B08_-_Attachment_1_-_Fuel__Statement_of_Work_Central_LA_Refuge_(1).pdf

ATTACHMENT 2 Solicitation #

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Statement of Work

For Ground/Vehicle Fuel Delivery

Location: Central LA Refuge Complex

-Grand Cote National Wildlife Refuge -Lake Ophelia National Wildlife Refuge -Catahoula National Wildlife Refuge

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1.0 – General Information

The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on a required basis during the contract period. All deliveries shall be to Grand Cote, Lake Ophelia and Catahoula National Wildlife Refuge's (NWR's) Delivery loads for fuel shall be a minimum 300 gallons and maximum of 8,000 gallons. Unloading of fuels shall be directly into the facility’s storage tanks or other tanks such as water well delivery locations. The selected fuel vendor must be located within 25 miles of Central LA Refuge Complex office location.

3.0 - Contract Period

The contract period is 12 months (base) with the option to extend for four (4) additional 1-year periods.

The contract Period of Performance is for five (5) years from the time of awardd.

The FWS has the sole discretion to unilaterally extend the contract period as indicated above and will provide the vendor notification of intent.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

Off-Road Diesel Fuel-(NA 1993) Ultra Low Sulfur diesel, 15 ppm maximum, dyed. Bio-diesel will not be accepted.

Highway Diesel Fuel- (NA 1993) Ultra low sulfur diesel, 15 ppm maximum. Bio-diesel will not be accepted.

Unleaded Gasoline: Unleaded Gasoline up to 10% ethanol (E10)

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5.0 – Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following:

If the 3rd decimal place value is five (5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 Supply Prices

Pricing shall be based on +/- 5% of the Rack Price the day of delivery using the average Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price (detail provided on quote schedule).

6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

Off-Road Diesel – Estimation of usage during each twelve month period (18,000 gallons) based on last five year’s annual usage.

Unleaded Gasoline – Estimation of usage during each twelve month period (8,000 gallons) based on last five year’s usage.

Highway Diesel Fuel – Estimation of usage during each twelve month period (4,000 gallons) based on last five year’s annual usage.

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS.

The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the Grand Cote, Lake Ophelia, or Catahoula National Wildlife Refuge will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” -deliveries to be made within a 48 hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours (07:00 a.m. and 4:00 p.m. – Monday through Friday) except on holidays when facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

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All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (Public Holidays excepted). Other delivery arrangements can only be made through facility’s POC’s (listed under section 12.0). Fuel should be delivered by fuel truck equipped with an electric or fuel powered pump, utilizing proper safety precautions and following applicable environmental and HAZWPR PROCEDURES. Delivery tickets are required and must be signed by an employee at the time of delivery. The government will be obligated only to the extent of authorized purchases actually made and shall pay only for actual quantities received.

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket or provided upon request.

9.0 - Delivery and Unloading

9.1 Delivery Locations:

1. Grand Cote NWR, 401 Island Road, Marksville, LA. 71351

Product/Item Highway Diesel

-- Physical location (address with details if needed) 401 Island Road, Marksville, LA 71351

-- 500 gallon tank

Product/Item Off-Road Diesel

-- Physical location (address with details if needed) 401 Island Road, Marksville, LA 71351 6,000 gallons at well locations

-- 1,000 gallon tank

Product/Item -- Physical location (address with details if needed) -- 1,000 gallon tank Unleaded Gasoline 401 Island Road, Marksville, LA 71351

2. Lake Ophelia NWR, 3604 Lake Long Rd, Marksville, LA 71351

Product/Item Highway Diesel

Physical location (address with details if needed)

3604 Lake Long Road, Marksville, LA 71351 -- 500 gallon tank

Product/Item -- Physical location (address with details if needed) -- 1,000 gallon tank Off-Road Diesel 3604 Lake Long Rd, Marksville, LA 71351

6,000 gallons at well locations

Product/Item -- Physical location (address with details if needed) -- 1,000 gallon tank Unleaded Gasoline 3604 Lake Long Rd, Marksville, LA 71351

3. Catahoula NWR, 210 Catahoula NWR Rd, Jonesville, LA 71343

Product/Item -- Physical location (address with details if needed) -- 1,000 gallon tank Off-Road Diesel 210 Catahoula NWR Rd, Jonesville, LA 71343

Product/Item -- Physical location (address with details if needed) -- 1,000 gallon tank Unleaded Gasoline 210 Catahoula NWR Rd, Jonesville, LA 71343

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9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product, and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; report to the Fish and Wildlife staff members upon arrival at the fuel tanks and staff member shall witness the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

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1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database.

The Fuel Provider is also required to be registered in the Invoice Processing Payment Platform System (IPP) in order to submit electronic invoices. Any questions regarding this billing system should go to the Customer Support for the IPP directly at telephone: 866-973-3131 or by email:

ippgroup@bos.frb.org. The contractor must submit any and all cost and pricing data, receipts, and vouchers as an attachment to the electronic invoice in the IPP that matches and supports what is being invoiced.

12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

12.1 (Brett Wehrle @ 318-305-0640)

12.2 (Bradley Bordelon @ 318-305-0642)

12.3 (Logan Moreau @ 337-322-6335)

12.4 (Shamike Green @ 318-253-4238) https://www.sam.gov/ mailto:ippgroup@bos.frb.org