B08 140A2321Q0332_1.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A23

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

Indian Education Acquisition Office

0009061906 CODE 16. ADMINISTERED BYCODE

X

X

X

311511

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA23

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

05/21/2021 1700 ES

05/18/2021

0000000000Ashleigh Cleveland (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A2321Q0332

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 8 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

DUNSEITH ND 58329

P.O. Box759 3 Miles North Hwy #3

BIE DUNSEITH DAY SCHOOL

15. DELIVER TO

Albuquerque NM 87104 Suite 352A 1011 Indian School Rd.

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,000

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Indian Education Acquisition Office

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 06/30/2022

00010 Dairy Products Product/Service Code: S203 Product/Service Description: HOUSEKEEPING- FOOD

Period of Performance: 07/01/2021 to 06/30/2022

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

8 2 of

Document No.

140A2321Q0323

Document Title Dairy for Dunseith Day School

The Bureau of Indian Affairs (BIA) is soliciting offers to procure Dairy Products for BIE, Dunseith Day School, 2994 99th Street NE, Dunseith, ND 58329. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-05.

This acquisition is set aside 100% Small Business. In order to participate in this solicitation, vendors MUST qualify under the following NAICS Code is 311511-Fluid Milk Manufacturing, Size Standards in number of employees 1,000.

IMPORTANT: All interested vendors shall have familiarity of the school locations to allow the vendors to function independently without the assistance of an initial escort and the ability to work with local school administrator successfully. Vendor must also have regular office hours compatible with the Schools hours of operation. Offer prompt, courteous and responsive delivery service.

DESCRIPTION: The contractor shall provide services consisting of furnishing all labor, materials, equipment, supervision, transportation and incidentals necessary to deliver Dairy Products weekly from July 1, 2021 through June 30, 2022 to BIE, Dunseith Day School, 2994 99th Street NE, Dunseith, ND 58329. All Orders shall be made by authorized Government personnel only and in accordance with FAR Clause 52.232-18, Availability of Funds (April 1984).

SPECIAL REQUIREMENT – CONTRACTORS REFRIGERATION DELIVERY TRUCK

TEMPERATURE SHALL BE BETWEEN 35 DEGREES TO 40 DEGREES TO OBTAIN THE

MAXIMUM LIFE OF THE DAIRY PRODUCTS. THE SUCCESSFUL PROCESSORS

DELIVERY TRUCK MUST HAVE A TEMPERATURE LOG WHEN TRANSPORTING

REFRIGERATED PRODUCTS. IF THE TEMPERATURE LOG IS NOT COMPUTERIZED

AND AUTOMATICALLY RECORDING TEMPERATURES DURING THE ROUTE, THE

DRIVER MUST RECORD AT THE BEGINNING OF THE ROUTE, AT LEAST TWO (2)

ADDTIIONAL STOPS DURING THE ROUTE AND AT THE LAST STOP OF THE ROUTE.

THE CONTRACTING OFFICER OR SCHOOL REPRESENTATIVE MAY REQUEST FOR A

COPY OF THE SPECIFIC DELIVERY ROUTES TEMPERATURE LOG IF AN ISSUE

OCCURS.

THE DELIVERY TRUCKS MUST BE CLEAN, SANITARY AND FREE FROM DIRT AND

DEBRIS. THE SCHOOL MAY REFUSE A DELIVERY IF THE TRUCK IS NOT CLEAN

AND SANITARY. THE DAIRY PRODUCTS DELIVERED SHALL BE FRESH AT THE

TIME OF DELIVERY AND SHALL BE INSPECTED AND ACCEPTED BY THE

GOVERNMENT STAFF AND NOTATION OF ANY DAMAGED ITEMS. CONTRACTOR

SHALL REPLACE ALL DAMAGED ITEMS AT NO ADDITIONAL COST TO THE

Document Title Dairy for Dunseith Day School

GOVERNMENT. DELIVERIES SHALL BE MADE UPON REQUESTED WEEKLY BY

THE AUTHORIZED INDIVIDUALS, AND INVOICED WEEKLY.

ECONOMIC PRICE ADJUSTMENT – STANDARD SUPPLIES: THE CONTRACTOR

SHALL PROMPTLY NOTIFY THE CONTRACTING OFFICER OF THE AMOUNT AND

EFFECTIVE DATE OF EACH DECREASE OR INCREASE OF ITEMS LISTED ON LINE

ITEMS BELOW. THE AGGREGATE OF THE DECREASE/INCREASE OF EACH LINE

ITEMS IN THIS CONTRACT IN ACCORDANCE WITH FAR CLAUSE 52.216-2, SHALL

NOT EXCEED 10 PERCENT OF THE ORGINIAL CONTRACT UNIT PRICE.

All interest offerors shall provide all-inclusive costs for the requirements; including but not limited to all applicable taxes and FOB shipping cost.

Dunseith Day School 2994 99th Street NE Dunseith, ND 58329

Requirements: (Provide a breakdown of price per line item) for the following:

Milk and Dairy Products Dunseith Day School:

1. ½ Pint DP 1% Milk $_________ X 37,440.00 ½ pints cartons = $_________

2. Butter Pride Dairy 1 LB $________ X 32 boxes = $____________

3. Cheese Shredded Cheddar & Monterey Jack LOL 5lb$_______X 1 Box = $__________

4. ½ Pint Chocolate LOL Milk $____________ X 39,599.00 ½ pint cartons = $___________

5. Cream Heavy Whip LOL Pint $____________ X 48 pint cartons = $___________

6. Cream LOL Pint$____________ X 48 pint cartons = $___________

7. ½ Pint Dairy Ease LOL Milk $____________ X 1 Box = $___________

Subtotal $ _______________

Total $____________

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submission must include the following items:

1. Section 17a, 23, 24, 30a, 30b, and30c completed per the attached SF 1449 document (include DUNS number on form) (include taxes if applicable)

2. IEE Representation (If vendor is ISBEE fill this form out)

3. Acknowledgement of any and all amendments by completion of Section 8, 15a, and 15c on SF30 amendments documents (if any).

4. Provide a DUNS# and Tax ID# with a signed and dated quote.

Document Title Dairy for Dunseith Day School

The contractor shall purchase, to the maximum extent practicable, domestic agricultural commodities or products substantially processed in the United States, in accordance with 7 CFR 210.21(d) and 7 CFR 220.16(d). “Substantially” means the final processed product contains over 51% domestically grown agricultural commodities. This provision applies to all food purchases paid from the nonprofit school food services account. There are limited exceptions to this provision which allow for the purchase of products not meeting the “domestic” standard as described above (“non-domestic”) in circumstances when use of domestic products is truly not practicable.

However, before utilizing an exception, alternatives to purchasing non-domestic food products should be considered. Exceptions to the Buy American provision should be used as a last resort;

however, an alternative or exception may be approved upon request. Exceptions include: (1) The product is not produced or manufactured in the U.S. in sufficient and reasonable available quantities of a satisfactory quality, or (2) competitive bids reveal the costs of a U.S. product are significantly higher than the non-domestic product. To be considered for the alternative or exception, the request must be submitted in writing to a designated official, a minimum of ____ days in advance of delivery. The request must include: (1) the alternative substitutes that are domestic and meet the required specifications, with price of the domestic food alternative substitute and the availability of the domestic alternative substitute in relation to quantity ordered, and (2) the reason for exception, whether limited/lack of availability or price. If price, include the price of the domestic food product and the price of the non-domestic product that meets the required specifications of the domestic product.

Attachment A - Mandatory Clause

Electronic Invoicing and Payment Requirements - Invoice Processing Platform

(IPP)

(April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]:

- A copy of the contractor’s invoice shall be included with the IPP invoice. If no invoice is attached, the Invoice will be rejected.

https://www.ipp.gov/ https://www.ipp.gov/

Document Title Dairy for Dunseith Day School

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

Award will be made to the lowest priced offeror, whose quote conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This requirement is a Firm Fixed Price Contract.

CONTRACT CLAUSES: The following FAR clauses apply to this acquisition:

52.204-1 Approval of Contract;

52.212-1 Instructions to Offerors Commercial Items;

52.212-3 Offeror Representations and Certifications Commercial Items;

52.212-4 Contract Terms and Conditions Commercial Items; - Commercial Items (Mar 2020);

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items or Executive Orders-Commercial Items (Mar 2020)

52.233-3 Protest After Award (Aug 1996) (31 U.S.C. 3553);

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004);

52.222-3 Convict Labor (June 2003);

52.216-2 Economic Price Adjustment-Standard Supplies;

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Feb 2016);

52.232-36 Payment by Third Party (May 2014) (31 U.S.C. 3332);

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.225-1 Buy American Act-Supplies (May 2014) (41 U.S.C. 10a-10d);

52.222-21 Prohibition of Segregated Facilities (Apr 2015);

52.222-26 Equal Opportunity (Sept 2016);

mailto:ippgroup@bos.frb.org

Document Title Dairy for Dunseith Day School

52.229-3 Federal, State, and Local Taxes (Feb 2013).

52.222-50 Combating Trafficking in Persons (Mar 2015);

52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011);

52.232-18 Availability of Funds (April 1984). Providing Accelerated Payments to Small Business Subcontractors;

52.232-40 Providing Payment to Small Business (Dec 2013);

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (July 2013)(31 U.S.C. 3332); and

Department of Interior Acquisition Regulation (DIAR) is available at http://www.acqusition.gov.

The following DIAR applies to this solicitation:

DIAR 1450-16-1 Homeland Security Presidential Directive, DIAR 1452.226-70, Indian Preference;

DIAR 1452.226-71, Indian Preference Program;

DIAR 1452.280-1 Notice of Indian small business economic enterprise set-aside;

DIAR 1452.280-3 Subcontracting limitations;

DIAR 1452.280-4 Indian economic enterprise representation;

DIAR 1452.280-4 Indian economic enterprise Form

DIAR 1480.503 Commercial item or simplified acquisitions;

DIAR 1480.601 Subcontracting limitations;

DIAR 1480.102 Buy Indian Act acquisition regulations;

Provide DUNS# and Tax ID# with a signed and dated quote, along with a completed copy of FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items and DIAR 1452.280-4, Indian Economic Enterprise Representation. These two documents (completed 52.212-3 and DIAR 1452.250-4) are required to be considered for award. The RFQ is to be submitted to Ashleigh Cleveland by email at Ashleigh.Cleveland@bia.gov on May 17, 2021 at 5:00 pm (Eastern Standard Time). Any further questions regarding this announcement may be directed to Ashleigh Cleveland, Contract Specialist, via email Ashleigh.Cleveland@bia.gov.

All contractors submitting offers must be registered in the SAM Registration (SAM) to receive contracts and purchase orders from the Federal Government pursuant to FAR Clause 52.204-7.

To register or learn more about the SAM, go to: http://www.sam.gov http://www.acqusition.gov/ mailto:Ashleigh.Cleveland@bia.gov mailto:Ashleigh.Cleveland@bia.gov http://www.sam.gov/

Document Title Dairy for Dunseith Day School