B.08.02 W9123720Q0079.pdf

LEESVILLE LAKE

5037 DEER RD SW

BOWERSTON OH 44695-9621

TEL: 740-269-2131 FAX: 740-269-6301

W81F8E01628551

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W9123720Q0079 10-Jul-2020 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

USACE, CONTRACTING DIVISION

THOMAS HARTMAN, 502 8TH STREET

HUNTINGTON WV 25701-2070

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

24-Jul-2020(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

304.399.5183THOMAS P HARTMAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W9123720Q0079

Section B - Supplies or Services and Prices

PRICE BREAKOUT SCHEDULE

ITEM DESCRIPTION QTY UNIT TOTAL

0001 Reimbursement of actual cost of payment protection for quote 1 JOB $__________ in excess of $35,000.00 for the Base Work (see FAR 52.228-13)

0002 Mob & Demob 1 JOB $__________

0003 Labor for the paving in accordance with the attached Statement 1 JOB $__________ of Work at Leesville Lake, Bowerston, OH.

0004 Material and supplies for the paving in accordance with the 1 JOB $__________ attached Statement of Work at Leesville Lake, Bowerston, OH.

TOTAL WORK $___________

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

LEESVILLE PAVING

FFP

Contractor shall provide all necessary labor, equipment, and materials to construct and pave all roadways and parking areas located at Leesville Lake, Bowerston, OH in accordance with the attached Statement of Work.

FOB: Destination

MILSTRIP: W81F8E01628551

PURCHASE REQUEST NUMBER: W81F8E01628551

PSC CD: Y1PZ

NET AMT

Section C - Descriptions and Specifications

INSTRUCTIONS TO OFFERORS

The Government intends to award one firm-fixed price commercial supply contract.

The award will be based on low-price. Prospective offerors must complete the information below.

Estimated Delivery Time: __________________________________

Unique Entity Identifier (formerly DUNS): ___________________________

TAX ID: ________________________

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please direct all questions to Thomas Hartman at (304) 399-5183 or thomas.p.hartman@usace.army.mil. THE

SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES CAN BE E-MAILED TO Thomas Hartman at thomas.p.hartman@usace.army.mil. Mailed offers will not be accepted.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type=1

ADDITIONAL INFORMATION

Additional Information *Please direct ALL QUESTIONS to Thomas Hartman at (304)399-5183 or Thomas.p.hartman@usace.army.mil . THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE

GOVERNING DOCUMENT IN ALL CASES.

**SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE

52.236-27 FOR ADDITIONAL INFORMATION. Any information received at a Site Visit which conflicts with this solicitation should be brought to the immediate attention of Mr. Hartman. The solicitation, and resulting contract, shall be the governing document in all cases.

NOTE: Award will be made to the lowest price offeror who meets the technical requirements of the solicitation and is deemed responsible by the Contracting Officer.

Prospective offerors must complete the information below:

ESTIMATED DELIVERY DATE: ____________________________________

Unique Entity Identifies (formerly DUNS): ______________________________

TAX ID: _________________________________________________________

This procurement is 100% Small Business Set Aside.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

QUOTATION INSTRUCTIONS: Quotes are to be e-mailed to Thomas Hartman at Thomas.p.hartman@usace.army.mil . Faxed quotes are not being accepted at this time due to Covid-19.

Per FAR 36.204(c) the estimated price range for this project is between $100,000.00 and $250,000.00.

The following will need to be provided with your quote:

Company Name and Address Phone and Fax Numbers Email address Business Size (Large/small/HUBZone/8A/Women Owned/Service-Disabled Veteran Owned) Name and credentials of any subcontractors to be used

Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful offeror will be required to submit this document upon award. The APP must be accepted by the Government Designated Authority prior to the preconstruction conference. The contractor that receives this award will have 10 calendar days to provide an Accident Prevention Plan (APP). If this deadline is not met, the contractor will be given a cure notice stating that they will have 10 calendar days to submit an APP, otherwise the contract may be terminated for default.

Contractors shall comply with all current health and safety guidelines from the Centers for Disease Control and Prevention (CDC) and Occupational Safety and Health Administration (OSHA) in order to reduce the risk of spreading any community-based illnesses in the workplace.

CONTRACTOR SUBMITALS: The successful offeror shall provide as a minimum the following documentation:

a. Full Accident Prevention Plan

b. Activity Hazard Analysis

c. Invoice as stated on the contract award

d. Man-hour report to project office at completion of work Contractors are to comply with all local, state, and federal laws and regulations.

STATEMENT OF WORK

Statement of Work and Technical Specifications For

Road Network and Parking Area Paving at Leesville Lake 5037 Deer Rd. SW Bowerston, OH 44695-9621

1.0 Description of Services: Provide all necessary labor, equipment and materials to construct and pave approximately 22,640sq. ft. (13’ x 1622’) (11 x 140’) of roadway on top of the Dam (Exhibit 1), approximately 5,000 sq. feet (83’x 60’) of new parking area (Exhibit 2), approximately 5,080 sq. ft. (113’x10’) (233’ x 17’) of existing driveway and traffic circle (Exhibit 2) and approximately 1,300 sq. feet of new roadway extensions(50’ x 10’)(80’ x 10’) at the outflow (Exhibit 3). The roadways will be uniform in width ranging from 10 to 17 wide, and constructed using an asphalt surface.

1.1 Place of Performance: The work is located at U.S. Army Corps of Engineers (USACE), Leesville Lake 5037 Deer Road, Bowerston, Ohio 44695.

1.2 Period of Performance: The Contractor will be required to complete all onsite work within 45 calendar days after issuance of a Notice to Proceed (NTP).

2.0 Specific Requirements: The contractor shall perform the following tasks:

2.0.1 Mill all existing pavement in the new parking lot area and roadways that will receive asphalt as per

Exhibit 1 & 2. Milling depth shall be acceptable for placement of new asphalt and also will not lessen the structural capacity of the new asphalt that is installed.

2.0.2 The contractor will emplace a 6” compacted base consisting of crushed rock prior to the installation of new asphalt parking lot and roadway extensions. The compacted base will include crushed rock ranging in size from 1’s & 2’s to 304.

2.0.3 Emplace and compact a crushed rock (1’s & 2’s) base at a depth of 4 inches to affected areas. (Exhibits 1, 2, 3)

2.0.4 Emplace and compact 2 inches of 304 aggregate over 1’s and 2’s in affected areas. (Exhibit 1, 2, 3)

2.0.5 Areas affected by recent concrete berm removal and utility work that runs through or along project roadways will need crushed rock and asphalt emplaced in a similar manner as the new parking lot area and roadway extensions. (Exhibit 1, 2, 3)

2.0.6 At the intersection of the current project entrance and the county road shall remain the same profile, a gradual increase of width to allow turning either way onto county road.

2.0.7 Any areas of milled or newly placed asphalt that is next to existing concrete aprons and/or township/county/project road pavement shall not exceed current elevation of concrete/asphalt to allow water drainage and/or smooth transitions. Also pavement shall bond to existing concrete/asphalt.

2.0.8 Any areas with unacceptable sub-grade the Contractor shall remove the unacceptable subgrade materials and replace with select fill, to a depth of at least 1 foot.

2.0.9 Install prime coat applied at a rate of 0.45 – 1.25 liters per square meter. (Exhibit 1, 2, 3)

2.0.10 Install tack coat applied with SS-1H Tack material or equivalent at a rate of .075G per square yard.

(Exhibit 1, 2, 3)

2.0.11 Emplace and compact 3.5 inches of base course asphalt, then install 1.5 inches of wearing course asphalt to new parking area and new roadway extensions. (Exhibit 1 & 3)

2.0.12 Existing pavement that is milled will be transported to project areas determined by on site government representative. Areas are within approx. ¼ mile away. (Exhibit 4)

2.0.13 Any quantities provided are for quoting purposes only. Contractors are responsible for verifying quantities and locations of work prior to quoting or being awarded the contract.

2.1 Design Requirements:

2.1.1 Road alignment and profile shall be determined by Contractor. The Contractor shall design the roadway with good drainage and erosion protection. Contractor shall straighten road alignment as much as possible. Drainage is required on both sides of the road. All intersecting roads, paths, driveways and culvert crossings are required to have a smooth transition to the new road alignment.

2.1.2 The road shall be built up above existing grade for storm water protection. Poor sub-grade material shall be removed and replaced with clean, compactable, gravel. Portions of the road shall be realigned and constructed at an elevation greater than the anticipated water level.

2.1.3 Sub-base Preparation: The sub-base should be well-graded, shaped to the desired cross-section (as specified by the typical cross-section plans), compacted to the specified density, well-drained, free from excessive moisture but not completely dry, and swept clean. Apply the prime coat when the base is almost dry so that it will absorb the prime material.

2.1.4 Prime Coat: The prime coat should penetrate the base about ½ inch of the sub-base, filling the voids.

Plan priming operations so that there will always be an adequate amount of cured, primed base ahead of the surfacing operations; but not so far ahead that the base will become dirty or completely cured (dead). If prime coat is applied in late spring or during the summer the following bituminous materials are acceptable for prime coat: RT-2, RT-3, RT-4, MC-30, MC-70, SS-1, SS-1h, cationic slow-setting emulsified asphalt (CSS)-1, and CSS-1h. During the cold months of the winter, use rapid-setting asphalt

References

United Facilities Criteria (UFC) 3-250-03 “Standard Practice Manual for Flexible Pavements” and UFGS 02704, “Aggregate and/or graded-crushed aggregate base course” (Supersedes UFGS-02722A)

Source Acceptance Tests

Sieve Analysis (including 0.02 mm No. 635 size material).

Liquid limit and plasticity index.

Moisture-density relationship.

Wear.

Soundness.

Weight per cubic meter foot of Slag.

In-Place Tests Density tests shall be performed on every lift of material placed and at a frequency of one set of tests for every 250 square meters, or portion thereof, of completed area.

Sieve Analysis (including 0.02 mm No. 635 size material) shall be performed for every 50 metric tons of material placed.

Liquid limit and plasticity index tests shall be performed at the same frequency as the sieve analysis.

Weather No construction when near or below freezing.

Coarse Aggregate

Aggregate Base Course (ABC) coarse aggregate shall not show more than 50 percent loss when subjected to the Los Angeles abrasion test in accordance with ASTM C131.

The amount of flat and elongated particles shall not exceed 30 percent. A flat particle is one having a ratio of width to thickness greater than 3; an elongated particle is one having a ratio of length to width greater than 3. In the portion retained on each sieve specified, the crushed aggregates shall contain at least 50 percent by weight of crushed pieces having two or more freshly fractured faces with the area of each face being at least equal to 75 percent of the smallest mid-sectional area of the piece.

When two fractures are contiguous, the angle between planes of the fractures must be at least 30 degrees in order to count as two fractured faces. Crushed gravel shall be manufactured from gravel particles 50 percent of which, by weight, are retained on the maximum size sieve listed in this table.

2.1.5 cutbacks such as RC-70 and RC-250. Treatment should be applied at a rate of 0.45 – 1.25

2.1.6 liters per square meter.

2.1.7 Aggregate Base Course: Shall consist of crushed stone containing angular shapes and surfaces with no rounded surfaces. The following types of rocks are acceptable crushed stone: granite and similar phanerocrystalline igneous rocks, limestone, dolomite (>11% magnesium oxide (MgO), sandstone, or metamorphic quartzite, or similar rocks. Limestone shall be a carbonate rock containing less than 11% magnesium oxide (MgO). All aggregates shall contain less than 5% of shale, clay lumps, coal, lignite, soft or unfragmented stone, or other deleterious materials.

2.1.8 Acceptable gradations are as indicated below.

2.1.9

2.1.10 Accepted Gradations for Aggregate Base Course. See Table 1 .

2.1.11

Fine Aggregate The portion of any component or of the completed course passing the 0.425 mm No.

40 sieve shall be either non-plastic or have a liquid limit not greater than 25 and a plasticity index not greater than 5.

Blending The coarse and fine aggregates shall be mixed in a stationary plant, or in a traveling plant or bucket loader on an approved paved working area. Maximum lift is 150 mm.

Compaction Compaction shall continue until each layer has a degree of compaction that is at least 100 percent of laboratory maximum density through the full depth of the layer.

Thickness Requirements

The total compacted thickness of the base course shall be within 13 mm (1/2 inch) of the thickness indicated. Average job thickness shall be the average of all thickness measurements taken for the job, but shall be within 6 mm 1/4 inch of the thickness indicated. The total thickness of the base course shall be measured at intervals in such a manner as to ensure one measurement for each 500 square meters yards of base course. Measurements shall be made in 75 mm 3 inch diameter test holes penetrating the base course.

Finishing Grade and smoothness requirements. Maintain – limited traffic – no surface rutting.

2.1.12 Aggregate Base Preparation: The base should be well-graded, shaped to the desired cross-section (as specified by the typical cross-section plans), compacted to the specified density, well-drained, free from excessive moisture but not completely dry, and swept clean. Apply the tack coat when the base is almost dry so that it will absorb the prime material.

2.1.13 Tack Coat: Shall be a cutback asphalt, grades RC-70 or RC-250; an emulsified asphalt, grades MS-1, SS- 1, SS-1h, CSS-1, CSS-1h; or an asphalt cement, grades AC-2.5, 5, 10, AR-1000, 2000, or 4000 applied at a rate of 0.15 to 0.75 liters per square meter. The maximum application rate of .75 liters per square meter should not be exceeded as it may result in a bleeding and flushing action and loss of stability. The tack coat should become tacky within a few hours. A tack coat is not required on the primed base unless the prime coat has completely cured and become coated with dust.

2.1.14 Application Notes for Road-Mix Pavement:

2.1.15 Bitumen for Road-Mix: Ensure the base and sub-grade is well prepared and properly drained. The road mix will be laid in two lifts, each ranging from 2 inches in compacted depth. The total thickness of the finished compacted road surface will be 3 ½ to 4 inches. Refer to the Mixed-in-place road mix below in Table 2-2 for acceptable grades of asphalt cutbacks. Medium curing (MC) cutback is the most preferable.

The mix gradation should be an open-graded mix. It shall contain coarse and fine particles in a continuous gradation. However, it will not contain enough fine articles to fill the voids between large particles so it will be less dense.

2.1.16 Aggregate for Road-Mix: Aggregate should be hauled in from a nearby source. Do not scarify the aggregate from the existing sub-grade or base. Table 2-3 shows the recommended gradation limits and Table 3-4 shows the suggested bituminous material content for each gradation. After blending the aggregate in windrows, take samples for sieve analysis. The gradation of the aggregate might have to be changed to meet specific field conditions. Acceptable deviations are:

Aggregate passing the # 4 sieve: +/- 7% Aggregate passing the # 30 sieve: +/- 5% Aggregate passing the #200 sieve: +/- 2%

The ideal aggregate will be well-graded, sandy gravel or clean sand. The maximum size of the aggregate is approximately 1 ¼ inch. Test for moisture content before mixing the aggregate with asphalt cutbacks. If the aggregate is too wet, use a mechanical mixer, a grader, or an improvised plow to allow the excess moisture to evaporate. The moisture content of CA should not exceed 3%.

2.1.17 Mix Proportions: The percentage of bituminous material shown in Table 4-3 below will vary in relation to the absorptive quality of the aggregate, the rate of evaporation of volatile substances, and other factors. With dense graded aggregates, do not use too much bituminous material. Ensure that all particles of the mix are coated and uniform in color. If the mix is too lean, it will stand almost vertical in the windrow;

if it is too rich, it readily flows back to its previous shape. If the mix is correctly proportioned, a handful squeezed into a ball retains its shape.

2.1.18

2.1.19 Construction: Construct the road-mix pavement on a dry base when it is not raining and the atmospheric temperature is above 10 degrees Celsius or 50 degrees F. Sequences of operations are as follows:

Inspect and recondition the base.

Prime the base and allow the prime to cure.

Place and windrow the aggregate at the side of the primed base and allow the aggregate to dry.

Spread the aggregate on the cured, primed base.

Spread the bituminous material on the aggregate in one-third increments.

Mix the bituminous material with the aggregate.

Blade and aerate the mix.

Spread the mix to the specified un-compacted thickness.

Compact the surface.

Apply Tack coat.

Repeat aggregate and bituminous mix process for second lift.

Apply seal coat if necessary.

2.1.20 Sequence: Figure 4-5 shows the typical sequence of operations:

2.1.21 If using cutback asphalt for spraying or mixing, heat it to a temperature of 80-200 degrees F (27-93 degrees C). Apply asphalt emulsions at 50 - 120 degrees F (10-50 degrees C) and tar at 80-225 degrees F (27-107 degrees C).

2.2 General Information and Standards:

2.2.1 Construction shall adhere to the approved design and this SOW unless modified in writing by the Contracting Officer. The Contractor will not be compensated for any modifications unless received written authorization from the Contracting Officer to make such modification(s) before performing the work.

2.2.2 The project includes furnishing all supervision, management, labor, materials, and equipment.

Construction equipment shall be in good working order and shall be operated safely at all times.

2.2.3 Contractor's design and construction must comply with technical requirements contained herein and any other specifications or drawings provided. In the event of conflicting requirements, the most stringent requirement will apply, and the Contractor shall notify the Contracting Officer or their representative of the issue.

2.3 Site Clean-Up and Restoration: The contractor shall ensure the work site and areas around the work site are free of any debris and materials upon completion of work each day, as well as at the completion of the job. Contractor shall remove and properly dispose of all materials and equipment at the completion of the job. Unused materials or equipment owned by the USACE shall be returned to a location designated by the PPO. Upon completion of work, the work site shall be restored, insofar as is reasonably possible, to its condition prior to work, including replacement of vegetation, sidewalks, grading, drainage, and similar conditions affected by work during the performance of this Contract.

2.4 Warranty: The Contractor warrants that the work performed under this Agreement conforms to the contract requirements and is free from any defect in equipment, material, design, finish or workmanship performed by or the responsibility of the Contractor. This warranty shall continue for a period of one (1) year from the date of final acceptance. The Contractor shall remedy at the Contractor’s expense any loss of or damage to USACE owned or controlled real or personal property when such loss or damage is incurred as the result of Contractor’s failure to conform to contract requirements, any defect in materials, design or workmanship, or the result of Contractor’s negligence. The Contractor’s warranty with respect to a work product being replaced or repaired shall run for a period of one year the date that such replacement or repair is accepted.

2.5 Drawings and Exhibits: (see attached).

2.6 Supervision: The contractor shall personally supervise the work or have a designated Contractor Representative on site at all time work is being performed under this contract.

2.7 Special Considerations

Work shall be performed Monday – Friday 7:30 am thru 4:00 pm, excluding government holidays.

Care shall be taken to control public access utilizing barricades and signage during the work and in the evenings, until work is completed.

2.8 Contractor and Government Equipment and Supplies: The contractor shall furnish all personnel, equipment, transportation, disposal, supplies and materials to perform the work. No government equipment or supplies shall be used for this project. The Contractor shall Provide Personal Protection Equipment (PPE) to include steel-toed safety boots, hard hat, safety glasses or goggles, hearing protection, sleeved shirts, long pants, gloves, sunscreen and other applicable PPE specified in EM 385-1-1 and Appendix A).

2.9 Equipment, Material, and Supply Inspections: All materials shall be inspected upon delivery and or prior to use by government personnel. Materials shall be of high quality, commercial grade and meet or exceed industry standards or otherwise specified by COR and this contract.

CONTRACTOR ACCIDENT PREVENTION PLAN (APP).

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399- 5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(1) The contractor shall have on site an employee designated as a Site Safety and Health Officer (SSHO) who has completed the OSHA 30-hour Construction Safety training or its equivalent as specified in EM 385-1-1, 01.A.17 (only authorized online outreach training providers qualify – https://www.osha.gov/dte/edcenters/map.html) and has at least five years experience relative to the work to be performed. No work will be permitted unless the SSHO is present at the work site.

(2) For task orders limited to routine mowing, cleaning and janitorial work SSHO responsibilities may be a collateral duty. Contractor may also elect to use an SSHO with either OSHA 30-hour Construction or General Industry qualifications.

(3) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(4) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(5) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(6) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(7) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

C. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA/JHA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

1. AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA/JHA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

2. The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

D. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

SITE VISIT Contractors are encouraged to make a site visit by contacting:

Dave Boehm Project Supervisor U.S. Army Corps of Engineers Leesville Lake 5037 Deer Road

Bowerston , Ohio Phone: 740-269-2131

CONTRACTOR SUBMITTALS The successful proposal shall provide as a minimum the following documentation.

All contractor submittals must be reviewed and accepted by the contracting officer or government designated authority prior to commencement of any work.

A. Accident Prevention Plan

B. Activity Hazard Analysis

C. Invoice as stated on the contract award.

D. Man hour report to project office at completion of work.

DAMAGE REPORTS. All instances where Government materials, supplies, property, And/or equipment are damaged shall be reported immediately to the Project Supervisor at Piedmont Dam. When the damage is caused by contract employees, a written report of The incident and extent of such damage shall be submitted to the Project Supervisor, Within 2 work days (less weekends and holidays) of occurrence. For property damage Accidents of $2,000 or more, the Contractor will complete and submit to the Resource Manager a copy of ENG 3394.

CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All contracts Employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all Employees are critical and will be closely monitored. Use of controlled substances or Consumption of beer or alcoholic beverages by contract employees is strictly prohibited. The contractor may be required to immediately remove from the work site any employee Of the Contractor who is incompetent or who endangers persons or property or whose Physical or mental condition is such that it would impair the employee's ability to Satisfactorily perform the work.

CONTRACTOR INVOICE: Contractor shall submit their invoice to:

Adrienne Loy Upper Tusc Lake Project Assistant 3434 State Route 212 NE Mineral City, Ohio 44656 Adriene.n.loy@usace.army.mil

WORKING HOURS. Normal working hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Eastern Work inside Government buildings or other secured areas shall be performed During the above referenced work hours.

Ten Federal holidays observed are as follows:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is Observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work that interferes with other ongoing functions at the project shall be scheduled around Normal working hours.

Work shall be scheduled around the above listed Federal holidays unless approved in advance.

Work shall be performed during daylight hours and days to be worked will be at the Discretion of the Project Supervisor.

DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is Judged unsatisfactory, the Government will take corrective action. If any of the work does not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a Contract Discrepancy Report and deductions will be determined in accordance with Contract Clause entitled "Terms and Conditions- Simplified Acquisitions (Other than Commercial Items), paragraph (d)."

PRE-CONSTRUCTION CONFERENCE. The Contractor shall attend a pre-construction conference, Prior to the initiation of work under this contract. The Contractor's Accident Prevention Plan and all contractor submittals must be approved prior to this meeting.

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

ATOPSEC

AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

For Contracts that Require OPSEC Training. Per AR 530-1, (Operations Security) contractor employees must complete Level I OPSEC Training within 30 calendar days of contract award. All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

Pre-screen candidates using E-Verify Program. Proposed language: "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

ATTACHMENT 1

APPENDIX A

MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION PLANS

An Accident Prevention Plan (APP) is a safety…