B01-Notice of Intent to Sole Source.doc

Notice of Intent to Sole Source Date: 5/26/2020 Contracting Office Address – US Army Medical Research Acquisition Activity (USAMRAA), 820 Chandler Street, Fort Detrick, MD 21702-5014

Contact Points: Contracting Officer – Sharew Hailu sharew.hailu.civ@mail.mil or 301-619-9201 or Contract Specialist – Moriah Bartlett, moriah.s.bartlett.civ@mail.mil 301-619-2579 Subject: Notice of Intent to Sole Source – Army Public Health Command (APHC), for Metasys Calibration and Maintenance.

Solicitation Number: W81XWH20R0062 The United States Army Medical Research Acquisition Activity (USAMRAA) intends to negotiate on a sole source basis IAW FAR 6.302-1 with the Johnson Controls, Inc. (JCI) performing support for Metasys Calibration and Maintenance for APHC.

The mission of the APHC is to “Enhance Army readiness by identifying and assessing current and emerging health threats; developing and communicating public health solutions; and assuring the quality and effectiveness of the army’s public health enterprise.” As part of the APHC mission, the Laboratory Sciences Directorate (LAB) performs analyses of environmental samples in Army operating environments and military bases to ensure the safety and security of all who work there. The purpose is calibration and maintenance services for the Metasys systems within the APHC buildings to include the animal room environmental monitoring system and refrigerators/freezers.

REQUIREMENTS:

Task 1 - Refrigerator/Freezer, Archive Room and Animal Room Sensor Calibration and Maintenance Service, the contractor shall provide the following services:

· Annual Scheduled Service visits

· Annual calibration of all sensors to include scheduled service materials.

· Emergency service visits, repair labor, and repair materials.

Task 2 - Preventive Maintenance - The Contractor shall provide a planned preventative maintenance program, including comprehensive and operational inspections, tailored to the APHC’s environmental monitoring system.

· Covered items: Room Sensors

· Refrigerator and Freezer Sensors

APG E2100

APG E2100

3401-SPARE

APG E2100

3403-SPARE

· Qualifications - All labor shall be performed by factory-trained technicians who specialize in the equipment identified in this PWS.

Task 3 - General Maintenance Procedures - During comprehensive and operational inspections, the Contractor shall perform routine checks of the equipment for common issues caused by normal wear and tear on the equipment. Additional tests can be run to confirm the equipment’s performance. Routine maintenance, such as lubrication, cleaning and tightening connections, will be performed depending on the type of equipment being serviced on an as needed basis.

Task 4 - Testing, Inspection, and Calibration of the Environmental Monitoring System and Sensors - On a yearly basis, the Contractor shall:

· Visually inspect all components of the building automation system.

· Inspect supervisory controllers for loose or damaged parts or wiring.

· Verify proper position of all manual override switches.

· Verify proper setting of all software overrides.

· Verify proper operation of all communication ports.

· Verify proper operation of workstation PCs.

· Verify proper operation of alarm reporting.

· Verify proper operation of all controlled devices as well as calibration of all sensors,

· Verify software version and provide information about available upgrades.

· Review all system operations and notify APHC immediately of any system deficiencies or anomalies not covered under contract.

· Calibration frequency – All Temperature and humidity sensors shall be calibrated annually.

Task 5 - Equipment Maintenance - For On-site Repairs:

· Contracted services are to be performed during the first month that the contract is let.

· During normal business hours and outside of normal working hours the Contractor shall provide service to repair or replace failed components or systems covered under contract within 8 hours.

· Contractor's service representative shall report in person or telephonically notify the maintenance manager, Building No. E2100 (for the maintenance activity), Telephone No. 1-(410)-436-3779, prior to commencing services during normal duty operating hours (0800 am until 1700 pm). During other than normal operating hours, the contractor's representative shall report to the Administrative Officer of the Day (AOD), Building No. E1930. For the medical treatment facility report to the Edgewood Kirk U. S. Army Health Clinic Building # E4110 Austin Road Gunpowder, MD 21010. Phone No. 1-(410)-436-3001.

· The Government and the Contractor’s service representative will exchange hazard communication information before the commencement of any repair.

· When required, the Contractor’s service representative will comply with the Office of Safety and Health Administration lockout/tag-out standards while performing maintenance on equipment.

· Upon completion of services by the Contractor’s service representative, a written service report shall be provided to the maintenance manager or the AOD. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with part numbers and prices for each part.

· In the event all information is not available to the Contractor's service representative when services are performed, the initial service report shall include all available information. The Contractor shall provide the balance of the required information to the maintenance manager no later than 10 days after services are completed.

· After performing Calibration/Certification/Certification services, the Contractor’s service representative will affix and/or update DD Form 2163 (Medical Equipment Certification/Certification). The Contractor shall complete DD Form 2163 in accordance with the instructions provided in TB 38-750-2, or by the maintenance activity’s internal SOP.

· Contractor’s service representative will be factory trained and have a minimum of two years of experience working on the contracted equipment.

· Contractor must furnish all software upgrades issued by the equipment manufacturer.

· Contractor shall have access to all necessary diagnostic software (if applicable).

· Contractor shall use only new or OEM refurbished repair parts.

· Required forms and extracts from pertinent directives will be furnished to the Contractor’s service representative by the government.

· If the Contractor's calibration equipment produces a printed summary of the calibration procedure used, attach the printed summary to the DD Form 2164. Ensure that the heading of the DD Form 2164 is filled out and that the form is properly signed.

The period of performance shall be a one, twelve month base period with four, twelve month option periods. The NAICS Code for the contract is 335999 and the PSC code is 3590.

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS. Responsible, interested parties may identify their interest by submitting capability information, in writing, by 10:00 p.m. est. 9 June 2020 to Moriah Bartlett at Moriah.s.Bartlett.civ@mail.mil. Supporting evidence must be furnished in sufficient detail to demonstrate the contractor’s ability to provide the stated capability.

Responses will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, USAMRAA will proceed with the sole source contract.