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Combined Synopsis/Solicitation Number: W912HQ23R0008 Title: EFM Mapper and Maintenance and Support for HEC Java Software related to Ecosystems
I. GENERAL INFORMATION
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603 – Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice and FAR Part 13 procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, dated 2 June 2023.
A Firm Fixed Priced (FFP) award will be made in accordance with the following:
This acquisition is being solicited unrestricted and is open to both small businesses and other than small businesses. The North American Industrial Classification System (NAICS) code for this acquisition is 514330 Engineering Services: with a size standard of $25,500,000.00.
II. NATURE OF ACQUISITION:
The U.S. Army Corps of Engineers Hydrologic Engineer Center (HEC) has a requirement to purchase the services stated below. This procurement will be awarded under Simplified Acquisition Procedures for Commercial Services. All questions must be received by Wednesday 6 September 2023, 4:30 pm eastern US. Proposals must be received no later than Friday 15 September 2023, 4:30 pm eastern US. Electronic proposals submitted via email are required. All questions and proposals shall be sent to the Contract Specialist, David A. Kaplan at email: David.A.Kaplan@usace.army.mil. It is the Offeror’s responsibility to ensure the proposal has been received by the contracting office via email. Fax proposals will not be accepted. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Upon receipt of the electronic offer, the Government will acknowledge receipt of that offer via email to the Offeror.
III. SCHEDULE OF SUPPLIES/SERVICES:
Background. The US Army Corps of Engineers (USACE) Hydrologic Engineer Center (HEC) Ecosystem Functions Model (EFM) is an HEC software designed to help study teams determine ecosystem responses to changes in the flow regime of a river or connected wetland. EFM analyses involve: 1) statistical analyses of relationships between hydrology and ecology, 2) hydraulic modeling, and 3) use of Geographic Information Systems (GIS) to display results and other relevant spatial data. Through this process, study teams are able to visualize and define existing ecologic conditions, highlight promising restoration sites, and assess and rank alternatives according to predicted changes in different aspects of the ecosystem.
EFM is applied in concert with two other HEC software tools. EFM Plotter helps users view, navigate, and interpret time series and statistical output generated by EFM (per #1 above). GeoEFM supports spatial analyses commonly done during applications of EFM (per #3 above). EFM Plotter works seamlessly with EFM. As with EFM, EFM Plotter interface labels are available to users for editing. GeoEFM projects are created separately and then synchronized with EFM projects. Use of GeoEFM requires licenses related to proprietary ArcGIS software.
This requirement is to create a new software application called EFM Mapper, which is designed to work seamlessly with EFM and assist with management and viewing of spatial data, computation and comparisons of habitat areas, applications of habitat suitability indices, and assessment of habitat functionality.
EFM Mapper is envisioned as a GIS software. Much of the fundamental GIS functionality needed in EFM Mapper (e.g., add layers, view layers, zoom, pan, symbology, etc.) has already been coded for other HEC software. The existing software most relevant to EFM Mapper and its fundamental GIS needs is HEC-EFMSim. EFM Mapper also will leverage HEC-RPT (Regime Prescription Tool) and HEC-EFM Plotter code.
The contractor shall adapt existing HEC ecological software code to create EFM Mapper per the following categories: 1) user interfaces, 2) basic GIS functionality, 3) custom GIS functionality, 4) connections with EFM, and 5) code management and build systems.
Tasks:
Task 1 - Adapt existing code to support creation of a new software called EFM Mapper. This task is about creating a new software called EFM Mapper, which is designed to work seamlessly with EFM and assist with management and viewing of spatial data, computation and comparisons of habitat areas, applications of habitat suitability indices, and assessment of habitat functionality.
Task 2 - Ongoing Modifications and Software Support for HEC Java Software related to Ecosystems. The contractor shall provide services to support HEC and perform maintenance and minor modifications of HEC java software related to ecosystems.
Deliverables and Schedule.
Period of Performance:
The period of performance is stated per each task. Task 1 shall be completed within 360 days of contract award. Task 2 shall be completed within 730 days of contract award.
Place of Performance:
The Offeror’s facility. See the Performance Work Statement (PWS) for additional information.
IV. BASIS FOR AWARD
All offers will be comparatively evaluated based on the factors described below: Technical, Organizational Management/Key Personnel, Past Performance and Price. Offers must be submitted using the CLIN structure below in Factor 4 - Price.
FACTOR 1 – TECHNICAL:
The Offeror must submit a technical proposal detailing how the Offeror’s investigation and documentation meet the requirements specified in the PWS. The Offeror must limit their technical proposal to no more than thirty (30) typed pages. Key personnel resumes are highly encouraged and do not count against the page limitation. Key personnel resumes are limited to no more than 2 pages each.
Factor 1, “Technical Understanding and Approach”: The offeror’s proposal will be evaluated to determine the offeror’s understanding of software support needs, including 1) environmental decision support systems and tools 2) water resources data, methodologies, tools and models, 3) hydrologic simulation, statistical analysis, and 1D and 2D hydraulic simulation, 4) analyses and assessments and 5) studies. The offeror shall be evaluated on their proposals submitted in response to the solicitation
Factor 2 “Organizational Management and Key Personnel”: The offeror’s proposal will be evaluated on their ability to demonstrate a feasible management plan and organizational structure for accomplishment of work and services of the magnitude involved in this contract. The offeror’s organizational structure chart must demonstrate a clear hierarchy, delineate responsibilities, and establish overall coordination between the contractor and the Government. The offeror’s proposal will be evaluated on the adequacy of the proposed work force required to respond to the fluctuating workloads and requirements in response to contract requirements. The offeror must demonstrate sufficient technical and administrative facilities and staff to accomplish and support contract requirements. The offeror’s proposal will be evaluated to the extent that it demonstrates availability of qualified key personnel, including the combined experience of the support personnel covering software development specifically in context to water resource engineering and planning software tools and models, and the appropriateness of education/expertise of key personnel. The offeror’s proposal will be evaluated to the extent that it demonstrates availability of proposed staff for multiple tasks simultaneously in accordance with the Labor Categories identified in the PWS.
Factor 3 “Past Performance”: The offeror’s past performance will be reviewed to determine recency, relevancy, and the quality of performance on the past contracts. The Government will evaluate the offeror’s record of past and current performance to ascertain the probability of successfully performing the required efforts of the PWS.
Factor 4 “Price”: The resulting award will be a firm fixed-price contract. Price reasonableness and realism will both be used for evaluation. The price factor will be evaluated using the price analysis techniques described at FAR 15.404-1, consisting of comparison of competitive offers received in response to the solicitation and comparison to the independent government cost estimate (IGE). The Government will also evaluate the Total Compensation Plan (TCP) in accordance with FAR 52.222-46 “Evaluation of Compensation for Professional Employees” for realism to include salaries, fringe benefits and company policies and procedures to ensure it reflects the offeror’s ability to provide uninterrupted high-quality work.
| CLIN # |
| Description |
| Subtotal |
Grand Total
All work is to be performed in accordance with the attached PWS.
Prices must show the total price per task to complete the required services in accordance with the PWS, including all indirect rates and profit. This requirement will be awarded as a firm-fixed price contract.
The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in the Proposal Preparation Instructions. Offerors may be asked to clarify certain aspects of their offer (e.g., the relevance of technical capability information).
Factor 1 “Technical Understanding and Approach”, and Factor 2 “Organizational Management and Key Personnel” will be evaluated using the following combined technical/risk adjectival ratings:
Combined Technical/Risk Ratings:
Color Rating Adjectival Rating
Description
| Blue |
| Outstanding |
| Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low. |
| Purple |
| Good |
| Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate. |
| Green |
| Acceptable |
| Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate. |
| Yellow |
| Marginal |
| Proposal has not demonstrated an adequate approach and understanding of the requirements and/or risk of unsuccessful performance is high. |
| Red |
| Unacceptable |
| Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable. |
Factor 3 “Past performance” for the previous three years will be evaluated in accordance with FAR 15.305(a)(2) and the DoD Source Selection Manual. The criteria to establish relevancy will be stated in the solicitation. Consideration will be given to those aspects of an offeror’s contract history that would give the greatest ability to predict whether the offeror will satisfy the current requirement. The Government will use data provided in the offeror’s proposal and data obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS). In the case where an offeror does not have record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance in accordance with FAR 15.305(a)(2)(iv). Therefore, the offeror shall be determined to have unknown past performance. Offerors determined to have unknown past performance will receive a neutral rating. Past Performance will be evaluated on relevancy and confidence using the following ratings:
a. Past Performance Relevancy Ratings:
| Very Relevant |
| Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires. |
| Relevant |
| Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires. |
| Somewhat Relevant |
| Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires. |
| Not Relevant |
| Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires. |
b. Past Performance Confidence Assessments
| Substantial Confidence |
| Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort. |
| Satisfactory Confidence |
| Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort. |
| Neutral Confidence |
| No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance. |
| Limited Confidence |
| Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort. |
No Confidence
Based on offeror’s recent/relevant performance record, the Government has no expectation that the offeror will successfully perform the required effort.
Factor 4 “Price” will not be rated but will be evaluated to determine whether it is reasonable. Price reasonableness will be determined through price analysis techniques as described in FAR 15.404-1(b). The solicitation will contain a price schedule that the offerors will be required to complete. The price schedule will provide all labor categories and their hourly estimates per year. The level of effort for each labor category is based on historic and projected use. The offeror will fill in the hourly rates per labor category per year; the totals will auto populate. The Government may determine that an offer is unacceptable and may be rejected if the prices are significantly unbalanced.
Importance of Evaluation Factors Factor 1 “Technical Understanding and Approach” is more important than Factor 2 “Organizational Management and Key Personnel” which is more important than Factor 3 “Past Performance”.
The non-price factors, when combined, are significantly more important than the price.
Price will not be scored or rated but will be evaluated to determine whether it is reasonable. Price reasonableness will be determined through price analysis techniques as described in FAR 15.404-1.
V. QUOTE PREPARATION INSTRUCTIONS
52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017) To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Offers must be complete, detailed and respond directly to the requirements of this solicitation.
a. Interested parties capable of providing the requirement must submit a signed and dated offer on company letterhead with unit prices, extended prices, discount terms, tax identification number, CAGE code, and SAM Unique Identifier in response to this solicitation. The requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.
b. All offer information shall be emailed to Mr. David A. Kaplan, Contract Specialist at email: David.A.Kaplan@usace.army.mil. The offer must be signed and dated by an authorized official of the company. Electronic submissions via e-mail are required.
c. Offerors must provide price information in addition to the subtotal for each Task and the total price to complete the required services. Price information must include the hourly rate (fully burdened) proposed for each labor category and the quantity of labor hours per each labor category per each task.
d. To be eligible to receive an award resulting from this Combined Synopsis Solicitation, Contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov.
e. Offer Content: See section IV – Factor 1 and 2, above
VI. CONTRACT TERMS AND CONDITIONS:
The following provisions and clauses apply to this acquisition and can be viewed electronically at https://www.acquisition.gov/ in accordance with 52.252-1. The use in this solicitation of any Department of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.
The Following Provisions and Clauses Are Incorporated By Reference:
The Following Provisions and Clauses Are Incorporated by Full Text:
FAR 52.212-2 Evaluation -- Commercial Items The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
(i) Technical Capability
(ii) Management Approach and Key Personnel
(iii) Past Performance
(iv) Price Factor 1 “Technical Understanding and Approach” is more important than Factor 2 “Organizational Management and Key Personnel” which is more important than Factor 3 “Past Performance”.
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.212-3 ALT I Offeror Representations and Certifications -- Commercial Items is incorporated by reference in this combine synopsis and solicitation. Offerors must include a statement that certifies the Offeror’s Representations and Certifications are up to date in System for Award management.
FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders.
The following FAR Clauses cited within FAR 52.212-5 are applicable to this acquisition:
| 52.203-6 Alt I |
| Restriction on Subcontract Sales to the Government |
| 52.204-10 |
| Reporting Executive Compensation and First-Tier Subcontract Awards |
| 52.209-6 |
| Protecting the Government’s Interest When Subcontracting with Contractors Debarred Suspended, or Proposed for Debarment |
| 52.209-9 |
| Updates of Publicly Available Information Regarding Responsibility Matters |
| 52.219-4 |
| Notice of Price Evaluation Preference for HUBZone Small Business Concerns |
| 52.219-8 |
| Utilization of Small Business Concerns |
| 52.219-28 |
| Post-Award Small Business Program Rerepresentation |
| 52.222-21 |
| Prohibition of Segregated Facilities |
| 52.222-26 |
| Equal Opportunity |
| 52.222-36 |
| Equal Opportunity for Workers with Disabilities |
| 52.222-50 |
| Combating Trafficking in Persons |
| 52.229-11 |
| Tax on Certain Foreign Procurements—Notice and Representation |
| 52.229-12 |
| Tax on Certain Foreign Procurements |
| 52.223-18 |
| Encouraging Contractor Policies to Ban Text Messaging While Driving |
| 52.225-13 |
| Restrictions on Certain Foreign Purchases |
| 52.232-33 |
| Payment by Electronic Funds Transfer-System for Award Management |
The following FAR and DFARS Clauses are applicable to this acquisition in addition to those above in the table for clauses within FAR 52.212-5.
| 52.203-11 |
| Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions |
| 52.203-12 |
| Limitation On Payments To Influence Certain Federal Transactions |
| 52.203-17 |
| Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights |
| 52.203-18 |
| Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements--Representation |
| 52.204-7 |
| System for Award Management |
| 52.204-13 |
| System for Award Management Maintenance |
| 52.204-16 |
| Commercial and Government Entity Code Reporting |
| 52.204-18 |
| Commercial and Government Entity Code Maintenance |
| 52.204-19 |
| Incorporation by Reference of Representations and Certifications |
| 52.204-22 |
| Alternative Line Item Proposal |
| 52.204-24 |
| Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment |
| 52.204-27 |
| Prohibition on a ByteDance Covered Application |
| 52.211-11 |
| Liquidated Damages--Supplies, Services, or Research and Development |
| 52.212-4 |
| Contract Terms and Conditions – Commercial Products and Services |
| 52.217-5 |
| Evaluation Of Options |
| 52.227-1 |
| Authorization and Consent |
| 52.227-17 |
| Rights In Data-Special Works |
| 52.232-39 |
| Unenforceability of Unauthorized Obligations |
| 52.232-40 |
| Providing Payments to Small Business Subcontractors |
| 52.246-20 |
| Warranty of Services |
| 252.203-7000 |
| Requirements Relating to Compensation of Former DoD Officials |
| 252.203-7002 |
| Requirement to Inform Employees of Whistleblower Rights |
| 252.203-7005 |
| Representation Relating to Compensation of Former DoD Officials |
| 252.204-7000 |
| Compliance With Safeguarding Covered Defense Information Controls |
| 252.204-7003 |
| Control of Government Personnel Work Product |
| 252.204-7006 |
| Billing Instructions |
| 252.204-7008 |
| Compliance With Safeguarding Covered Defense Information Controls |
| 252.204-7012 |
| Safeguarding Covered Defense Information and Cyber Incident Reporting |
| 252.204-7015 |
| Notice of Authorized Disclosure of Information for Litigation Support |
| 252.204-7017 |
| Prohibition on the Acquisition of Covered Defense Telecommunication Equipment or Services - Representation |
| 252.204-7018 |
| Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services |
| 252.204-7019 |
| Notice of NIST SP 800-171 DoD Assessment Requirements |
| 252.204-7020 |
| NIST SP 800-171 DoD Assessment Requirements |
| 252.209-7004 |
| Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism |
| 252.215-7008 |
| Only One Offer |
| 252.223-7006 |
| Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials |
| 252.225-7012 |
| Preference For Certain Domestic Commodities |
| 252.225-7048 |
| Export-Controlled Items |
| 252.225-7052 |
| Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten |
| 252.225-7056 |
| Representation Regarding Business Operations with the Maduro Regime |
| 252.225-7072 (Dev) |
| Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems (DEVIATION 2020-O0015) |
| 252.225-7073 (Dev) |
| Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems - Representation (DEVIATION 2020-O0015) |
| 252.227-7000 |
| Non-estoppel |
| 252.227-7015 |
| Technical Data--Commercial Items |
| 252.227-7016 |
| Rights in Bid or Proposal Information |
| 252.227-7037 |
| Validation of Restrictive Markings on Technical Data |
| 252.232-7003 |
| Electronic Submission of Payment Requests and Receiving Reports |
| 252.232-7010 |
| Levies on Contract Payments |
| 252.232-7017 |
| Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and Consideration |
| 252.243-7001 |
| Pricing Of Contract Modifications |
| 252.243-7002 |
| Requests for Equitable Adjustment |
| 252.244-7000 |
| Subcontracts for Commercial Items |
| 252.247-7023 |
| Transportation of Supplies by Sea |
