B01_PWS_Draft_2024_0209_1.docx

Introduction

The Bureau of Land Management (BLM) communication network is vital to its operational mission to ensure employee safety, public safety, and resource protection. The BLM has identified a need to bring its communications sites to meet or exceed Motorola R56 standards. The Radio Infrastructure Compliance, Assessment, Safety, Health, and Environment (RI CASHE) audit program uses the Motorola Standards and Guidelines for Communication Sites as the minimum requirements for radio facility maintenance and design of the ground ring. RI-CASHE assessments have been performed for some BLM facilities to assist with correcting the deficiencies.

Objective

BLM CA needs to ensure that its operational mission is meet by installing a prefabricated communication site at Gun Site Peak in California per bureau directives. BLM CA requires a contractor with technical expertise in telecom infrastructure to relocation and installation of a government furnished Pepro 2 Bay Micro site. Contractor must have experience with relocating and installing shelters / vaults at remote communication sites to meet or exceed Motorola R56 standards.

General Scope of Work

All work performed under this project shall conform with, or exceed, all applicable requirements and guidelines including, but not limited to, the latest version of the following codes and standards:

A. Motorola R56 Standard B. International Building Code (IBC) C. American National Standards Institute (ANSI) D. American Standard Testing Material (ASTM) E. Federal Acquisition Regulations (FAR) F. National Electric Code (NEC) G. National Electrical Manufacturers Association (NEMA) H. Federal Communications Commission (FCC) I. National Telecommunications and Information Administration (NTIA) J. Any other applicable laws, rules, mandates, directives, and regulations of federal and state and local governmental agencies. Federal requirements shall take precedence in the event of a conflict with state or local regulations.

Note: The site is known as Mahogany Point, but BLM California refers to it as Gun Site Peak

Tasks

1. The Bureau of Land Management (BLM) can be known as Government requires the relocation and installation of a new communications facility (prefabricated shelter / prefabricated vault) at the site named Mahogany Point / Gun Site peak located in California (Siskiyou County).

2. Once the shelter / vault is completely installed on the ground/foundation/etc. it must meet or exceed Motorola R56 standards.

3. Pricing should include anything relevant to the project.

4. The Project consists of furnishing labor, equipment, supplies, and materials to relocate and install an existing prefabricated Pepro 2 Bay Micro Cabinet (shelter / vault) currently located at the BLM Redding Field Office (Address below) and relocate and install the shelter on top of Mahogany Point / Gun Site peak.

· Pickup Site: BLM Redding Field Office 6640 Lockheed Dr, Redding, CA 96002

· Drop off Site Information: Mahogany Point / Gun Site County: (Siskiyou County, CA)

GPS: 41°44’2.63” N 122°44’56.11”W

Elevation: 5987’ City: Yreka, CA

5. The prefabricated government Furnished Equipment (GFE) is a Pepro 2 bay micro site (shelter / vault) and the site accessories.

6. The Pepro 2 bay micro site includes a 20-foot-tall articulating mast that will also need to be installed after relocation.

7. All shelter / vault contractor installed components and accessories installation must meet or exceed Motorola R56 standards after installation. (mast/pole, ballast plates, vault hardware, grounding pads etc.)

8. The shelter / vault (Pepro 2 bay micro site) is currently located at the BLM Redding Field office in the secure parking area.

9. The shelter / vault is currently sitting directly on the ground (asphalt)

10. A forklift may be needed to load the micro site and site accessories (mast, ballast plates, vault hardware, grounding pads etc.)

11. The contractor must comply with manufacturer’s instructions and recommendations for lifting points of products in the applications indicated.

12. Any damage done to the shelter / vault in transport or site erection will be the contractor’s sole responsibility to fix prior to final acceptance by the government.

13. Most site accessories are currently in wooden crates near or around (less than 20ft away(approximate)) of the vault.

14. Two solar panels are being stored inside the Redding Field office. BLM Radio staff will provide the contractor with the solar panels when the contractor picks up the vault.

15. Solar panels can be transported inside the shelter / vault to Mahogany Point / Gun Site peak.

16. The contractor shall provide and install external system and grounding components:

· Common external grounding system

· External grounding pads, leveling jacks and ballast plates.

· Communications shelter grounding

· Grounding of the existing mast ground bus bar (TGB)

· Antenna system grounding (mast / pole)

· Solar Panel Grounding

17. A minimally acceptable final ground resistance of 25 Ohms or less is required in accordance with NEC 250.56 – Resistance of Rod, Pipe, and Plate Electrodes.

18. The contractor must be aware of the surrounding wildlife such as coyotes, rattle snakes, lizards, etc. at any of the BLM locations.

19. The contractor must be aware of changing weather conditions such as but not limited to high winds, rain, snow, tornadoes, hurricanes, tsunamis, etc.

20. It is the contractor’s sole responsibility to always protect their equipment or any equipment in their possession (i.e. rented, or GFE). This includes but not limited to weather (snow, rain, wind, rodents, and people).

21. The contractor is responsible for ensuring that sites are minimally disturbed/impacted during project.

22. The contractor is responsible for remove all refuse/debris must be transported and properly (legally) disposed of offsite at the contractors expense.

23. The contractor may have to demolish rock and move earth to install the vault located at Gun Site Peak. There are leveling jacks on the vault to help, but area under leveling jacks must be clear, clean, and flat.

24. The contractor will be responsible to ensure the shelter / vault is level up on installation at Gun Site Peak.

25. The contractor will be responsible to bring in material (grounding backfill (GEM- Ground Enhancement Material), etc.) to level the ground if needed.

26. It will be the contractor’s sole responsibility to transport the shelter / vault, shelter / vault components / accessories to the appropriate location identified by BLM radio staff.

27. The contractor will be responsible for all required permits to move vault from BLM Redding Field Office (Address is located in the “Administrative Matters” Section) to Mahogany Point / Gun Site Peak (GPS Coordinates are located in the “Administrative Matters” Section).

28. All approx. weights can be found in the shelter / vault Administrative Matters – GFE Shelter/ Vault - Weights section.

29. The contractor may have to drive off road to access the sites BLM Redding Field Office and Mahogany Point / Gun Site Peak.

30. A 4WD (4X4) vehicle may be required to access the sites BLM Redding Field Office and Mahogany Point / Gun Site Peak.

31. The contractor will be responsible to lock the gate(s) every time they enter or exit the main communication site gate located at Redding Field Office and the Mahogany Point / Gun Site Peak communication site.

32. The contractor will have to be always escorted in and around the BLM Redding field office by authorized BLM personnel.

33. The contractor may have to pass on private property to access Mahogany Point / Gun Site Peak.

34. The contractor will schedule a pre-installation meeting:

1. Arrange and schedule pre-installation conference prior to beginning any work on the communications facility.

2. Agenda: Clarify questions in writing related to work to be performed, scheduling, coordination, etc. with the Telecommunications staff or Contracting officer.

3. All individuals, who will be in an on-site supervisory capacity, shall be required to attend the pre-installation conference. This includes project managers, site supervisor, and lead installers.

35. All work must be done to not conflict with BLM personnel (Telecommunication Staff) and events such as but not limited to fires, Glamis, Dumont Dunes, King if the Hammers, and SABER / border operations.

36. The contractor will install the shelter / vault in the agreed orientation and location with the BLM local radio staff.

37. The BLM will supply the contractor with access to the site during normal business hours.

38. Contractor is solely responsible for transporting any required personnel, equipment, and materials to and from the job sites.

39. Transportation to and from sites will be the contractor’s sole responsibility.

40. The BLM Telecommunications Lead (Stan Strizhevsky) will provide access and oversight for any questions or concerns that may come up.

41. The contractor and BLM Telecommunication staff and the local technician will work corroboratively.

42. All Contractor’s work must be neat (tie wrapped, etc.)

43. Clean site and work areas daily including common areas.

44. Burying or burning waste materials at either site will not be permitted.

45. Washing waste materials down sewers or into waterways will not be permitted.

46. Dispose of all materials lawfully.

47. The contractor will be responsible to have certified mast climbers if needed.

48. It is the contractor’s responsibility to fix any damaged caused by the contractor in or above the ground while trenching at no additional cost to the BLM.

49. If welding is required at either site, the contractor will ensure that appropriate measures are in place to prevent a fire or any hazards.

50. Upon on contract award the contractor will provide at least 20 working days (Monday – Friday) prior to project start date sent via email to BLM Telecommunications Staff

51. The contractor will be required to take photographs of all grounding work before, during, and after, and shelter / vault installation work and email photographs to BLM Telecommunications staff via email upon 20 days of completion of project. Please see photograph requirements section.

52. All accessories/parts needed to install the vault will be purchased by the contractor, unless otherwise specified in this contract and with written approval of the Government - Contracting Officer.

53. All non-GFE equipment, material, and associated articles to be used to complete this project shall be new.

54. The contractor must comply with manufacturer’s instructions and recommendations for installation of products in the applications indicated.

55. Existing Conditions: The existence and location of facility improvements, utilities, and other work indicated as existing are not guaranteed. Before beginning work, investigate and verify the existence and location of mechanical and electrical systems affecting the work.

56. Existing Utilities: The existence and location of underground and other utilities indicated as existing are not guaranteed. Before beginning facility work, investigate and verify the existence and location of underground utilities affecting the Work.

57. Acceptance of Conditions: Examine substrates, areas, and conditions, with Installer or Applicator present where indicated, for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations.

58. Existing Utility Information: Furnish information to Contracting Officer that is necessary to adjust, move, or relocate existing utility structures, utility poles, lines, services, or other utility appurtenances located in or affected by vault installation. Coordinate with authorities having jurisdiction.

59. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for clarification of the Contract Documents, submit a request for information to Contracting Officer. Include a detailed description of problem encountered, together with recommendations for changing the Contract Documents.

60. Verification: Before proceeding to lay out the Work, verify layout information shown on Drawings, in relation to the property survey and existing benchmarks. If discrepancies are discovered, notify Contracting Officer promptly.

61. Facility Improvements: Locate and lay out facility improvements, including grading, fill and surface course, and utility slopes.

62. Where work on masts or other communications structures are required, the contractor shall comply with the following:

· ANSI/ASSP A10.48 – Criteria for Safety Practices with the Construction, Demolition, Modification and Maintenance of Communications Structures.

· TIA-322 – Standard for Installation, Alteration & Maintenance of Antenna Supporting Structures and Antennas.

· ANSI/ASSE Z359 – Fall Protection Code

· OSHA 29 CFR 1926, Subpart M – Fall Protection, §1926.500

63. Contractor will be responsible to erecting the government supplied articulating mast that is manufactured and designed by Pepro.

64. When attached to the shelter / vault the mast is approximately 257 1/2” tall or approximately 20’

65. The approximately 20-foot-tall articulating mast will need to be attached to the cabinet and support frame.

66. Contractor will be required to follow all COVID-19 CDC guidelines.

67. Any work performed beyond the scope of the contract or done without the written authorization of the Government shall be deemed unauthorized. If required by the Government, unauthorized work shall be remedied, removed, or replaced by the installation Contractor at the installation Contractor’s sole expense.

68. A final facility inspection by BLM Telecommunication Staff will be required before final acceptance.

69. Following final installation of all components, performance and operational tests shall be performed by the installation contractor to verify proper operation of all subsystems and equipment features. The Government will witness operational performance testing prior to final acceptance, and successful passage of the performance tests shall be a condition of final acceptance and final payment.

70. Performance tests shall be completed on the following equipment and systems at a minimum:

· Installed Surge protection devices.

· Common grounding system

Tentative Schedule

The job is required to have the installation completed by Feb 2025.

Administrative Matters

Site Information: Mahogany Point / Gun Site County: (Siskiyou County, CA)

GPS: 41°44'2.63"N 122°44'56.11"W

Elevation: 5987’ City: Yreka, CA

Pickup Site Location:

BLM Redding Field Office 6640 Lockheed Dr Redding, CA 96002

SAFETY AND HEALTH

All work shall comply with applicable Federal, state, and municipal safety and health codes and requirements. Where there is a conflict between applicable regulations, the Federal requirements shall supersede the others. Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death. The contractor shall provide all necessary safety equipment, training, and PPE, and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

Applicable Specifications, Codes, and Standards

A. The work shall be performed in compliance with applicable codes, and generally accepted standards as described in specification Sections included with this Solicitation as amended and adopted by BLM.

Document Review Contractor shall review the Motorola R56 Standard document as needed and any Government provided documents. The Government shall review and approve Contractor’s proposed schedule and Contractor’s submitted documents.

Kick-off Meeting & Site Visit Coordination Contractor shall participate in an initial virtual kick-off meeting with the Government within 30 days after award to discuss scope, schedule, logistics, access and any other relevant information for the overall project. Prior to conducting any site visits, contractor shall communicate with the Government to coordinate visits.

Project Closeout Project is complete once the vault has been installed and approved by the Government.

General BLM Responsibilities

· The BLM will provide a primary technical contact BLM Telecommunications Staff to operate as liaison with contractor.

· Attached are Google Earth images of the sites BLM Redding Field Office (Attachment 4D) and Mahogany Point / Gun Site Peak (Attachment 3C)

· BLM Telecommunications staff provide unlimited access to communications vault for project work during normal business hours.

· Provide Pepro 2 Bay Micro Site drawing.

· Provide Pepro 2 Bay Micro Site with 20-foot-tall articulating mast.

· Coordinate with contractor for a proposed project start date upon award of project.

· BLM Telecommunications staff will be available to address issues and or problems that come up before, during or after the project via phone or email.

· BLM Telecommunications staff will respond to issues or problems within one business day.

General Contractor Responsibilities

A. The contractor shall be responsible for the erection of a prefabricated radio communications facility in accordance with details provided in this Summary of Work, relevant specification Sections referenced and incorporated in this Solicitation, and applicable City, County, State, and Federal Codes and Regulations.

B. Utility Location Service: The site erection contractor shall identify location of existing belowground utilities to include but not limited to Telephone Company copper and fiber optic lines, gas lines and electrical transmission lines.

1. Identification and markings of belowground utilities must be performed by a local professional Utility Locator service prior to final design and prior to excavation at the facility.

C. The site erection contractor shall transport and install a new communications equipment cabinet GFE as described in the additional information section.

D. Coordinate with the BLM Telecommunications Staff for a proposed project start date.

E. Ground the prefabricated shelter / vault to meet or exceed Motorola R56 Standards F. Place all ground rings and ground rods to meet or exceed Motorola R56 standards.

G. Communicate all issues and or problems that come up before, during or after the project to BLM point of contact.

H. Ensure all work is done safely.

I. Take all safety measures possible to prevent a Wildfire while working.

J. Keep BLM Radio staff informed of all problems / issues via phone and email during the process.

K. Contractor shall submit a single electronic file containing final installation pictures and reports for Mahogany Point / Gun Site peak.

L. Reports shall be delivered electronically in PDF format to the BLM Radio Staff at the CA State Office.

M. Contractor shall provide the reports and any other documents via email or a filesharing service if the file sizes are too large for email.

N. Pictures included in the reports must be of adequate quality and size to clearly identify the observed facility or deficiency.

O. The Government shall have 30 calendar days after receipt of report(s) to review and comment, and Contractor shall respond to and address any Government comments within 10 calendar days after receipt of comments.

P. Contractor shall include this review period allowance in their submitted schedule(s).

Grounding Electrode System Resistance Test reports

A. Ground resistance testing shall comply with methods approved and described in IEEE 81 – Guide for Measuring Earth Resistivity, Ground Impedance, and Earth Surface Potentials of a Grounding System (Current Revision IEEE 81-2012 dated 12/28/2012).

Grounding Electrode System Resistance Testing

A. Fall-of-Potential Testing – Small Grounding systems – 62% Rule (1 to 6 Grounding Electrodes)

1. The fall-of-potential method is often referred to as the "three-point method". Utilizing a ground resistance meter (digital is preferred), two auxiliary electrodes are driven into the soil at predetermined distances (up to 10 times the cross-sectional dimension of the grounding system), per the testing specifications, in a straight line from the ground being tested.

2. During a normal test of ground rod(s) the meter supplies a constant current between the ground rod(s) under test and the most remote auxiliary electrode. A series of measurements of the voltage drops between the ground rod(s) under test and the remote electrode are made by moving the intermediate electrode in steps away from the ground rod under test. The goal is to reach the actual rod’s resistance, and this is most often reached at the 62% distance point.

Fall-of-Potential Method

Slope Method:

IMAGE 4.6 A

IMAGE 4.6 B

Calculation Enter Value From Table based on Calculated u Value in Column D

R2 - R1 u = DP/DC from Table Distance to Z Probe (ft.)

(DZ)

True Resistance Distance (ft.) = (u x DZ) True Resistance (Ohms)

Table 4.6 A – Example of Calculations

Typical view of an aluminum 2-Bay Micro Cabinet grounding system is shown below.

Keynotes

Keynote symbols are used throughout this Performance Work Statement and on the Government provided layout drawings. The Keynotes provide easy reference between the work required and the preliminary designs. Each symbol represents a separate area of concern. The contractor shall include these Keynotes as an easy reference to this Performance Work Statement.

1. Oval – External Grounding Device

KEYNOTE Table

Ground Rod

Concrete Encased Electrode (UFER)

Tower / Mast Ground Bus Bar

#2 AWG, bare solid tinned copper Conductor

Shelter Ground Ring

Photograph Requirements The contractor shall provide digital photographs of all below grade ground rings prior to backfill and concrete. Formatting requirements for photographs are listed below:

D. The following shall be provided at a minimum:

1. Shelter Foundation Installation

a. Complete photographs of reinforcement structure including, but not limited to, diameter of reinforcement bar, spacing of reinforcement bar, total reinforcement structure, reinforcement structure with measurements depicting proximity from concrete forms (fabricated and earthen), and depth below grade for each foundation.

b. Photographs of all sides of each concrete foundation(s) with forms removed prior to backfill.

c. Tape measurements of each final foundation dimensions for width, length, and height extending above grade.

2. Equipment Shelter Grounding

a. Photograph of each bus bar grounding conductor pigtail connection to the shelter or mast ground ring. To Include:

a. Photograph of the service-entrance grounding conductor pigtail connection to the shelter ground ring.

d. Tape measurement showing distance between ground rods.

GOVERNMENT FURNISHED Equipment

· Pepro 2 Bay Micro Site, 20-foot-tall articulating mast, and site accessories (Ballast Plates, Solar Panels, concrete pads, solar bracket, etc.)

GFE Shelter / Vault Information

2 Bay Micro Site is MAnufactured by Pepro

Link FOR REFERENCE ONLY to PEPRO, LLC http://www.peprollc.com/

Aluminum Enclosure

A. Uni-Body Aluminum Enclosure

a. Use results from the site-specific soil investigation report. If no report is available, use a maximum surface soil bearing capacity of 1,500 PSF.

5. Flood Design

a. The site is not located in any known flood hazard zones and is not subject to localized flooding.

Weights

Total Shelter/Vault Weight 4,400lbs (Approximate)

Work Hours

The performance period established for this contract is based upon all work being conducted by the contractor and scheduled by the contractor. Contractor will require initial site access afterwards they are free to come and go to complete the work.

Government personnel will be available for communication or access to sites during regular working hours between 8:00 am and 4:00 pm PST, Monday through Friday, excluding government holidays.

Communications

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time (PST).

The following Federal Holidays are observed

BLM Telecommunications (Telecom) Staff

No questions will be asked to the BLM Radio Staff until after the contract has been awarded. For all questions prior to the solicitation must go through the contracting officer / contract specialist assigned to the requirement.

Additional Information

Final Inspection and Acceptance Criteria

The Government may conduct inspections and site visits during and after the performance of maintenance work.

Contractor will demonstrate (at a minimum) the following:

· Inspection and testing of all equipment and systems have been completed in a professional manner that is consistent with industry and applicable standards.

· Any removed BLM equipment is accounted for and placed together as designated by BLM at each site in good condition.

· Work site is clean and free of contractor debris and material at the end of the assessments.

· As-builts/record drawings of ground ring, any support documentation (e.g. passwords, manuals, photographs, etc.), and other relevant materials are given to BLM designated personnel BLM Radio Staff at completion of project.

Final Acceptance

Acceptance by the Government shall only occur after the satisfactory completion of the inspection and assessments of the facilities and their systems, testing, reporting, and any other requirements within the PWS.

Warranty

The contractor shall guarantee that all inspected parts, components, and systems meet the minimum requirements and specifications set forth in this document unless explicitly noted otherwise in the contractor’s reports for 30 days.

Definitions

Backfill Material: Ground Enhancement Material (GEM) - a conductive material used in areas of poor conductivity, such as rocky ground, mountain tops and sandy soil. It has low-resistance, non-corrosive, and is a carbon-based material.

Government: refers to the Bureau of Land Management Contracting Officer (CO) or the Contracting Officer’s Representative (COR).

Government Furnished Equipment (GFE) – equipment/property owned by the government and delivered to or made available to a contractor Land Mobile Radio - a person-to-person voice communication system consisting of two-way radio transceivers which can be stationary, mobile, or portable.

Panel - A collection of modules mechanically fastened together, wired, and designed to provide a field-installable unit.

Shelter / Vault – Pepro 2 Bay Micro site

Attachment 1A

ATTACHMENT 2B

PROJECT TITLE: RI CASHE Gun Site Peak Site Install Performance Work Statement (PWS)

2 | Page RI CASHE - Gun Site Peak - Vault Install Attachment 3C

Attachment 4D

Performance Requirements Summary (PRS) (How will you determine that success has been achieved? This QASP summarizes in one table what the Government's expectations are, how deliverables or services will be monitored and evaluated, and applicable consequences and [dis]incentives that encourage the contractor to fully perform to the appropriate standards.)

Task(s) 1-3

1. Pick up the prefabricated vault.

2. Transport the vault.

3. Install the vault to R56 Standards

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