B08-Attach-1-SOW.pdf

Statement of Work For Construction Management Services For Water Reuse System Rehab Project

At San Marcos Aquatic Research Center Hayes County, 500 East McCarty Lane

San Marcos, Texas 78666

April 19, 2024

A. General: This Statement of Work defines Title III - Construction Management Services for constructing a fishery water reuse system at San Marcos National Fish Hatchery & Technology Center (NFH&TC) in San Marcos Texas.

PROJECT DESCRIPTION:

This project consists of constructing a fully functional fishery water reuse system for the facility’s wild rice and endangered species program. The system includes water collection, water distribution, solids removal, temperature control, water quality treatment and control, disinfection, and facilities to house the various system components.

BACKGROUND/HISTORY:

This is a continuation of the Pre-Title I and Title II - Design and Development work which started September 2022. The Pre-Title I Report and the bidding documents prepared under the Title II, shall provide a basis from which this Statement of Work shall start and provide guidance in the execution the required work.

DEFINITIONS:

1. CO - Government Contracting Officer

2. COR - Government Contracting Officer’s Representative

3. FWS - US Fish and Wildlife - Region 2

4. OSHA - Occupational Safety and Health Administration

5. CISC - Construction Inspection Services Contractor

B. Construction Budget: The established Construction Budget is $1,750,000.00.

C. Performance Time: Performance time begins the day after the receipt of the Notice to Proceed.

The performance time shall follow the construction contract and is anticipated to be 330 calendar days.

D. SCOPE OF WORK

Services - Title III Professional Construction Management Services: Provide appropriate personnel, materials and equipment to provide the following service. CISC shall provide computer equipment and the cost of all computer supplies, office supplies, postage, shipping charges, long distance phone call costs, tele-fax, photographs, and other items necessary for the orderly administration of the construction Contract.

1. Contract Submittal Review: Provide full range of professional services to review and make recommendations as appropriate on contractor’s submittals. This shall include reviewing, evaluating, commenting on, tracking of, and making written recommendations to ensure the contractor’s submittals comply with the contract documents.

2. Evaluation of Proposed Contract Changes: Provide professional services to review and make recommendations as appropriate on contractor’s proposals for contract changes.

This shall include reviewing and commenting on contractor’s proposal, evaluating cost differentials, and making written recommendations for or against the acceptance of proposed changes.

3. Daily - Weekly Construction Inspection: Provide full range of professional construction inspection services as required to ensure construction complies with contract requirements and construction operations are conduction according safe construction standards. Frequency of inspection shall vary throughout the project’s progression.

Inspections shall increase during critical phases of construction and when construction test are to be preformed. Inspections shall include the following:

a. Oversee construction to ensure OHSA construction guidelines are complied with and work is conducted safely.

b. Oversee and document daily construction progress

c. Inspect and approve construction material and equipment delivered to the site for compliance with the construction contract requirements and the approved submittals.

d. Oversee required construction tests and/or certifications.

e. Approve completed construction before areas are allowed to be closed or covered.

f. Document covered or closed construction area with digital photographs before allowing areas to be closed or covered.

g. Notify CO and COR of any contract non-compliance issues, construction safety issues, or unforeseen construction problems.

4. Construction Problem Resolution: Provide professional services to investigate, evaluate and resolve problems arising during construction. It shall include but not limited to providing engineering analysis, providing appropriate response to contractor’s RFI’s (Request for Information) as required, conducting evaluations of differing site conditions, etc. This shall be limited to technical and construction safety problems; contractual problems shall be resolved by the Fish and Wildlife Service (FWS) contracting Officer (CO). Prepare and forward to the CO any change order proposals to resolve construction problems as appropriate.

5. Other Contract Administrative Task:

a. Evaluate contractor’s progress pay requests and make recommendations for payment as appropriate.

b. Conduct labor wage interviews as directed by the CO and forward results to CO as appropriate.

c. Monitor construction progress and compare it with the contractor’s approved construction schedule and take appropriate action.

6. System Acceptance and Commissioning: Perform final inspection, initial startup and oversee system commissioning so ensure all systems operate and perform according the to the contract documents. This shall include evaluating contractor’s Owner’s Manual for all the new equipment installed.

7. Meeting Attendance: Attend the following meetings and participate as required:

a. Preconstruction meetings.

b. Coordination meetings.

c. Monthly Progress meetings.

d. Final construction Inspection meetings

e. As-Needed Special meetings

8. Post Construction Instructional Assistance: Provide post Construction trouble shooting assistance as required for one year after system acceptance. This shall include on-site operational and maintenance instruction assistance.

E. Deliverables: All written correspondence, reports, recommendations, summaries, studies, etc.

shall be prepared using Microsoft Word for Windows and printed out on good quality, 8.5 inches by 11.5 inches bond paper. Cost Estimates shall be prepared using Microsoft Excel. Drawings, sketches, etc shall be forwarded in Adobe .PDF file format. All correspondence shall be capable of be forwarded electronically by e-mail.

1. Submittal Review and Recommendation: Establish and maintain an on-site submittal filing system. The submittal file shall be accessible to authorized FWS personnel at all time. Forward a copy of the any submittal to the COR and CO upon request. The file shall include documentation of the following:

a. Submittal number

b. One copy of contractor’s submittal

c. Date submittal was received

d. Contract reference ie specification and/or drawings number

e. Evaluation Comments

f. Recommendation for acceptance or disapproval

g. Date returned to contractor

2. Submittal Review Tracking System: Establish and maintain a submittal tracking system.

The submittal tracking system shall be electronically forwarded to the CO and COR as appropriate upon any updates. This shall include test reports, test results, certification, and etc. It shall include the following:

a. Submittal number

b. Description of submittal (ie Pumps, Valves, etc)

c. Date submittal was received

d. Contract reference ie specification and/or drawings number

e. Recommendation for acceptance or disapproval

f. Date submittal was returned

3. Daily - Weekly Inspection Reports: Hard copies of the Daily inspection reports shall be bound in a 3 ring binder and kept at the construction site. Hard copies of digital photos shall be attached to Daily Inspection reports. In addition, electronic copies shall be e-mailed daily to the FWS CO and COR. Inspection reports shall be the required documentation to substantiate progress payments.

4. Meeting Notes/Summary: Prepare and submit written meeting notes/summary at the conclusion of any meeting as directed by FWS CO or COR. The meeting notes shall include date and time of meeting, attendees, description of the meeting agenda, and a summary of conclusions or resolution resulting from the meeting. Forward a copy of the meeting notes to meeting attendee’s as appropriate or as directed. Maintain an on-site file of all meetings.

5. Contract Change Recommendation: Prepare written evaluation and recommendation on proposed contract changes. The evaluation shall be forwarded to the FWS CO and COR upon completing the evaluation. The documentation shall include:

a. Describe the proposed change.

b. Summarize how it will or may affect other system components or system operation,.

c. Address advantages and disadvantages of accepting the proposed change, and

d. Evaluate the changes in the contract cost and the operation cost which shall include differences in maintenance.

6. Construction Problem Resolution Recommendation: Prepare written recommendations for resolving reasonable construction problems and conflicts. Recommendation should include description of work to added or deleted, drawings as required to clearly provide contractor direction, a description of how the recommended change will change the system operation, and the cost of the recommended resolution.

7. Project Acceptance and Commissioning Report: After completing the final inspection, starting up and commissioning the water reuse system, prepare a written report documenting the final test results, adjustment settings, and control set points for use in future trouble shooting problems with the system.

8. AS-Built Drawings: After construction final inspection and acceptance, review contractor’s “AS-Built” drawings for accuracy. Provide written recommendation for acceptance or recommendation for changes as appropriate.

9. Post Construction Instruction: Attend and oversee the contractor’s instruction of all new facility equipment to the facility staff for accuracy and completeness. Ensure all facility staff instruction is in agreement with the contract documents and the intent of the project design. Prepare a short concise report for each post construction instruction provided to the station. Forward a copy of the report to the CO. The report shall include:

a. Date assistance was given

b. Name of person providing the assistance

c. Duration of instructional assistance

d. Brief description of operation problem generating the assistance request

e. Description of assistance/ instruction provided

f. List of recommendations or action items to be completed by FWS personnel

g. Any recommended follow up.

H. Payments: Payment for construction management services will be made in accordance with the provisions of the Contract, and in accordance with the following:

1. Monthly Invoices.

2. Pre-approved monthly travel per trip.

3. Post construction instructional assistance invoice.

I. Progress Payment Request Format: Progress payments invoices shall identify separately the following charges:

1. Field inspection services: number of days specified field engineer was on construction site for the billing period.

2. Office engineering services: number of hours for billing period.

3. Charges for Authorized travel: itemize cost for lodging, rental car, per diem, miscellaneous travel charges, taxes, fees, and fuel.

4. Pre- Approved Post Construction Instruction Charges: Identify charges for travel, time on station, time off station, other charges.

K. Contacts:

1. Contact the Contracting Officer (CO), Ray Fletcher, on contract related matters at telephone (505) 289-6417 or by email: Ray_ Fletcher@fws.gov..

2. Contact the Contracting Officer’s Representative (COR), Mark Orton, for technically related matters at telephone (505) 248-7945 or by email: Mark_Orton@fws.gov.

End of Statement of Work mailto:Fletcher@fws.gov mailto:Mark_Orton@fws.gov