B01 RFP 75H70123R00023 Solicitation.pdf

INDIAN HEALTH SERVICE

DIVISION OF ENGINEERING SERVICES

Solicitation Number: 75H70123R00023

Kyle Health Center Generator, ATS, and Electrical Panel Replacement Kyle Health Center, Kyle, SD

ISSUE DATE Thursday, 05 January 2023

SITE VISIT: See provision F.1. FAR 52.211-10, COMMENCEMENT, PROSECUTION

AND COMPLETION OF WORK (APR 1984)

PROPOSAL DUE DATE: Tuesday, 07 February 2023 at 12:00PM (noon) Central Daylight Time

PROJECT TABLE OF CONTENTS:

Proposals must set forth full, accurate, and complete information as required by this request for proposal (including attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C.

1001.

Section Taxonomy Section A Standard Form 1442, Solicitation, Offer, and Award Section B Schedule of Items / Price Schedule Section C Description and Specification (Statement of Work) Section D Packaging and Markings Section E Inspection and Acceptance Section F Deliveries or Performance Section G Contract Administration Data Section H Special Contract Requirements Section I Contract Clauses Section J List of Documents, Exhibits Section K Representations and Certifications Section L Instruction, Conditions and Notices Section M Evaluation Factors for Award

(See ).

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair) IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

SOLICITATION

1. SOLICITATION NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

CODE

6. PROJECT NUMBER

8. ADDRESS OFFER TO

4. CONTRACT NUMBER

7. ISSUED BY

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

11. The contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES", indicate within how many calendar days after award in Item 12b.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and

b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

is, is not required.

local time containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes copies to perform the work required are due at the place specified in Item 8 by (hour) award, YES NO notice to proceed. This performance period is mandatory negotiable.

calendar days and complete it within calendar days after receiving

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

12b. CALENDAR DAYS

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE OF PAGES

75H70123R00023

Indian Health Service (IHS) Division of Engineering Services (DES) -Dallas 1301 Young Street, Suite 840 Dallas, TX 75202-5433

TITLE: Kyle HC Generator Replacement (Project #GP21KY500C6)

ESTIMATED MAGNITUDE OF CONSTRUCTION (APR 1985) (FAR 36.204): The estimated magnitude of the proposed construction is between $250,000.00 and $500,000.00.

PERFORMANCE PERIOD: The performance period for this contract is 406 calendar days from issuance of the Notice to Proceed (NTP).

see block 7

Andrew Cranford 214-767-8675

GP21KY500C6

3 5801/05/2023

02/07/2023

12:00 (noon)

FAR 52.211-10

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement by the Government in writing within stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

OFFER (Must be fully completed by offeror)

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

AWARD (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

21. ITEMS ACCEPTED:

22. AMOUNT

26. ADMINISTERED BY

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31c. DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

31b. UNITED STATES OF AMERICA

BY

31a. NAME OF CONTRACTING OFFICER (Type or print)

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30b. SIGNATURE 30c. DATE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

23. ACCOUNTING AND APPROPRIATION DATA

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

27. PAYMENT WILL BE MADE BY

10 U.S.C. 2304(c) ( ) 41 U.S.C. 3304(a) ( )

20b. SIGNATURE 20c. OFFER DATE

B.4

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1. CONSIDERATION

The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary for the KHC Generator replacement in accordance with the attached Statement of Work, specifications, technical provisions, drawings, or notes attached hereto.

B.2. CONTRACT PRICING

PRICE SCHEDULE

DESCRIPTION QTY UNIT UNIT PRICE AMOUNT

0001 The contractor shall furnish all labor, equipment, materials, supplies, supervision, and transportation necessary and incidentals, including Construction Contract Administration for the Kyle HC Generator Replacement project in accordance with the attached Statement of Work, specifications, technical provisions, drawings, or notes attached hereto, and the offeror’s contract.

1 LS $ $

SUBTOTAL $

Firm Fixed Price TOTAL $

KEY: LS = Lump Sum

**Contractor shall fill in block 17 of the SF1442, Section B Price Schedule and Section J Attachment J05 Price Schedule. All final total amounts in the three areas shall match. If a discrepancy is submitted in any area, block 17 of the SF 1442 will be the evaluated price.

NOTES:

As a reminder, all offerors are responsible for allowing for all applicable state, local and tribal (where applicable) taxes and fees within their bids and to perform their own due diligence in ascertaining them. The Contractor is responsible to pay all applicable Tribal fees and/or taxes, or applicable requirements that may be incurred as a result of this project. Failure on the part of the successful Offeror not to include these fees or the appropriate impacts will not constitute a request for an equitable adjustment to the contract price.

B.3 Incidental Payment Items – The intent of the contract is to provide for the complete work of the project described in the contract. Unless otherwise provided, the contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies, taxes and fees requirements and perform all work required to complete the project in accordance with the drawings, specifications, and provisions of the contract. Payment for contract work will be made for and under those pay items included in the Schedule of Items (which is one lump sum price for the contract). All other work and materials will be considered as incidental to and included in the payment for items shown.

B.4 SF1442, block 24: Submit invoices in accordance HHSAR 352.232-71, Electronic Submission of Payment Requests (Mar 2022) and Section G.4 through G.6.

B.5. Pricing Data Submission: In accordance with FAR 15.403-4(a)(1), Requiring Certified Cost or Pricing Data, it is requested that pricing data be submitted to show the breakdown of costs for the above CLIN. The price breakdown attachment located in Section J (Attachment J05) shall be submitted with your proposal.

Failure to complete and submit the price breakdown attachment could result in disqualification from award.

This requested information is so that the Contracting Officer can make the determination of a fair and reasonable price.

B.6. Disclosure of the Magnitude: In accordance with FAR 36.204 (h), this project is estimated to be between $250,000 and $500,000

B.7. Wage Determination: Construction wages shall be paid for all applicable labor categories for each price schedule line item and shall be included in all pricing in accordance with FAR 52.222-6, Construction Wage Rate Requirements. See Section J, Attachment J03, Wage Determination(s) included as part of this solicitation.

B.8. IMPORTANT INFORMATION:

Under no circumstances will any oral statements made be binding upon the Government unless such statements or agreements are issued in writing by the Contracting Officer.

Only a warranted Contracting Officer acting within their delegated limits has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, you shall not proceed within the change and shall immediately notify the Contracting Officer.

END OF SECTION

Section C

STATEMENT OF WORK

Generator, ATS, and Electrical Panel Replacement

Kyle Health Center, Kyle, SD

1. Project Description A. Title: Generator, ATS, and Electrical Panel Replacement

B. Location: This project is at the Kyle Health Center, in Kyle, SD.

C. Period of Performance: 406 calendar days from Notice to Proceed.

D. Description: The project defined within this Statement of Work is the installation of a new generator, new factory specific enclosure, new conduit, new electrical wire, new automatic transfer switch, new 208/120 three phase switchboards and new 208Y/120 three phase panel boards. The new generator and transfer switch shall be installed outside in the designated area. The new generator shall be sized based on demand readings for the Health Center. The existing Onan 70 GenSet and Onan transfer switch shall be removed and replaced. The existing Siemens switchboards and panel boards shall be removed and replaced. Contractor shall install products following all manufacturers’ specifications. The project will allow for 100% of the Health Center to be protected by the emergency generator.

E. Background: The existing generator is at the end of life and is leaking a trace amount of propane from the manifold. Concentration readings were taken and resulted in a range of 5-425 ppm of Propane, the highest reading coming from the generator room. The switch board and panel boards are outdated and replacement parts are hard to find. The generator shall be moved outside the main building so the existing generator room can be reallocated to a different space.

F. Related Documents

1. IHS Architecture and Engineering Design Manual – 2019

2. FGI 2018 – Healthcare Facility Design Guide

3. NFPA 101 Life Safety Code – 2012

4. NFPA 99 Health Care Facilities Code - 2012

5. NFPA 70 National Electric Code (NEC) – 2011

6. NFPA 110 Standard for Emergency and Standby Power Systems – 2010

7. ASHRAE 170

8. ASHRAE Fundamentals Handbook 2017

9. National Electrical Manufacturers Association (NEMA)

10. Underwriters' Laboratories (UL)

11. International Electrotechnical Commission (IEC)

12. American National Standards Institute (ANSI)

13. Institute of Electrical and Electronics Engineers (IEEE)

14. National Electrical Contractors Association (NECA)

15. NFPA 30, Flammable and Combustible Liquids Code

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. CMS – Centers for Medicare & Medicaid Services

3. KY – Kyle

4. BAS – Building Automation System

5. Metasys – Name of the existing BAS

6. CO – Contracting Officer

7. COR – Contracting Officer’s Representative

8. IGCE – Independent Government Cost Estimate

9. BIM – Building Information Model

10. LOD – Level of Design

11. CAD – Computer Aided Design

12. RFI – Request For Information

13. ICRA – Infection Control Risk Assessment

14. PCRA – Pre-Construction Risk Assessment

15. HSPD 12 – Homeland Security Presidential Directive 12

2. Scope of Work (SOW). The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following; to include all demo, installation, and clean up for work described below. All electrical installation shall be done by a licensed electrician in the state of South Dakota.

A. Design: Contractor shall properly size the generator based off demand readings taken from the

Health Center. The generator shall be sized to include 25% extra load for future expansion. Demand readings on campus were 138 KW (Meter 11-4314). Contractor shall verify all demand readings with Lacreek Electric Association.

New diesel-powered generator shall be a standby unit. The entire installation shall be fully enclosed in a factory specific enclosure on a stationary foundation. All components shall be inside the enclosure. The fuel system shall be a factory integrated sub-base fuel system. The system, including all associated sensors, gauges, alarms, and annunciators shall be suitable for Level 2 standby emergency power requirements. Suitable heaters shall be provided to ensure start and run capabilities during outside temperatures of -40 degrees F. The generator shall be rated for low emission operations. Generator, automatic transfer switch, switchboards, and panel boards shall be included in the 100% design and shop drawings.

Item Duration Period Contract Award/NTP 0 Start of NTP Pre-Design Submittal 5 Calendar days after NTP 10% Schematic Design Submittal 7 Calendar days after Pre-Design Submittal Government Review 5 Calendar days after receipt 65% Construction Documents Submittal 7 Calendar days after 10% review Government Review 5 Calendar days after receipt 95% Construction Documents Submittal 7 Calendar days after 65% review Government Review 5 Calendar days after receipt Final Construction Documents Submittal 5 Calendar days after 95% review Construction 360 Days TOTAL CONSTRUCTION DURATION 406 Days

B. Demolition: Contractor shall remove the existing Onan 70 GenSet from room 903 and all associated propane gas lines. All gas lines shall be removed and capped at the closest point to the propane tanks. Contractor shall remove the Onan Automatic Transfer Switch in room 903. The switchboards in room 902 shall be removed. All Health Center panel boards shall be removed. All conduit and related appurtenances for the Onan 70 GenSet, Onan ATS, and Switchboards shall be removed. The existing concrete pad in room 903 does not need to be demoed. . See Demolition Plan, Appendix C.

C. Concrete: Contractor shall pour a concrete slab for the new generator and enclosure per approved 100% design. The slab shall be reinforced and be the appropriate thickness for the size and location of the proposed generator. Concrete load calculations shall be provided and approved by the COR prior to any installation. All stub-ups shall be placed prior to pouring the concrete. Stub-ups shall also include future expansion conduit. See Proposed Generator Location, Appendix D.

D. HVAC: Contractor shall design and install a heater inside the generator enclosure to ambient temperature does not fall below 40 degrees F per NFPA 110. Heater shall ensure start and run capabilities during outside temperatures of -40 degrees F. Installation shall follow the 100% design and manufactures’ recommendations.

E. Automation: Contractor shall verify all associated generator automations controls are replaced and verify all functions work properly. The building automation system is Metasys and is controlled by Johnson Controls. Contractor is responsible for communication and installation of new equipment with the BAS Contractor. All communication shall include the COR. Installation shall follow the 100% design and manufactures’ recommendations.

F. Electrical – Wiring: All wiring associated with the generator replacement project shall be new and sized accordingly. The current wire is rated for 208Y/120 Volts on a three phase, four wire system. All wiring shall comply with NFPA 70 National Electric Code (NEC) – 2011. All wiring shall be approved by the COR. Installation shall follow the 100% design and manufactures’ recommendations.

G. Electrical – Conduit: All conduit associated with the generator replacement project shall be new, sized accordingly, and be Electric Metallic Tube (EMT). The current conduit is various size EMT. All conduit shall comply with NFPA 70 National Electric Code (NEC) – 2011. All conduit shall be approved by the COR. Installation shall follow the 100% design and manufactures’ recommendations.

H. Electrical – Switchboards: Contractor shall design and install new free-standing switchboards that are compatible with the new generator. The switchboards shall be sized accordingly based on 100% design. The energy meter on the existing switchboard shall be reinstalled and tested for functionality.

The X-Ray disconnect shall be reinstalled and tested for functionality. There is currently one switchboard with a service disconnect, and one emergency distribution switchboard. The new switchboards shall serve all emergency and normal panel board circuits. The switchboards shall be installed in room 902. A battery-powered emergency light shall be installed in the same room as the switchboard. All work shall comply with NFPA 70 National Electric Code (NEC) – 2011. See Appendix E, Appendix F, Appendix G, Appendix H, and Appendix K. All switchboards shall be approved by the COR. Installation shall follow the design and manufactures’ recommendations.

i. Switchboards shall comply will NEMA, NFPA 70, and UL.

ii. Front connected, front accessible switchboard.

iii. Nominal system voltage: 208Y/120 V.

iv. NEMA 1 enclosures.

v. Enclosure finish shall be factory-applied finish in manufacturer’s standard finish over rust-inhibiting primer on treated metal surfaces.

vi. Switchboard intended for use as service entrance equipment shall contain service disconnecting means with overcurrent protection, a neutral bus with disconnecting link, a grounding electrode conductor terminal, and a main bonding jumper. SE rated equipment will be discussed in the design phase.

vii. Hinged front panels to allow access to circuit breaker, metering, accessory, and blank compartments.

viii. Bus connections shall be three phase, four wire unless otherwise indicated.

a. Provide phase bus arrangement A, B, C from front to back, top to bottom, and left to right when viewed from the front of the switchboard.

ix. Future expansion components with mounting brackets, supports, bus connections, and appurtenance at full rating of circuit-breaking compartment.

x. Surge protection, disconnecting, and overcurrent protection devices shall comply with UL.

xi. All switchboards shall be labeled.

xii. Switchboards shall be inspected for damage. Reject switchboards that are moisture damaged or physically damaged.

xiii. Install switchboards and accessories according to NEMA standards.

xiv. Switchboards shall be true and level.

xv. Contractor shall visually, mechanically, and electrically inspect and test the switchboards after installation per manufacturers’ recommendations.

xvi. Infrared scanning shall be completed after substantial completion.

xvii. Test and adjust controls, remote monitoring, and safeties. Replace damaged and malfunctioning controls and equipment.

xviii. Prepare test and inspection reports, including a certified report that identified switchboards included and that describes scanning results. Include notation of deficiencies detected, remedial action taken, and observation after remedial action.

xix. Adjust moving parts and operable components to function smoothly, and lubricate as recommended by manufacturer.

xx. Set field-adjustable circuit-breaker trip ranges as indicated.

I. Electrical – Panel boards: Contractor shall design and install new flush mounted panel boards that are compatible with the new generator and switchboards. The existing panel boards are 208Y/120 Volts on a three phase, four wire system. There are a total of 12 panel boards, one motor start panel, and one emergency motor start panel. The panel boards shall be determined by the new switchboard to ensure uniformity. All work shall comply with NFPA 70 National Electric Code (NEC) – 2011. See Appendix E, Appendix F, Appendix G, Appendix H, and Appendix K. All panel boards shall be approved by the COR. Installation shall follow the design and manufactures’ recommendations.

i. Comply with NEMA and NFPA 70.

ii. Flush and surface mounted, dead-front enclosures.

iii. NEMA 1 enclosures.

iv. Trim shall cover all live parts and shall have no exposed hardware.

v. Panel and trim shall be steel, factory finished with manufacture’s standard two-coat, baked-on finish consisting of prime coat and thermosetting topcoat.

vi. Incoming mains shall match existing, top or bottom.

vii. Panel doors shall have concealed hinges, secured with flush latch with tumbler lock, keyed alike.

viii. Breakers shall be bolt-on circuit breakers, replaceable without disturbing adjacent units.

ix. Balance panel board loads before creating directory.

x. Panel board shall be labeled with manufacturer’s name and trademark, voltage, amperage, number of phase, and number of poles shall be located on the interior of the panel board door.

xi. Computer-generated circuit directory mounted inside panel board door with transparent plastic protective cover. Hand written directories are not acceptable.

a. Circuit directory shall identify specific purpose with detail sufficient to distinguish it from all other circuits.

xii. Verify with field measurements of existing panel boards to verify fitment and comply with minimum clearances specified in NFPA 70.

xiii. Examine panel boards before installation. Reject panel boards that are damaged, rusted, or have been subjected to water saturation.

xiv. Install panel boards and accessories according to NEMA.

xv. Mount panel board cabinet plumb and flush with wall finish.

xvi. Tighten bolted connections and circuit breaker connections using calibrated torque wrench per manufacture’s written instructions.

xvii. Install filler plates in unused spaces.

xviii. Contractor shall visually, mechanically, and electrically inspect and test each panel board after installation per manufacturers’ recommendations.

xix. Infrared scanning shall be completed after substantial completion.

xx. Prepare test and inspection reports, including a certified report that identifies panel boards included and that describes scanning results. Include notation of deficiencies detected, remedial action taken, and observations after remedial action.

xxi. Adjust moving parts and operable components to function smoothly, and lubricate as recommended by manufacturer.

xxii. Set field-adjustable circuit-breaker trip ranges as indicated.

J. Earthwork: Contractor shall level and grade the proposed generator location per approved design.

The earthwork shall be completed prior to the concrete work. See Proposed Generator Location, Appendix D.

K. Processing and Handling Equipment: Contractor shall install the new generator and enclosure as recommended by the manufacturer.

L. Generator: A new generator shall be installed based on the load calculations and the approved design. The current generator is Onan 70KW, model number 70ENL32811E. The current generator is a Level 2 generator based on NFPA 110. See Appendix D and Appendix I. The generator shall be approved by the COR prior to any installation. Installation shall follow the 100% design and manufactures’ recommendations.

i. Before equipment is installed, a certified final factory test report shall be provided to the COR, certifying the unit’s full power rating, stability, voltage, and frequency regulation at 100% rated load.

ii. Prior to acceptance, of the generator, the unit shall be tested to show that it is free of any defects and will start properly. The unit shall be subjected to tests at the job site. The test shall be witnessed by the COR and/or Owner. The test shall be a load bank.

iii. If the generator does not pass the field load bank test, the unit shall be repaired or replaced at no additional cost. The test shall be repeated as many times as necessary to pass the test.

iv. The generator supplier shall provide written certification of the entire emergency system, including certification that the system is capable of restoring power to connected loads within ten seconds after interruption of the normal source.

v. The generator shall be a complete self-contained, integral, engine driven AC generator unit capable of delivering the design KW of power at 0.8 power factor. The engine and generator shall be skid-mounted as a single unit. The engine and generator shall be direct connected.

vi. The system shall be equipped with replaceable fuel filter elements which may be easily removed without breaking any fuel line connections or disturbing any other part of the engine.

vii. A UL listed, sub-base, dual wall, 24-hour supply shall be provided which complied with local codes and ordinances. Tank shall be equipped with an external fill connection to allow for tank refill. Stub-up area to accommodate generator power wiring shall be provided. Fuel gauge, low fuel level alarm and fuel leakage contact shall be wired to control panel.

viii. Fuel tank capacity shall be a minimum of 600 gallons.

ix. The exhaust system shall include hospital grade exhaust silencers, seamless stainless steel flex connection, exhaust piping and flapper-type rain rap. The silencer shall be mounted inside the enclosure. Provide a catalytic converter on the generator to reduce diesel odors.

x. Control panel shall include all required information per NFPA 110.

xi. Batteries shall be maintenance-free, heavy duty commercial batteries and shall be furnished having sufficient capacity to meet the cranking requirements specified by the engine manufacturer. A suitable battery rack protected by acid resistant paint shall be provided.

Furnish battery cables sized as recommend by the engine manufacture.

xii. The battery charger shall be an automatic float equalizer charger.

xiii. Annunciator panel shall be provided to give audible and visual warning of fault or alarm conditions in the generator set. The panel shall conform to the requirements of the NEC and NFPA 99. Annunciator panel and emergency shut off shall be located in Room 901.

xiv. Generator shall provide future expansion connections.

M. Automatic Transfer Switch: Contractor shall design and install automatic transfer switch outside in designed area based on approved design. The ATS shall include a test switch. The current ATS is Onan, model number OTCU-260C-123G. A battery-powered emergency light shall be installed in the same room as the ATS. Installation shall follow the 100% design and manufactures’ recommendations. See Appendix J.

The closed transition transfer switches shall automatically transfer its load circuit to the emergency power supply upon failure of its normal or original supply in 10 seconds or less. Upon restoration of the normal supply or when all phases reach rated voltage the transfer switch, after a short adjustable (0-30 min.) time, shall act to re-transfer the load to normal and shut down the generator set after a 0-5 minute “cool off” period. Any requirements by the utility shall be provided by the transfer switch manufacturer, and shall be the responsibility of the supplier to coordinate with the utility.

i. Certified independent laboratory test data on a switch of the same design and rating shall be provided to confirm the following switching abilities:

a. Over voltage

b. Under voltage

c. Loss of supply voltage

d. Reduction of supply voltage

e. Alternative supply voltage or frequency is at minimum acceptable values

f. Temperature rise

g. Dielectric voltage-withstand; before and after short-circuit test

h. Overload

i. Contact opening

j. Endurance

k. Short circuit

l. Short-time current capability

ii. The transfer switches must be operable by the normal means after the withstand current tests. No welding of contacts is allowed.

iii. The control panel shall meet or exceed the voltage surge withstand capability in accordance with IEEE and NEMA Standards.

iv. ATS shall conform to the requirements of NEMA, NFPA 99, 101, and 110 (Level 2), and UL.

v. ATS shall be free-standing NEMA 4 weather tight enclosure.

vi. ATS shall be four-pole.

vii. ATS clearance requirements per NFPA 70 shall be maintained.

viii. Contractor shall visually, mechanically, and electrically inspect and test each ATS after installation per manufacturers’ recommendations.

ix. Coordinate tests with tests of generator and run them concurrently.

x. Report results of tests and inspections in writing. Record adjustable relay settings and measured insulation and contact resistance and time delays. Attach a label or tag to each test component indicating satisfactory completion of tests.

xi. Transfer switches will be considered defective if they do not pass tests or inspections.

xii. Remove and replace malfunctioning units and retest as specified above.

xiii. Prepare test and inspection reports.

xiv. Infrared scanning is to be done after substantial completion. Remove all access panels so joints and connections are accessible to portable scanner.

xv. ATS shall have a service disconnect for maintenance purposes. SE rated equipment will be discussed in the design phase.

N. Generator Enclosure: Contractor shall provide and install an outdoor weather protection, sound attenuation generator enclosure. The enclosure shall be a manufacture specific enclosure based on generator design. The enclosure shall include, but not limited to, an exhaust system and silencer, insulated steel construction, cambered/pitched roof, access doors with stainless steel hardware, and air inlet and outlet louvers. A battery-powered emergency light shall be installed in the enclosure.

Installation shall follow the 100% design and manufactures’ recommendations. The finish shall be a polyester powder baked paint, color by manufacturer and approved by COR.

O. Clean Up: Jobsite shall be cleaned daily and must comply with the Infection Control & Safety Officer’s requirements given with the ICRA and PRCA. The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the COR prior to final payment to ensure the site/s have been returned to their original condition prior to construction.

P. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore the site to its original condition as approved by the COR. Photo are to be taken before construction begins for documentation of the sites original condition by the contractor.

Q. Addition Facility Requirements: Contractor shall comply with the requirements of the hospital’s Facility Manager, Infection Control Officer and Safety Officer. All requirements will be instructed to the contractor during the pre-construction meeting and will include providing a separated negatively pressurized work space, vented to the outside. All permits and requirements documents to include risk assessment documents are the responsibility of the contractor. The ICRA documents will include the project description, type of construction project activity, patient risk, and class of precautions. The PCRA documents will include fire safety, utilities, and security checklists.

R. Warranty: Contractor shall provide a two-year warranty from the time of substantial completion on the entirety of this project. Warranty shall include parts, all labor, travel, and expenses with no deductibles.

3. Submittals A. Submittals and/or shop drawings shall be submitted for at least the following items and shall be delivered electronically to the COR for final approval before ordering any new material or equipment.

1. Design/Shop Drawings

2. Generator

3. Transfer switch

4. Electrical switchboards

5. Electrical panel boards

6. Generator enclosure

7. Conduit and electrical wiring

8. Panel board labeling

9. O&M Manuals for new equipment

10. Electrical load calculations

11. Concrete load calculations

12. Heater

13. Single-Line diagram

14. Riser diagram

15. Project Schedule

4. Schedule/Meetings A. The general contractor shall submit a detailed schedule to the COR for approval within (14) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the COR by the General Contractor that the project is Substantially Complete.

E. Final Completion: One final completion meeting shall be held following determination that the project is complete.

5. Miscellaneous

A. Protection of Government Property. The contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

1. All damage caused by the contractor, whether to equipment, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match the existing and to the satisfaction of the COR at no cost to the Government.

2. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

3. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

4. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

5. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

B. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security. Contractor shall provide details on the panel replacement process, how many shutdowns will be needed, length of time on shutdowns, and the panel replacement schedule. Close coordination during these shutdowns are crucial to the operations of the Health Center. Shutdowns may need to occur after hours if patient care areas are significantly affected.

C. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is granted from the COR.

6. Contracting Officer’s Representative

The Contracting Officer Representative will be appointed via a separate memorandum at time of award.

Any change in COR designation will be documented by the Contracting Officer in writing.

End Statement of Work

SECTION D

PACKAGING AND MARKING

D.1 PACKAGING AND MARKING

(a) All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Indian Health Service. Preservation, packaging and packing shall be in accordance with industry standard packaging appropriate for the item(s) involved. The Indian Health Service is not responsible in any manner for deliveries intended for the project that are not generated by the Indian Health Service.

(b) Equipment and materials provided by the Contractor shall be new and, where appropriate, shall arrive on-site sealed in original manufacturer’s containers. The Government reserves the right to refuse any items deemed to not meet this requirement.

(c) Material shall be stored in an enclosed and dry area protected from damage and soiling. The contractor shall coordinate a suitable storage area with the COR.

SECTION E

INSPECTION AND ACCEPTANCE

E.1. INSPECTION AND ACCEPTANCE

All work under this contract is subject to inspection and final acceptance by the Contracting Officer or the duly authorized representative of the government.

The Government’s Contracting Officer’s Representative (COR) is a duly authorized representative of the government and is responsible for inspection and acceptance of all items to be delivered under this contract.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

https://www.acquisition.gov/far/ (End of clause)

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.246-12 Inspection of Construction Aug 1996

SECTION F

DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

Number Title Date 52.242-14 Suspension of Work Apr 1984

FAR 52.211-10, COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 406 calendar days after the date the contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

SECTION G

CONTRACT ADMINISTRATION DATA

G.1. CONTRACTING OFFICER

The Contracting Officer (CO) is the individual appointed with the authority to enter into, obligate funds, administer and make related determinations pertaining to the contract on behalf of the federal Government. The Contracting Officer must sign all contractual documents, including contract modifications, and approve payment requests. The Contracting Officer is the only individual authorized to make changes to the contract.

G.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

(a) Contracting Officer's Representatives (COR), may be appointed for the purpose of representing the

Contracting Officer and assuring compliance with the contract requirements.

(b) The COR does NOT have the authority to alter the Contractor’s obligations under the contract; make final acceptance of work; direct changes that fall within the purview of the “Changes” clause of the contract; or modify any of the terms, conditions, specifications, or cost of the contract.

(c) The COR may approve minor field changes which do not affect the scope, period of performance and/or price of the contract. The COR is authorized to issue notices regarding noncompliance of contract requirements, and to stop work on any portion of the job if the Contractor's methods cause unsafe conditions or will result in noncompliant work which would be impracticable to correct or to replace while permitting other (conforming) portions of the work to continue. Issuance of a Notice of Noncompliance as described herein does not constitute a suspension of work as described in FAR Clause 52.242-14, Suspension of Work (April 1984).

(d) The COR is appointed in writing and the contractor will receive a copy of the appointment letter.

G.3. ADDRESS FOR CORRESPONDENCE

(a) It is the intent of the Government to use electronic means as much as possible while administering this contract.

(b) Administration of this contract is under the cognizance of the Indian Health Services, office of Environmental Health and Engineering, Division of Engineering Services

1. The Procuring Contracting Officer (PCO) for this procurement is:

Jenny Scroggins Indian Health Services (HIS) / Division of Engineering Services (DES) 1301 Young Street, Suite 840 Dallas, Texas 75202 Telephone Number (214) 767-6613 Jenny.scroggins@ihs.gov

2. The Contracting Officer Representative (COR) for this procurement will be designated via a separate letter at the time of award.

(c) Most correspondence should be sent via e-mail directly to the CO and COR. If sending documents via postal mail, include the Contract Number on all correspondence. Overnight Mail and U.S. Mail shall be sent to the Contracting Officer identified above, unless otherwise specified, at the following address:

Indian Health Service (HIS) / Division of Engineering Services (DES) 1301 Young Street, Suite 840 Dallas, Texas 75202

G.4 PAYMENT PROCESS

(a) FAR 52.232-5, Payments Under Fixed -Price Construction Contracts, requires that before the first progress payment under the contract is submitted, the contractor shall prepare a Schedule of Values including each principal category of the work which when added together equal the total contract price. A sample format is available from the Contracting Officer. The following is the detail required by the Contracting Officer:

(1) The principle categories of work shall be broken into line items of sufficient detail to allow meaningful measurement of the work on a monthly basis as determined by the COR. Units of measure appropriate to the type of work shall be used. “Lump sum” pricing of line items shall be avoided except where payment for that line item is to be requested based on 100% completion of that line item or where there is no other practical unit of measure.

mailto:Jenny.scroggins@ihs.gov

(2) The cost of preparatory work (e.g., shop drawings or product submittals), field and home office overhead, profit, insurance, taxes, warranties, as-built drawings, etc., shall be pro-rated into items of physical work and not listed as separate line items. Cost of Performance and Payment Bonds may be listed as a single line item and not pro-rated. Also, cost of mobilization and demobilization relating to transportation or installation costs associated with such items as site trailers, heavy equipment, temporary batch plants, temporary on-site manufacturing and assembly facilities, temporary on-site quarter’s facilities, temporary sanitation facilities, temporary utility connections, and/or temporary secured storage facilities may be listed as line items and not pro-rated. If mobilization is listed separately, a line item for demobilization must be listed separately. A detailed listing of the items included and the individual cost for each item shall be provided in support of proposed amounts for mobilization and demobilization.

(b) Material stored on site may be included in earned progress if the Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform in contract.

(c) The following are instructions for submitting pay requests:

(1) Requests are to be submitted with signature for the Contractor certification statement (scanned signature okay) to the CO and COR. Use of a format that complies with all of the requirements of the “Payments” clause of the contract is mandatory. The “Contractor Payment Application” form will be provided at the Pre-Construction meeting.

(2) The Contractor is responsible for delivery of each request for payment to the billing office. Hand delivery to the COR in the field does not constitute delivery to the billing office.

(3) If the contractor wishes to inquire concerning the status of any pay request, the contractor should contact the Contracting Officer.

(4) A completed Release of Claims that complies with the requirements of the “Payments” clause must be submitted with the request for final payment. A sample format is available from the Contracting Officer.

(d) The final payment request will be rejected and returned to the contractor if all items required under the contract have not been completed, submitted, approved, and accepted prior to the receipt of the request; e.g., deficient work items, as-built, payrolls, reports, O&M manuals, delivery of extra stock material, etc.

G.5. PAYMENT FOR MATERIALS STORED ON SITE

(a) This clause supplements, but does not replace, FAR 52.232-5 Payments Under Fixed-Price Construction

Contracts, with regard to material payments.

(b) Consideration for payment under this contract for materials stored on site is subject to the following conditions:

(1) The contractor shall furnish the contracting officer a list of the major high-cost items to be incorporated into the contract and for which payment, prior to installation, will be requested. Those items approved by the contracting officer will be entered on the Schedule of Values, as a percentage factor, or factors if items are listed individually.

(2) Payment is limited to major high-cost items. Payment of major high-cost items does not include contractor overhead and profit. Costs such as sales tax, freight, handling, pallets, etc., are excluded.

(3) Payment requests shall be consistent with approved material submittals and shall be supported by the following documents:

(i) Certified paid vendor invoices

(ii) Inventory checklists, jointly validated by the contractor, contracting personnel, and/or construction inspector.

(iii) Accepted delivery tickets, if applicable.

(4) All material for which payment is requested shall be delivered to an approved location on-site, and certified that none will be removed without written permission of the contracting officer. Materials may also be stored in a bonded warehouse offsite if no adequate storage space is available on base.

(5) Payments will be made monthly, or at more frequent intervals as determined by the contracting officer.

(6) The contractor shall remain responsible and retain title to the materials until incorporated into the work.

G.6. INVOICE REQUIREMENTS

(a) Invoices shall be prepared, submitted and paid in accordance with the following FAR clauses specified in

Section I:

(1) 52.232-5, Payments Under Fixed -Price Construction Contracts (May 2014)

(2) 52.232-27, Prompt Payment for Construction Contracts (Jan 2017)

(3) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

(4) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021)

(5) HHSAR 352.232-71, Electronic Submission of Payment Requests (Mar 2022)

(b) The Designated Billing Office for this contract is the same as the address for correspondence, sent to the attention of the CO. Invoices that have been verified as correct by the COR and shall be emailed to the CO, unless otherwise instructed by the CO. The signed payment invoice shall be sent via e‐mail to the IHS Contracting Officer for validity prior to any submission in the IPP system.

(c) Progress payments WILL be authorized for this project.

(d) The final invoice must be marked “Final” and be accompanied by a Release of Claims form, which lists the final payment as outstanding, in the Remarks field. The Release of Claims form is available from the CO.

Final payment will be made within 30 Calendar days upon receipt of a properly executed invoice.

(e) The contractor will contact the Designated Billing Office with any payment issues or concerns.

Note: In accordance with FAR 52.232‐40, Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) ‐‐ Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. This applies to all small business subcontractors at all tier levels.

G.7. CERTIFICATION OF PAYMENTS - RELEASE OF CLAIM

The Contractor, when submitting final payment under this contract, shall submit to the Contracting Officer:

(a) A certification that the Contractor has made payment from proceeds of prior payments, or that he will make timely payment from the proceeds of the progress or final payment then due him, to any subcontractors and suppliers in…