AZTEC_BPM006827.pdf

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 1 of 17

Attachments for BPM006827 ON-CALL ARCHITECTURAL AND LANDSCAPE ARCHITECTURAL SERVICES contains the forms that are to be submitted as part of the Offer when responding to this Solicitation. Unless stated otherwise, all pre-printed forms provided in this document shall be completed using the document provided according to the instructions as stated in the solicitation.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE SOLICITATION BEFORE

COMPLETING THESE FORMS AND SUBMITTING THE OFFER.

OFFEROR MAY SUBMIT MORE THAN ONE PROPOSAL. PLEASE INDICATE WHICH ARCHITECTURAL

DISCIPLINE YOUR PROPOSAL IS BEING SUBMITTED FOR. (e.g. ARCHITECTURAL OR LANDSCAPE

ARCHITECTURAL). UP TO 10 CONTRACTS CAN BE AWARDED FOR EACH DISCIPLINE.

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM 2

ATTACHMENT 2-A: OFFEROR INFORMATION QUESTIONNAIRE 3

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE 4

ATTACHMENT 3-A: METHOD PROPOSAL 5

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL 7

KEY PERSONNEL RESUMES 8

ATTACHMENT 3-D: BOYCOTT OF ISRAEL DISCLOSURE 9

ATTACHMENT 3-E: FORCED LABOR OF ETHNIC UYGHURS BAN 10

ATTACHMENT 5-A: CONFIDENTIAL INFORMATION DESIGNATION 11

COPY OF A.A.C. R2-7-103 [CONFIDENTIAL INFORMATION] 12

ATTACHMENT 5-B: CONFORMANCE STATEMENTS 13

ATTACHMENT 5-B1: CONFORMANCE STATEMENTS SUPPLEMENT 1 14

ATTACHMENT 5-B2: CONFORMANCE STATEMENTS SUPPLEMENT 2 15

ATTACHMENT 5-B3: CONFORMANCE STATEMENTS SUPPLEMENT 3 16

APP Step-By-Step Guides and Quick Reference Guides are accessible on the APP website https://appstate.az.gov. Technical inquiries about submitting your offer in APP should be submitted to the APP Help Desk by phone at (602) 542-7600, option 1, or by email at app@azdoa.gov

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 2 of 17

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Procurement Agency. Requests should be made as early as possible to allow time to arrange the accommodation. A person requiring special accommodations may contact the solicitation contact person responsible for this procurement as identified above.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Company Name Signature of person authorized to sign

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 2009-9 or A.R.S. §§ 41−1461 through 1465.

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Contact Phone Number (Office) Contact Phone Number (Mobile)

AZTEC Engineering Group, Inc.

501 N. 44th Street, Suite 300

Phoenix, AZ 85008

602.454.0402

F8UEAZAM19A3

8 6 1 0 1 4 3 5 0 Not Applicable

ROC 205421

480.215.0540

MShirley@aztec.us

Michael Shirley

X

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 4 of 17

Attachment 2-A: Offeror Information Questionnaire

Failure to fully address all information requested may cause the statement of qualifications to be determined non-responsive.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

Past Projects

(Within last seven years similar in size and scope.)

Proposed Key Personnel

(Performing role on past project)

Best Practices and Lessons Learned

(ex) Project x, $4M, 20XX John Doe, Architect XXXXXXXXXX

(ex) Project y, $2.6M, 20XX John Doe, Architect

Jane Doe, Mechanical Engineer

Jo Doe, Electrical Engineer

YYYYYYYYYY

3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

AZTEC’s responses to this section are provided in the following pages.

On-Call Landscape Architecture Services | Solicitation No. BPM006827

ATTACHMENT 2-A RESPONSES 1

STATEMENT OF QUALIFICATIONS

2-A: OFFEROR INFORMATION QUESTIONNAIRE

QUESTION 1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

AZTEC Engineering Group, Inc. (AZTEC) is a multi-disciplinary engineering, environmental, and landscape architecture consulting firm with over 200 professional, technical, and administrative personnel staff and approximately 160 staff in our Phoenix office. Established in 1992, AZTEC has a reputation as a provider of quality landscape architecture, engineering, survey, subsurface utility engineering (SUE), and environmental services through strong project management, team dedication, and meeting client needs. AZTEC

Since 2011, AZTEC has been providing landscape architecture services with the same distinguished reputation and expertise. AZTEC’s landscape architects have 109 years of landscape design experience creating spaces that people move through, experience, and enjoy.

They have been involved in the design of numerous municipal and educational facilities, transportation and transportation related projects, multi-use trails, plant salvaging and revegetation, energy facilities, and park/recreation facilities. They coordinate with engineers, artists, municipalities, stakeholders, and architects throughout the design process. During the design process, they work with the design team to develop a creative design that is cost effective and accounts for future maintenance activities.

AZTEC designs with constructability in mind. We stay current on bid tabulations and track local factors affecting materials and labor costs to projects, thereby allowing us to adapt our design in preparing more accurate cost estimates based on the current bidding climate. The AZTEC team is very experienced in providing construction phase services. Our team will work closely with the State and will either lead or assist with these services. Typical tasks include attending progress meetings, submittal reviews, responding to contractor RFI’s, periodic site visits, preparation of punch- lists, and developments of Record Drawings. We also provide construction observation and associated reports, review of and recommendations on contractor change orders, verification of quantities and pay requests, and project close-out. For example, Steve Lohide assisted the City of Tempe by providing construction phase services on three parks and one multi-use trail. Additionally, AZTEC completed construction phase services for ADOT on the I-10/SR303L TI landscape project.

AZTEC has provided design services for 35 task orders under our current ADOA contract. Our landscape architecture group has provided design services for 21 of those 35 task orders, 20 for work with AZ State Parks & Trails and one for Department of Forestry and Fire Management (DFFM).

QUESTION 2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

PAST PROJECTS

(Within last seven years similar in size and scope.)

PROPOSED KEY PERSONNEL

(Performing role on past project)

BEST PRACTICES

AND LESSONS LEARNED

Project: Slide Rock State Park Shade Structures; AZ State Parks and Trails Budget: $51.5K Year Completed: 2023

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Comprehensive site planning and

ADA compliance integration of shade structures at a state-owned park

� Effectively coordinated with the client and shade structure manufacturer

ATTACHMENT 2-A RESPONSES 2

STATEMENT OF QUALIFICATIONS

PAST PROJECTS

(Within last seven years similar in size and scope.)

PROPOSED KEY PERSONNEL

(Performing role on past project)

BEST PRACTICES

AND LESSONS LEARNED

Project: Tonto Natural Bridge State Park— Various Site Improvements; AZ State Parks and Trails Budget: $251K (Design) Year Completed: 2024

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Holistic site assessments to understand existing conditions, including drainage, accessibility (ADA) and infrastructure improvements

� Proactively applied grading and drainage issues to prevent long-term structural and environmental damage

� Implemented seamless integration with natural features to blend with the park’s natural environment while enhanding usability and visitor experience

Project: South Central Light Rail - Landscape Design Budget: $4.3M (AZTEC design fee for all scope elements) Year Completed: 2024

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Developing a corridor streetscape that blend with the neighborhoods and maintain a consistent, project-wide visual aesthetic

� Designing an irrigation system that promotes low-use water and conservation

Project: Falcon Field Development; DEVCON Aviation Budget: $64M (Construction) Year Completed: 2021

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Low maintenance native and desert adaptive plant material.

� An energy efficient drip irrigation system was specified.

� Be more proactive in discussions between owner, airport staff, and City staff.

Project: Peoria Downtown Vacant Lots; City of Peoria Budget: $7.6K (Design) Year Completed: 2021

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Working side-by-side with the client to develop quick concepts that the City can temporarily implement for the public

� Collaborative environments facilitate innovative solutions regardless of project size or budget

Project: Tempe Park and Playground Renovations: Palmer Park, Damler Park and Ehrhardt Park Budget: $98K Year Completed: 2019

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Comprehensive site assessment:

conducting detailed survey before designing

� Selecting durable site furnishings and play equipment that can withstand heavy use and weather conditions over time

� Efficient project maangement and coordinate closely with the City

ATTACHMENT 2-A RESPONSES 3

STATEMENT OF QUALIFICATIONS

PAST PROJECTS

(Within last seven years similar in size and scope.)

PROPOSED KEY PERSONNEL

(Performing role on past project)

BEST PRACTICES

AND LESSONS LEARNED

Project: Western Canal Multi-Use Path Extension; ADOT/City of Tempe Budget: $163K Year Completed: 2020

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Incorporating design elements that emphasized pedestrian safety, including a pedestrian node, golf screen and special pedestrian/ bicycle railroad crossings and a pedestrian crosswalk and signal

� Ensuring ADA accessibility

Project: Gene Mason Fallen Heroes Memorial Project; City of Peoria Budget: $550K Year Completed: 2021

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Incorporating respectful and symbolic design that enhance the memorial’s significance through effectively engaging and collaborating with stakeholders

� Integrating design elements with surroundings, considering the adjacent neighborhood, visility and accessibility

Project: Sunland Flats; TWG Development Budget: $62K Year Completed: 2021

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Sustainable landscaping/stormwater management that reduced water usage and maintenance

� Site inventory and plant salvaging techniques to repurpose/relocate existing vegetation

Project: Western Semi Solutions; ADM Group Budget: $19K Year Completed: 2024

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Integrating water-conserving landscaping for minimal irrigation, reducing long-term maintenance and water consumption

� Harmonizing plant materials with site walls, utilities and building layouts to create a well-integrated and functional space

Project: Happy Valley Road Improvements, 67th Avenue to 35th Avenue (Landscape and Irrigation Design); City of Phoenix Budget: $170K (AZTEC landscape design task fee) Year Completed: 2024

Steve Lohide, PLA, LEED AP, ASLA – Project Manager/Landscape Architect Dan Woelzlein, PLA, ASLA – Senior Landscape Architect

Best Practices/Lessons Learned:

� Working closely with engineering disciplines to ensure integrated roadway and landscape design

� Ensured municipal and stakeholder alignment to follow previously established plans for the corridor

� Selection of resilient and aesthetic plants that are visually appealing and suitable for the City desert environment

QUESTION 3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

See Attachment 3-B

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

Services Provided Similar to Those Described in Solicitation

2 Client Company/Address Contact Begin Date End Date

3 Client Company/Address Contact Begin Date End Date

AZTEC Engineering Group, Inc.

501 North 44th Street, Suite 300, Phoenix, AZ 85008

32+

Steve Lohide, PLA, LEED AP, ASLA

Michael Shirley, ENV SP

Landscape Architecture Division Leader / Project Manager

Senior Vice President

602.625.5198

480.215.0540

SLohide@aztec.us

MShirley@aztec.us

See attached - following pages for AZTEC’s three project references

ATTACHMENT 2-B RESPONSES 1

STATEMENT OF QUALIFICATIONS

1 Client Company/Address Contact Begin Date End Date Arizona State Parks & Trails 1110 W. Washington Street, Suite 100 Phoenix, AZ 85007 Slide Rock State Park

Gabe Gomes, Project Manager March 2023 November 2023

Phone Number Email Address

480.490.5319 ggomes@azstateparks.gov

Services Provided Similar to Those Described in Solicitation AZTEC was responsible for recent improvements to this Arizona State Park located just outside of Sedona. AZTECs landscape architects worked closely with the State Park Project Manager and Park Ranger to retrofit an existing picnic area and overlook to provide shade and to be ADA compliant. The refurbished picnic area included new ADA compliant concrete sidewalk, ramada pads and ramada structures, picnic tables and BBQ grills, regrading and restriping of parking lot to establish ADA parking. Other work included retrofit of an observation lookout with a new ramada structure and ADA compliant path.

Care was taken to blend the improvements into the existing areas, creating minimal disturbance to the surrounding area.

2-B: PROJECT EXPERIENCE/REFERENCES

ATTACHMENT 2-B RESPONSES 2

STATEMENT OF QUALIFICATIONS

2-B: PROJECT EXPERIENCE/REFERENCES

2 Client Company/Address Contact Begin Date End Date Arizona State Parks & Trails 1110 W. Washington Street, Suite 100 Phoenix, AZ 85007 Tonto Natural Bridge State Park

Tim Rastedt, Project Manager October 2023 July 2024

Phone Number Email Address

480.220.4774 Trastedt@azstateparks.gov

Services Provided Similar to Those Described in Solicitation AZTEC provided services which included the design of a new roadway for private residence section of park, development of retaining wall to mitigate drainage/erosion issues, drainage improvements around the Lodge, development of a new irrigation system for all turf areas, new pipeline to direct spring water to natural bridge, and identifying and correcting ADA issues within the park. Due to the sensitivity of the area, all work was designed to correct the identified issues while limiting disturbance to the surrounding areas.

ATTACHMENT 2-B RESPONSES 3

STATEMENT OF QUALIFICATIONS

2-B: PROJECT EXPERIENCE/REFERENCES

3 Client Company/Address Contact Begin Date End Date South Central Light Rail Extension Valley Metro 101 North 1st Avenue, Suite 1400 Phoenix, AZ 85003

Luis Mota August 2017 December 2024

Phone Number Email Address

602.321.7965 Lmota@valleymetro.org

Services Provided Similar to Those Described in Solicitation The South Central Extension (SCE) expands Valley Metro’s 28-mile urban light rail system by 5.5 miles, extending southward along Central Avenue and 1st Avenue from Washington Street to Baseline Road. This extension also includes the McKinley Loop at McKinley Street, connecting the existing southbound and northbound tracks. The SCE introduces 11 new stations, including the Downtown Hub, and two Park-and-Rides.

AZTEC played a key role in the project, overseeing roadway design for downtown, 1st Avenue, and Central Avenue from downtown to the Salt River, as well as leading the overall development and management of the landscape and irrigation design.

AZTEC managed a landscape team that included two other design firms, ensuring the integration of native and desert-adapted materials to create visually dynamic spaces with bold forms, textures, and colors. The landscape design had to navigate various challenges, including underground utility clearances, sight visibility triangle issues, a narrow four-foot planting strip between the back-of-curb and sidewalk edge, and adjacent building constraints. These obstacles were successfully addressed through collaborative meetings and the development of alternative design concepts.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 6 of 17

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

The following chart may be utilized to show current workload of proposed team members. Additional lines may be added as needed.

Project Team Member Current Workload Commitment Total Availability Name and Title:

AZTEC has separately attached our organizational chart. See following pages.

AZTEC has provided our workload/availability of designated staff on the following page.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 7 of 17

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

AZTEC has separately attached our response. See following pages.

ATTACHMENT 3-A RESPONSES 1

STATEMENT OF QUALIFICATIONS

3-A: METHOD PROPOSAL

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

QUESTION 1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

AZTEC was very intentional when we assembled our team, basing our selections on the expertise of our key personnel and their proven experience working on State and municipal projects. The AZTEC Team Organization Chart (Figure 1) depicts our team structure showing lines of authority, points of contact, key personnel, and their assigned roles.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants).

Indicate the relationship of the work in this RFQu to the firm’s other current projects.

We assembled our team not only for their expertise, but also for their availability to work on task orders for the duration of the contract.

Based on our projections at this time, we see our workload declining due to current projects coming to completion. Therefore, our identified key personnel have ample availability, are available to begin work immediately, and will be able to commit to this contract at the percentages identified in this proposal.

CONTRACT PROJECT MANAGER

Steve Lohide, PLA, LEED® AP, ASLA

QA/QC

Mark Gilliland, PE

Key Personnel - Resume Provided

CONTRACT PRINCIPAL

Mike Shirley, ENV SP

LANDSCAPE ARCHITECTS

Dan Woelzlein, PLA, ASLA

Bob McMahon, PLA

CAD/GIS/GRAPHICS

Jules Perillo Justin Roos

LANDSCAPE DESIGNERS

Robert Kamis Kaylee Antill

SUPPORT STAFF

CIVIL/

ENVIRONMENTAL

ENGINEERING

UTILITIES/

RELOCATION

TRANSPORTATION

& TRAFFIC

ENGINEERING

ENVIRONMENTAL

Figure 1 - AZTEC Team Organizational Chart

ATTACHMENT 3-A RESPONSES 2

STATEMENT OF QUALIFICATIONS

Project Team Member Name & Title Current Workload Commitment Total Availability Mike Shirley Contract Principal

ADOT Statewide Environmental On-Call ADOT State and Federal Procurement On-Call Misc Other Tasks

5% 5% 10%

80%

Steve Lohide, PLA, LEED AP, ASLA Project Manager

CAPEX (Valley Metro Light Rail) Seneca Lake Improvements Yuma Pathway Alamo Lake ADA Improvements

I-10 GEC

I-10 (SR587 to Dirk Lay) Aesthetics/Landscape

10% 5% 5% 5% 10% 10%

40%

Mark Gilliland, PE

QA/QC

ADOT Project Development On-Call Misc Other Tasks Contracts

20% 30%

50%

Dan Woelzlein, PLA, ASLA Landscape Architect

Sarival Road Landscape/Irrigation CAPEX (Valley Metro Light Rail) City of Phoenix Plan Review Alamo Lake ADA Improvements

15% 15% 15% 10%

35%

Bob McMahon, PLA Landscape Architect

City of Santa Fe Springs On-Call City of Garden Grove On-Call

15% 15%

55%

Robert Kamis Landscape Designer

City of Phoenix Plan Review Misc, Environmental Field Work

30% 10%

60%

Kaylee Antill Landscape Designer

I-10 (SR587 to Dirk Lay) Aesthetics/Landscape CAPEX (Valley Metro Light Rail) Sarival Avenue Landscape/Irrigation

20% 20% 15%

50%

Jules Perillo CAD/GIS/Graphics

I-10 (SR587 to Dirk Lay) Aesthetics/Landscape CAPEX (Valley Metro Light Rail) Misc Solar Projects

20% 20% 10%

50%

ATTACHMENT 3-A RESPONSES 3

STATEMENT OF QUALIFICATIONS

QUESTION 2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

Project deliverables are typically determined through discussions with the client during the scope of work negotiation phase of the project. Project deliverables that AZTEC has used in the past range from roll plots and reports to standard construction document including 30%, 60%, 90% and Final submittals. However, during our discussions with the client it may be determined that presentation graphics would be needed for public meetings, or that 3D modeling may be required. We have also worked on projects where due to their simplicity or condensed schedule that minimal submittals were required, and that more over-the-shoulder reviews were incorporated. In the end, AZTEC will work with the State and agree to deliverables for a project based on complexity, schedule, requirements, and your needs.

AZTEC’s approach to every landscape architecture on-call task will be to provide the State with the necessary experience and resources to deliver cost-effective services while meeting the schedule constraints for each. Our approach to managing this contract starts with the way we have structured our team. Our Project Maanger, Steve Lohide, will be supported by a multi-discipline team that has specific backgrounds in landscape related projects. We understand that the size and complexity of the projects issued through this on-call contract is for various State buildings, located throughout the State, including but not limited to the Phoenix and Tucson areas. For that reason, we take pride in our ability to provide services at one level to minimize cost burdens on smaller projects or provide services at multiple levels to adequately staff larger projects. This also allows us to staff multiple task orders and still provide superior services.

Through this approach we will also be able to provide the work force necessary to meet any schedule constraints that may exist.

Our project management approach starts with planning the path to completion based on evaluating the potential alternatives early in the design process. We have found that by presenting evaluations, recommendations, and alternatives in terms of cost, safety, and maintainability early in the project, our clients and stakeholders can make accurate and timely project decisions. AZTEC will ensure that these evaluations occur as soon as possible after the viable alternatives are identified so that concurrence can be reached before escalation is necessary.

Our team structure ensures that we will provide the State with an efficient staffing plan. When assigned a task order, we will make sure that each team member understands the components of the project so that our schedule commitments are not affected.

With the right staff assembled, our team focuses on how the project is planned. We recognize that each milestone of the project represents points where staffing may have to increase or decrease.

On a macro level, deliverables for all our projects represent the largest fluctuation to staffing; however, lead time to determine the design constraints and interim milestones also needs to be recognized early to staff projects correctly. On a micro level, we meet weekly to discuss upcoming deliverables and staffing needs internally to ensure that each of our projects is staffed correctly, allowing us to absorb fluctuations in workload according to what is most important to our clients. We discuss not only that given week but also what is happening in the upcoming weeks so that staffing can be increased or decreased on each project as needed.

QUESTION 3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

AZTEC, particularly the landscape architecture division, is very familiar with Job Order Contracting (JOC) projects. For example, we completed four JOC projects with the City of Peoria in the last few years, including the Gene Mason Memorial Project and the award-winning Peoria Veterans Memorial. We see many advantages to working on JOC’s. These advantages range from working with the contractor in the development of constructible project details to having most if not all issues worked out before construction begins thus limiting the number of RFI’s and change orders.

QUESTION 4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

The project schedule will be a standing agenda item for monthly design coordination meetings. During that time the schedule will be reviewed, discussed and modified as required. If a task should fall behind schedule, we will discuss the reasons for the delay and determine schedule recovery plans.

Our team understands the importance of schedules and deadlines, and the impacts to the project if they are not maintained. We take our schedule commitments very seriously. The strategies that we use to avoid schedule slippage are:

� Schedule a kick-off meeting with all stakeholders to establish communication links and agreement on the project’s objectives and schedule

� Provide all stakeholders with timely, up-to-date information and submittal status

deliverable dates

ATTACHMENT 3-A RESPONSES 4

STATEMENT OF QUALIFICATIONS

QUESTION 5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

AZTEC understands the importance of timely turnarounds for required design changes and construction related reviews. Delays in those activities often create construction delays which equate to schedule and cost impacts. The following is based on our past and on-going experience in turn-around times for design requests/ changes and construction administration activities.

Design Requests/Changes – Design requests/changes are difficult to estimate. It would depend on what revisions need to be made to the plans and who would need to be involved in approvals for the new design. We have been involved on projects that required small revisions to a landscape or hardscape area that we were able to turn around in a day. On the other extreme we have been involved with design revisions that took three to four weeks to complete due to the complexity of the request and parties involved in approvals. If/when a design request/change arises we would meet with the State’s PM to discuss the proposed changes. During that discussion we would talk about who would be involved and agree to a schedule to make the revisions.

RFI’s – Typically, RFI’s will be turned around within 48 hours of being received and sometimes sooner. If after reviewing the RFI we determine that there is information needed from outside parties, we will work with the State and contractor to determine an acceptable date for responding to the RFI.

Submittals – Typically, submittals will be reviewed and submitted back to the contractor within one-week, often quicker.

QUESTION 6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

Our QC program, led by Mark Gilliland, PE promotes quality at every design stage, resulting in fewer questions during bidding and construction. Quality is a high priority for AZTEC, as we have demonstrated in our previous work for our clients. It is infused throughout our project development process. All technical work is first checked for accuracy at the design level by an independent senior level reviewer and consists of a color-coded check, back-check and verification system. These quality reviews examine the plans, calculations, quantities, specifications and reports along with any supporting documentation for clarity, completeness, constructability, and compatibility, as well as conformance with the jurisdictional design standards and requirements. Figure 2 outlines the Peer Check Review section of the QC process.

As QC Lead, Mark brings more than 30 years of experience serving in Project Management and Lead Engineer roles for various municipal projects and contracts. His knowledge and experience applying the various municipal processes along with his shared commitment to providing quality deliverables makes him invaluable in this role.

Figure 2 - AZTEC’s Peer Check Review/QC Process

ATTACHMENT 3-A RESPONSES 5

STATEMENT OF QUALIFICATIONS

QUESTION 7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

Procore would be used extensively on each project from design through construction. AZTEC was a team member on the I-15 Express Lanes Design-Build project where Procore was used as the main project management tool. It allowed us to efficiently manage our landscape and engineering discipline tasks and to see the big picture of where other disciplines were at within the overall schedule. The program also allowed us to better coordinate issues, track meetings, retrieve meeting notes, and facilitated easier communication and collaboration among the various team members. AZTEC has recently used Procore on a number of AZ State Park projects to facilitate coordination between AZTEC the State Park project manager and contractor. This allowed us to quickly review comments and provide answers while keeping all files in one location for all to access.

For this contract, we would set each task order up as a separate project. Each task order would have its own project folder with various sub-folders and all information for that project would be stored there. Individuals assigned to the task order would be able to access the various sub-folders to access project directories, project documents, reports, schedules, meeting notes, submittals, etc. This would carryover into construction administration. With all task order information stored in Procore, Steve will easily be able to oversee the status of all task orders being worked on.

QUESTION 8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

We do use dimensions in the development of our construction drawings, primarily in details and sections. In lieu of dimensions on the plans we use horizontal control points tied to the project survey for the project layout. CAD survey and control points are provided to the contractor for use in project construction.

We discourage contractors to scale elements or areas on our plans.

While our plans are developed to a scale they may not be printed at that scale. We do provide a scale bar on all plans should the contractor choose to scale the drawings.

QUESTION 9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

Yes, we can insert pictures into our construction document packages in both MicroStation and AutoCAD. We often include pictures of specified products, existing conditions, and site elements that will be impacted into our construction document packages. During the conceptual design phase of a project we will often provide a site aerial as a reference for individuals reviewing the plans.

QUESTION 10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

Yes, we can deliver responses to plan comments similar to that shown. This can be accomplished through tools available in Adobe Acrobat and Bluebeam. AZTEC typically utilizes Bluebeam Revu to capture constructability review comments. This program allows plans to be reviewed electronically by multiple individuals at the same time. Comments are recorded on the plan sheet as well as automatically placed in a tabular format. We have successfully used Bluebeam on multiple projects over the past few years.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Click or tap here to enter text.

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Click here to enter text.

Employee Name

Current Information

Position Currently Held in Firm: Click here to enter text.

Years With Firm: Click here to enter text. Years in Current Position: Click here to enter text.

Role Under this Contract: Click here to enter text.

Years’ Experience in Role Under This Contract:

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Hours per Week of Employee’s Time Dedicated to This Contract: Click here to enter text.

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

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Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

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Describe the key personnel’s experience in performing the services required by this contract.

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List the key personnel’s job-related training and education.

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See the followings pages for AZTEC’s Key Personnel in the Attachment 3-B table format and a supplemental resume for reference

ATTACHMENT 3-B RESPONSES 1

STATEMENT OF QUALIFICATIONS

Position Currently Held in Firm: Landscape Architecture Division Leader

Years With Firm: 14 Years in Current Position: 14

Role Under this Contract: Project Manager / Landscape Architect

Years’ Experience in Role Under This Contract: 32 Hours per Week of Employee’s Time Dedicated to This Contract: 10

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

AZTEC will designate Steve exclusively to this contract should a sufficient number of work tasks warrant this action. If not, we estimate Steve will spend an average of 25% of his time on this contract.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Steve will be responsible for overall management of the team, overseeing project designs, construction administration tasks, and coordination with the State’s PM and stakeholders. Depending on schedules and tasks it is possible that Steve would be a task manager and construction inspector on some projects.

Describe the key personnel’s experience in performing the services required by this contract.

Steve has been a landscape designer, construction inspector, project landscape architect, and project manager on numerous types of projects over his 42 years in landscape architecture. He has served as a Project Manager and a Landscape Architect on municipal and educational facilities, transportation and transportation related projects, multi-use trails, and park/recreation facilities. His experience includes coordination with architects, engineers, artists, municipalities, agencies, and stakeholders and providing construction administration/post design services.

List the key personnel’s job-related training and education.

3-B: KEY PERSONNEL PROPOSAL

Steve Lohide, PLA, LEED AP, ASLA

ATTACHMENT 3-B RESPONSES 2

STATEMENT OF QUALIFICATIONS

Position Currently Held in Firm: Senior Landscape Architect

Years With Firm: 9 Years in Current Position: 9

Role Under this Contract: Senior Landscape Architect

Years’ Experience in Role Under This Contract: 29 Hours per Week of Employee’s Time Dedicated to This Contract: 12

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

AZTEC will designate Dan exclusively to this contract should a sufficient number of work tasks warrant this action. If not, we estimate Dan will spend an average of 30% of his time on this contract.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Dan will be responsible for design efforts and overseeing the development of the construction packages. He will also be involved in providing construction administration services on the projects.

Describe the key personnel’s experience in performing the services required by this contract.

Dan has been a landscape designer, construction inspector, senior landscape architect, and project manager on numerous types of projects over his 29 years in landscape architecture. He has served as a Senior Landscape Architect and project manager on several types of projects including streetscapes, multi-use path and trail design, interpretive design, roadside enhancements for rural and urban highway projects, landscape restoration, erosion and sediment control design and construction administration/post design services.

List the key personnel’s job-related training and education.

3-B: KEY PERSONNEL PROPOSAL

Dan Woelzlein, PLA, ASLA

ATTACHMENT 3-B RESPONSES 3

STATEMENT OF QUALIFICATIONS

Position Currently Held in Firm: Senior Landscape Architect

Years With Firm: 2 Years in Current Position: 2

Role Under this Contract: Senior Landscape Architect

Years’ Experience in Role Under This Contract: 37 Hours per Week of Employee’s Time Dedicated to This Contract: 12

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

AZTEC will designate Bob exclusively to this contract should a sufficient number of work tasks warrant this action. If not, we estimate Bob will spend an average of 30% of his time on this contract.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Bob, along side Dan, will be responsible for design efforts and overseeing the development of the construction packages. He will also be involved in providing construction administration services on the projects.

Describe the key personnel’s experience in performing the services required by this contract.

Bob brings with him more than 37 years of professional experience from the southwest to international destinations. Bob’s design management expertise ranges from illustrative renderings to graphic design computer system applications. He has had the opportunity to work on a variety of public sector and resort hotel project types covering conceptual design development, construction administration and observation, creating a strong multi-disciplined background. He is known for his results-driven approach to delivering projects. His primary responsibilities are to manage the scope, schedule, and budget of the project. Bob is experienced in managing high-profile, multi-faceted public and private projects, multi-disciplinary teams, and has a demonstrated record of developing innovative construction solutions for the most challenging environments and projects.

List the key personnel’s…