B01_Pre-Solicitation_Notice_WWI_Memorial_Maintenance_1.doc

Synopsis of Proposed Contract Action in accordance with FAR 5.207

National Park Service - National Capital Area Office of Acquisition

1100 Ohio Drive

Washington, DC 20242

DATE:

12 July 2022 ACTION CODE: Not Applicable SUBJECT/PROJECT TITLE: National Mall and Memorial Parks (NAMA) World War I Memorial Maintenance

PROPOSED SOLICITATION NUMBER: 140P3022Q0050

CLOSING RESPONSE DATE is on or about 09 September 2022 at 5:00 PM ET CONTRACT AWARD NUMBER AND DATE: TBD on or about 14 October 2022 CONTRACTOR is TBD

GENERAL

The Department of the Interior, National Park Service (NPS), National Capital Area Office of Acquisition, anticipates issuing a solicitation for the services described below. This is a pre-solicitation notice only and does not constitute a solicitation; accordingly, no response is due at this time. No questions with regard to this notice will be responded to or answered. Specific instructions on submitting quotes will be contained in the solicitation documents. It is anticipated that the solicitation will be issued on or around 08 August 2022. The entire solicitation package, including all attachments, will be exclusively and only available electronically at: www.sam.gov Paper copies of this solicitation will not be made available.

PROJECT DESCRIPTION

National Park Service (NPS) National Mall and Memorial Parks (NAMA) seeks a contractor to perform all activities associated with the operations, maintenance, and repairs of the World War I Memorial. The World War I Memorial comprises the area in Washington, D.C., between 14th and 15th Streets NW, and Pennsylvania Avenue North and South, from curb to curb.

During the life of the contract, individual pieces of equipment or complete systems may be replaced. The Contractor is responsible for maintenance of replacement equipment and systems. As a work of art, the maintenance and repair requirements demand special care because of the construction materials, e.g., granite, stainless steel, bronze sculptures, etc.

The most visible memorial systems, and consequently those requiring the most intensive management, are the landscaping and the fountain system including water pumps, filtration systems, water treatment system, and ancillary components that assure quality water flow through the sculpture wall and pool, as well as the memorial lighting system. The nature of the required services is within the abilities of typical maintenance and repair journeymen electricians, plumbers, and other mechanical tradesmen. However, the performance of this contract requires additional expertise and extensive experience maintaining and fine-tuning fountain systems. Essentially, this is a memorial with a 58-foot sculpture mounted on a wall with a fountain cascading from beneath the sculpture and over the top of a corduroy stone wall behind the sculpture into a pool below, as well as a separate, thin plane of water (“scrim”) in the center of a viewing platform. In addition, there are landscape irrigation systems as well, but these are not of unusual design.

The central maintenance issues are the different elements of the water features and the landscape. In addition, the memorial’s systems are vulnerable to a variety of visitor and natural disruptions. The pools are susceptible to the collection of leaves, debris, and organic growth. The water features are subject to staining, mineral deposits, efflorescence, as well as visitor memento items that may clog drains and filters or even damage pumps. The landscape and hardscape require constant weeding which is the removal of anything that was not intentionally planted or part of the overall site design.

Illumination is another key architectural aspect of the memorial and, as such, requires constant surveillance to assure all lighting fixtures are functioning properly. In addition, an underground Equipment Control Center (ECC) contains circulation pumps, sump pumps, electrical distribution systems, air-conditioning units, water heaters, water treatment system, control systems and a large water cistern. Maintaining these systems requires a preventive maintenance program, a predictive maintenance program and repair capabilities.

The nature of the work required to maintain memorial cleanliness and orderliness are within the abilities of an experienced general maintenance technician, though there are several aspects requiring more specialized experience. Principal duties are keeping the park free of litter, weeding the landscape and hardscape, raking the mulched areas to ensure smoothness and desired thickness, keeping the site free of weeds, removal of trash and debris from the pool, polishing metal surfaces, cleaning stone faces, cleaning pavers and assuring the pools remain clean and clear.

The sheer size, number, and physical arrangement of these areas present a supervisory and quality control challenge. All system disruptions and visual blemishes must be addressed in a timely manner in order to preserve the overall “Exceptional Appearance” of the memorial as envisioned by its designers and expected by the NPS and the public. Maintaining an “Exceptional Appearance” condition of the memorial presents the most immediate and continuous contractor objective.

The contractor effort is further complicated by the requirement to honor the privacy of visitors to the memorial. To that end, while considerable effort must be ongoing, it must be accomplished in an unobtrusive manner as possible. Therefore, the contractor must balance the urgent requirement to perform maintenance, repair, and cleaning tasks with the same need to maintain the lowest possible profile so as not to disturb the solemnity of visitors to the site. The conduct of the workforce must be ever mindful of the emotional significance of the memorial and the sensitivity of visitors.

In accordance with FAR 22.1002-2, the prevailing wage rates will apply.

USDA BioPreferred product categories apply to this acquisition. For more information regarding the Department of Agriculture Biobased Program go to: http://www.biopreferred.gov.

This notice does not obligate the government to award a contract, nor does it obligate the government to pay for any quote preparation costs.

Place of Performance National Mall and Memorial Parks (NAMA) World War I Memorial, Washington, D.C

PROCUREMENT TYPE

The Government anticipates awarding a Single Award - ID/IQ contract with subsequent Firm Fixed-Price Task Orders.

Set-aside This acquisition will be a 100% Total Small Business Set-aside. Offers will be solicited only from small business concerns. Offers received from concerns that are not small business under the NAICS code solicited may be rejected.

North American Industrial Classification System (NAICS) CODE The NAICS for this project is 561210 – Facility Support Services.

SMALL BUSINESS SIZE STANDARD $41.5M

PRODUCT SERVICE CODE (PSC)

S216 – Housekeeping Facilities Operations Support

PERIOD OF PERFORMANCE

The contract performance period is expected to be 10-month base period plus four (4) 12-month option years and the potential for a 6-month extension under FAR 52.217-8 – Option to Extend Services.

SITE VISIT

It is strongly recommended that the contractor visit and inspect the site to verify all estimated quantities provided by the Government and to observe the complexities of the work required for full restoration. The site is located at the World War I Memorial which is open to the public. Any additional site information will be provided in the solicitation.

AWARD DECISION

Offers/Quotes received in response to the solicitation will be evaluated using Simplified Acquisition Procedures under the authorities granted in FAR 13.106-2. Award will be made to the responsible offeror/quoter whose offer/quote, conforming to the solicitation, will be most advantageous to the Government, price and non-price factors considered. Award may be made to other than the lowest priced proposal/quote if the perceived benefits of the proposal/quote merit the price difference based on the evaluation of non-price factor evaluation criteria.

System for Award Management Offerors shall be required to have a Unique Entity Identifier (UEI) (replaced DUNS) and an active registration in SAM, System for Award Management (www.sam.gov) by the closing/response date. In order for contractors to conduct business with the Federal Government, they must hold an active SAM registration, be registered under the NAICS Code solicited in their representation and certifications and be free of any exclusions.

POINT OF CONTACT

Brianna Jackson, Contract Specialist at Brianna_b_jackson@nps.gov *NOTE: Questions about this Synopsis of Proposed Contract Action Notice will not be answered. The intent of this notice is to make potential offerors aware that an opportunity will be posted soon on the Government Point of Entry. Questions will only be answered about this requirement after the solicitation has been issued.