B08-140E0121R0005_Request_for_Proposal.pdf

140E0121R0005

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 55

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

004053444606/22/2021 X

E10

BSEE-Sterling ACQ Ops Branch 45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

1400 ES 07/22/2021

Jillian Gerna 703 jillian.gerna@bsee.gov

787-1348

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X

X

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X

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PAGE(S)

Jillian Gerna

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 3-4

5-11 13-14 15-19 20-24 25-30

31-33

35-39

40-48

49-51

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 55

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140E0121R0005

(A) (B) (C) (D) (E) (F)

This is a Request for Proposal (RFP) for the

Bureau of Safety and Environmental Enforcement

(BSEE) for the services as requested in the attached addendum. Please read all sections of the attached addendum and provide a proposal on the due date and time established in this RFP to the Contracting Officer, Jillian Gerna

(Jillian.Gerna@bsee.gov).

Delivery Location Code: 0010224311

BSEE-VIRGINIA OFFICE

45600 Woodland Rd

Sterling VA 20166 US

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

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SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL INSTRUCTIONS

The United States Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE), is issuing this solicitation in accordance with the Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, for the project titled, “MC20 Full Field Survey”.

This solicitation contains a standard contract format, which includes terms, conditions, and clauses that are anticipated to be included in the contract that is awarded as a result of this Request for Proposal (RFP). However, specific terms, conditions, and clauses included in the resulting contract may vary due to the specific circumstances of each award.

B.2 CONTRACT TYPE

The Government anticipates a Firm-Fixed-Price Contract.

B.3 CONTRACT LINE ITEM NUMBER

The specific details and descriptions of the Contract Line Item Number (CLIN) are described below:

CLIN # Description Total Price

00010 All tasking as described in Section C ____$TBD*____ (Firm-Fixed-Price)

[* = To be completed by offeror and included in the price proposal.]

CLIN 00010 is a FFP line item with a period of performance specified in Section F that includes all costs required for performance, including but not limited to all personnel, facilities, equipment, materials, subcontracting, supplies, and services.

B.4 PARTIAL DELIVERY PAYMENT SCHEDULE

Payment will be made to the Contractor based upon delivery and acceptance of tasks performed as proposed and agreed to by the Government, in accordance with FAR Clause 52.232-1. The payment arrangement based upon partial deliverables whereby payments are made for distinct portions of the work completed by the Contractor and accepted by the Government is detailed below:

Payment No. Deliverable / Milestone Payment Amount

1 ** [e.g. Acceptance of Detailed Work Plan IAW Task 2, Deliverable 3]

$TBD(15%)*

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2 ** [e.g. Acceptance of First Bi-Monthly Status Reports IAW Task 5, Deliverable 3]

$TBD(10%)*

3 ** [e.g. Acceptance of Second Bi-Monthly Status Reports IAW Task 5, Deliverable 3]

$TBD(10%)*

4 ** [e.g. Acceptance of Third Bi-Monthly Status Reports IAW Task 5, Deliverable 3]

$TBD(10%)*

5 ** [e.g. Acceptance of Fourth Bi-Monthly Status Reports IAW Task 5, Deliverable 3]

$TBD(10%)*

6 ** [e.g. Acceptance of Draft Final Report IAW Task 6, Deliverable 4]

$TBD(10%)*

7 ** [e.g. Acceptance of Final Report IAW Task 7, Deliverable 5]

$TBD(20%)*

8 ** [e.g. Completion of Closeout Briefing Presentation IAW Task 8, Deliverable 6]

$TBD(15%)*

TOTAL FIRM FIXED PRICE $TBD(100%)*

[* = To be completed by offeror and included in the price proposal.]

[** = Offeror shall propose partial delivery milestones and payment amount if interested in partial delivery payments.]

Solicitation No. 140E0121R0005 | MC20 Full Field Survey Page 5 of 55

SECTION C

STATEMENT OF OBJECTIVES (SOO)

MC20 FULL FIELD SURVEY

C.1 INTRODUCTION

In September 2004, the Mississippi Canyon Area, Block 20 (MC20) Platform A was toppled by a subsea mudslide that occurred during Hurricane Ivan. The platform was dragged off station approximately 500 feet and with all the associated well conductors buried under the sediment.

MC20 is approximately 18 km (11 miles) south of Plaquemine Parish, Louisiana. Water depths are approximately 132-138m (435-450 ft). Sediment is comprised of unconsolidated sands/clays with an estimated 18-53 m (60-175 ft) of coverage overlain on top of the buried well conductors.

Of the 25 active wells at the MC20 site, interventions were attempted on the nine (9) wells, which were deemed to be the highest risk. These interventions were unsuccessful at stemming the flow of oil and gas into the Gulf of Mexico (GOM). Under the direction of the United States Coast Guard (USCG), a pollution containment system was installed, the Rapid Response System (RRS), to capture the oil being released onto the Outer Continental Shelf (OCS) and allow for its containment and transfer back to shore for processing.

While it is known that some of the valves stripped off the tubing spools exposing the annuli, trees were also found to be broken off and a complete recording and documentation of all associated equipment damage is not known. A certain level of understanding of the resulting well conditions and configurations is critical in developing a plan to re-enter the wells.

Comprehensive documentation of damage to the MC20 facility below the mudline remains incomplete.

C.2 BACKGROUND

During performance of additional investigations, data gaps were found in: (1) the limited availability of operator reports; (2) pre-incident flow rates and pressures per well; and (3) post incident reports including the location and condition of the conductors. The conductors and tubing within the wells pose a significant risk to the environment because they are conduits from the subsurface source (reservoir) to the surface and have multiple potential lead paths in the wells. This identified data gap concerning the location and condition of the conductors, tubing, and wellheads must be filled in order to move forward with alternative future actions to stop the release of hydrocarbons in the environment and substantially reduce the threat of environmental harm from the unplugged wells.

In September 2019, the Bureau of Safety and Environmental Enforcement (BSEE) funded a limited survey in MC20 to attempt to locate the buried conductors and tubulars and determine the feasibility of subsurface sensors. The sub-surface/below mud line (BML) scans were able to determine the approximate diameter of identified targets, which were matched up with the known dimensions of the well tubulars after post-processing was complete.

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C.3 OBJECTIVES

C.3.1 SOO Objective: A major intent of this SOO is to have the Contractor submit a Performance Work Statement (PWS), in response to the SOO, that supports an open, agile, professional, interactive, supportive, and customer-oriented contractual relationship.

Performance by the Contractor will be determined by the extent to which its services directly and indirectly advance superior BSEE mission accomplishments while meeting the performance objectives.

C.3.2 Project Objectives: The objective of this full field survey is to determine the extent, expanse, orientation and characteristics of the conductors and other well components from the MC20 Platform A and other BML objects, so that the government can identify the full extent of the field from the platform’s former well bay location to the erosional pit adjacent to the downed jacket. The proposed survey will provide the United States Government (USG) with data from the best available technology to allow for continued, effective response and the eventual cessation of the ongoing pollution event. The USG intends to utilize the services of the selected Contractor as project integrator, and to plan for and direct subsurface scans as well as the required post-processing of the collected data for reporting and use during subsequent response efforts.

C.4 CONTRACT GOALS TO BE ACHIEVED

The Contractor shall perform all necessary work to conduct a full field survey of the MC20 site, including but not limited to furnishing all personnel, facilities, equipment, materials, supplies, and services, within the stated period of performance. The scope of this effort includes employing an innovative but proven concept, response technology in order to complete a sub-bottom/BML survey of the MC20 site. The survey will include up to 60 BML scans, or as many scans needed to determine the full expanse of the well conductors and associated tubulars. As noted above and represented in Figure 1, the survey will commence from the north western most location near the site of the former well bay and proceed south east down to the RRS.

Figure 1 represents the site field for planning purposes and may be adjusted, laterally or longitudinally, during the course of the survey based on the review of data as the scans are conducted. Such a review may warrant a shift in scan placement, depending on target identification or other BML objects, as the scanning progresses from the northernmost location scan to the containment system.

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Figure 1. Depiction of potential Field Scan Scenario.

At a minimum, this SOO supports the following goals (tasks):

C.4.1 Task 1: Post Award Kickoff Meeting Agenda, Meeting, and Summary

The USG will convene a Post-Award Meeting with the Contractor via teleconference or collaboration software within two (2) weeks from the date of contract award. The purpose of the meeting is to assist both Government and the Contractor personnel to achieve a clear and mutual understanding of all task requirements and to identify and resolve potential problems. It is not a substitute for the Contractor’s full understanding of the work requirements nor is it to be used to alter the contract.

C.4.1.1 Post Award Kickoff Meeting Agenda: The Contractor shall provide a post

Solicitation No. 140E0121R0005 | MC20 Full Field Survey Page 8 of 55 award kickoff meeting agenda no later than the deadline specified in Section F.6. Agenda items for the Post Award Kickoff Meeting shall include, but not be limited to, the following:

a) Introductions (Contractor and Government members involved in the contract both present and not present for the meeting)

b) Contracting Officer’s discussion of the contract

c) Technical discussion that both the Contractor and the Government understand and agree on the scope and deliverables expected under the contract, including a presentation of the Project Management Plan (PMP) and Quality Assurance Surveillance Plan (QASP). The PMP and QASP will be reviewed and any remaining technical or managerial issues will be addressed

d) Outline of possible hurdles to overcome in the execution of the contract and performance of the survey

e) Establishing lines of communication between the Contracting Officer’s Representative (COR) and Contractor

f) Scheduling of Progress/Status Update Meetings (COR)

g) Review of the Schedule of Deliverables (COR)

C.4.1.2 Post Award Kickoff Meeting: The post award kickoff meeting will take place by teleconference or collaboration software. The time, date, and format for the meeting shall be by mutual consent between the Contractor, the Contracting Officer, and the Contracting Officer’s Representative, but not later than the deadline specified in Section F.6.

At the Post-Award Meeting, the Contractor shall present its PMP, including timelines and milestones, and their QASP.

C.4.1.3 Post Award Kickoff Meeting Summary: The Contractor will follow up the meeting with a summary of the items discussed at the meeting as well as any conclusions that were agreed upon, and a finalized project schedule. The summary is due in accordance with the timeframe specified in Section F.6. Additionally, the presentation, agenda, and meeting minutes are to be provided via email to the Contracting Officer, Contracting Officer Representative, and Subject Matter Expert(s) identified in the contract.

C.4.2 Task 2: Full Field Survey Detailed Work Plan

The Contractor shall prepare and submit a detailed work plan (including mobilization, proposed sub-bottom scanning operations, including engineering and vessel activities, and demobilization)

Solicitation No. 140E0121R0005 | MC20 Full Field Survey Page 9 of 55 for review and approval by the Federal partners prior to proceeding with the survey (including a Health, Safety and Environment Plan (HSE)). The work plan will include detailed scheduling milestones identifying individual scanning results and planned reports to the USG.

C.4.3 Task 3: Full Field Survey of the MC20 Site

The Contractor shall conduct a full field survey of the MC20 site, using technology it cited in its detailed work plan. The Contractor shall provide project management and oversight, the corresponding scanning device and support-equipment, as well as all respective personnel. The Contractor shall secure a suitable vessel capable in the support of one or more remotely-operated vehicles (ROVs) and provide the ability to ensure the BML scanning tool is appropriate for the subsea conditions, including the characteristics of the sea floor and overlain sediment (up to 175 feet in depth).

The Contractor shall provide ROV video, scanning sonar coverage, and/or any other scan result that is collected from each scan area as well as corresponding unmanned aerial vehicle (UAV) or drone video footage, as weather conditions allow. As discussed in Section C.4.2, the selected Contractor for this contract will submit a detailed work plan for review and approval by the Federal partners prior to proceeding with the survey.

NOTE: Government employees/representatives may board the vessel during operations but will seek approval from the BSEE CO or COR prior to doing so, so it can be coordinated with the Contractor.

C.4.4 Task 4: Daily Morning Briefings

The Contractor shall conduct daily morning briefings via teleconference or collaboration software to focus on the information of the data gathered from the previous scan(s) and confirm (with involvement of the shore-side USG representatives, as necessary) the next scan location.

C.4.5 Task 5: Bi-Monthly Status Reports

The Contractor shall prepare and submit status reports on a bi-monthly basis (twice a month) containing the following:

a) Work accomplished and overall progress made, identifying any changes to the schedule (advances or delays)

b) Major work activities scheduled for the next period/status report

c) Any significant problems encountered during the preceding period, to include how they were addressed, and the impact to the schedule

d) Any questions or problems regarding the Contractor’s work requiring discussion or resolution with BSEE

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C.4.6 Task 6: Draft Final Report

The Contractor shall prepare and submit a Draft Final Report and Technical Summary after completing the analysis and within 30 days of the conclusion of the survey. The Draft Report shall contain the following:

1. A section describing results and interpretation of each scan including sample images of the buried infrastructure;

2. A section describing an analysis of the cumulative results of the individual scans including degree of confidence in the findings;

3. Integrated data analysis to provide the track of each potential well conductor/tubular target in 2D/3D plots;

4. All collected data including but not limited to: scan results, location data for each scan, ROV videos and sonar images collected during each scanning equipment retrieval and relocation event, and UAV video footage; ensuring the formats of all data files are compatible with the National Oceanographic and Atmospheric Administration (NOAA) Data Integration Visualization Exploration and Reporting (DIVER) database system (see https://www.diver.orr.noaa.gov/);

5. Explanation of the Full Field Survey methodology;

6. All relevant charts showing the locations of the scans, identified conductors, tubulars, and platform/pipeline equipment;

7. A compilation of the daily survey reports and;

8. Analysis, conclusions, and recommendations for future survey activities at the site.

C.4.7 Task 7: Final Report

Upon receipt of the draft final report, the USG will provide feedback to the Contractor, who shall then prepare and submit a Final Report and Technical Summary within 30 days after responding to BSEE comments on the Draft Final Report and Technical Summary.

C.4.8 Task 8: Closeout Briefing Presentation

The Contractor shall conduct a presentation to serve as the closeout briefing for the project. It is expected to be held in-person at a Government office in New Orleans, LA (NOLA), contingent upon the U.S. Center for Disease Control and Prevention (CDC) guidelines. The Contractor shall present a brief overview of survey results and conclusions found during the survey analysis.

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C.5 SCIENTIFIC INTEGRITY STATEMENT

Scientific integrity is vital to Department of the Interior (DOI) activities under which scientific research, data, summaries, syntheses, interpretations, presentations, and/or publications are developed and used. Failure to uphold the highest degree of scientific integrity will result not only in potentially flawed scientific results, interpretations, and applications but will damage DOI’s reputation and ability to uphold the public’s trust. All work performed must comply with the DOI Scientific Integrity Policy posted to http://www.doi.gov, or its equivalent as provided by their organization or applicable law.

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SECTION D

PACKAGING AND MARKING

D.1 All deliverables submitted under the contract shall be prepared and packaged in a cost-effective manner equivalent to standard commercial quality. The digital storage media, if required shall be labeled. The labels shall include the project title, Contractor name, and BSEE contract number. Elaborate artwork, expensive paper, and bindings are neither necessary nor desired.

D.2 Unless otherwise directed by the Contracting Officer, all reports shall be delivered by First Class mail. The cost of delivery by more expensive means will be denied unless approval is obtained in advance from the Contracting Officer.

D.3 All paper deliverable shall meet at least the minimum requirements for post-consumer recycled content, set forth in EPA’s Comprehensive Procurement Guidelines (CPG).

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SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/far.

Clause Title

52.246-4 Inspection of Services-Fixed-Price (AUG 1996)

E.2 DELIVERABLE GENERAL ACCEPTANCE CRITERIA

Each deliverable submission will meet the following:

Accuracy – Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Clarity – Work products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

Consistency to Requirements – All work products must satisfy the requirements of this contract.

Format – Work products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hardcopy formats shall follow any specified Directives or Manuals.

Timeliness – Work products shall be submitted on or before the due date specified herein or submitted in accordance with later scheduled date determined by the Contracting Officer.

E.3 QUALITY ASSURANCE

The COR or designated inspector, will review for completeness any preliminary or draft documentation that the Contractor submits, and may return it to the Contractor for correction.

The Contractor is responsible for complying with contract requirements regardless of whether the Contractor receives any comments on its draft documentation from the COR. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR. The Contractor shall not construe any letter of acknowledgement of receipt of material as a waiver of review or as an acknowledgement that the material conforms to this contract. Any approval given during the preparation of the documentation or approval for shipment shall not guarantee the final acceptance of the completed documentation.

E.4 DELIVERABLE ACCEPTANCE TIME PERIOD

The Government will have 15 days to review and comment on draft task deliverable items and

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30 days to review and comment (iterative process) on the Draft Final Report. The Contractor is required to be objective and provide independent analysis for this project. If the Government disapproves a deliverable, the COR will submit remedial directions to the Contractor within the review period, and the Contractor will have a maximum of 15 days from the receipt of such directions to adopt remedies and submit a final deliverable to the Government.

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SECTION F

DELIVERIES OR PERFORMANCE

F.1 TERM OF THE CONTRACT

The period of performance (POP) of this contract is 12 months from the date of award. The project period shall encompass all tasks from initial planning, through and including BSEE’s final acceptance of all deliverables. The Contractor shall deliver all required deliverables in accordance with Sections C, E, and F of this contract.

F.2 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

https://www.acquisition.gov/far.

Clause Title

52.242-15 Stop-Work Order (AUG 1989)

F.3 PLACE OF PERFORMANCE

Work will be performed at the Contractor’s location and in the waters of the Mississippi Canyon Area. Teleconferences or in person meetings will be coordinated between the Contractor and the Contracting Officer’s Representative, as necessary.

F.4 CORRESPONDENCE

All correspondences shall be clearly marked with the contract number on the first page. Emails pertaining to this contract shall also include the contract number on the subject line.

F.5 MEETINGS, REPORTS, AND OTHER DELIVERABLES

The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to BSEE. All reports shall be written as non-proprietary, releasable by BSEE to the public either through posting on the BSEE webpage or by other means unless stipulated elsewhere in the contract. Should there be information or data in any submittal that is deemed to be proprietary, the contractor shall clearly mark said information as such.

NOTE: All reports and data shall be compatible with the National Oceanic and Atmospheric Administration (NOAA) Data Integration Visualization Exploration and Reporting (DIVER) system. The Final Report and any associated appendices shall be compliant with Section 508 of the Rehabilitation Act of 1973.

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All references to days, weeks, months, etc. are calendar unless specified otherwise. The following deliverables shall be submitted, and meetings held in accordance with the schedule specified in Section F.6:

F.5.1 Deliverable 1: Post Award Meeting Agenda and Summary

The Contractor shall attend a Post-Award Kick-off Meeting as soon as possible after contract award but no later than fourteen (14) calendar days after award. The Contractor shall provide a meeting agenda and presentation slides to the Contracting Officer (CO) and Contracting Officer’s Representative (COR) at least two (2) days before the post-award meeting. The Contractor shall present their PMP, including the purpose of the project, the scope, roles and responsibilities of the project team, the deliverables, the risks, the assumptions, the planned effort, quality assurance plans, and a scheduled time frame for completion. No changes to the terms or conditions, deliverables, or schedule of the contract are authorized unless approved by the CO via a modification to the contract.

Contractor personnel shall complete and sign the non-disclosure agreement (see Attachment 1) and provide them to the CO at least one (1) day prior to the Post-Award Meeting.

The Contractor shall prepare and submit a meeting summary detailing the discussions of technical and managerial issues and any mutually agreed-to decisions, along with the final PMP, within five (5) days following the post award meeting. The Contractor shall adhere to the final PMP as reviewed by the government following the post-award meeting.

F.5.2 Deliverable 2: Detailed Work Plan

The Contractor shall prepare and submit a detailed work plan (including mobilization, operations, and demobilization) to the parties listed in Section F.6 for review and approval by the Federal partners prior to proceeding with the survey (including a Health, Safety and Environment Plan (HSE)).

F.5.3 Deliverable 3: Bi-Monthly Status Reports

The Contractor shall prepare and submit progress reports on a bi-monthly basis (twice per month) and distribute via e-mail to the parties listed in Section F.6. These reports in the Contractor’s format shall include a brief discussion of the following topics: 1) brief summary of all preceding work and overall progress made against the schedule, 2) proposed subsequent action items, 3) brief summary of any resolutions agreed to between Contractor and BSEE regarding problems, 4) brief summary of significant technical, schedule, or cost problems encountered, including an assessment of their probable effects on meeting contract provisions, and 5) list of all significant meetings held, or other contacts made in connection with the contract, including a brief summary of the participants, meeting’s subject, date, location, and outcome.

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F.5.4 Deliverable 4: Draft Final Report

The Contractor shall submit a Draft Report and Technical Summary after completing the analysis and within 30 days of the conclusion of the survey. BSEE shall review the Draft Report and Technical Summary and provide comments to the contractor. The Contractor shall incorporate BSEE comments on the Draft Report and Technical Summary into the Final Report and Technical Summary. The Draft Final Report and Technical Summary shall be distributed by email or DVD to the parties listed in Section F.6.

F.5.5 Deliverable 5: Final Report

The Contractor shall submit a hard copy of the Final Report and the Technical Summary, to the parties listed in Section F.6, within 30 days after responding to BSEE comments on the Draft Report and Technical Summary. The 30-day schedule for this deliverable can be extended if required but must be confirmed in writing by the Contracting Officer. The Final Report and Technical Summary shall be submitted as separate documents.

F.5.6 Deliverable 6: Closeout Briefing Presentation

After the final report has been submitted and accepted by the Government, the Contractor shall conduct a final briefing, in-person at a Government location in New Orleans, LA, contingent upon the U.S. Center for Disease Control and Prevention (CDC) guidelines. The Contractor shall present a brief overview of project findings, results, conclusions, and recommendations.

In addition to the required hard copies, digital copies of all Final Report files shall be submitted to the parties listed in Section F.6 on an industry standard CD-ROM (or DVD-ROM) disk or external storage device that is compatible with the Windows 10 operating system. Digital documents shall be provided in both Microsoft Word 2010 (docx) and Adobe Acrobat (pdf) file formats. All transfer media shall be labeled with format used, report title, report date, contractor name, and contract number. Each CD-ROM (or DVD) or external storage device copy shall include the Final Report and the Technical Summary. The Final Report chapters and appendices shall be assembled into a single Word file and a single PDF file.

F.6 SCHEDULE OF DELIVERABLES

Submission of deliverables shall be provided via email and/or digital storage media or other pre-approved delivery method as specified in this contract or agreed to by both the contractor and

BSEE.

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DELIVERABLE DISTRIBUTION DUE

Post-Award Meeting Agenda

Post-Award Meeting Summary and final PMP F.5.1

CO/COR/SME – one (1) copy via email

Meeting Agenda and Presentation Slides – at least two (2) days prior to Post- Award Meeting

NDAs – at least one (1) day prior to the Post-Award Meeting

Post-Award Meeting – within 14 days contract award

Summary Report – within five

(5) days following the Post- Award Meeting

Detailed Work Plan F.5.2

Within 30 days of Post-Award Meeting

Bi-Monthly Status Reports F.5.3

COR/SME – one (1) copy via email

Bi-monthly, by the 15th and 30th days of every month during performance of the survey in Task 3.

Draft Final Report F.5.4

COR/SME – one (1) copy via email or digital storage media

Within 30 days from the conclusion of the final scan in Task 3.

Final Report F.5.5

COR/SME – one (1) hard copy and one (1) digital copy each

Within 30 days from Government acceptance of draft Final Report in Task 4.

Closeout Briefing Presentation F.5.6

In-person in NOLA

CO/COR/SME – one (1) copy each via DVD/other selected storage device

Within 30 days from Government acceptance of Final Report in Task 5.

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F.7 ADDRESSES FOR DELIVERABLES

Contracting Officer's Representative

[COR]

TBD AT TIME OF AWARD

Contracting Officer [CO] Jillian L. Gerna U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, Mailstop VAE-AMD Sterling, Virginia 20166 Phone: 703-787-1348 Email: Jillian.Gerna@bsee.gov

Subject Matter Expert [SME]

TBD AT TIME OF AWARD

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SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE POINTS OF CONTACT

G.1.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

Jillian L. Gerna U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, Mailstop VAE-AMD Sterling, VA 20166 Phone: 703-787-1348 Email: Jillian.Gerna@bsee.gov

G.1.2 Contracting Officer’s Representative: The Contracting Officer’s Representative

(COR) for this effort is as follows:

[To be completed at the time of award]

G.2 DEPARTMENT OF THE INTERIOR ACQUISITION REGULATION (DIAR)

1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper

Solicitation No. 140E0121R0005 | MC20 Full Field Survey Page 21 of 55 authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the CO's response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the CO and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the CO or the COR acting within his or her appointment, shall be at the Contractor's risk.

G.3 CONTRACTOR’S PROJECT MANAGER

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts, used in performance of this contract. The Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager to facilitate Government-Contractor communications. The Project Manager shall be the primary technical and managerial interface between the Contractor and Government. The Contractor’s designated Project Manager for this contract is:

[To be provided by the Contractor as part of the technical proposal and filled in upon award]

Name:

Address:

Phone:

Email:

The Contractor’s designated Project Manager for this contract shall have the authority to make any no-cost contract technical, hiring and dismissal decision, or special arrangements regarding this contract.

The Project Manager shall have full authority to act for the Contractor in the performance of the required services. The Project Manager or a designated representative shall meet with the COR to discuss problem areas as they occur.

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G.4 PAYMENTS

G.4.1 DOI Acquisition, Assistance, and Asset Policy (DOI-AAAP) 0028, v03 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP). ”Payment request“ means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Documentation required by FAR 32.905(b) A copy of the Partial Delivery Payment Schedule in Section B.4 of the contract with each invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in System for Award Management [SAM]) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3–5 business days from the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone 866-973- 3131.

If the Contractor is unable to comply with the requirement to use IPP tor submitting invoices for payment, the Contractor must submit a waiver request in writing to the CO with its proposal or proposal.

G.4.2 Payment Frequency

Payments will be made for deliverables submitted by the Contractor and accepted by the Government in accordance with Section B.4 of the contract and G.4.1 above.

G.5 INTEREST ON OVERDUE PAYMENTS

The Prompt Payment Act, Public Law 97-177, (96 Stat.85; 31 U.S. C. 3901-3906), as amended, is applicable to payments under this contract and requires payment to contractors of interest on overdue and improperly taken discounts. Determinations of interest due will be made in accordance with the provisions of the Prompt Payment Act and Office of Management and Budget (OMB) Circular A-125.

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G.6 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(DEC 2015)

(1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(2) The past performance evaluation process is a totally paperless process using CPARS.

CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

(4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

(5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

(a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

(b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

(c) All information provided should be reviewed for accuracy prior to submission.

(d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

(e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

(f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

(6) The following guidelines apply concerning your use of the past performance evaluation:

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(a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

(b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

(8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

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SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACTOR CONFLICT OF INTEREST

(a) It is the policy of the Department of the Interior to avoid contract awards which could result in or create conflicts of interest, whether actual or apparent. Such a situation could occur in the instance when the Contractor or any subcontractors or teaming arrangement partners have business, financial, real property, mineral rights, or other interests, as well as professional activities that create conflicting roles which could potentially bias a Contractor’s judgment or result in unfair competitive advantage to the Contractor, and thus impede the government’s objective to obtain an impartial, technically sound and objective performance of this contract.

(b) Any proposal submitted in response to this request for proposal must identify any actual or potential conflict of interest, including those that are described in paragraph (a) and include a Conflict of Interest Mitigation Plan if the Contractor believes such persons or entities are indispensable to its proposal. The Government’s approval of any proposed Conflict of Interest Mitigation Plan shall be at the sole discretion of the Contracting Officer.

(c) Absent a written approval of a Conflict of Interest Mitigation Plan from the Contracting Officer, the Contractor, or any of its officers, representatives, employees, sub-contractors, or teaming arrangement members, shall not be involved in any situation during the performance of this contract which may result in conflicts as contemplated herein. Failure to comply with this provision may be cause for termination for default.

(d) The Contractor shall disclose, upon discovery, any interest which may develop after contract award that may result in a conflict as contemplated herein. Failure to comply with this provision may be cause for termination of this award for default.

(e) The Contractor shall include this clause, including this paragraph in all subcontracts and consultant agreements; however, subcontractors and consultants shall be directed to send any mitigation plan to the Contractor who shall then inform the Contracting Officer.

(f) The Contractor and its employees, subcontractors, and teaming arrangement partners shall not discuss or disclose any conclusions, investigations, work-product, or any technical data in any form or media with respect to any aspect of performance of this contract, whether during performance of this contract or thereafter, with any person or company, including contractor's own employees or subcontractors who have not signed a non-disclosure agreement substantially containing this same prohibition, without express permission from the Contracting Officer.

Failure to comply with this provision may be cause for termination of this award for default.

H.2 NOTICE REGARDING LATE DELIVERY/DELAYED PERFORMANCE

(a) In the event the Contractor anticipates difficulty in meeting performance requirements, or when it anticipates difficulty in complying with any delivery schedule contained in the contract, or any date, or whenever the Contractor has knowledge that any actual or potential situation is

Solicitation No. 140E0121R0005 | MC20 Full Field Survey Page 26 of 55 delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the Contracting Officer’s Representative (COR) in writing, giving pertinent details, provided this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any contract delivery schedule, or date or any rights or remedies provided by law under this contract.

(b) If the Contractor fails to respond in a timely manner to any portion of the contract, delay will be attributed to the Contractor. Although the period of performance may change due to delay, the price may be subject to a downward adjustment.

(c) If the Government delays performance of this contract, the period of performance and/or price may be revised upon mutual agreement between the Government and the Contractor.

H.3 PERSONNEL REQUIREMENTS

H.3.1 Key Personnel

The following individuals are essential to the work being performed under this contract:

[To be provided by the Contractor as part of the technical proposal and filled in upon award]

H.3.2 Substitution of Key Personnel

(a) The Contractor agrees to assign those…