B01 RFP 75H70125R00060.pdf

Solicitation 75H701‐25‐R‐00060 Eagle Butte LED Efficient Lighting

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H70125R00060 Project # GP24CR800C04, Eagle Butte LED Efficient Lighting

SITE VISIT: August 20th, 11:00 AM Mountain Time (See Section L.6.) unless changed by Amendment

PROPOSAL DUE DATE: September 5th, 2025 at 2:00PM PT (SF 1442, Block 13a), unless changed by Amendment

PROJECT TABLE OF CONTENTS:

Section Title

Section A STANDARD FORM 1442, SOLICITATION, OFFER, AND AWARD (Construction, Alteration, Or Repair)

Section B SUPPLIES OR SERVICES AND PRICES/COSTS

Section C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Section D PACKAGING AND MARKING

Section E INSPECTION AND ACCEPTANCE

Section F DELIVERIES OR PERFORMANCE

Section G CONTRACT ADMINISTRATION DATA

Section H SPECIAL CONTRACT REQUIREMENTS

Section I CONTRACT CLAUSES

Section J LIST OF ATTACHMENTS

Section K REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

Section L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

Section M EVALUATION FACTORS FOR AWARD

Proposals must set forth full, accurate, and complete information as required by this request for proposal. The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR

INFORMATION CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED PAGE OF PAGES

75H70125R00060

Indian Health Service Division of Engineering Services (DES) - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Project: Eagle Butte LED Efficient Lighting

Location: Cheyenne River Health Center, 24276 Airport Rd, Eagle Butte, SD 57625

See Section L for Proposal Submittal Instructions and Site Visit Information.

This project will be procured as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside under North American Industry Classification System (NAICS) code 238210 Electrical Contractors and Other Wiring Installation Contractors. The associated size standard for this procurement is $19 million.

CONSTRUCTION MAGNITUDE: The magnitude of this construction project is anticipated to be between $500,000 and $1,000,000 in accordance with FAR 36.204.

See Block 7

Matt Sanders matt.sanders@ihs.gov 240-472-6176

GP24CR800C04

2 8008/04/2025

9/5/2025

2:00PM PT

10 Days after award

F.2 FAR 52.211-10

AWARD (To be completed by Government)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES

CODE AT

27. PAYMENT WILL BE MADE BY

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.3

Indian Health Service, DES - Seattle 701 5th Ave, Suite 1600 Seattle, WA 98104

IHS Great Plains Area Office 115 4th Ave SE, Room 309 Aberdeen, SD 57401

LUMP SUM TOTAL $______________________

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

B.1. PRICE SCHEDULE

Item Description Qty Unit Cost

1 Demolition ‐ Lights 1 LS

2 Demolition – Light Switches 1 LS

3 Finishes 1 LS

4 Electrical – LED Lights 1 LS

5 Electrical – Dimming Switches 1 LS

6 Electrical – Occupancy Switches 1 LS

7 Inspection 1 LS

General Requirements, Taxes, TERO, OH, Profit 1 LS

Total

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable taxes, or applicable requirements that may be incurred as a result of this project.

Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.2. Incidental Payment Items: The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees required to complete the project in accordance with the attached drawings, specifications, and provisions of the contract.

Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.3. SF1442, Block 24: Submit invoices in accordance with Section I, HHSAR 352.232‐71, Electronic Submission of Payment Requests and Section G, G.4 through G.6.

B.4. Pricing Data Submission: In accordance with FAR 15.403‐3(a)(ii), Requiring Data Other Than Certified Cost or Pricing Data, it may be requested that pricing data be submitted to show the breakdown of costs for the above price schedule. This may be requested so that the determination of a fair and reasonable price can be made by the Contracting Officer. For example, the price breakdown shall have the direct labor cost and the direct material cost broken out.

B.5. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222‐6, Construction Wage Rate Requirements. The applicable Wage Determination is included in Section J, Attachment J02.

END OF SECTION

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

STATEMENT OF WORK

Project Number GP24CR800C04 LED Efficient Lighting Cheyenne River Health Center

Eagle Butte, SD

1. Project Description

A. Title: LED Efficient Lighting

B. Location: This project is at the Cheyenne River Health Center, Eagle Butte, SD

C. Period of Performance: 270 calendar days from Notice to Proceed.

D. Description: The goal of this project is to upgrade the lighting for the Cheyenne River Health

Center. The lighting throughout the building is original to the building construction in 2011. The bulbs in these fixtures are made up of a combination of incandescent, HID, LED, and fluorescent style bulbs. The fixtures are including all components, i.e. ballast, lamp holders, base pans etc.

will be removed and replaced with modern LED style lighting units. The lights to be replaced are a multitude of different types throughout the facility. Some examples of lights to be replaced are 2‐foot by 4‐foot ceiling panel lights with 2, 3, or 4 light bulbs per unit, 2‐foot by 8‐foot ceiling panel lights with 2, 3, or 4 light bulbs per unit, recessed downlights, vanity, & shower lights.

Contractor shall install products following all manufacturer’s specifications. See Appendix A for quote schedule.

E. Background: Currently the only modern lighting in the hospital is in renovated corridors. These areas are equipped with hallway lighting that LED lighting will replace the conventional lighting currently utilized building‐wide. There are multiple benefits that replacing these lights will provide:

The LED panels are more efficient and will reduce energy consumption of lighting

Brighten corridors and rooms that are currently dim

The LED light panels to be installed also have 3 different levels of brightness which makes them ideal for all locations.

Also, the LED light panels allow for the chance to draw less wattage while still retaining a higher brightness level.

The old ballasts potentially have heavy metals and other contaminants in them.

Fluorescent bulbs also contain small amounts of hazardous materials.

F. Standard Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. FGI 2022 – Healthcare Facility Design Guide

3. NFPA 101 Life Safety Code, 2012

4. NFPA 99 Healthcare Facilities Codebook, 2012

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. CMS – Centers for Medicare & Medicaid Services

3. EB – Eagle Butte

4. BAS – Building Automation System

5. Direct Digital Control – Name of the existing BAS

6. CO – Contracting Officer

7. COR – Contracting Officer’s Representative

8. PM – Project Manager

9. IGCE – Independent Government Cost Estimate

10. BIM – Building Information Model

11. LOD – Level of Design

12. CAD – Computer Aided Design

13. RFI – Request For Information

14. ICRA – Infection Control Risk Assessment

15. PCRA – Pre‐Construction Risk Assessment

16. HSPD 12 – Homeland Security Presidential Directive 12

2. Scope of Work (SOW). The scope of this project includes all demo, new installation, and clean up for installation of the products described below.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

A. Demolition: Contractor shall demolish approximately 2148 total lights: All demolished materials will be property of the contractor and shall be disposed of offsite.

a. Type A: Contractor shall demolish approximately (85) 2”x4’ Type A lights. These lights are listed within Attachment J02.

b. Type AD: Contractor shall demolish approximately (60) 2’x4’ Type AD lights. These lights are listed within Attachment J02.

c. Type A1: Contractor shall demolish approximately (2) 2’x4’ Type A1 lights. These lights are listed within Attachment J02.

d. Type A2: Contractor shall demolish approximately (283) 2’x4’ Type A2 lights and are listed within Attachment J02.

e. Type A3: Contractor shall demolish approximately (116) 2’x4’ Type A3 lights and are listed within Attachment J02.

f. Type A4: Contractor shall demolish approximately (270) 2’x4’ Type A4 lights and are listed within Attachment J02.

g. Type A5: Contractor shall demolish approximately (48) 2’x4’ Type A5 lights and are listed within Attachment J02.

h. Type A6: Contractor shall demolish approximately (19) 1’x4’ Type A6 lights and are listed within Attachment J02.

i. Type A7: Contractor shall demolish approximately (13) 2’x4’ Type A7 lights and are listed within Attachment J02.

j. Type A8: Contractor shall demolish approximately (6) 1’x4’ Type A8 lights and are listed within Attachment J02.

k. Type B: Contractor shall demolish approximately (8) Vanity Type B lights and are listed within Attachment J02.

l. Type C: Contractor shall demolish approximately (191) 5‐1/2”x 4’ Troffer‐Louver Type C lights and fixtures.

m. Type C1: Contractor shall demolish approximately (90) 4’ Strip Type C1 lights and are listed within Attachment J02.

n. Type C1A: Contractor shall demolish approximately (77) 4’ Strip Type C1A lights and are listed within Attachment J02.

o. Type C2: Contractor shall demolish approximately (32) 8’ Strip Type C2 lights and are listed within Attachment J02.

p. Type C3: Contractor shall demolish approximately (24) Win direct Wall Mount Type C3 lights and are listed within Attachment J02.

q. Type C4: Contractor shall demolish approximately (6) 8’ Strip Type C4 lights and are listed within Attachment J02.

r. Type C5: Contractor shall demolish approximately (51) Cove Lighting Type C5 lights and are listed within Attachment J02.

s. Type C6: Contractor shall demolish approximately (45) 8’ Pendant Type C6 lights and are listed within Attachment J02.

t. Type C7: Contractor shall demolish approximately (9) 12’ Pendant Type C7 lights and are listed within Attachment J02.

u. Type D: Contractor shall demolish approximately (415) Recessed Downlight Type D lights and are listed within Attachment J02.

v. Type D1: Contractor shall demolish approximately (141) Recessed Halo Type D1 lights and are listed within Attachment J02.

w. Type D2: Contractor shall demolish approximately (12) Recessed Pendant Type D2 lights and are listed within Attachment J02.

x. Type D3: Contractor shall demolish approximately (71) Recessed Square Type D3 lights and are listed within Attachment J02.

y. Type DD: Contractor shall demolish approximately (8) Recessed Downlight Dimmable

Type DD lights and are listed within Attachment J02.

z. Type OR: Contractor shall demolish approximately (6) Exterior Wall Pack Type OR lights and are listed within Attachment J02.

aa. Type OS: Contractor shall demolish approximately (9) Exterior Wall Pack Type OS lights and are listed within Attachment J02.

bb. Type ON: Contractor shall demolish approximately (18) Exterior Wall Pack Type ON lights and are listed within Attachment J02.

cc. Type OT: Contractor shall demolish approximately (4) Exterior Wall Pack Type OT lights and are listed within Attachment J02.

dd. Type F: Contractor shall demolish approximately (2) Wall Bracket Surface 4’ Type F lights and are listed within Attachment J02.

ee. Type K: Contractor shall demolish approximately (3) Surface Mount Type K lights and are listed within Attachment J02.

ff. Type P1: Contractor shall demolish approximately (13) Bowl Pendant Type P1 lights and are listed within Attachment J02.

gg. Type SH: Contractor shall demolish approximately (11) Shower Type SH lights and are listed within Attachment J02.

hh. Light Switches: Contractor shall remove light switches for all areas being replaced with dimmer switches. All areas have been marked in Attachment J01 – Lighting Locations. In total approximately 160 switches.

i. Lower Level Area C Approximately 7 in total.

1. Room L3305

2. Room L2901

3. Room L3402

4. Room L3403

5. Room L2801A

6. Room L2801

7. Room L2802

ii. Main Level Area B: Approximately 47 in total.

1. Room M2603

2. Room M2608

3. Room M2607

4. Room M2606

5. Room M2500

6. Room M2502

7. Room M2503

8. Room M2504

9. Room M2509

10. Room M2506

11. Room M2505

12. Room M2401

13. Room M2402

14. Room M2403

15. Room M2424

16. Room M2423

17. Room M2405

18. Room M2408

19. Room M2409

20. Room M2422

21. Room M2421

22. Room M2410

23. Room M2412

24. Room M2306

25. Room M2304

26. Room M2308

27. Room M2419

28. Room M2418

29. Room M2417

30. Room M2416

31. Room M2415

32. Room M2309

33. Room M3901

34. Room M3904

35. Room M2220

36. Room M2221

37. Room M2223

38. Room M0510

39. Room M2204

40. Room M2219

41. Room M2211

42. Room M2327

43. Room M2328

44. Room M2329

45. Room M2332

46. Room M2334

47. Room M2335

iii. Main Level Area C Approximately 56 in total.

1. Room M2010

2. Room M2102

3. Room M2101

4. Room M2114

5. Room M2106

6. Room M2107

7. Room M2113

8. Room M2112

9. Room M2108

10. Room M2109

11. Room M1915

12. Room M1901

13. Room M1906

14. Room M1909

15. Room M1910

16. Room M3902

17. Room M1914

18. Room M1807

19. Room M1806

20. Room M1805

21. Room M1801

22. Room M1815

23. Room M3801

24. Room M3803

25. Room M1809

26. Room M1702

27. Room M1703

28. Room M1704

29. Room M1718

30. Room M3701

31. Room M3702

32. Room M1602

33. Room M1603

34. Room M1510

35. Room M1501

36. Room M1401

37. Room M1610

38. Room M1504

39. Room M1402

40. Room M1506

41. Room M1508

42. Room M1301

43. Room M1302

44. Room M1303

45. Room M1304

46. Room M1308

47. Room M1305

48. Room M1203

49. Room M1204

50. Room M1202

51. Room M1209

52. Room M1207

53. Room M1206

54. Room M1218

55. Room M1219

56. Room M1223

iv. Main Level Area D Approximately 12 in total.

1. Room M1220

2. Room M1221

3. Room M1233

4. Room M1224

5. Room M1226

6. Room M1229

7. Room M0903

8. Room M0902

9. Room M0901

10. Room M0727

11. Room M0717

12. Room M0716

v. Main Level Area E Approximately 22 in total.

1. Room M0635

2. Room M0807

3. Room M0806

4. Room M0505

5. Room M0504

6. Room M0659

7. Room M0403

8. Room M0404

9. Room M0401

10. Room M0405

11. Room M0406

12. Room M0302

13. Room M0301

14. Room M0211

15. Room M0311

16. Room M0312

17. Room M0309 X (2)

18. Room M0308

19. Room M0205

20. Room M0204

21. Room M0203

vi. Main Level Area F Approximately 16 in total.

1. Room M1001

2. Room M1003

3. Room M1022

4. Room M1004

5. Room M1020

6. Room M1005

7. Room M1015

8. Room M1009

9. Room M1012

10. Room M1013

11. Room M1031

12. Room M1030

13. Room M1029

14. Room M1028

15. Room M1027

16. Room M1026

ii. Occupancy Switches: Contractor shall remove occupancy switches for all areas being replaced with dimmer switches. This is to include conduit if necessary. Approximately 6 occupancy switches in total.

i. Lower Level Area C

1. Room L3202

2. Room L3202A

3. Room L3201

4. Room L3001

5. Room L3003

B. Finishes: Contractor shall provide and install:

a. All ceiling tile that is disturbed or otherwise damaged by the demolition of existing lighting, fixtures, and switches and the installation of the new LED lighting.

b. All drywall that is disturbed or otherwise damaged by the demolition of existing lighting, fixtures, and switches and the installation of the new LED lighting.

C. Electrical: All electrical work will be done with a South Dakota certified electrician. Contractor shall ensure all materials are installed according to manufacturer’s recommendations.

Contractor shall ensure system operation after installation. All lights fixtures shall be at minimum the same lumen value & temperature value listed. These values are not explicitly listed within Attachment J02, but can be found from the tables listed in the schedule. These values along with all applicable information, such as wattage, temperature, etc… should be clearly listed on submittal packages per light fixture type.

a. Contractor shall provide and install all new LED Lights & fixtures. All new lights shall be hospital grade with applicable K value according to the attached appendices. In total approximately 1957 lights will be renovated with new LED light fixtures throughout the exterior and interior of the facility. These new fixtures will include all components including ballast, lamp holders, base pans etc. All areas from the demolished section will be accounted for in this project, work should proceed on a room‐to‐room basis to ensure minimum shutdown times. Contractor shall ensure power is correctly locked out prior to demolition and installation of the below fixtures. All existing manufacturer’s/models are in Attachment J02.

i. Type A: Contractor shall provide and install (85) 2”x4’ Type A lights and fixtures.

The new fixture will be similar to existing, but will incorporate dimmable LED’s.

ii. Type AD: Contractor shall provide and install approximately (60) 2’x4’ Type AD lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

iii. Type A1: Contractor shall provide and install approximately (2) 2’x4’ Type A1 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

iv. Type A2: Contractor shall provide and install approximately (283) 2’x4’ Type A2 incorporate dimmable LED’s.

v. Type A3: Contractor shall provide and install approximately (116) 2’x4’ Type A3 lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

vi. Type A4: Contractor shall provide and install approximately (270) 2’x4’ Type A4 lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

vii. Type A5: Contractor shall provide and install approximately (48) 2’x4’ Type A5 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

viii. Type A6: Contractor shall provide and install approximately (19) 1’x4’ Type A6 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

ix. Type A7: Contractor shall provide and install approximately (13) 2’x4’ Type A7 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

x. Type A8: Contractor shall provide and install approximately (6) 1’x4’ Type A8 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xi. Type B: Contractor shall provide and install approximately (8) Vanity Type B lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xii. Type C: Type C1: Contractor shall provide and install approximately (191) 5‐

1/2”x 4’ Troffer‐Louver Type C lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

xiii. Type C1: Contractor shall provide and install approximately (90) 4’ Strip Type C1 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xiv. Type C1A: Contractor shall provide and install approximately (77) 4’ Strip Type

C1A lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xv. Type C2: Contractor shall provide and install approximately (32) 8’ Strip Type C2 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xvi. Type C3: Contractor shall provide and install approximately (24) Win direct Wall

Mount Type C3 lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

xvii. Type C4: Contractor shall provide and install approximately (6) 8’ Strip Type C4 incorporate LED’s.

xviii. Type C5: Contractor shall provide and install approximately (51) Cove Lighting

Type C5 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xix. Type C6: Contractor shall provide and install approximately (45) 8’ Pendant Type

C6 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xx. Type C7: Contractor shall provide and install approximately (9) 12’ Pendant Type

C7 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxi. Type D: Contractor shall provide and install approximately (415) Recessed

Downlight Type D lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

xxii. Type D1: Contractor shall provide and install approximately (141) Recessed Halo

Type D1 lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

xxiii. Type D2: Contractor shall provide and install approximately (12) Recessed

Pendant Type D2 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxiv. Type D3: Contractor shall provide and install approximately (71) Recessed

Square Type D3 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxv. Type DD: Contractor shall provide and install approximately (8) Recessed

Downlight Dimmable Type DD lights and fixtures. The new fixture will be similar to existing, but will incorporate dimmable LED’s.

xxvi. Type OR: Contractor shall provide and install approximately (6) Exterior Wall

Pack Type OR lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxvii. Type OS: Contractor shall provide and install approximately (9) Exterior Wall

Pack Type OS lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxviii. Type ON: Contractor shall provide and install approximately (18) Exterior Wall

Pack Type ON lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxix. Type OT: Contractor shall provide and install approximately (4) Exterior Wall

Pack Type OT lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxx. Type F: Contractor shall provide and install approximately (2) Wall Bracket

Surface 4’ Type F lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxxi. Type K: Contractor shall provide and install approximately (3) Surface Mount

Type K lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxxii. Type P1: Contractor shall provide and install approximately (13) Bowl Pendant

Type P1 lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

xxxiii. Type SH: Contractor shall provide and install approximately (11) Shower Type SH lights and fixtures. The new fixture will be similar to existing, but will incorporate LED’s.

b. Contractor shall install new Led lights & fixtures for the main corridors throughout the facility. The main corridor shall have a lighting plan submitted by the prime for the area.

These new fixtures shall be LED and dimmable to allow for proper lighting throughout the facility. Lighting in the corridors shall be a higher lumen value then existing conditions by at minimum lumens.

c. Contractor shall provide and install new dimming switches throughout the hospital. This is to work in conjunction with the dimmable fixtures. Contractor shall provide a provide sufficient wattage for dimming switches, typically 600 Watt, but may require more based on the area listed. In total approximately 6 occupancy switches & 160 light switches will be replaced. All areas have been marked in Attachment J01 – Lighting

Locations.

i. Lower Level Area C Approximately 7 in total.

1. Room L3305

2. Room L2901

3. Room L3402

4. Room L3403

5. Room L2801A

6. Room L2801

7. Room L2802

ii. Main Level Area B: Approximately 47 in total.

1. Room M2603

2. Room M2608

3. Room M2607

4. Room M2606

5. Room M2500

6. Room M2502

7. Room M2503

8. Room M2504

9. Room M2509

10. Room M2506

11. Room M2505

12. Room M2401

13. Room M2402

14. Room M2403

15. Room M2424

16. Room M2423

17. Room M2405

18. Room M2408

19. Room M2409

20. Room M2422

21. Room M2421

22. Room M2410

23. Room M2412

24. Room M2306

25. Room M2304

26. Room M2308

27. Room M2419

28. Room M2418

29. Room M2417

30. Room M2416

31. Room M2415

32. Room M2309

33. Room M3901

34. Room M3904

35. Room M2220

36. Room M2221

37. Room M2223

38. Room M0510

39. Room M2204

40. Room M2219

41. Room M2211

42. Room M2327

43. Room M2328

44. Room M2329

45. Room M2332

46. Room M2334

47. Room M2335

iii. Main Level Area C Approximately 56 in total.

1. Room M2010

2. Room M2102

3. Room M2101

4. Room M2114

5. Room M2106

6. Room M2107

7. Room M2113

8. Room M2112

9. Room M2108

10. Room M2109

11. Room M1915

12. Room M1901

13. Room M1906

14. Room M1909

15. Room M1910

16. Room M3902

17. Room M1914

18. Room M1807

19. Room M1806

20. Room M1805

21. Room M1801

22. Room M1815

23. Room M3801

24. Room M3803

25. Room M1809

26. Room M1702

27. Room M1703

28. Room M1704

29. Room M1718

30. Room M3701

31. Room M3702

32. Room M1602

33. Room M1603

34. Room M1510

35. Room M1501

36. Room M1401

37. Room M1610

38. Room M1504

39. Room M1402

40. Room M1506

41. Room M1508

42. Room M1301

43. Room M1302

44. Room M1303

45. Room M1304

46. Room M1308

47. Room M1305

48. Room M1203

49. Room M1204

50. Room M1202

51. Room M1209

52. Room M1207

53. Room M1206

54. Room M1218

55. Room M1219

56. Room M1223

iv. Main Level Area D Approximately 12 in total.

1. Room M1220

2. Room M1221

3. Room M1233

4. Room M1224

5. Room M1226

6. Room M1229

7. Room M0903

8. Room M0902

9. Room M0901

10. Room M0727

11. Room M0717

12. Room M0716

v. Main Level Area E Approximately 22 in total.

1. Room M0635

2. Room M0807

3. Room M0806

4. Room M0505

5. Room M0504

6. Room M0659

7. Room M0403

8. Room M0404

9. Room M0401

10. Room M0405

11. Room M0406

12. Room M0302

13. Room M0301

14. Room M0211

15. Room M0311

16. Room M0312

17. Room M0309 X (2)

18. Room M0308

19. Room M0205

20. Room M0204

21. Room M0203

vi. Main Level Area F Approximately 16 in total.

1. Room M1001

2. Room M1003

3. Room M1022

4. Room M1004

5. Room M1020

6. Room M1005

7. Room M1015

8. Room M1009

9. Room M1012

10. Room M1013

11. Room M1031

12. Room M1030

13. Room M1029

14. Room M1028

15. Room M1027

16. Room M1026

d. Occupancy Switches: Contractor shall remove occupancy switches for all areas being replaced with dimmer switches. Approximately 6 occupancy switches in total.

i. Lower Level Area C

1. Room L3202 x 2

2. Room L3202A

3. Room L3201

4. Room L3001

5. Room L3003

D. Inspection: Contractor shall perform general inspection of every installed light with COR, to ensure proper operation of the installed materials. This will include a site visit of the facility, ensuring each light and dimmable switch is in operation.

Contractor shall utilize all existing wiring runs for the new lighting. If damage or code violation is found, contractor shall report to the COR about damage found and subsequent plan submitted for remediation.

E. Clean Up: Jobsite shall be cleaned daily and must comply with the Infection Control & Safety

Officer’s requirements given with the ICRA and PRCA. The construction areas involved shall be free of any debris, rubbish and left‐over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the engineer prior to final payment to ensure the sites return to their original condition prior to construction.

F. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish.

The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the project engineer. Photo are to be taken before construction begins for documentation the sites original condition by the contractor.

G. Addition Facility Requirements: Contractor shall comply with the requirements of the hospital’s Facility Manager, Infection Control Officer and Safety Officer. These requirements will be laid out during the pre‐construction meeting and will include providing a separated negatively pressurized work space, vented to the outside. Other permits and requirements will be given after the pre‐construction meeting and the ICRA and PRCA assessments are completed.

H. Warranty: Provide a 1‐year labor and material warranty at no additional cost to the government which provides for the repair of all work and equipment that was provided under this scope of work.

3. Period of Performance.

The Work will be substantially completed within two hundred and seventy (270) calendar days after acceptance of the Notice to Proceed (NTP).

4. Submittals

A. Submittals or shop drawings shall be submitted for the following items and shall be delivered electronically to the COR or designated PM for final approval before ordering any new material or equipment.

1. Project Schedule

2. Lighting (All Types)

3. Ceiling Tiles

4. Paint

5. Anything else relevant to the project

5. Schedule/Meetings

A. The general contractor shall submit a detailed progress schedule to the COR for approval within (10) calendar days of the award.

B. Pre‐Construction Meeting: One Pre‐Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially

Complete.

E. Final Completion: One final completion meeting shall be held following determination that the project is complete.

6. Miscellaneous

A. Security Requirements. Security: HSPD‐12 clearance is required for all personnel assigned to project that will be onsite. The contractor shall be responsible for completing all necessary paperwork to obtain security clearances and badges for construction personnel who will work on the project.

1. Workers without complete security clearances must be directly supervised by the project superintendent. The project superintendent must obtain the proper clearances.

2. All contractors are required to check‐in with the facility manager/maintenance staff before commencing work on any project.

3. The contractor will be responsible for the security of the work site. The hospital and the

Indian Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project.

B. Tribal Requirements.

1. The Contractor and all subcontractors engaging in work on the Cheyenne River Indian

Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Cheyenne River Sioux Tribe Tribal

Employment Rights Office (TERO).

2. Before commencing work, contractors and sub‐contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the TERO office. Typical requirements of TERO include a fee of 4% on the total contract price, and submission of weekly certified payroll reports to TERO.

3. Additionally, the rules and regulations of the TERO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TERO.

4. Contractors are strongly encouraged to contact the TERO office at (605) 964‐8376 for an explanation of tribal requirements. Other fees may apply.

SECTION D – PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on‐site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the Facility Manager.

SECTION E – INSPECTION AND ACCEPTANCE

E.1. FAR 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date

52.246‐12 Inspection of Construction Aug 1996

E.2. INSPECTION OF SITE

(a) The Contractor shall be responsible for the complete coordination and proper relation of the work of all trades.

(b) No allowances or extra construction on behalf of any Contractor will be permitted subsequently by reason of error or oversight on the part of any sub‐contractor at any tier, or on account of interferences by the activities of the owner or others unless permissible in accordance with FAR 52.246‐12, Inspection of Construction.

(c) All dimensions shown on government provided drawings are based on “as‐built” record drawings and, to the extent possible, accurately represent existing conditions; however, there may be some variance between existing conditions and contract drawings. The Contractor is responsible for verifying all dimensions and for reporting to the CO any discrepancies that may affect performance of the work represented by contract drawings and specifications.

E.3. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government. The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

The Government reserves the right to inspect all aspects of work performed, including hiring a third party inspector to verify proper installation and operation. Contractor is required to demonstrate full and complete operation of all work performed. Final acceptance will be based on an acceptable final inspection.

(a) Substantial Completion Inspection

(1) Substantial completion is the date when the work is sufficiently complete, in accordance with the contract documents, ready for beneficial occupancy or the designated portion thereof, for the use for which it is intended.

(2) The Government at this point will conduct an inspection for the development of punch list items in preparation for final inspection.

(3) The substantial completion inspection should be at least 15 days prior to the contractual completion date and the date of final inspection. The Contractor is to notify the CO at least 10 days in advance to schedule the substantial completion inspection.

(4) If at the time of the substantial completion inspection the Government finds that the Contractor will not have the project complete at the contract completion date, the CO will withhold 10% of any progress payment due the Contractor. These funds will be used to off‐set any liquidated or actual damages assessed against the Contractor. Remaining funds will be released upon final inspection, and completion of the contract.

(b) Final Inspection

(1) Final Inspection completion date is the date established in the contract when the project is to be fully complete and is ready to turn over to the Government. When the Contractor is ready for final inspection, he shall request so in writing to the Contracting Officer and his duly authorized representative (COR) at least 5 days prior to the desired date.

(2) This includes final clean‐up of the site, removal of all trailers, construction signs and debris removed, all punch list items resolved, Government’s manuals turned over, all as built drawings completed and turned over to the Government.

(3) All contract items, including any punch‐list items, and final clean‐up of the project site shall be totally complete on the day and at the time the final inspection is scheduled. Any discrepancies noted at the final inspection shall be corrected by the Contractor within the time specified by the Contracting Officer.

(4) Failure on the part of the Contractor to have the project ready for final inspection may result in assessment of damages as specified in the contract.

(5) Final inspection and acceptance of the work will be by the CO or an authorized representative appointed in writing.

SECTION F – DELIVERIES OR PERFORMANCE

F.1. 52.252‐2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date

52.236‐15 Schedules For Construction Contracts Apr 1984

52.242‐14 Suspension of Work Apr 1984

F.2. PERIOD OF PERFORMANCE

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 270 calendar days after the date the contractor receives the Notice to Proceed (NTP). The time stated for completion shall include final cleanup of the premises.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242‐14, Suspension of Work.

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Most correspondence should be sent via e‐mail directly to the CO and COR. Include the Contract Number on all correspondence. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the CO, unless otherwise specified, at the following address:

Indian Health Service (IHS) – Division of Engineering Services ‐ Seattle Attn: Matt Sanders 701 5th Ave, Suite 1650 Seattle, WA 98104

G.4. PAYMENT PROCESS

(a) FAR 52.232‐5, Payments Under Fixed ‐Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as‐built drawings, etc., shall be pro‐rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro‐rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on‐site manufacturing and assembly facilities, temporary on‐site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro‐rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the Contracting Officer. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre‐Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment electronically using the Department of Treasury Invoice Processing Platform (IPP) www.ipp.gov or successor system.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as‐built, payrolls, reports, O&M manuals, warranties, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232‐5 Payments Under Fixed‐Price Construction Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high‐cost items to be incorporated into the contract and for which payment, prior to installation, will be requested. Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high‐cost items. Payment of major high‐cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on‐ site, and certified that none will be…