B.08 RFP Letter LOS Software Tool_Signed.pdf

DEPARTMENT OF THE ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600 HUNTSVILLE, ALABAMA 35807-4301

CEHNC-CT-B 8 August 2022

SUBJECT: Request for Proposal (RFP) W912DY22R0057, U.S. Army Corps of Engineers (USACE) Line of Sight Software Support

The Government intends to award a stand-alone contract for a contractor to provide and support a software tool used to design and analyze/validate the Line of Sight (LoS) on Live Fire Training ranges including technical training and support. The Contractor shall provide Line of Sight analysis/validation expertise to the US Army Engineering and Support Center on Live Fire Ranges. All software used to support this contract must be preapproved for use on U.S. Army Corp of Engineers Information Technology systems and be compatible with Bentley OpenRoads Designer CONNECT Edition terrain and geometry data.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

This is an unrestricted solicitation.

NAICS 541519. Small Business Size Standard: $30,000,000.00.

PROPOSAL INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) proposal for the effort described in the attached Statement of Work (SOW). Failure to comply with ALL of the directions provided herein shall result in an unsatisfactory rating of the proposal.

2. The proposal shall be in accordance with the following:

1. Proposals shall consist of three volumes: Volume I (Technical), Volume II (Price), and Volume III (Past Performance). No pricing information shall be included in the technical volume.

2. All proposal documents shall be formatted to be legible when printed on 8 1/2 X 11.5 inch paper to include spreadsheets (with appropriate page breaks, headers and footers). All documents and spreadsheets shall include the Contractor Name, SOW Title, and Date.

The Technical proposal shall be submitted in Adobe PDF.

3. Spreadsheets (if used) shall be submitted as unlocked Microsoft Excel documents and include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets must be visible. Zero height and zero width rows and columns in Worksheets are not acceptable. Worksheet cells formatted with the font color equal to the fill color are not acceptable. Print image files or pictures or files containing only values are not acceptable.

Failure to provide fully functional excel spreadsheets in the proposal may result in your proposal being rejected.

4. Identify the primary and alternate project point of contacts (POCs) for this effort. Include the following POC information: Name, office telephone numbers, mobile telephone numbers, and e-mail address.

5. Exclusions – ALL assumptions and clarifications shall be listed in the cover letter. In addition, the assumptions shall be listed with the TECHNICAL PROPOSAL in the same format as the cover letter.

6. No hard copy documents are being requested. All submittals shall be electronic.

EVALUATION CRITERIA:

FACTOR 1– TECHNICAL: The term “technical,” as used herein, refers to the non-price elements listed below. Quotes will be rated as “Acceptable” or “Unacceptable” regarding their ability to meet each element. Refer to the table below for a description of the ratings. The minimum requirements of each element must be met for the technical factor to be considered acceptable and for the quote to be considered for award. The technical proposal must address each element listed below.

Element 1: Technical Approach- The Government will evaluate the offeror’s proposed technical approach for accomplishing the technical requirements outlined in SOW 3.1 through

3.3. The offeror must provide a detailed narrative of its methodology to accomplish each of these requirements. This narrative must address how the offeror plans to meet the requirements of SOW. If any of the technical requirements will be subcontracted, the offeror shall identify the requirements and provide narrative on how they will be managed.

Element 2: Experience Developing Software Tools similar in nature. Sufficient demonstrated and documented prior experience performing work similar to the work required by this solicitation as prescribed for Element– Technical Approach and Experience (Evaluation Factor 1). The offeror shall, in detailed narrative, describe its experience, including that of its proposed subcontractors, performing work similar to the work required by this solicitation.

Element 3: Experience proving technical support. Sufficient demonstrated and documented prior experience performing work similar to the work required by this solicitation. The offeror shall, in detailed narrative, describe its experience, including that of its proposed subcontractors, performing work similar to the work required by this solicitation.

Element 4: Experience in training. Sufficient demonstrated and documented prior experience performing work similar to the work required by this solicitation. The offeror shall, in detailed narrative, describe its experience, including that of its proposed subcontractors, performing work similar to the work required by this solicitation.

Element 5: Staffing Plan to include key personnel resumes. An adequate/feasible approach to satisfying the key personnel/function requirements set forth in the SOW. Proposals shall provide resumes for Key personnel listed in the SOW along with supervisor point of contact. Key personnel will be evaluated to ensure they meet experience requirements listed in the SOW.

Technical Approach and Experience (Evaluation Factor 1), sub-section Element B: Key Personnel and Staffing Plan with a description and chart reflecting the proposed organizational structure.

Element 6: Schedule. An adequate/feasible schedule to meet or exceed the required delivery dates specified in the SOW.

FACTOR 2 - PRICE

The proposed price shall reflect a clear understanding of the requirements outlined in the statement of work (SOW). The price proposal shall include sufficient detail for the Government to understand how the contractor arrived at the proposed price. Labor category mix, rates, and hours shall be included in the proposal.

The Government will evaluate all aspects of the price proposal for fairness, reasonableness and unbalanced pricing using the techniques in FAR 15.404, and negotiate, if necessary. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required contract if a fair and reasonable price is obtained. The Government reserves the right to award without discussions. The Government also reserves the right to make no award if a reasonable price cannot be obtained. Pricing will be evaluated as the total quoted amount of all priced items, including all options.

Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Evaluation of Options will be conducted in accordance with FAR 52.217-5 Evaluation of Options, to include FAR 52.217-8 Option to Extend Services, and FAR 52.217-9, Option to Extend the Term of the Contract. Evaluation of options shall not obligate the Government to exercise any options. The total evaluated price will be based on the price for the base period and four (4) option years, as well as the 6-month option to extend services in accordance with FAR 52.217-8. The Government will evaluate pricing for the 6-month option period.

Note: Travel cost are estimated at $1,590.00. Insert this amount for each travel CLIN. Actual travel cost will be proposed and evaluated prior to exercising the CLIN.

Pricing Format:

Year CLIN Description Unit Price Base Year 0001 TASK 1- Software Tool Job $ Base Year 0002 TASK 2-Technical Support Job $ Base Year 0003 TASK 3- Training (Optional Task) Job $ Base Year 0004 Travel (Option) Each $1,590.00 EST

Option Year 1 1001 TASK 1- Software Tool Job $ Option Year 1 1002 TASK 2-Technical Support Job $ Option Year 1 1003 TASK 3- Training (Optional Task) Job $ Option Year 1 1004 Travel (Option) Each $1,590.00 EST

Option Year 2 2001 TASK 1- Software Tool Job $ Option Year 2 2002 TASK 2-Technical Support Job $ Option Year 2 2003 TASK 3- Training (Optional Task) Job $ Option Year 2 2004 Travel (Option) Each $1,590.00 EST

Option Year 3 3001 TASK 1- Software Tool Job $ Option Year 3 3002 TASK 2-Technical Support Job $ Option Year 3 3003 TASK 3- Training (Optional Task) Job $ Option Year 3 3004 Travel (Option) Each $1,590.00 EST

Option Year 4 4001 TASK 1- Software Tool Job $ Option Year 4 4002 TASK 2-Technical Support Job $ Option Year 4 4003 TASK 3- Training (Optional Task) Job $ Option Year 4 4004 Travel (Option) Each $1,590.00 EST

FAR 52.217-8 5001 TASK 1- Software Tool Job $ FAR 52.217-8 5002 TASK 2-Technical Support Job $ FAR 52.217-8 5003 TASK 3- Training (Optional Task) Job $ FAR 52.217-8 5004 Travel (Option) Each $1,590.00 EST

FACTOR 3 – PAST PERFORMANCE

The Past Performance evaluation assesses the degree of confidence the Government has in the offeror’s ability to provide services to meet the Government’s needs based on a demonstrated record of performance. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance proposal and information obtained from other sources available to the Government. Offerors with no past performance will be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

The offeror shall submit at least one but not more than three recent and relevant projects. To be considered recent, work on a project must have occurred in the last 5 years. To be considered relevant, the project must be similar size and scope to the work described in the statement of work.

WAGE DETERMINATION:

The Service Contract Act (SCA) is applicable. The appropriate wage determinations are available at https://sam.gov/content/home

EVALUATION APPROACH / BASIS FOR AWARD

The contract will be awarded on a Lowest Priced Technically Acceptable “LPTA” basis. As defined in the FAR, lowest price technically acceptable process represents an award made based on the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-price factors.

The Offeror’s technical proposal will be evaluated on technical acceptability. In order for a proposal to be eligible for award, the proposal must be determined to meet or exceed the requirements of the SOW and all elements of the technical evaluation factor as well as the past performance factor.

Technical Rating

Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Acceptability and Reasonableness of Price. Award will be made on the basis of the proposal meeting or exceeding the acceptability standards for non-price factors. The Government will only award the required contract if price can be obtained that is fair and reasonable. Price will be evaluated as the total quoted amount of all priced items to include any optional periods, optional items, incidental services, or administrative fees; if applicable.

The past performance evaluation will consider each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements.

To be considered recent, work on a project must have occurred in the last 5 years. To be considered relevant, the project must be similar size and scope to the work described in the statement of work. Past performance must be rated as "Acceptable" in order for to be eligible for award. Offerors with no past performance will be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “Acceptable.”

Past Performance Rating

Adjectival Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown (neutral).

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

The Government will award a contract to the offeror who provides the lowest priced technically acceptable proposal to the Government. The Government intends to award without discussions;

however, it reserves the right to enter into discussions with the vendors, if it determines that doing so is in its own best interest. The Government also reserves the right to make no award at all, if a fair and reasonable price cannot be obtained.

PRE-BIDDERS CONFERENCE/ SITE VISIT: A pre-bid conference / visit is NOT planned for this contract.

CONTACTS:

The contractor shall NOT engage into any form of contact with installation personnel regarding this requirement prior to submission of proposal and contract award. Contact regarding the requirements set forth in this RFP must only occur with the Contracting Officer. Discussions or information obtained via other sources could make you ineligible for award if deemed a conflict of interest or a violation of the Procurement Integrity Act.

PROPOSAL SUBMISSION:

Contractor questions are due 9:00 A.M. (Central Time), Wednesday, 17 AUG 2021, and shall be submitted to Contract Specialist, Angela Bennett, at angela.s.bennett@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. Questions received after that date will be considered but no guarantee exists than an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions if necessary prior to award.

Provide your proposal in a digital format (Adobe PDF or Microsoft Office) by 9:00 A.M.

(Central Time), Monday, 12 SEP 2022, via email to the Contract Specialist, Angela Bennett, at angela.s.bennett@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil. All information will be protected as procurement sensitive.

Offerors shall follow the procedures found in FAR 15.208 for the submission of proposals.

Offerors are cautioned that due to file size limitations (20mb per email) and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offeror’s responsibility to ensure receipt of all email correspondence on time. If receipt has not been acknowledged prior to the due date/time please contact the contract specialist by phone at

(256) 895-7411 or the Contracting Officer at (256) 895-9476 for confirmation.

Sincerely, William G. Seelmann Jr.

Contracting Officer

Attachments:

(1) Statement of Work (SOW)

(2) Provisions and Clauses