B.08.02_1442_21R0003_20201208.pdf

Digital Governor PLC Replacement, Dardanelle Pow erhouse, McClellan-Kerr Arkansas River, Yell County, Arkansas

Project Number: 461505

Magnitude of Construction: Betw een $1,000,000.00 and $5,000,000.00

Set-Aside: Total Small Business Set-Aside

NAICS: 333611

SBA Size Standard: 1,500 Employees

Bidder Inquiry: A Request for Information (RFI) Review has set up at w w w .projnet.org for this solicitation. The ProjNet Inquiry Key is 6AGP2R-KXMJ37. The review w ill be open until 01 JAN 2021.

JONATHAN J SAWRIE 501-340-1045

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

08-Dec-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________365 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________00 70 00

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________11 Jan 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

(501) 324-5196FAX:TEL: (501) 340-5720 TEL: FAX:

W9127S21R0003 67

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W9127S21R0003

Section 00 01 10 - Table of Contents

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Digital Governor PLC

Replacement Specifications

344 24-NOV-2020

Attachment 2 Drawings-Digital Governor PLC Replacement

6 24-NOV-2020

Attachment 3 Drawings-Reference 59 24-NOV-2020 Attachment 4 DBA Wage

Determination

AR20200017

5 24-NOV-2020

Section 00 10 00 - Solicitation

PRICING SCHEDULE

Contract Line Item

No. Description Quantity Unit of

Measure Unit Price Amount

BASE BID ITEMS

0001 Mobilization And Demobilization 1 JOB XXX $_____________ 0002 Furnish Governor Programming Software (HMI & PLC) 4 EA $_____________ $_____________ 0003 Furnish Governor Controls and Accessories 4 EA $_____________ $_____________

Removal/Disposal/Salvage of Existing Governor Controls and Accessories 4 EA $_____________ $_____________

Installation of New Governor Programming, Controls, and Accessories 4 EA $_____________ $_____________

Disassembly, Cleaning, Inspection, and Reassembly of Distributing Valves 4 EA $_____________ $_____________

0007 Furnish Governor Operation and Maintenance Manual 1 JOB XXX $_____________ 0008 Training of Government Personnel 1 JOB XXX $_____________ 0009 Furnish Spare Parts 1 JOB XXX $_____________

TOTAL BASE ITEMS $_____________

OPTIONAL BID ITEMS

Provide Redundant Wicket Gate Position and Turbine Blade Transducers and Mounting Bracket 4 EA $_____________ $_____________

0011 Provide New Blade Distributing Valve Plunger, Rod, and Servomotor Plunger Assembly 0011AA Generator Unit #1 1 EA $_____________ $_____________ 0011AB Generator Unit #2 1 EA $_____________ $_____________ 0011AC Generator Unit #3 1 EA $_____________ $_____________ 0011AD Generator Unit #4 1 EA $_____________ $_____________

0012 Provide New Blade Distributing Valve Bushing 0012AA Generator Unit #1 1 EA $_____________ $_____________ 0012AB Generator Unit #2 1 EA $_____________ $_____________ 0012AC Generator Unit #3 1 EA $_____________ $_____________ 0012AD Generator Unit #4 1 EA $_____________ $_____________

0013 Provide New Gate Distributing Valve Plunger, Rod, And Servomotor Plunger Assembly 0013AA Generator Unit #1 1 EA $_____________ $_____________ 0013AB Generator Unit #2 1 EA $_____________ $_____________ 0013AC Generator Unit #3 1 EA $_____________ $_____________ 0013AD Generator Unit #4 1 EA $_____________ $_____________

0014 Provide New Gate Distributing Valve Bushing

0014AA Generator Unit #1 1 EA $_____________ $_____________ 0014AB Generator Unit #2 1 EA $_____________ $_____________ 0014AC Generator Unit #3 1 EA $_____________ $_____________ 0014AD Generator Unit #4 1 EA $_____________ $_____________

TOTAL OPTIONAL ITEMS $_____________

TOTAL PROPOSAL AMOUNT (BASE PLUS OPTIONS) $_____________

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

MOBILIZATION AND DEMOBILIZATION

FFP

FOB: Destination

PSC CD: Y1QA

NET AMT

0002 4 Each

FURNISH GOVERNOR PROGRAMMING SOFTWARE

FFP

FURNISH GOVERNOR PROGRAMMING SOFTWARE (HMI AND PLC)

0003 4 Each

FURNISH GOVERNOR CONTROLS AND ACCESSORIE

FFP

FURNISH GOVERNOR CONTROLS AND ACCESSORIES

0004 4 Each

REMOVAL/DISPOSAL/SALVAGE OF EXISTING

FFP

REMOVAL/DISPOSAL/SALVAGE OF EXISTING GOVERNOR CONTROLS

AND ACCESSORIES

0005 4 Each

INSTALLATION OF NEW GOVERNOR

FFP

INSTALLATION OF NEW GOVERNOR PROGRAMMING, CONTROLS, AND

ACCESSORIES

0006 4 Each

DISASSEMBLY, CLEANING, INSPECTION, AND R

FFP

DISASSEMBLY, CLEANING, INSPECTION, AND REASSEMBLY OF

DISTRIBUTING VALVES

0007 1 Job

OPERATION AND MAINTENANCE MANUAL

FFP

FURNISH GOVERNOR OPERATION AND MAINTENANCE MANUAL

0008 1 Job

TRAINING OF GOVERNMENT PERSONNEL

FFP

0009 1 Job

FURNISH SPARE PARTS

FFP

0010 4 Each

OPTION PROVIDE REDUNDANT WICKET GATE POSITION A

FFP

PROVIDE REDUNDANT WICKET GATE POSITION AND TURBINE BLADE

TRANSDUCERS AND MOUNTING BRACKET

OPTION PROVIDE NEW BLADE DISTRIBUTING VALVE PLU

FFP

PROVIDE NEW BLADE DISTRIBUTING VALVE PLUNGER, ROD, AND

SERVOMOTOR PLUNGER ASSEMBLY

0011AA 1 Each OPTION Generator Unit #1

FFP

0011AB 1 Each OPTION Generator Unit #2

FFP

0011AC 1 Each OPTION Generator Unit #3

FFP

0011AD 1 Each OPTION Generator Unit #4

FFP

OPTION PROVIDE NEW BLADE DISTRIBUTING VALVE BUS

FFP

PROVIDE NEW BLADE DISTRIBUTING VALVE BUSHING

0012AA 1 Each OPTION Generator Unit #1

FFP

0012AB 1 Each OPTION Generator Unit #2

FFP

0012AC 1 Each OPTION Generator Unit #3

FFP

0012AD 1 Each OPTION Generator Unit #4

FFP

OPTION PROVIDE NEW GATE DISTRIBUTING VALVE PLUN

FFP

PROVIDE NEW GATE DISTRIBUTING VALVE PLUNGER, ROD, AND

SERVOMOTOR PLUNGER ASSEMBLY

0013AA 1 Each OPTION Generator Unit #1

FFP

0013AB 1 Each OPTION Generator Unit #2

FFP

0013AC 1 Each OPTION Generator Unit #3

FFP

0013AD 1 Each OPTION Generator Unit #4

FFP

OPTION PROVIDE NEW GATE DISTRIBUTING VALVE BUSH

FFP

PROVIDE NEW GATE DISTRIBUTING VALVE BUSHING

0014AA 1 Each OPTION Generator Unit #1

FFP

0014AB 1 Each OPTION Generator Unit #2

FFP

0014AC 1 Each OPTION Generator Unit #3

FFP

0014AD 1 Each OPTION Generator Unit #4

FFP

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 365 dys. ADC 1 DARDANELLE POWERHOUSE

US ARMY CORPS OF ENGINEERS

1022 DARDANELLE DAM ROAD

DARDANELLE AR 72834

967188

0002 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0003 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0004 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0005 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0006 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0007 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0008 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0009 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0010 365 dys. ADC 4 (SAME AS PREVIOUS LOCATION)

0011 N/A N/A N/A N/A

0011AA 365 dys. ADC 1 DARDANELLE POWERHOUSE

US ARMY CORPS OF ENGINEERS

1022 DARDANELLE DAM ROAD

DARDANELLE AR 72834

0011AB 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0011AC 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0011AD 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0012 N/A N/A N/A N/A

0012AA 365 dys. ADC 1 DARDANELLE POWERHOUSE

US ARMY CORPS OF ENGINEERS

1022 DARDANELLE DAM ROAD

DARDANELLE AR 72834

0012AB 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0012AC 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0012AD 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0013 N/A N/A N/A N/A

0013AA 365 dys. ADC 1 DARDANELLE POWERHOUSE

US ARMY CORPS OF ENGINEERS

1022 DARDANELLE DAM ROAD

DARDANELLE AR 72834

0013AB 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0013AC 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0013AD 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0014 N/A N/A N/A N/A

0014AA 365 dys. ADC 1 DARDANELLE POWERHOUSE

US ARMY CORPS OF ENGINEERS

1022 DARDANELLE DAM ROAD

DARDANELLE AR 72834

0014AB 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0014AC 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0014AD 365 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

Section 00 21 00 - Instructions

CLAUSES INCORPORATED BY REFERENCE

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.215-20 Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data

OCT 2010

52.225-10 Notice of Buy American Requirement--Construction Materials

MAY 2014

52.232-13 Notice Of Progress Payments APR 1984 52.236-28 Preparation of Proposals--Construction OCT 1997 252.215-7010 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data

JUL 2019

252.215-7011 Requirements for Submission of Proposals to the Administrative Contracting Officer and Contract Auditor.

JAN 2018

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm Fixed Price (FFP) contract resulting from this solicitation.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

Jonathan J. Sawrie Contracting Officer Post Office Box 867 700 West Capitol, Room 7315 Little Rock, Arkansas 72203

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the

GAO.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

Section 00 22 16 - Supplementary Instructions to Proposers

SUBMISSION REQUIREMENTS

APPENDIX A

SECTION 00 22 16 - PROPOSAL SUBMISSION REQUIREMENTS, EVALUATION

CRITERIA, AND BASIS OF AWARD

GENERAL REQUIREMENTS

The proposal shall describe the capability of the Offeror to perform the requirements of the Specifications. The proposal should be specific and complete in every detail; and should be prepared simply and economically, providing a straightforward and concise description of capabilities to satisfactorily perform the requirements. The proposal should be practical, legible, clear, and coherent.

In order to effectively and equitably evaluate all proposals, the Contracting Officer must receive information containing sufficient detail to allow review and evaluation by the Government. Proposal clarity, organization, and cross-referencing are mandatory. Failure to submit and organize proposals as requested may adversely affects an Offeror's evaluation.

Proposals shall not exceed the page limits described. Provide all information in bookmarked sections. Appendices and/or attachments are not permitted and will not be evaluated.

SUBMISSION FORMAT

METHOD OF SUBMISSION. Offerors shall submit one (1) electronic copy of their proposal via DoD SAFE (https://safe.apps.mil/) before the time and date specified in the solicitation (Standard Form 1442).

1. Send an email to the Contracting Officer AND Contract Specialist to receive the link to drop off your proposal. This shall be completed no later than five (5) business days prior to the proposal due date.

i. Contracting Officer: jonathan.j.sawrie@usace.army.mil

ii. Contract Specialist: joseph.c.daniels@usace.army.mil

2. You will receive an email with the link to submit your drop-off. The link will be provided no later than two

(2) business days prior to the proposal due date.

3. Once in DoD SAFE, please add your files in accordance with the File Format section below. Please add ‘W9127S21R0003- Firm Name’ in the Short Note to the Recipients box.

4. Add the Contracting Officer AND Contract Specialist as recipients.

5. Ensure everything is correct, and then click “Drop-off Files” to send.

Should DoD SAFE be unavailable, proposals may be submitted via Compact Disk (CD) and delivered to

US Army Corps of Engineers ATTN: Joseph Daniels Solicitation W9127S21R0003 700 West Capitol Avenue Little Rock, AR 72203

FILE FORMAT. Files shall be in Portable Document Format, filename extension: “.pdf” and suitable for viewing in Adobe Reader. There shall only be two files in each offerors’ submission: ‘W9127S21R0003- Firm Name- Volume I, Technical Submission’ and ‘W9127S21R0003- Firm Name- Volume II, Price Submission.’

FONT SIZE. Shall not be less than 10 point. Each page shall be identified with the appropriate page number centered at the bottom of the page.

SHEET SIZE. Shall be 8-1/2 inches x 11 inches; however, if drawings, charts, or other graphics are submitted, sheets no larger than 11 inches x 17 inches shall be used. Sheets that are 11 x 17 inch will be counted as two 8-1/2 inch x 11-inch sheets. All sheets shall be dated and numbered.

COVER SHEET & TABLE OF CONTENTS. Proposals shall consist of two (2) volumes. A cover sheet identifying the Offeror (name, address, point of contact) and solicitation number shall be provided. The second sheet shall be a table of contents. The proposal shall contain a detailed table of contents. Offers that violate these rules unnecessarily delay the evaluation process and may be rejected by the Government after the initial evaluation without receiving any further consideration. Neither the cover sheet nor the table of contents count toward the page limitations.

BOOKMARKS. Proposals shall be bookmarked and labeled as specified in a manner to afford easy identification from the Table of Contents. Additional bookmarks may be provided but shall be nested under the appropriate tab bookmark.

HYPERLINKS. Hyperlinks are not permitted. This includes hyperlinks within the document, such as Figure or Table references to the page containing that content, and hyperlinks to websites.

ATTACHMENTS. Attachments/appendices are not permitted.

PAGE LIMITS. The proposal shall not exceed the specified page limits. The Government will not review any information in excess of the page limits or information submitted in an appendix or attachment to the proposal. The Offeror shall not submit verbatim sections of this solicitation as part of their proposal. Offers that do not meet these requirements may be subject to rejection.

SUBMISSION REQUIREMENTS

Offerors shall submit their proposals in accordance with the following:

VOLUME 1:

BOOKMARK A— Standard Form 1442 and Proposal Data Sheet (See the format provided as Attachment A.)

Proposal must include offeror’s telephone number, FAX number, email address, and DUNS number. DUNS number will be used to access CPARS Data.

BOOKMARK B - Factor 1 – Technical Capability Sub Factor 1.1 – Design and Manufacturing Experience Sub Factor 1.2 – Installation Experience Sub Factor 1.3 – Technical Data and Approach

BOOKMARK C - Factor 2 – Past Performance

VOLUME 2:

BOOKMARK A - Price Schedule BOOKMARK B - Offer Guarantee

FACTOR 1 – PERFORMANCE CAPABILITY (VOL 1, BOOKMARK B)

SUB-FACTOR 1.1 – DESIGN AND MANUFACTURING EXPERIENCE

SUBMISSION REQUIREMENT: Offerors shall submit design and manufacturing experience by providing a minimum of three (3) but not more than five (5) examples that collectively address each of the elements identified below performed within the past five (5) years.

1. Project examples must be 100% complete (all units commissioned) at the time of proposal submission.

2. Designed and manufactured digital governor control systems for hydrogenators rated at or greater than 20

MVA.

3. Reverse engineering: measurement, creation of shop drawings, and fabrication of unique hydraulic control valve components. (Demonstrate effective implementation of components with tolerances equal to or smaller than .0001

4. Use attached “Offeror Experience Form” (Attachment B) to describe the projects in which the Offeror has relevant design and manufacturing experience. Project experience shall include adequate detail such as configuration, dimensions, ratings, and other salient design features to demonstrate the relevancy of the scope of work for comparison to that required in this solicitation.

SUB-CONTRACTOR IDENTIFICATION: Offerors should clearly identify the firm(s) that will be utilized during performance of the contract or work that will be self-performed. Ensure the proposal is clear as to which function the Offeror or subcontractor will be performing. If the prime contractor proposes to use a subcontractor for the design or manufacture the offeror must submit a signed Letter of Commitment from the subcontractor with the proposal for that subcontractor’s experience to be evaluated.

EVALUATION CRITERIA: The proposal will be evaluated to determine the extent to which it:

1. Demonstrates the offeror has design and manufacturing experience working with the hydropower industry and adhering to industry standards for timely results to uphold contractual power generation agreements and unit outages.

2. Demonstrates the offeror’s understanding of digital governor electrical design and manufacturing.

3. Demonstrates the offeror’s understanding of hydraulic control valves.

4. Demonstrates the offeror has a formal process in place to uphold quality and safety standards while outlining a formal and appropriate commissioning process.

SUB-FACTOR 1.2 – INSTALLATION EXPERIENCE

SUBMISSION REQUIREMENT: Offerors shall submit installation experience by providing a minimum of three

(3) but not more than five (5) project examples that collectively address the elements identified below performed within the past five (5) years.

1. Project examples must be 100% complete (all units commissioned) at the time of proposal submission.

2. Installed and commissioned digital governor systems for hydrogenerators rated at or greater than 20 MVA.

3. Modification of existing hydraulic control systems of 200 psi or greater.

4. Inspection of hydraulic control valves with tolerances of 0.0001 inches.

5. Installation experience requiring the services of a commissioning engineer from a digital governor manufacturer responsible for functionality checks, reports and setup required for field testing and commissioning of digital governor systems.

6. Installation experience requiring the removal of an existing digital governor systems and installation of a new system utilizing existing conditions.

7. Use attached “Offer Experience Form” (Attachment B) to describe the projects in which the Offeror has relevant installation experience. Project experience shall include adequate detail such as equipment types, ratings, capacities, and configuration to demonstrate the relevancy of the scope of work for comparison to that required in this solicitation.

SUB-CONTRACTOR IDENTIFICATION: Offerors should clearly identify the firm(s) that will be utilized during performance of the contract or work that will be self-performed. Ensure the proposal is clear as to which function the Offeror or subcontractor will be performing. If the prime contractor proposes to use a subcontractor for the installation the offeror must submit a signed Letter of Commitment from the subcontractor with the proposal for that subcontractor’s experience to be evaluated.

EVALUATION CRITERIA: The proposal will be evaluated to determine the extent to which it:

1. Demonstrates the ability to perform hydropower digital governor installations and removals for units above

20 MVA.

2. Demonstrates the offeror has installation experience working with the hydropower industry and adhering to industry standards for timely results to uphold contractual power generation agreements and unit outages.

3. Demonstrates the offeror’s understanding of digital governor installation, field testing, and commissioning of digital governor systems.

4. Demonstrates the offeror has a formal process in place to uphold quality and safety standards while outlining a formal and appropriate commissioning process.

SUB-FACTOR 1.3 – TECHNICAL DATA AND APPROACH

SUBMISSION REQUIREMENT: The Offeror shall submit the following for this sub-factor:

1. Work Plan / Schedule

a. Work Plan/ Schedule should reflect the planned activities, order of major tasks identified, task dependencies and durations proposed to successfully accomplish the entire project from notice to proceed to final commissioning, and contract close-out. Any assumptions made by the offeror shall be clearly illustrated in the proposal. At a minimum, the schedule must include the following:

i. Submittal of design drawings and equipment information, including consideration of time for Government review.

ii. Manufacturing Facility Inspection

iii. Factory Testing

iv. Delivery of digital governor kits and ancillary equipment onsite

v. Inspection of new digital governor kits and ancillary equipment.

vi. Mobilization onsite

vii. Site preparation

viii. Removal of old digital governors and ancillary equipment

ix. Inspection of hydraulic control valves

x. Installation of new digital governor and ancillary equipment

b. Commissioning / Testing of new digital governors and ancillary equipment Schedule constraints:

i. Pre-Construction Submittals submitted and approved within 85 calendar days after the

Notice to Proceed being issued

ii. Unit design drawings shall be completed and submitted 30 days prior to the start of any unit outage

iii. Unit as-built drawings shall be submitted prior to start of the next unit outage period

iv. Total outage time for all units will not exceed 26 weeks. Outages will be within the normal outage windows of (15 March through 15 June) and (15 September through 15 December)

v. Government dewatering of hydroelectric unit requires 3-14 calendar days

vi. Government pre-operational testing requires 7 calendar days

vii. Government and commissioning contractor operational testing requires 7 calendar days

viii. The contractor shall commence work with one unit. Following successful commissioning of the first unit, only one unit may be out of service at any time

c. Discuss how work to complete one task may impact or be impacted by work to complete other tasks.

i. Clearly distinguish which wok will be completed on-site versus work that will be completed off-site

ii. Clearly identify where off-site wok will be accomplished

iii. Identify any critical assumptions and uncertainties that may impact the completion of work and identify methods to check assumptions and address uncertainties

iv. List any specialty work crews, trades and crafts, or individuals required to complete unique or special tasks.

v. List all critical subcontractors with their respective role and responsibility to complete all major tasks.

2. Technical Data

a. Offerors shall include a list of key specific equipment and cutsheets to include:

i. PLC and specific CPU being used

ii. HMI include panel, computer, operating system and HMI software

iii. Proportional valve

iv. Shutdown valve

v. Distributing valve feedback transducer

vi. Gate position transducer

vii. Blade position transducer

viii. Networking equipment

b. Provide information on technical support services which are available for the proposed system.

Included information shall include physical location(s), phone number(s), and hours of availability.

SUB-CONTRACTOR IDENTIFICATION: Offerors should clearly identify the firm(s) that will be utilized during performance of the contract or work that will be self-performed. Ensure the proposal is clear as to which function the Offeror or subcontractor will be performing. If the prime contractor proposes to use a subcontractor for the installation the offeror must submit a signed Letter of Commitment from the subcontractor with the proposal for that subcontractor’s experience to be evaluated.

EVALUATION CRITERIA: The proposal will be evaluated to determine the extent to which it:

1. Demonstrates the ability to perform a work plan and schedule for digital governor systems installation on units above 20MVA.

2. Demonstrates the offeror has the technical data and installation experience working with the hydropower industry and adhering to industry standards for timely results to uphold contractual power generation agreements and unit outages.

3. Demonstrates the offeror’s understanding of digital governor operation, equipment arrangement, descriptive literature, and technical support services for of digital governor systems.

FACTOR 2 – PAST PERFORMANCE (VOL 1, BOOKMARK C)

SUBMISSION REQUIREMENT: Page Limit - Eighteen (18) Pages. The offeror shall submit completed Past Performance Questionnaires (Form PPQ-O) (Attachment C) from at least three (3) customers but no more than five (5) demonstrating past performance completed within the past five (5) years. The Government will use the information to determine the Offeror’s probability of successfully performing the scope of work described in this solicitation. Offerors should not submit a PPQ-0 when a completed CPARS evaluation is available.

TEAMING ARRANGEMENTS AND JOINT VENTURES: Provide a copy of the teaming/joint venture agreement. Offerors may submit experience of an affiliated entity where that affiliated entity has made a firm commitment to participate meaningfully in the performance of the contract. If required, JV approval must be obtained in accordance with Small Business Administration policy.

EVALUATION CRITERIA: The Government will evaluate how well the contractor performed on these contracts (See Past Performance Relevancy Ratings and Rating and Performance Confidence Assessments below). The Government may contact sources other than those provided by the Offeror for information with respect to past performance. These other sources may include, but are not limited to, Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; telephone interviews with organizations familiar with the Offeror’s performance, and Government personnel with personal knowledge of the Offeror’s performance capability.

PRICE SCHEDULE (VOL 2, BOOKMARK A)

SUBMISSION REQUIREMENT: The offeror shall submit the required Price/Bid Schedule (SF 1442); submit a detailed description of the types of costs included in the proposed coefficient factors; provide aggregate construction bonding capacity.

EVALUATION CRITERIA: The Government will perform a price analysis after completion of technical evaluations. Price analysis will be performed in accordance with FAR 15.404-1, to determine completeness, reasonableness, and understanding of the work. The evaluation will determine the adequacy of the offer in fulfilling the requirements of the proposal. Completeness addresses the extent to which the elements of the price proposal are consistent with the requirements of the RFP. Reasonableness will be established using historical price information, price competition information, the IGE, and any other pricing tools necessary. A clear audit trail must be evident as to the conversion of costs to the coefficients to accomplish the tasks described herein. Price will not be rated but will be a factor in making the final best value determination for award.

OFFER GUARANTEE (VOL 2, BOOKMARK B)

SUBMISSION REQUIREMENT: Submit Standard Form 24. The guarantee shall be submitted in accordance with Contract Clause 52.228-1 Bid Guarantee.

EVALUATION CRITERIA: This item is not rated. The Government will review the Bid Bond for legal sufficiency.

The Bond must be legally sufficient. Failure to submit a bid bond may make the Offeror’s proposal ineligible for award.

RATING ADJECTIVES AND DEFINITIONS

RATING ADJECTIVES

Outstanding- Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good- Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable- Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal- Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable- Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

DEFINITIONS

Clarifications- Limited exchanges between the Government and offerors that may occur when award without discussions is contemplated.

Communications- Exchanges, between the Government and offerors, after receipt of proposals, leading to establishment of the competitive range.

a. Offerors whose past performance information is the determining factor preventing them from being included in the competitive range. Such communications will address adverse past performance information to which the offeror has not had a prior opportunity to respond; and

b. Offerors (other than those discussed above) whose exclusion from or inclusion in the competitive range is uncertain.

c. Communications may be conducted to enhance Government understanding of proposals; allow reasonable interpretation of the proposal; or facilitate the Government’s evaluation process. Communications cannot be used to cure proposal deficiencies or material omissions, materially alter the technical or price elements of the proposal, and/or otherwise revise the technical or price elements of the proposal. Such communications may be considered in rating proposals for the purpose of establishing the competitive range, if required.

Communications shall not provide an opportunity for the Offeror to revise their proposal but may address ambiguities in the proposal or other concerns (e.g. perceived deficiencies, weaknesses, errors, omissions, or mistakes and information relating to relevant past performance).

Discussions- Negotiations conducted in a competitive acquisition. Discussions take place after establishment of the competitive range.

Deficiency- A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Strength- An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength- A significant strength appreciably enhances the merit of a proposal or appreciably increases the probability of successful contract performance.

Weakness- A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness- A significant weakness in a proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

Uncertainty- Any aspect of a non-cost/price factor proposal for which the intent of the offeror is unclear (e.g., more than one way to interpret the offer or inconsistencies in the proposal indicating that there may have been an error, omission or mistake).

PAST PERFORMANCE RELEVENCY RATINGS

In performing the past performance evaluation, evaluators will apply the following relevance levels to assess the relevance of the prior contract effort(s) of offerors.

Very Relevant- Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant- Present /past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant- Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant- Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

RATING AND PERFORMANCE CONFIDENCE ASSESSMENTS

The government will evaluate past performance information to determine the quality and usefulness as it applies to performance confidence assessment. Each offeror will be assigned one of the ratings below for past performance.

Substantial Confidence— Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence— Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence— No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence— Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence— Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

TECHNICAL EVALUATION WEIGHTS

For the purpose of this evaluation, the following terms will be used to establish the relative importance of the technical factors:

More Important: The criterion is greater in value than another criterion.

Equal in Importance: The criterion is of the same value or nearly the same as another criterion.

Less Important: The criterion is less in value than another criterion.

Weight among technical factors:

Factor/Subfactor Location Description Relative Importance

FACTOR 1 Bookmark B Technical Equal in importance to Factor 2

Subfactor 1.1 Bookmark B Design and Manufacturing Experience

Equal in importance to Subfactors 1.2 and 1.3

Subfactor 1.2 Bookmark B Installation Experience Equal in importance to Subfactors 1.1 and 1.3

Subfactor 1.3 Bookmark B Technical Data and Approach Equal in importance to Subfactors 1.1 and 1.2

FACTOR 2 Bookmark C Past Performance Equal in importance to Factor 1

EVALUATION

Each member of the Source Selection Evaluation Board (SSEB) will independently consider all information provided in the technical proposal. Once these individual analyses are completed, the team will meet and determine a rating for each of the evaluation factors by consensus decision. The evaluation team will document strengths (e.g., advantages), weaknesses (e.g., disadvantages), and other comments (e.g., deficiency and/or clarification) to support the rating for each factor, as well as the overall rating. The ratings for Technical Factors will be expressed in an adjectival assessment of Outstanding, Good, Acceptable, Marginal and Unacceptable. Documentation and comments are required for all ratings. This consensus rating will be provided to the Source Selection Authority.

BASIS OF AWARD

Proposals must meet the criteria stated in the RFP in order to be eligible for award, to include responsiveness, technical acceptability and responsibility.

The Government intends to award without discussions based on initial proposals received; therefore, the proposals shall contain the offeror’s best terms from a cost and technical standpoint. However, the Government reserves the right to conduct discussions in accordance with FAR 52.215-1. The Government reserves the right to address any pertinent issues in the proposals.

The Government will award a firm fixed-price contract to the responsible Offeror(s) whose proposal the Source Selection Authority determines conforms to the request for proposal, is fair and reasonable with regard to pricing, and whose proposal offers the best overall value to the Government. The Government reserves the right to accept other than the lowest priced offer or to reject all offers.

The combination of all technical (non-price) evaluation factors are approximately equal in importance to the price.

As technical ratings and relative advantages and disadvantages become less distinct, differences in price between proposals are of increased importance in determining the most advantageous proposal. Conversely, as differences in price become less distinct, differences in rating and relative advantages and disadvantages between proposals are of increased importance to the determination.

ATTACHMENT A

PROPOSAL DATA SHEET

1. Name of Firm:

2. Address:

3. Phone:

4. Fax:

5. E-mail:

6. DUNS # (used for accessing CCASS) CAGE Code

7. If a joint venture or contractor-subcontractor association of firms, list the individual firms and briefly describe the nature of the association.

Firm 1:

Firm 2:

Firm 3:

Nature of Association:

8. AUTHORIZED NEGOTIATORS. FAR 52.215-11

The Offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this Request for Proposals (RFP).

9. Name of Person Authorized to

Negotiate:

10. Negotiator's Address:

ATTACHMENT B

OFFEROR EXPERIENCE FORM

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Contractor’s Name (Who Performed the Work?):

Project Name:

Project Location:

City, State

Contract Number:

Project Owner: Point of Contact Information (Owner Name, POC Name, Address, And Phone Minimum) If Government Contract, Additionally Provide the Contract Number and Contracting Office)

Detailed Description: General Scope and Relevance. Provide A Description of The Project. Be Sure to Include Features of This Project That Make It Comparable in Type or Nature to The Proposed Project Described in This Request for Proposal.

Detailed Explanation of Relevancy (Include Reference to Subfactor(S)):

Problems Encountered During Performance and Solutions to Stated Problems:

Lessons Learned:

BGSF: XXX,XXX Lost Time Accidents:

Schedule:

Start Date:

MM-DD-YYYY

Original Completion:

MM-DD-YYYY

Final Contract Completion:

MM-DD-YYYY

Beneficial Occupancy Date:

MM-DD-YYYY

Cost Original Project Cost:

Final Project Cost:

Cost Difference

Original Subcontractor Cost:

Final Subcontractor Cost:

Cost Difference

ATTACHMENT C

PAST PERFORMANCE QUESTIONNAIRE

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE

THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE

HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT

THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT

TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and…