B01 W50S7E22Q0005 Facility Condition Assessment BUILDER_ Service_Combo.pdf

1 | P a g e W 5 0 S 7 E - 2 2 - Q - 0 0 0 5 F C A B U I L D E R S o l i c i t a t i o n

Description:

This is a combined synopsis/solicitation for the 133d Airlift Wing, Minnesota Air National Guard. It is prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement is being issued as a request for quotation (RFQ) and constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-04. This combined synopsis/solicitation is set-aside 100% for small business. The North American Industrial Classification

Standard 541350, Building Inspection Services, applies to this solicitation; business size standard is $8M.

The Minnesota Air National Guard has plans to issue a firm-fixed price order for the following:

Facility Condition Assessment BUILDER (see attached Performance Work Statement)

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available. Quotes must be good through 30 September 2022.

**QUOTING INSTRUCTIONS**

Site Visit:

Offerors or quoters are urged to attend this pre-proposal conference/site visit if available. The date of the scheduled site visit will be Monday 11 April 2022 at 2:00 PM (CST). Contractors should report to 614

Militia Drive, St. Paul, MN 55111, to meet with Contracting and Civil Engineering staff. Please bring something to write with so you can write down any questions you may have. You are requested to submit all of your questions in writing within 2 days of the site visit. Not attending the site visit will not be grounds for claims after award is made. Any person attending this meeting will have to go through a background check. Please submit their full name, date of birth, and driver’s license state/number to

Maj Ann Feist, ann.feist.1@us.af.mil, no later than 7 April 2022 at 02:00 PM (CST).

Evaluation:

The Government plans to award a contract resulting from this solicitation to the offer conforming to the solicitation which will be most advantageous to the Government. Quotes will be evaluated on best value using price, past performance, technical performance and personnel expertise (submit resumes of proposed team members, at least one member on each building system needs to have at least two years of experience on that system) (see 52.212-2 provision). All solicitation specifications are not absolute and the 133AW will consider innovative solutions to this requirement. Quotes may be comparatively evaluated in compliance with FAR 13.106-2 (b) (3).

Solicitation includes a main CLIN, 0001, consisting of nine (9) buildings to be assessed and additional optional CLINS, 0002 through 0013, of twelve (12) buildings. Options will be exercised at the time of award based on the availability of funding.

mailto:ann.feist.1@us.af.mil

2 | P a g e W 5 0 S 7 E - 2 2 - Q - 0 0 0 5 F C A B U I L D E R S o l i c i t a t i o n

Quote Instructions:

Multiple solutions to the requirement should be offered as alternative quotes and will be evaluated as separate offers. Multiple solutions are encouraged. Innovative solutions are encouraged and will be evaluated in accordance with the intent of this requirement. Standing quotes may be considered as responsive if in the best interest of the government.

GOVERNMENT INTENDS TO ISSUE ONE (1) CONTRACT. If not already registered in SAM, go to https://beta.sam.gov/ to register prior to submitting quote.

Quotes are due in this office no later than Friday, 22 April 2022 @ 4:00 PM (CST). Offeror MUST provide Tax ID and CAGE Code and DUNS # with proposal. Offeror must be registered in SAM

(https://beta.sam.gov/) to be awarded a government contract and have completed in SAM the FAR

Provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial

Services. Applicable provisions and clauses are listed in this solicitation.

All questions and quotes must be directed to the 133AW Contracting Officer via email at ann.feist.1@us.af.mil. Questions asked within 2 days of solicitation close will be answered at the discretion of the Contracting Officer. Emailed quotes are preferred. Late quotes may be rejected at the

Contracting Officer’s discretion.

Electronic Documents: All electronic documents must NOT be “secured”, “locked”, or otherwise inaccessible. Submitter risks rejection if documents prove inhospitable to viewing and evaluation. Utilize standard Microsoft or Adobe formats, and net file size of all documents should be less than 10MB.

https://beta.sam.gov/ mailto:ann.feist.1@us.af.mil

W50S7E22Q0005

Section SF 1449 - CONTINUATION SHEET

PWS AND PRS

PERFORMANCE WORK STATEMENT (PWS)

FOR

Space Optimization and Facility Condition Assessment Sustainment

Table of Contents

1.0 General

2.0 Definitions and Acronyms

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S)

4.0 Contractor Provided Property, Material, Equipment (GFP/M/E)

5.0 Requirements

6.0 Applicable Publications

Technical Exhibit 1: Performance Requirements Summary (PRS) Technical Exhibit 2: Deliverables Schedule

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform facility condition assessments for remaining facilities not in BUILDER and finalize the 133d AW facilities dataset in the ANG BUILDER dataset. Services, as defined in this PWS.

1.1.1 Objectives To come into compliance with Office of the Secretary of Defense (OSD) memorandum requiring a complete facility index for all assets.

1.2 Background: Office of the Secretary of Defense (OSD) Memorandum dated 10 September 2013, required Defense Components to use the Sustainment Management System (SMS) developed by the U.S. Army Corps of Engineers Engineer Research and Development Center. This requires a facility condition index for each asset on the installation, and current within 5 years.

1.3 Period of Performance (PoP): complete work within 60 days from date of award.

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0630-1500 hrs on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at B607, B619, B659, B663, B665, B668, B670, B683 and B686. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 Installation Regulations The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth: June 19th

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day

1.4.2.7 Columbus Day

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day

1.4.2.10 Christmas Day: December 25th

1.4.3 Reserved

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR), if no assigned COR from the Contracting Officer (KO). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, Headquarters Air Force (HAF) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Per AAFARS 5342.490-1, 5352.242-9000 Contractor Access to Air Force Installations

(OCT 2019):

1. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. Failure to comply with these requirements may result in withholding of final payment.

1.4.5.1 Reserved

1.4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Air Force Instruction (AFI) 10-245, AFI 31-101 and Air Force Manual (AFMAN) 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative)

1.4.5.3 Antiterrorism Awareness Level I Training (AT Level I). All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 7 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Joint Knowledge Online at https://jko.jten.mil (login screen select “Non-Government Personnel/Sponsored Account Registration”, once logged in select Course Catalog, search for “Level I Antiterrorism”, select “Enroll”). Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR, if no assigned COR to the Contracting Officer (KO) within 2 business days after completion of training by each employee or subcontractor personnel.

1.4.5.4 Reserved.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Reserved

1.4.5.7 Reserved

1.4.5.8 Reserved

1.4.5.9 Reserved

1.4.5.10 Reserved

1.4.5.11 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/Signature Managers/Coordinators will provide OPSEC training or training materials to contract employees within 7 calendar days of employees’ initial assignment to the contract and prior to having access to any critical information (CI) and annually thereafter. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. “OPSEC Awareness for Military Members, DOD Employees and Contractors” is located https://securityawareness.usalearning.gov/opsec/index.htm (use Chrome web browser, select “Launch Course”. The contractor shall submit certificates of completion for each contractor employee to the COR or if no COR is assigned to the Contracting Officer (KO) within 2 business days after completion of training.

1.4.5.12 Reserved

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating BUILDER, used in the performance of this contract. This does not include education or other qualifications for the position in which the contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, if no assigned COR to the Contracting Officer (KO), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: Contractor personnel will be required to obtain and wear badges, in the performance of this contract. All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 Return of all issued identification. The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Reserved

1.4.13 Data Rights. The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AT/OPSEC Antiterrorism/Operational Security BI Background Investigation CM Contract Manager COR Contracting Officer Representative DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

IA Information Assurance IS Information System(s) KO Contracting Officer NGB National Guard Bureau OCI Organizational Conflict of Interest PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: The Government will furnish the necessary workspace for the contractor to perform services outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Materials: None

3.3 Equipment: None

3.4 Services: None

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

5.0 Requirements: The contractor shall conduct Facility Condition Assessments (FCA) on identified 133 AW facilities on Minneapolis-St. Paul by the Asset Management program manager. The FCA shall conform to methodologies and protocols listed in BUILDER SMS per Air Force Civil Engineer Sustainment Management Systems Playbook, dated 28 January 2022. Facility system inventory includes B20 (Exterior Enclosure), B30 (Roofing), C10 (Interior Construction), D20 (Plumbing), D30 (HVAC), D40 (Fire Protection) and D50 (Electrical) to the subcomponent level must be populated for facilities requiring each category will be detailed in accordance with AFCEC’s BUILDER Playbook. Facility system inventory will be detailed as a minimum to Uniformat II, level Three. 95% complete and accurate assessment expected.

See Air Force Civil Engineer Sustainment Management Systems Playbook, dated 28 January 2022. Link to Playbook:

https://usaf.dps.mil/teams/10041/CEPlaybooks/Pages/PlaybookViews.aspx

5.1 Provide S-file, BUILDER and their respective attributes in a Microsoft Access format to support updates or cross-reference updates of other ANG data systems (920, PDS, etc…).

5.2 Input FCA (BUILDER) data into USACE BUILDER Program. The FCA data is to drive a facility condition index and it needs to be available in a flat file format to allow current use in other systems, and allow for future use in the Air Force’s proposed NexGen IT system.

5.3 Contractor shall conduct new inspections for the Data Sustainment. The Contractor shall remove sections no longer in existence from the BUILDER database and indicate it in the out-brief/final report.

5.4 The Contractor will be given access to and should use the existing data sources where possible to populate the S-File. The Contractor is required to validate and or correct any existing sources of data prior to use in the S-File. Some possible existing data sources are:

5.4.1 Accountable Property System Record (APSR) - RP (RIPR)

5.4.2 Installation Equipment Management System (iEMS)

5.4.3 Project Data System and 920 (PDS)

5.4.4 Space Allocation Board (SAB)

5.4.5 Facility Utilization Board (FUB) Space Requests (past 12 months)

5.4.6 FUB Sustainment, Restoration, and Maintenance (SRM) Prioritized Requirements

5.4.7 Installation Unit Manning Documents (UMD)

5.4.8 Other tabular sources of data as appropriate

5.4.9 Existing building CAD files

5.5 Prior to beginning the baseline FCA and inventory, the assessment team will identify relevant background information (i.e. iEMS information for that installation) that is available and considered valid in describing the assessment and inventory of facility systems, sub-systems and components.

5.5.1The FCAs include a review of existing data, interviews with installation Civil Engineering staff, physical inspection of the facilities, and use of a Sustainment Management System (SMS). System “Criticality” can be assigned using a System Risk Matrix. The contractor will coordinate with the Base Civil Engineer to determine the system criticality. Suggestions can/should be provided based off past experience and expertise.

5.5.2 Prior to the site visit, the assessment team will review the respective facility construction, work orders, and project history files that are provided by the Government.

Upon arrival onsite, the team shall conduct discipline specific maintenance and operation shop interviews to highlight historical wellness of each facility and recurring service calls. The team will also interview the facility managers to gain additional insight beyond that of Civil Engineer personnel. Interviews will also be conducted with appropriate contractor personnel, if necessary to determine which facility work is completed/underway/funded to repair, and identify any additional facility information beneficial to this assessment.

5.5.3 During the site visit the FCA team will conduct engineering inspections and assessments of facilities. The performance of the assessed facilities will initially be based on work orders included in the Recurring Work Program (RWP) and Direct Scheduled Work (DSW) for each of the facilities, programmed projects, facility and maintenance shop personnel interviews, and on-site visual facility system assessment by discipline specific engineers. The assessment team will utilize a SMS and all past inspection and studies, Staff Assistance Visits, Nuclear Surety Inspections, Vulnerability Assessments, etc. to identify facility ratings and recommended projects required to bring the assets to a required or industry standard level of service. The contractor will account for historical and interview data along with the facility visits to make holistic assessment.

The Contractor shall pull a sample of recommended projects from BUILDER and put in the final report. This will assist the installations with the capabilities/results of the BUILDER program and the data put into the system.

5.6 Provide 133rd AW FCA for facilities:

5.6.1 B607: Traffic Check House (Front Gate), approx. 335 SF

5.6.2 B619: Base Supply & Equipment Warehouse, approx. 18,000 SF

5.6.3 B659: Starbase (Admin Office, non AF), approx. 13,551 SF, two floors

5.6.4 B663: Vehicle Operations Parking Shed, approx. 9,766 SF

5.6.5 B665: BCE Maintenance Shop, approx. 13,760 SF

5.6.6 B668: approx. 3,824 SF

5.6.7 B670: Deployment Processing Facility, approx. 23,163 SF

5.6.8 B683: Administrative Office, Non AF, approx. 2,811 SF

5.6.9 B686: Medical Reserve Component, approx. 9,447 SF

5.7 OPTIONS-will conduct FCAs on the following facilities ONLY if these optional facilities are exercised at the time of award. Provide FCA for facilities:

5.7.1 B611: Hazardous Storage, approx. 235 SF

5.7.2 B613: Base Electrical Power Station Building

5.7.3 B624: Hazardous Storage, approx. 120 SF

5.7.4 B625: Hazardous Storage, approx. 240 SF

5.7.5 B626: Hazardous Storage, approx. 240 SF

5.7.6 B629: Liquid Oxygen Storage Facility, approx. 894 SF

5.7.7 B638: Pavilion, approx. 884 SF

5.7.8 B664: Vehicle Operations Parking Shed, approx. 7,801 SF

5.7.9 B667: Fuel System Maintenance Dock, approx. 384 SF

5.7.10 B671: Electrical Power Station Building, approx. 200 SF

5.7.11 B675: Deployment Processing Facility, approx. 192 SF

5.7.12 B681: Hazardous Storage, approx. 384 SF

5.8 Facility inventory for similar building types and footprints may be created using building template features in the SMS and/or PACES, but each building shall have an individual walk-through to verify accurate building inventory.

5.9 Material quantities of components present in the building, e.g. roofing surfaces, shall be based on reasonable estimates, NexGen IT (Trirega RP) and iEMS data. General Facility data shall be based on available information to include, but not be limited to:

Facility name and description, Square Footage, Category Code, Year of construction, Type of Construction, Materials, Number of Stories, and Function. Data shall be validated against the AF Real Property database, NexGen IT (Trirega RP) and iEMS.

5.10 Collect equipment ID information to be entered into the SMS system for linking to the Air Force Computerized Maintenance Management System (CMMS) data (Currently IEMS). Facility components should be “sectioned” on a per floor basis. In addition, any major equipment items (e.g. Chillers, boilers, etc.) should be sectioned individually and photographed for entry. Any component where age and or use are significantly different within the building should be sectioned accordingly.

5.11 Perform baseline visual inspections of all building components inventoried.

Inspector will utilize either the direct rating inspection method or the distress rating inspection method where the appropriate conditions apply. System and sub-system responsibilities and inspection methods shall be identified using ASTM E1557-09, Uniformat II. Where safety standards prevent the access to internal sub-components, Direct Rating methodology that includes the 23 Distress Survey categories be incorporated into the Inspection Comments for any items rated below Green minus (G-).

Include Base personnel for training purposes. If conditions are different, appropriate inspector discretion should be used. Where the component is in excellent condition or in total need of replacement, the abbreviated direct rating approach may be used.

Otherwise, if component repair is warranted or possible, the distress survey method should be employed.

5.12 Building components shall be inspected based upon the inspection method detailed in the SMS Condition Assessment Manual. Inspection sampling methods within a building may be utilized provided they conform to the guidelines expressed in the SMS Condition Assessment Manual. During the inspection, the inspector should note which components-sections are in need of repair or replacement and include comment and digital photo documentation in the SMS. A camera pass may be required. This determination is based on engineering judgment separate from the SMS inspection process. Develop Standards and Policies for work requirements generation after condition indices are computed.

5.13 Contractor will utilize SMS software to generate a condition index (CI) for each facility, system, sub-system and component as identified in the D30, D40 and D50 must be populated to the subcomponent level for facilities requiring each category. The CI will be presented in a tabular format.

5.14 Load, flow tests and system designs voltage/current load tests and/or short circuit analyses, core tests/samples, asbestos identification are not to be performed or included as part of this effort.

5.15 Contractor shall develop a Facility Condition Assessment (FCA) database compatible with a Sustainment Management System (BUILDER) and local/NGB facility management data systems based on the current software platform approved for AF use, to collect, maintain and manipulate data to allow users to make investment decisions.

5.16 Use of proprietary software is discouraged, however, if proprietary software is used, the Government must preapprove it. The software shall be made available to the Government for its use at no cost. If there is a need to reprogram any software, there shall be no additional cost to the Government.

5.17 Based on the results of the initial FCA site visit and SMS output the FCA team will identify facility deficiencies and recommend projects as required. Properties such as age, condition, work order history, leakage problems and overall appearance shall be considered when making recommendations.

5.18 The Contractor shall provide a proposed base visit schedule within 30 days of the award.

5.19 Assessment Out-Briefs: At the conclusion of the on-site assessment evaluation, the contractor shall provide an overview of findings for the facilities assessed to the Base Civil Engineer or designated representative. The brief shall include discussions regarding the overall impressions of facilities surveyed, details regarding any serious or urgent findings, and potential SRM/MILCON projects required. The COR shall include the necessary Base POCs for attendance to the briefing.

5.20 Assessment Report Concept Brief: The Contractor shall conduct a briefing to provide the general format and structure of the assessment findings and contract deliverables’ format. Teleconferencing is an acceptable presentation for this brief. The Contractor shall provide a clear picture and explanations of data being submitted for all deliverables required by the SOW for discussions and recommended improvements.

Include demonstration of the Contractor’s assessment tool/application.

5.21 Final Facility Assessment deliverables will include:

5.21.1 SMS databases.

5.21.2 SMS data in a software platform approved for AF use. (Acceptable Quality Level (AQL) is yes to an AF approved software platform per Quality Assurance Surveillance Plan (QASP))

5.21.3 Data on assessed building components as stated in this PWS and the BUILDER SMS Playbook. (AQL 95% accurate and complete per QASP)

5.21.4 Fire Safety Deficiency Codes and RAC code (BUILDER Direct Condition Rating Assessment Matrix).

5.21.5 Additional Testing/Study recommendations.

5.21.6 Provide a QA/QC’d BRED file to CERL for inclusion into the ANG BUILDER database.

5.21.7 Provide a summary BCI/SCI condition matrix for the assessed facilities and a summary 10 year work plan scenario for the entire 133d AW FCA dataset.

(AQL 95% accurate and complete per QASP)

5.22 Meeting/Teleconference Support

5.22.1 The Contractor shall attend and/or support meetings and teleconferences as required by the CO/COR with the customer. The purpose of the meetings include, but are not limited to, contract discussions, progress reviews, planning, project status, and the general exchange of information concerning current and future activities. The Contractor shall set up, host, establish and coordinate various meetings necessary to support the implementation of the requirements and facilitate the completion of this contract. Teleconferences will also be required to minimize travel time and obtain expedited information and decision making throughout the project.

5.22.2 Project Kickoff Meeting: The Contractor shall schedule, prepare materials, and attend a Project Kickoff Meeting within ten (10) days of project award. The meeting purpose shall be to review the scope of work, introduce key players, review Government Furnished Material, discuss direction and related way ahead topics. The Contractor shall record and document items of discussion/decision from this meeting and all subsequent meetings and interviews.

5.22.3 Progress Meeting: The Contractor shall host/participate in weekly progress update teleconferences to keep the KO/COR informed of issues and progress of the project, during the period of performance.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation mandatory https://www.acquisition.gov/?q=b rowsefar

Defense Federal Acquisition Regulation Supplement mandatory http://www.acq.osd.mil/dpap/dar s/dfarspgi/current/index.html or https://www.acquisition.gov/dfars DoDM 1000.13-M-V1

DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) mandatory http://www.esd.whs.mil/Directive s/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 advisory http://nvlpubs.nist.gov/nistpubs/F IPS/NIST.FIPS.201-2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 mandatory https://www.esd.whs.mil/Directiv es/issuances/dodm/

Homeland Security Presidential

Directive (HSPD)-12 Policy for a Common Identification

Standard for Federal Employees and Contractors

08/27/2004 advisory https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 advisory https://www.esd.whs.mil/Directiv es/issuances/dodi/

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 advisory https://www.esd.whs.mil/Directiv es/issuances/dodm/ DoDD 8140.01

Cyberspace Workforce Management

10/05/2020 es/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015)

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) mandatory https://www.esd.whs.mil/Directiv

AFI 10-245

Antiterrorism 03/28/2013 (Certified current

03/30/2017) mandatory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

AFI 31-101

Security Forces Standards and Procedures

08/18/2020 mandatory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

AFMAN 31-113

Security Forces Standards and Procedures

03/05/2013 Change 1:

12/02/2015 mandatory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

AFPD 17-1

Information Dominance Governance and Management

04/12/2016 advisory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

AFMAN 17-1301

Computer Security (COMPUSEC)

02/12/2020 mandatory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020) mandatory https://www.e-publishing.af.mil/Product-

Index/#/?view=pubs&orgID=101 41&catID=1&series=-

1&modID=449&tabID=131

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

1.4.5.3 AT Level

1 Awareness Training Certificates

Contractor shall provide training certificates as stated above.

100% of employees must complete and turn in certificate

COR

1.4.5.11 OPSEC

Training Certificates

Contractor shall provide training certificates as stated above.

100% of employees must complete and turn in certificate

COR

1.4.10.1 Return

of all issued identification

Contractor shall return all issued identification as stated above.

100% of employees must return issued identification

KO

5.21.2 SMS data

in a software platform approved for Air

Force use

Contract shall provide data in an Air Force approved platform.

An Air Force approved platform is used.

Yes/No

COR

5.21.3 Data on

assessed building components

Contractor shall inventory and assess all identified assets as stated above.

95% complete and accurate

100% check of inventory against known inventory in IEMS (Integrated Engineering Management System) / COR

5.21.7 Summary

BCI/SCI condition matrix for the assessed facilities and a summary 10 year work plan scenario for the entire 133d AW FCA dataset.

Contractor shall provide a summary with a summary 10 year work plan as stated above.

95% complete and accurate

100% check of inventory against known building components in IEMS / COR

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5.3 AT Level 1

Awareness Training

Certificates

Provide within 7 calendar days after start of contract performance.

1 Electronic Submission

COR

1.4.5.11 OPSEC

Training Certificates

Provide within 7 calendar days after start of contract performance.

1 Electronic Submission

COR

1.4.10.1 Return of

all issued identification

Return within 14 days of employee’s departure from contract performance.

Original(s) Hard Copy KO

5.21.1 and 5.21.2 SMS databases, in a software platform approved for Air Force use

At completion As stated in 5.14.2

As stated above COR

5.21.3 Data on

assessed building components

At completion As stated above in 5.14.3

As stated above COR

5.21.4 Fire Safety

Deficiency Codes and RAC code (BUILDER Direct Condition Rating

Assessment Matrix)

At completion As stated above 5.14.4

As stated above COR

5.21.5 Additional

Testing/Study recommendations

At completion As stated above

As stated above COR

5.21.6 QA/QC’d

BRED file to CERL for inclusion into the

ANG BUILDER

database.

At completion As stated above

As stated above COR

5.21.7 summary BCI/SCI condition matrix for the assessed facilities and a summary 10 year work plan scenario for the entire 133d AW FCA dataset.

At completion As stated above

As stated above COR

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Facility Condition Assessments - Primary

FFP

Conduct Facility Condition Assessments (FCA) on facilities, per PWS paragraph

5.6 Provide 133rd AW FCA for facilities:

5.6.1 B607: Traffic Check House (Front Gate), approx. 335 SF

5.6.2 B619: Base Supply & Equipment Warehouse, approx. 18,000 SF

5.6.3 B659: Starbase (Admin Office, non AF), approx. 13,551 SF, two floors

5.6.4 B663: Vehicle Operations Parking Shed, approx. 9,766 SF

5.6.5 B665: BCE Maintenance Shop, approx. 13,760 SF

5.6.6 B668: approx. 3,824 SF

5.6.7 B670: Deployment Processing Facility, approx. 23,163 SF

5.6.8 B683: Administrative Office, Non AF, approx. 2,811 SF

5.6.9 B686: Medical Reserve Component, approx. 9,447 SF

Per attached Performance Work Statement (PWS).

The FCA shall conform to methodologies and protocols listed in BUILDER SMS.

Facility system inventory includes B20, B30, C10, D20, D30, D40 and D50 to the subcomponent level must be populated for facilities requiring each category will be detailed in accordance with AFCEC’s BUILDER Playbook. Facility system inventory will be detailed as a minimum to Uniformat II, level 3 Deliverables: per attached PWS Technical Exhibit 2 Deliverables Schedule.

All services provided will be per the attached PWS.

FOB: Destination

PSC CD: H345

NET AMT

0002 1 Job OPTION FCA Building #611 - OPTION

FFP

Conduct Facility Condition Assessments (FCA) on B611: Hazardous Storage, approx. 235 SF. .

Per attached Performance Work Statement (PWS) paragraph 5.7.1.

The FCA shall conform to methodologies and protocols listed in BUILDER SMS.

Facility system inventory includes B20, B30, C10, D20, D30, D40 and D50 to the subcomponent level must be populated for facilities requiring each category will be detailed in accordance with AFCEC’s BUILDER Playbook. Facility system inventory will be detailed as a minimum to Uniformat II, level 3 Deliverables: per attached PWS Technical Exhibit 2 Deliverables Schedule.

All services provided will be per the attached PWS.

0003 1 Job OPTION FCA Building #613 - OPTION

FFP

Conduct Facility Condition Assessments (FCA) on B613: Base Electrical Power Station Building.

Per attached Performance Work Statement (PWS) paragraph 5.7.2.

The FCA shall conform to methodologies and protocols listed in BUILDER SMS.

Facility system inventory includes B20, B30, C10, D20, D30, D40 and D50 to the subcomponent level must be populated for facilities requiring each category will be detailed in accordance with AFCEC’s BUILDER Playbook. Facility system inventory will be detailed as a minimum to Uniformat II, level 3 Deliverables: per attached PWS Technical Exhibit 2 Deliverables Schedule.

All services provided will be per the attached PWS.

0004 1 Job OPTION FCA Building #624 - OPTION

FFP

Conduct Facility Condition Assessments (FCA) on B624: Hazardous Storage, approx. 120 SF.

Per attached Performance Work Statement (PWS) paragraph 5.7.3.

The FCA shall conform to methodologies and protocols listed in BUILDER SMS.

Facility system inventory includes B20, B30, C10, D20, D30, D40 and D50 to the subcomponent level must be populated for facilities requiring each category will be detailed in accordance with AFCEC’s BUILDER Playbook. Facility system inventory will be detailed as a minimum to Uniformat II, level 3 Deliverables: per attached PWS Technical Exhibit 2 Deliverables Schedule.

All services provided will be per the attached PWS.

0005 1 Job OPTION FCA Building #625 - OPTION

FFP

Conduct Facility…