Award Recommendation and Evaluation Synopsis RFP 26-488.pdf
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- Attached to
- Intent to Award RFP 260000002488
- Solicitation number
- NIA1 591 260000000806 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis document from the Michigan Department of Transportation Purchasing Unit for Request for Proposal (RFP) 260000002488. The solicitation sought a contractor to perform preventative maintenance work on Surface EB M-46 (From Michigan Avenue to Saginaw River) in the City of Saginaw, Saginaw County. The scope of work includes 2-inch cold milling and hot-mix asphalt (HMA) resurfacing, 2-inch HMA 5EML high-stress paving of 2-lane and 3-lane roadways, ADA ramps, and temporary and permanent pavement markings. The RFP was posted on SIGMA VSS on Wednesday, August 12, 2026, for a 12-day posting period with a deadline of Monday, August 24, 2026. Two bidders submitted proposals by the due date: Asphalt Specialists LLC and Pyramid Paving and Contracting Co dba Pyramid Paving. The notice of intent to award was issued on August 26, 2026.
Both bidders were evaluated on a pass/fail basis against four mandatory criteria: prequalification in category Cb (Hot Mix Asphalt/Bituminous Paving), complete and acceptable responses to vendor questions, complete and acceptable responses on Schedule A, and completion of Schedule B. Both bidders passed all evaluation criteria. The award was recommended to the lowest price bidder meeting all requirements. Pyramid Paving and Contracting Co dba Pyramid Paving received the award recommendation with a total price of $200,337.10, compared to Asphalt Specialists LLC's proposal of $209,366.00. Pyramid Paving's pricing breakdown included $140,760.60 for maintenance and repair, $12,974.50 for pavement marking services, and $46,602.00 for traffic control. Neither bidder was designated as a Service-Disabled Veteran Owned Business (SDVOB) or Geographically Disadvantaged Business Enterprise (GDBE).
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000806
Notice of Intent to Award Date: 8/26/2026
The Michigan Department of Transportation Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 260000002488 Cold Milling HMA Surface EB M-46 (From
Michigan Ave to Saginaw River) City of Saginaw, Saginaw County and has recommended an award Pyramid Paving and Contracting Co dba Pyramid Paving in the amount of
$200,337.10.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Anna Swanson, Solicitation Manager.
Swansona1@michigan.gov
517-230-2063
Background Information:
This RFP was to solicit responses for selection of a Contractor to provide preventative maintenance work consisting of 2-inch cold milling and hot-mix asphalt (HMA) resurfacing, 2-inch HMA, 5EML, High Stress paving of the 2-lane and 3-lane roadways, ADA ramps, temporary and permanent pavement markings on Surface EB M-46 (From Michigan Ave to
Saginaw River) City of Saginaw, Saginaw County.
Contractor (or subcontractor must be prequalified in the following category:
Cb Hot Mix Asphalt/Bituminous Patching
Bidders:
The RFP was posted on SIGMA VSS on Wednesday, August 12, 2026, for 12 days. The following bidders submitted proposals by the published due date of Monday, August 24, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
Asphalt Specialists LLC 1780 E Highwood Pontiac, MI 48340
No No
Pyramid Paving and Contracting Co dba Pyramid Paving
600 N Jefferson St Bay City, MI 48706
No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements
The bidder is prequalified in category Cb – Hot Mix Asphalt/Bituminous Paving.
Evaluation Process, Pass/Fail Evaluation
Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete
Contract award will be to the lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by the Solicitation Manager, Anna Swanson, in collaboration with the Program Manager, Don Matula.
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Spec # Criteria Asphalt Specialists
LLC
Pyramid Paving and Contracting Co dba
Pyramid Paving
1 Cb prequalified YES YES
2 Responses to Vendor Questions are complete and acceptable
PASS PASS
3 Responses to Schedule A are complete and acceptable
PASS PASS
4 Schedule B is complete PASS PASS
PROPOSAL DETERMINATION PASS PASS
IV. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Deliverable Asphalt Specialists
LLC
Pyramid Paving and Contracting Co dba Pyramid Paving
1 Maintenance and Repair $150,892.50 $140,760.60
2 Pavement Marking Services Total
$14,777.50 $12,974.50
3 Traffic Control $43,696.00 $46,602.00
Total Price $209,366.00 $200,337.10
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a
PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Pyramid Paving and Contracting Co dba Pyramid
Paving in the amount of $200,337.10.
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