to the International Building Code, latest edition including all state and local amendments and other codes, as applicable.

E. Contractor shall provide safe OSHA compliant access to the work areas for all personnel, for the moving of equipment and materials and to allow for Government Inspections.

1.4 PROJECT DOCUMENTS

A. In the event of a discrepancy between the requirements of the Specifications and/or Drawings and the Federal Acquisition Regulations (FAR), the FAR shall govern. The FAR can be accessed on the internet:

1. https://www.acquisition.gov/far

B. In case of a discrepancy either in the figures, in the Drawings, or in the Technical Specifications, the matter shall be promptly submitted to the Government, who will make a determination in writing. Any adjustment by the Contractor without such a determination will be at their own risk and expense.

1.5 DEFINITIONS

A. The Owner is the United States Government, Department of the Interior, National Park Service.

B. Contracting Officer (CO) shall mean the official Government Representative for the Project. The CO shall be assigned by the Government and made known to the Contractor at the time of Award. The CO's contact information shall be issued at that time.

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 3 of 9

1. The designation of Contracting Officer (CO) may include:

a. Contracting Officer's Representative (COR).

b. Any other designated person as selected by the Government.

2. Lines of communication between the Government, the CO and the Contractor will be covered at the Preconstruction Meeting.

a. See Division 01 section “Project Management and Coordination” for communication and coordination requirements.

C. Contractor shall mean the company or individual that holds the Contract for the Work of this Project with the Government.

1. Where the word Contractor is used throughout these documents it shall mean the

Contractor and all applicable subcontractors.

2. The Contractor shall be responsible for ensuring that all subcontractors receive all pertinent information and perform the Work in compliance with the Project Documents.

D. Construction Period shall mean the period designated in the Project Documents as the time frame, in calendar days, during which the Work of the Project will be performed.

1. See Division 01 Section “Project Schedule” for communication and coordination requirements.

E. See Division 01, section “Definition of Contract Price Schedule Line Items” for definitions of line items to be included on the Contract Price Schedule. The Contract Price Schedule Form, which shall be submitted with the Bid, is located in Division 00.

F. Project Documents include:

1. Solicitation, Offer and Award Documents.

2. Drawings produced for the Project.

3. This Project Manual, which contains

a. The General Requirements for the Technical Specifications for the Project.

1.6 BUY AMERICAN ACT

A. The project shall be compliant with the "Buy American Act - Subpart 25.2 Construction Materials". A copy of the Act is available at:

1. https://www.acquisition.gov/far/current/html/Subpart%2025_2.html

1.7 SITE EXAMINATION

A. The Contractor and the Subcontractors, as appropriate, are strongly encouraged to visit and examine the existing conditions of the Project Site prior to submission of offer in order for the Contractor to better understand the Work, and aid in forming any questions the Contractor may have prior to the submission of offer.

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 4 of 9

1.8 FIELD VERIFICATION

A. The Contractor shall verify all existing conditions and new and existing dimensions prior to the commencement of work and/or ordering of products and materials that may affect the Work of this Project. Any and all discrepancies shall be forwarded to the Government in writing for clarification prior to the commencement of work. Any work performed prior to clarification, particularly and including that which may require correction shall be corrected by the Contractor at no additional costs to the Project and the Government.

1.9 PROTECTION OF PUBLIC

A. The Carriage Barn and Mansion are active public use areas. Such usages will continue throughout the construction period. Pedestrian access and protection shall be maintained throughout the site at all times and vehicular access for deliveries, maintenance, and emergency services shall be provided to the greatest extent possible.

Sequence construction operations so as to minimize the interruption of activities within the site. Prior to the start of work, submit for approve, a Phasing and Traffic Flow Plan which clearly indicates the sequencing of construction operations and the access routes defined by barriers to be maintained throughout construction.

B. The Contractor shall take extreme care and concern to ensure the health and safety of employees and visitors. Provide appropriate barricades, ground personnel, and signage to ensure protection of the public during all phases of the work.

1.10 WORK RESTRICTIONS – USE OF PREMISES

A. Contractor's Use of Premises: During construction, Contractor will have limited use of site as indicated on drawings and as confirmed by the Government. Contractor's use of premises is limited only by Government's right to perform work, maintain public access and/or employ other contractors on portions of Project and as follows:

1. The site and building will be occupied by Government employees throughout the course of the work.

2. Government employees, park visitors and the public will occupy and use the area surrounding the Project Site throughout the Construction Period.

3. Limits: Throughout the entire duration of the Project, including all Phases of the

Work, confine all operations to the limits shown on the Construction Documents.

a. No site, land or earth disturbance shall occur for this Project without written approval of the Government.

4. Driveways, Walkways, and Entrances: Entrances serving premises, driveways pathways, pedestrian areas, sidewalks, parking areas and loading areas shall be kept clear and available to the Government, the public, park visitors and emergency vehicles at all times, unless otherwise agreed to in advance by the Government. Do not use these areas for staging, parking of vehicles or equipment, or storage of materials.

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 5 of 9

5. Storage of materials and products: Confine to immediate worksite as directed by the Government. Contractor is allowed a storage container on the Project Site at a location mutually agreeable between Contractor and the Government.

6. Preservation of Adjacent Finishes, Contents and Grounds: Prevent damages to adjacent finishes and grounds. Restore all damages, repairing and/or replacing damaged elements to their original condition prior to damage, with no additional costs to the Government.

7. Existing Utilities and Utility Interruption: Notify the Government and utility company in writing of any proposed disturbances or planned interruptions of existing utilities. Contractor shall submit a Plan of Operations for utility disturbance.

a. Contractor shall be responsible for locating and preventing damage to known utilities. If any damage occurs, contractor shall take action relative thereto and repair utility at no additional expense to the Government. No additional time shall be added to Contract for repairs from damages.

Repairs shall commence immediately and be carried out expeditiously and in a professional manner pursuant to and compliant with all federal, state and local codes and regulations, as applicable.

b. If damage occurs to an unknown utility, Contractor shall repair and reconnect utility immediately. An equitable adjustment shall be made in accordance with the Changes clause of the Contract.

c. Interruption of Existing Utility Service: Contractor shall notify the Government forty-eight (48) hours in advance of utility interruption, and interruption shall be permitted with prior consent of the Government. Two

(2) hours is the maximum time allowed for planned utility disruptions unless otherwise approved by the Government in writing.

8. Hauling Restrictions: Contractor shall comply with all US DOT, State DOT and local legal load restrictions in the transport of all materials and products for the Project. The Government reserves the right to impose additional hauling restrictions within Park Boundaries.

a. Contractor is responsible for obtaining any and all permits, special or otherwise, required by authorities having jurisdiction that may be necessary for utilization of adjacent roads for construction operations.

b. Possession of a Permit by Contractor shall not relieve Contractor of liability for damage which may result from construction operations in utilization of said streets and sidewalks.

9. Contractor at all times shall conduct his operations to ensure the safety for all and minimize any inconveniences to the public. All operations shall be compliant with OSHA and other authorities’ regulations, including state and local bodies, having jurisdiction.

10. Protect the building and site areas surrounding and included in the construction.

The Contractor shall replace or repair all building and site damage as a result of the construction to the satisfaction of the Government at no cost to the Government.

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 6 of 9

B. On-Site Work Hours: Limit work hours to normal business working hours of 7:00 a.m.

to 3:30 p.m., Monday through Friday, unless otherwise indicated.

1. Weekend and Holiday Hours: Work on weekends and Federal Holidays is not permitted without written authorization of the Government.

2. Early Morning Hours: Not permitted.

C. Non-smoking Building/Premises: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor-air intakes. No debris or materials from smoking shall be present on, near or adjacent to the Site.

D. The following items are prohibited on the premises, including the Project Site and Park grounds:

1. Firearms

2. Ammunition

3. Alcohol

4. Pets

E. All Contractor’s commercial vehicles, including material and product delivery vehicles, shall be equipped with fire extinguishing equipment and first aid supplies as required by U.S. DOT and state DOT.

F. Parking:

1. As designated by the Government on a limited basis.

G. Crosswalks and Sidewalks:

1. All crosswalks and sidewalks shall be kept clear and open at all times, unless a substitute temporary crosswalk or sidewalk is provided, or otherwise approved by the Government.

1.11 PROJECT CONDITIONS

A. Project work is restricted to “Normal Weather” in accordance with BIA Technical Note 1, when the air temperature is between 40 degrees and 100 degrees Fahrenheit. Painting work will not be permitted during winter months.

B. The intent of the project is to complete the work during “Normal Weather” months, temporary heating enclosures will not be considered as part of this contract.

1.12 SPECIAL CONSTRUCTION REQUIREMENTS

A. Contractor shall provide scaffolding and shoring as needed for access to the work.

B. Due to the archeologically sensitive areas adjacent to the work, storage of bulk material and placement of heavy equipment or vehicles is not permitted. Contractor may, in coordination

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 7 of 9 with the Government, arrange for placement of essential equipment with appropriate protection, as needed to eliminate the risk of ground disturbance and damage to the adjacent features.

C. Provide temporary protection during the exterior and interior work to prevent damage and dust accumulation during construction activities.

1.13 HISTORIC NATURE OF PROJECT, PROJECT SITE AND SURROUNDS

A. The Contractor shall note and respect the historical significance of the Project, Project Site and surrounds where the work will be performed. Due to this, certain aspects of the Work of this Project may not be performed in a manner and/or with methods commonplace in the current construction industry of today. It shall be incumbent upon the Contractor to furnish mechanics capable of executing first-class workmanship in the materials and methods specified, and who have the knowledge and experience to take any and all necessary precautions to protect elements of historic significance, structural and decorative, not scheduled to receive work.

B. See Division 01, Sections “Historic Preservation Treatment” and “Photo Documentation for Historic Projects” for further requirements.

C. Preservation of Natural Features:

1. Prevent damage to natural surroundings. Restore damaged areas, repairing or replacing damaged trees and plants at no additional expense to the Government.

2. Provide temporary barriers to protect existing trees and plants and root zones.

3. Do not remove, injure, or destroy trees of other plants.

4. Do not fasten ropes, cables, or guys to existing trees.

5. Carefully supervise excavating, grading, filling, and other construction operations near trees to prevent damage.

D. Preservation of Historic Features:

1. Prevent damage to building components and historic contents. Inform Government immediately of any inadvertent damage that occurs to the interior contents or exterior of the structure.

2. Due to the fragility of the building interior contents, all contractor access to the building interior will be coordinated with the Government.

1.14 ARCHEOLOGICAL FINDINGS

A. It is not anticipated that this project will require disturbance of any previously undisturbed areas of ground around the site, however, the Contractor is advised that there may be archeological remains in the area surrounding the site. Artifacts, structural features, domestic and /or archeological objects of nature, historic or prehistoric, above or sub-surface, found within the construction work area or otherwise on the premises, are and shall remain the property of the Government.

B. See Division 01 Section “Archeological Discoveries” for further requirements.

1.13 FIELD VERIFICATION

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 8 of 9

A. Field verify all existing dimensions and conditions affecting the work of this contract before ordering products or commencing site operations. Any noted discrepancies should be identified to the Government.

1.14 HAZARDOUS MATERIALS

A. The project area has not been testing for hazardous materials, however given the age of the existing building, the Contractor shall assume that asbestos sealants, adhesives, and waterproofing materials (ACMs) and lead-based paints are present and take all appropriate precautions, in accordance with applicable stated and federal regulations.

1.15 PERMITS

A. Obtain permits from authorities having jurisdiction, at Federal, State, and municipal levels, in order to execute the work. Fees associated with permits shall be paid by the Contractor. Permits required for the Project may include, but are not limited to:

1. Hot Work Permit from Park (no fee)

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

3.1 GENERAL

A. The Project shall be executed and all construction activities completed by the Contractor as required by the Contract Documents.

B. See individual Specification Sections for specific Execution requirements.

3.2 HOUSEKEEPING

A. The Contractor shall maintain the site in a neat, orderly, and safe condition at all times.

3.3 FINAL CLEANING

A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a portion of Project:

1. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.

2. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits.

FEBRUARY 2024 SUMMARY OF WORK 01 10 00 - Page 9 of 9

3. Rake grounds that are neither planted nor paved to a smooth, even-textured surface.

4. Remove tools, construction equipment, machinery, and surplus material from Project site.

5. Waste Disposal: Remove all project generated waste from site and dispose of it in a legal manner.

END OF SECTION

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - Page 1 of 5

SECTION 01 26 01 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.2 SUMMARY

A. This Section sets forth the administrative and procedural requirements for contract modifications for the Work of this Contract.

1.2 RELATED WORK SPECIFIED ELSEWHERE

A. The General Requirements, Technical Specifications and drawings included in this Project Manual and all other contract documents.

1.3 DEFINITIONS AND ALLOWANCES

A. Home Office Overhead: Those costs incurred in support of all of a contractor’s projects and not attributable to a specific job. The cost for home office overhead is only allowed as a percentage of all direct work excluding profit. The following items represent allowable home office overhead costs identified in Part 31 of the Federal Acquisition Regulation (FAR):

1. Rent

2. Utilities

3. Furnishings

4. Office equipment

5. Executive and management staff not exclusively assigned to the project

6. Support, accounting, and administrative staff

7. Preparation of cost proposals, estimating, and schedule analyses connected with

Modifications

8. Estimating and preconstruction services

9. Mortgage costs

10. Real estate and corporate taxes

11. Automobile maintenance and travel costs for home office personnel

12. Home office insurances i.e. structure, automotive, umbrella, flood, etc.

13. Depreciation of equipment and other assets

14. Home office supplies (paper, staples, etc.)

15. Legal services

16. Accounting and data processing

17. Professional fees/registration

B. General Conditions (Field Office Overhead): Management and administrative costs incurred on site for the designated project, which are generally understood to be part of the original contract amount. Only in the case of a Contract Time Extension shall additional General Conditions costs be included in modifications. Costs associated with the preparation of modifications shall not be included in General Condition costs. The following items, if applicable, are considered allowable costs for calculating General Conditions. The Contractor shall not include direct labor or materials costs for these items, costs for these items shall only be included in the General Conditions percentage of the modification estimate:

1. Project Manager, Assistant Project Manager

2. Superintendent, Assistant Superintendent

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - Page 2 of 5

3. Quality Control, Safety Officer, Environmental Manager, etc.

4. Engineers

5. Travel, lodging, and per diem (as established by Federal Travel Regulations)

6. Scheduling

7. Field Office Trailers and associated temporary utilities

8. Field office supplies

a. Mailing and couriers

b. Reproduction costs

c. Storage

d. Phones

e. Computers

f. Copiers

9. Personal vehicles i.e. Superintendent Pickup trucks

C. General Requirements: These are costs directly associated with the project and are necessary to perform the actual work of the modification. These costs shall be shown as direct costs in the estimate. The following items, if applicable, are considered allowable costs for calculating General Requirements:

1. Hoisting

2. Material handling

3. Temporary fencing

4. Port-a-lets

5. Trash removal, dumpsters

6. Barricades

7. Small tools

8. Safety supplies

9. Scaffolding

10. Daily cleaning

11. Traffic control

12. Temporary signage

13. Temporary heating and power

D. Personnel Costs: Costs included in the modification shall only be for workers actually present and working on the project site. Modification costs for salaried workers are only allowed within the structure of a 40-hour week and no overtime or holiday pay will be allowed.

1. Worker Hourly Rates are costs directly associated with the individual worker and consist of the following:

a. Base Rate: This is the hourly rate paid directly to the worker

b. Labor Burden: Employer payments of all applicable burdens, this includes insurance and taxes that the business must pay on behalf of the worker to government entities and educational forums , such as:

1) Social Security

2) Medicare

3) Workers Compensation– Policy and company calculation to be made available.

4) FUTA– Cap Rate and percentage to be proportionally allocated over one year.

5) SUTA– Cap Rate and percentage to be proportionally allocated over one year.

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - Page 3 of 5

6) Union agreement costs – Other costs required under an enforceable collective bargaining agreement.

c. Fringe Benefits: Various non-wage compensations provided to employees such as:

1) Health Care Insurance Premiums

2) Cell Phone

3) Clothing

4) 401K and Pensions

5) Vehicle allowances

6) Gas allowance

7) Life insurance premiums

8) Disability insurance

9) Other Fringe Benefits required under an enforceable collective bargaining agreement

E. Bonuses and/or Deferred Compensation: No Bonus or Deferred Compensation will be allowed within any component of pricing including Home Office Overhead, General Conditions, General Requirements, Hourly Worker Rates, or the direct costs of work.

F. General Liability Insurance: An insurance policy that protects the contractor from claims resulting from bodily injury or property damage to a third party. Include this as a separate line item within all modification proposals and provide a current insurance quote upon request.

G. Performance and Payment Bonds: A performance bond is a surety bond issued by an insurance company or bank to guarantee satisfactory completion of a project. The Payment Bond guarantees that the contractor will pay the labor and material costs they have incurred. Banks and Insurance companies charge a premium for each individual project based on a sliding scale which relates to the size of the project. Include this as a separate line item in modification proposals and provide current company bonding rates upon request.

H. Builder’s Risk Insurance: This covers the contractor’s loss due to fire, high winds, or other natural forces. This is not reimbursed by the National Park Service (NPS) and shall not be included in modification proposals.

1.4 MODIFICATION PROPOSAL PRICING REQUIREMENTS

A. General:

1. Your proposal must be received in the format and within the time frame specified in the

Request for Proposal letter. Costs or delays resulting from failure of contractor to submit within the time frame specified will not be compensable.

2. The proposal must be detailed with itemized lists of equipment, materials, labor, production rates, overhead, profit, and bond markup for each item. Labor costs must be itemized by craft and hourly rate, including Fringe Benefits and Labor Burden. If the costs of Fringe Benefits and Labor Burden are not itemized, it is assumed that that they are included in the hourly rate shown, or contractor is not requesting reimbursement.

Contractor may utilize the government provided Contractor Estimate Form, or their own form, provided that it contains the same information and level of detail as the Gov’t provided form.

3. Requests for extensions of contract time as a result of a modification must be justified with a Time Impact Analysis (TIA). Refer to Division 01 Specification, “Project Schedule”, for TIA requirements. TIA and associated costs must be received with the

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - Page 4 of 5 proposal by the date shown within the Request for Proposal letter. Contractor’s failure to submit within the specified time frame will be construed as the Contractor waiving the right for additional time and no time extension will be allowed.

4. All supporting documentation used to justify the proposed modification will be made available to the Government upon request.

5. Contractor must review and approve all subcontractor/supplier pricing in detail for proper format, scope, production rates, and pricing prior to submission to the NPS. All delay costs associated with not reviewing and approving subcontractor/supplier pricing will be borne by the Contractor.

6. All pricing and production rates within the estimate must be based on fair and reasonable pricing.

7. Pricing shall not include built-in contingency.

B. Labor:

1. Contractor shall estimate the cost of labor by itemizing each craft involved, indicating worker hourly rate (base rate + labor burden + fringe benefits) for each and itemizing the hours required for each craft that will be directly engaged in modification work. Any work proposed that will require overtime work or premium pay shall be itemized separately. All rates shall be in accordance with the Davis-Bacon Act as incorporated herein.

2. Itemize labor costs for equipment operators separate from equipment costs.

3. The labor cost for foremen shall only be costs for related work required for the modification.

C. Materials:

1. The estimated cost for materials shall include quotes from multiple sources. Material prices must include all applicable fees and credits, including but not limited to, sales tax, freight and delivery charges, and tax rebates.

2. No markup shall be applied to any material provided by the NPS.

D. Equipment:

1. Equipment used for the project shall be appropriately sized for the work being performed.

2. Costs for “miscellaneous tools and equipment”, with a replacement value of $500 or less shall not be included in your proposal. Costs for these items in excess of $500 shall be broken out separately.

3. Regardless of ownership, the rates to be used in determining equipment rental costs shall be the lowest cost from one of the following sources:

a. U.S. Army Corps of Engineers , Ownership and Operating Expense Schedule (use latest edition and applicable region)

b. Construction Blue Book

c. Local equipment rental rates, documented by actual invoice charges, or itemized vendor quotes.

4. The estimated equipment rates shall include the operating costs of all fuel, oil, lubrication, supplies, small tools, necessary attachments, ground engaging components, tires & tracks, routine repairs and maintenance (cost of major repair and overhaul is not allowed per FAR 31.105(d)(2)), depreciation, storage, insurance, and all incidentals.

Mobilization, if applicable, may be included for equipment solely used on the modification work but shall be listed separately.

5. Estimate the full rate for equipment only for the duration that the equipment will be utilized to accomplish the work of the modification.

FEBRUARY 2024 CONTRACT MODIFICATION PROCEDURES 01 26 01 - Page 5 of 5

6. Standby unit rates used are to be in accordance with paragraph 1.3, D, 2, above. If the US Army Corp of Engineers is utilized then their standby rates prevail. If Bluebook or local equipment pricing is accepted, then ½ of the equipment costs minus any operating costs, major repair and overhaul will be accepted.

7. If equipment is in standby mode due solely to a documented NPS delay, the established standby rate shall apply from the first day of the delay.

8. Equipment that is not used and on the jobsite for up to five consecutive days may be classified at standby rates, provided that the equipment is or has been used solely to perform work on the modification and will be necessary to complete additional modification work. Equipment that is still on the jobsite but not in use after five consecutive days will not be considered in the modification pricing.

9. Requests for compensation for equipment stand by time must be justified, documented and itemized separately.

10. The estimated timeframe (daily, weekly, monthly) for use of the equipment must reflect the lowest cost to the Government.

E. Establishment and Application of Overhead and Profit Percentages:

1. Home Office Overhead and Profit (OH&P) shall be applied to direct costs only.

2. Home office overhead shall contain only allowable, allocable, and reasonable costs per the contract documents and FAR Part 31.

3. Profit percentages are based on risk factors found in FAR Part 31which have been applied to the specific type of work included in this project.

4. At no time shall profit be calculated on Overhead or itself, it must be calculated only on the direct costs of work. Profit shall not be applied to overhead amounts; and overhead shall not be applied to profit.

5. Negotiated rates shall not exceed the following percentages for OH&P for contractor self-performed work:

Overhead = 10% Profit = 10%

6. Total aggregate limit of markup OH&P for contractor and subcontractors on modification work shall not exceed 25%. The NPS will not be responsible for allocation of percentages between contractor and subcontractors at any tier.

7. If contractors form a partnership, then the partnership may only receive Home Office Overhead and Profit in the same amount as an individual contractor (refer to para. 1.3. E1 thru 3 above). It is the responsibility of the partners to decide on the division of revenue.

8. Combined Increases and Decreases: On proposals involving both increases and decreases in the Contract Price, the overhead and profit mark-ups shall be provided on the net increases and deducted on net decreases.

PART 2 – PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

FEBRUARY 2024 DEFINITION OF CONTRACT LINE ITEMS 01 27 00 - Page 1 of 2

SECTION 01 27 00 - DEFINITION OF CONTRACT LINE ITEMS

PART 1 GENERAL

1.1 SUMMARY

A. This section sets forth the requirements for preparing the Bid Schedule by Contract Line Item Number (CLIN).

B. A Bid Schedule will be provided by the Government as part of the Solicitation for this acquisition.

1.2 RELATED WORK

A. The General Requirements, Technical Specifications and drawings included in this Project Manual and all other contract documents.

1.3 INTENT OF THIS SECTION

A. The intent of this section is to explain, in general, what is and what is not included in each Item on the Bid Schedule and the limits or cut-off points where one item ends and another begins.

B. Lump Sum Items: Provide the total price for direct costs including all required labor, materials, products, tools, equipment, plant, transportation, services, incidentals and contractor’s mark-ups including general conditions, overhead and profit; bonding, required permits, etc. as required to complete that portion of the Work as indicated in the drawings, as specified herein and as required by field conditions and applicable regulatory requirements.

C. Unit Price Items: There are no unit price items associated with this acquisition.

D. Optional Items: The Government will determine whether or not Options will be exercised and the timeframes for exercising Options.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

3.1 DESCRIPTION OF CONTRACT LINE ITEMS

A. CLIN 010: BASE – Carriage Barn Exterior Repairs

1. Measurement for payment will be percentage of line item, per scheduled value. Payment will be made at the contract lump sum price.

B. CLIN 020: BASE – Carriage Barn Northwest EPDM Roof

1. Measurement for payment will be percentage of line item, per scheduled value. Payment will be made at the contract lump sum price.

FEBRUARY 2024 DEFINITION OF CONTRACT LINE ITEMS 01 27 00 - Page 2 of 2

C. CLIN 030: OPTION A – Carriage Barn & Mansion: Remove and Replace Carpets and Underlayment

1. Measurement for payment will be percentage of line item, per scheduled value. Payment will be made at the contract lump sum price.

D. CLIN 040: OPTION B – Carriage Barn: Sand and Apply Clear Coat Finish to Main Floor

1. Measurement for payment will be percentage of line item, per scheduled value. Payment will be made at the contract lump sum price.

3.2 CONTRACTOR’S RESPONSIBILITY FOR FULL SCOPE OF WORK

A. The Contractor shall provide all labor, materials, equipment and services necessary to complete the work of this contract including all work indicated on the drawings, specified herein; and as required by referenced and industry standards, applicable codes and existing field conditions.

B. If, in the opinion of the Contractor, the Work described above for the individual CLIN’s does not include a portion of the work, the costs for that Work shall be included in the most likely

CLIN.

FEBRUARY 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 1 of 5

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on project including, but not necessarily limited to, the following:

1. Construction Coordination.

2. Project Meetings.

3. Environmental Coordination.

1.2 CONSTRUCTION COORDINATION

A. Coordination: Coordinate construction operations included in all Sections of the Specifications which depend on each other for proper installation, connection, and operation and to ensure efficient and orderly installation of each part of the Work.

B. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

C. Where applicable, make adequate provisions to accommodate items scheduled for later installation.

D. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

E. Where applicable, schedule project coordination meetings as required to review requirements and special procedures with each party involved.

1. All project coordination meetings shall be noted in the Contractor’s Daily Log.

– see Division 01 section “Contractor’s Quality Control” for further requirements.

F. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of subcontractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

FEBRUARY 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 2 of 5

1.3 PRECONSTRUCTION SUBMITTALS

A. Division 01 documents: The following items shall be submitted a minimum of one

(1) week prior to the Preconstruction Conference. Government will notify Contractor of tentative date for the Pre-Construction Conference.

1. Letter designating Project Superintendent;

2. Construction Schedule;

3. Schedule of Values;

4. Accident Prevention Plan;

5. A list of Subcontractors for this project;

6. Written statements from subcontractors certifying compliance with applicable labor standard clauses;

7. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors;

8. Waste Management Plan;

9. Quality Control Plan;

10. Historic Preservation Treatment Plan;

11. Tree Protection Plan

B. All items listed must be provided to the Government before the Pre-Construction Conference is held. If all of these documents have not been received one (1) week prior to the scheduled Pre-Construction Conference date, the conference may be cancelled, Notice to Proceed may not be issued, and the Government may consider other contractual remedies. Work shall not commence until written Notice to Proceed has been issued.

1.4 PRECONSTRUCTION CONFERENCE

A. Before start of construction, the Government will arrange an on-site meeting with Contractor to review the Contract requirements.

B. All required items must be submitted to the Government a minimum of seven (7) calendar days before the Preconstruction Conference is to be held. If all of these documents have not been received within the stipulated time-frame, the Preconstruction Conference may be cancelled, Notice to Proceed may not be issued, and/or the Government may consider other contractual remedies.

C. Attendees: In addition to Government Representatives, each Contractor, Subcontractor, supplier, and other entity concerned or involved in planning, coordination, or performance of future activities shall be represented at this meeting.

D. The meeting agenda will include the following at a minimum:

1. Roles & Responsibilities/ Lines of Authority.

2. Park rules and regulations.

3. Contractor’s use of site.

4. Resolution of comments on required Division 01 documents.

FEBRUARY 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 3 of 5

5. Coordination of Subcontractors.

6. Labor law application.

7. Modifications.

8. Payments to Contractor.

9. Payroll reports.

10. Contract time.

11. Liquidated damages.

12. Display of Hotline posters.

13. Notice to proceed.

14. Correspondence procedures.

15. Acceptance/rejection of work.

16. Progress meetings.

17. Submittal procedures.

18. Environmental Management procedures and requirements.

19. As-constructed drawings.

20. Saturday, Sunday, holiday and night work.

21. Reference materials.

22. Value engineering.

E. Meeting Minutes:

1. The Contractor shall prepare meeting minutes and distribute them to all attendees and interested parties within three (3) calendar days of the meeting.

2. Meeting Minutes recipients shall review Minutes and return comments within three (3) business days.

3. Meeting Minutes shall incorporate or respond to all comments prior to the next scheduled meeting.

1.4 REQUESTS FOR INFORMATION (RFI’s)

A. General: Immediately upon discovery of the need for additional information or interpretation of the Contract Documents, during either the Bid process of construction, Contractor shall prepare and submit an RFI utilizing Contractor’s own form containing all information required by para 1.4.B, below.

1. The Government will not respond to RFI’s submitted by other entities controlled by Contractor;

2. Coordinate and submit RFI’s in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially;

2. Date;

3. RFI subject;

4. Specification Section number and title and related paragraphs, as appropriate;

5. Drawing number and detail references, as appropriate;

6. Field dimensions and conditions, as appropriate;

7. Contractor's suggested resolution.

FEBRUARY 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 4 of 5

a. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI;

8. Contractor's signature;

9. Requested date for response;

10. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. Government Action:

1. The Government will review each RFI, determine action required, and respond to Contractor. The Government will determine the critical nature of each RFI and issue a response accordingly.

2. CO's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

3. CO's action on RFIs may result in the need for a change to the Contract Time or the Contract Sum. All contract changes will be processed following the terms and conditions of the contract.

D. The following are not considered to be RFI’s and will receive no action:

1. Requests for approval of submittals;

2. Requests for approval of substitutions;

3. Requests for approval of Contractor's means and methods;

4. Requests for coordination information already indicated in the Contract

Documents;

5. Requests for adjustments in the Contract Time or the Contract Sum;

6. Requests for interpretation of the Government's actions on submittals;

7. Incomplete RFI’s or inaccurately prepared RFI’s.

1.5 PROGRESS MEETINGS

A. Progress Meetings: Weekly Progress Meetings will be scheduled at a time mutually agreed upon by the Government and the Contractor.

B. Attendees: In addition to Government Representatives, the Contractor and each subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda: The meeting agenda will include the following:

1. Approval of minutes of previous meetings;

2. Submittal status;

3. Review of off-site fabrication and delivery schedules (where applicable);

4. Requests for Information (RFI’s) and other issues;

FEBRUARY 2024 PROJECT MANAGEMENT AND COORDINATION 01 31 00 - Page 5 of 5

5. Contract Modifications (Change Orders);

6. Work in progress and projected;

7.…